p NORTH WESTERN RAILWAY

MECHANICAL DEPARTMENT OF BIKANER DIVISION

(IMPLEMENTATION OF RIGHT TO INFORMATION ACT, 2005 AS PER CLAUSE

(b) OF THE ACT)

1. Particulars of organization, functions and duties:

At divisional level Sr. Divisional Mechanical Engineer (Power), is the over all in-charge

of mechanical department. All activities pertaining to mechanical Power department in the

division is coordinated by Sr. Divisional Mechanical Engineer, Power who is assisted by

ADME(Power) and Supervisors of Power for Power related activities. Divisional

Mechanical Engineer (Power), Asst. Divisional Mechanical Engineer (Power) and

Supervisors of loco wing assists on loco and crew management related activities. Diesel

power control is available for assisting the operating control in

smooth and safe operation of trains. The loco pilots, Asst. Loco pilots, loco

shunters etc. under loco supervisors are responsible for loco and train running.

Functions of mechanical department:

i) Providing Crew & fuelling for train operation.

ii) Procurement of safety items.

iii) Maintenance of Crew Lobbies and Running Rooms.

2. Powers and duties of officers and supervisors:

S .No Designation Duties

1 Sr.DME (Power)

Monitoring of activities pertaining to Power control, Monitoring and decision making in crew management, finalization of tender and contract, awarding petty contracts, manpower management, staff training and HRD management, dealing of D&A case, monitoring installation, maintenance smooth functioning of vital assets and equipments under

Mech. Department.

2 ADME (Power)

Management of loco and running activities at field units, co- ordination with Divisional headquarter for smooth functioning of field units, dealing of D&A cases, Exercising financial power for procurement of items required for day to day activities, test checking of contractual works, monitoring installation, maintenance smooth functioning of vital assets and equipments under Mech. Department.

3 Loco Supervisor

Management of crew, providing suitable crew for train operation, counseling of loco pilots, loco shunters, Asst. Loco pilots for improvement of their knowledge, preparation of crew link for better crew utilization, categorization of loco running staff.

3. Procedure followed in decision making process including channel of supervision:

The activities at the field unit level are supervised by the respective supervisors in different grades. In power wing, there are 2 level of supervision the loco running activities are supervised by Crew Controller, Chief Crew Controller, Loco Inspectors and Sr. Loco Inspectors. Minor decisions regarding crew management and day-to-day loco running activities are taken by them. The extraordinary cases where decisions at these levels are not possible, the issue is referred to the higher authorities i.e Asst. Divl. Mechanical Engineer (Power). Major decisions like policy decisions, staff welfare, creation of posts, additional assets, creation of facilities etc. are taken by the branch officer i.e Sr. Divl. Mechanical Engineer (power). The decision which are beyond the competency of the Sr. Divl. Mechanical Engineer (power) is referred to Addl. Divl. Railway Manager or Divl. Railway Manager or the case is sent to zonal HQ for further disposal at higher level.

4. Norms set by it for the discharge of its functions:

Different targets are being set by the zonal office for each division to follow during a particular financial year. The divisional unit and the field units are acting as per the target set by the zonal HQ. At Rly. Board level, some mission items are set which are being followed by the different divisional unit and field units under the supervision and guidance of zonal HQ. For freight maintenance, there are certain targets for no. of en route wagons detached , no. of train parting cases, no. of poor brake power etc., for coaching services, the targets are for no. of coach detached en-route, no. of coaches attended for schedule maintenance in the primary depot, no. of punctuality loss cases due to improper maintenance, for diesel performance, there are some targets like diesel loco utilisation, diesel loco failure, no. of punctuality loss cases due to improper maintenance in the base shed etc. Besides, there are targets for safety performance like no. of inspections at different levels done, no. of safety drives at different level undertaken, no. of accident/derailment cases on loco/C&W account. There are also targets for disposal of scrap for both ferrous and non-ferrous metals.

5. Rules, regulations, instructions, manuals and records held by it or under its control or used by its employees for discharging its function:

Rules and regulations:

i) Railway Service Conduct Rule.

ii) Disciplinary and Appeal Rule.

iii) Hours of Employment Regulation.

iv) Pass Rule.

v) Leave Rule.

vi) Pension Rule.

Instructions and Manuals:

i) Indian Railway Establishment Code.

ii) Indian Railway Financial Code.

iii) General Conditions of Contract and standard specification.

iv) Coach Maintenance Manual.

v) Wagon Maintenance Manual.

vi) General Rule and Service Rules.

vii) Accident Manual.

viii) Indian Railway Store code.

ix) Indian Railway Conference Rule- Pt-III & IV.

x) Various technical pamphlets and instructions issued by RDSO from time to time.

xi) Various instructions issued by Railway Board from time to time.

xii) General and subsidiary rule

6. Statement of the categories of documents that are held by it or under its control:

Codes, Manuals, Specification, Drawing, C&W maintenance documents, Crew management and running matters related documents, Records, files pertaining to inspections at various levels and remedial action. The policy guidelines and instructions from board, corrections slips to various Codes & manuals. Internal correspondence to carry out official jobs, which are not relevant to public at large.

7. Particulars of any arrangement that exist for consultation with or representative by the members of the public in relation to the formulation of its policy or implementation thereof:

For internal matters, there are arrangements for holding informal meetings, PNM etc. with the recognized trade unions at suitable intervals in which the various issues regarding establishment, operational aspects, staff welfares etc. are discussed and resolved accordingly. for public related matters, the branch officer of the division does not has any power to hold any meeting with the public representatives’, however, Divisional Railway Manager periodically holds meeting with the Divisional Railway Users Consultative Committee (DRUCC) and may hold press conference for dealing public issues. Besides, there is public relation organization in every divisional office through which representation is being accepted. For improvement of service and passenger amenities in passenger trains, Railway administration accepts the various complaints and suggestions from the bonafied railway passengers and act accordingly for disposal thereof.

8. Statement of the board, council, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, committees and other bodies are open to the public, or the minutes of such meeting are accessible to public:

In mechanical there is no such board, council, committee or other body.

9. A directory of its officers and employees:

Information is available in Telephone directory.

10. Monthly remuneration received by each of the officers and the employees:

The pay scale of each of the category of staffs and officers working under mechanical department are as per central government 6th pay commission.

11. Budget allocated to each of its agency, indicating the particulars of all plans proposed expenditures and reports on disbursements made:

Sl. Demand No Demand description Original budget allotment

No for 2011-12 in thousand of

Rs

1 8- 200 Operating expenses 941755

2 10- 300 Diesel Traction (Fuel) 536037

ORGANIZTION CHARTSr.DME (P)

Gaurav Sharma

ADME (P)

S.K. Dutta

LOCO LOBBY RDI CONTROLRUNNING

ROOM

SSE (L)/BKN

Vacant

JE (L)/CUR

Surender Malviya

CCR/HSR

Gopala Ram

CCR/RE

Lal Chand

CCR/SOG

Kalu Ram

CCR/HMH

Mohan Lal

CLI / BKN

Mewa Ram

CLI / HMH

Girdhari Lal

CLI / CUR

Birbal Meena

CLI (CNL)/BKN

Pradeep Saxena

CCR/SOG

Kalu Ram

OS/RTGH

Prem Kr.

JE (L)/CUR

Surender Malviya

OS /SDLP

Prem Singh

CCR/HSR

Gopala Ram

MECHANICAL LOCO DEPARTMENT

1.0 ORGANIZATION

Sh. Gaurav Sharma, Sr.DME /Power/Bikaner is in-charge of Mechanical Loco department assistant by ADME(P) Sh. S.K.Dutta .There are 6 Lobbies and 5 R/Room & 3 RDI in BKN division. BKN & CUR lobbies are headed by loco supervisor and rest of lobbies is headed by Crew Controller In-charge.BKN & HMH RDI is headed by SLI fuel .RDI/CUR and SRDR are temporarily fuelling arrangements.

2.0 STAFF STRENGTH

The On Roll strength of running staff is 600(Including Crew Controller & Power Controller & SLIs) as against 738 Sanctioned strength. The On Roll strength of maintenance staff is 125 as against 137 Sanctioned strength. Maintenance staff is being utilized to manage the R/Room, RDI & Lobbies.

2.1 CATEGORY WISE STAFF STRENGTH OF RUNNING STAFF

S.N. Designation SS OR V1 Loco Pilots 309 242 672 Asstt. Loco Pilots 309 282 273 Loco Pilots Shunting 57 31 264 SLI/LI 21 15 65 CCR/PCR 42 24 18

Total 738 594 144

3.0 LOCO LOBBYLoco Lobbies are located at Bikaner, Suratgarh, Hanumangarh, Churu, Rewari and Hissar. The detail crew beat of each lobbies is as follows:

S.N. Base Coaching Beats Goods Beats Controlled by

1 BKN

BKN-BTI

BKN-CUR

BKN-LGH-PLC

BKN-MTD

BKN-SOG-STPS

BKN-CUR

BKN-MTD

BKN-LGH-PLC

SSE(L)

2 CUR

CUR-RE

CUR-SDLP-SGNR

CUR-HSR

CUR-BKN

RTGH-SRDR

CUR-SDLP-HSR

CUR-RTGH

JE-I(L)

3 HSR

HSR-BTI

HSR-RE

HSR-SDLP

HSR-BNW-ROK

HSR-BTI

HSR-RE

HSR-ROK-SSB

HSR-JHL

Chief Crew controller

4 HMH

HMH-BTI

HMH-SDLP

HMH-SOG(Via CLL)

HMH-SDLP-HSR

HMH-BTI-JHL

HMH-SDLP

HMH-SOG(Via CLL)

HMH-SOG-APH

Chief Crew Controller

5 SOG -

SOG-STPS-BKN

SOG-HMH-BTI

SOG-BTI-JHL-DUI

SOG-LGH-PLC

Chief Crew Controller

6 RE

RE-RTGH

RE-BTI

RE-DLI

RE-SDLP-CUR

RE-BTI

RE-HSR

RE-BNW-ROK

Chief Crew Controller

3.1 LOBBY WISE STAFF STRENGTH OF RUNNING STAFF

S.N. Lobby SS OR V

1 BKN 147 131 16

2. CUR 45 45 -

3. HMH 174 140 34

4. HSR 159 122 37

5. SOG 95 55 40

6. RE 118 101 17

4. RUNNING ROOM

There are five-combined running room for guards and drivers which are located at SOG, RTGH, SDLP, CUR & HSR.

Location Bed Strength

Category Avg. Occupancy

Controlled by

Suratgarh 60 A 52 CCR/SOG

Ratangarh 07 B 04 JE-I/CUR

Sadulpur 30 B 27 LI/SDLP

Churu 36 B 32 JE-I/CUR

Hissar 48 A 48 CCR/Hissar

5. RAILWAY DIESEL INSTALLATION

Railway Diesel Installations are situated at Bikaner, Hanumangarh & Sadulpur. RDI/SDLP is temporarily closed due to gauge conversion. Both RDI are equipped with the road decanting facilities.

Name

of

RDI

Vertical

Tank

Capacity

Under

ground

tank

capacity

Total

storage

capacity

Average

daily

issue

No. of

Decanting

Points

No. of

Delivery

point

BG MG BG MG

BKN 625 KL - 625 KL 47 KL 10+2* - 8 2

HMH 400 KL2 x 70

KL540 KL 42 KL 1 + 1* 1 2 1

CUR 400 KL 2x70KL 540 KL 11 KL 2 - 2 -

SRDR BTW 1 24 KL 0.77 KL - - - 1

Note:-* indicates road decanting facilities.

6. CREW MANAGEMENT SYSTEM (CMS)

Crew Management system is functioning properly at BKN, HMH, HSR, RE & SOG lobbies.On the instruction of HQ/Jaipur one complete set of CMS equipment has been sent to HSR to CUR. The operation controlled of the equipment is under traffic department.

7. IMPORTANT ACHIEVEMENT(a) Loco lobby BKN has been renovated and following work have been done in lobby

for improving the over all look:-

Floor and ceiling of Loco lobby BKN has been renovated. Floor has been

furnished with new tiles.

New counseling room has been constructed in Loco lobby BKN where the SLI/LI

counsel their nominated drivers. The counseling room has been provided with

sofa set, seating chairs and flex board for the instructions.

Crew management system lobby room has been modified and equipped with

new furniture, curtain and coolers.

Flex board have been provided in loco lobby, CMS room displaying various

instructions related to running and safety.

In all SSE(L) office , lawn, cycle stand etc. has also been renovated and given

rejuvenated look.

(b) Annual maintenance contract for all the five loco lobbies at BKN division

i.e.BKN,SOG,HMH,HSR & RE for CMS equipments maintenance has been

awarded for three years on 31.05.2010.

(c) 355 CUG SIMS have been provided to various loco lobbies of BKN

division(i.e.BKN,SOG,HMH,CUR,HSR & RE). Now all the Loco Pilots and Asstt.

Loco Pilots of BKN division equipped with CUG SIMS.

(d) 160 walkie-talkie sets with 303 chargers have been provided in various lobbies of

BKN division.

(e) Four running rooms of BKN division (i.e. SOG,CUR,HSR & SDLP) facilitated with

micro wave Oven.

(f) A vertical tank capacity 415 KL & 2 horizontal tank capacity 76 KL each has been

installed at CUR RDI.

(g) 114 posts of running staff have been reduced in the cadre review effected from

01.10.2010.

(h) 5 vacant posts of crew controller and five vacant posts of MPK (RR) have been

surrendered during financial year.

(i) 408 running staff ( CLI , LP’s,LPS & ALP) have completed their training of

WDP4/WDG4 locos up to July-11

8. TARGETS & PERFORMANCE OF DEPARTMENTS

S.N. Subject Action Plan &

target

Performance

(financial year 2010-

11)

(a) PME 100 % Target Achieved

(b) Refresher course 100 % Target Achieved

(c) Accident on crew account 100 % Target Achieved

(d) Grading of Loco Pilots 100 % Target Achieved

(e) Specific fuel

consumption

Passenger 3.85 3..54

Goods 2.00 1.86

(f) 10 hrs. duty 98 % 83.96

(g) Outage - 0.73 % higher than

last financial year.

(h) Fort Nightly hours - 6.27 % higher than

last financial year.

(i) Punctuality - 17.24% less than last

financial year.

9. INFORMATION TECHNOLOGY

Following material is available on FTP:-

(a) Organization chart, Lobbies, Running Rooms, RDI, Cadre Position, Performance

Parameters Loco & Crew , Works, M&P & RSP, Presentation ,

Inspection ,Highlights/ Innovation ,PCDO, Budget and Important communication/

Feed back.

(b) Running allowance & Night duty allowance of running staff to be prepared on

CMS after some improvement in programme by CRIS.

(c) Computerization of all Loco Lobbies & RDIs.

10. FILE MANAGEMENT

S.N. Subject No. of files Reduced Balance

1. RTI, Policy & POM 03 Nil 03

2. Budget, court cases &

Parliament question25 03 22

3. Safety & Imprest 33 03 30

4. Uniform, union & staff

grievances28 03 25

5. Fuel statistics 36 02 34

6. Contract cases 30 12 18

7. Stores 13 04 09

8. Inspection note 17 01 16

9. Running allowance

section15 08 07

10. Performance, Policy &

MPP41 Nil 41

Total 241 36 205

11. ACTION TAKEN TO REDUCE TA/OT

For the reduction of TA one courier has been nominated to deliver the entire

important document required to be sent through special messenger to HQ office

Jaipur.

No over time has been given to Running staff.

All Loco Lobby In-charges have been advised to use FAX to minimize TA. No

staff should be booked for duty without prior approval of Sr.DME(P)/ADME(P).

Control message to be given for urgent information.

12. ASSISTANCE REQUIRED

(a) MAN POWER

There are 190 vacancies (As per cadre review to be applied from 01.08.11) in running staff cadre and also large no. running staff will retire up to Dec.-12 for which indents for the post of Asstt. Loco Pilots (195+95=290) have been sent to HQ/ Jaipur.

A panel of 80 ALPs was received from HQ/Jaipur out of which only 56 ALPs have been inducted in the division.

Resultant indent of (290-56=234) 234 ALPs are pending with RRB/AII. So it is requested that an early action be taken so that vacancy of running staff in the division could be taken care of.