owner

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North Coast Surety North Coast Surety

Welcome to Bid List Connection Slide Show presentation to explain how a bond might get processed in the bidding process.

This explanation is in English. The technical version entails the use of wrappers, verification and integration protocols, and a host of other

elements that are beyond the author of this presentation. One of the goals of this effort is to explain in layman terms what the various programmers

along the communication path need to envision as a collective goal.

To view the slide show the press the left mouse button or the arrows keys on your keyboard to proceed through the slides.

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This is Part III is a series, and viewers should be acquainted with parts I & II to understand what XML is, and an overview of the flow of data.

Owner

Contractor

Surety Agent

Surety Company

Data Processing

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Contractor

Project Name.XML from www.caltrans.com

Step One-The Download File

Contractor saves the downloaded file in the directory they have selected to hold downloads.

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Start:aecXML

<Project Description> Highway 1 Tunnel<Project Description/>

<Project IFB> 04-12345<Project IFB/>

<Bid Date> 082501 <Bid Date/>

<Owner> Caltrans<Owner/>

<Architect> Caltrans <Architect/>

<Engineers Estimate> 10000000<Engineers Estimate/>

<Time for Completion> 365 <Time for Completion/>

<Liquidated Damages> 1000 <Liquidated Damages/>

<Bid Bond Form Number> 04-12345BB <Bid Bond Form Number/>

<Project URL>www.caltrans.gov/projects/04-12345<Project URL/>

<Bid Bond Return>www.caltrans.gov/projects/04-12345/bidbond<Bid Bond Return/>

End:aecXML


The downloaded file contains an industry standard XML script that contains the basic

project information.

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Start:aecXML












End:aecXML


The downloaded file contains an address that links future viewers to the project specific

location on the owners website

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Start:aecXML












End:aecXML


The downloaded file contains an address that provides the project specific internet address that the owner has established to ultimately receive

the electronic bid bond.

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Start:aecXML












End:aecXML

Step Two-The Import of Download File

Contractor imports the data into Bid List Connection, or any other application that can process the data.

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Step Three

Once contractor has imported the data from the download file they complete the remaining fields in the project information panel

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Step Four- Electronic Bid Request

Contractor sends electronic bid request to surety agent, with digital signature. It is the beginning of an electronic bid document.

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Start:aecXML












<Construction Company>Under the Hill Construction<Construction Company/>

<Estimator>Bob Jones<Estimator/>

<Bidding Office>San Francisco<Bidding Office/>

<Bond Signer>Larry Williams<Bond Signer/>

< Principle Electronic Signature>DFG456787FDGREE344dfRR< Principle Electronic Signature/>

< Principle Verification Certificate >XRTV34RDR78FD34DS< Principle Verification Certificate/>

End:aecXML


The data now includes both the original information from the owners download file and the data added by the contractor.

Contractors D

ataO

wners D

ata

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Owner

Contractor

Surety Agent

Surety Company

Start:aecXML
















< Principle Electronic Signature>DFG456787FDGREE344dfRR< Principle Electronic Signature/>

< Principle Verification Certificate >XRTV34RDR78FD34DS< Principle Verification Certificate/>

End:aecXML


Because the bid bond request is from the contractors computer a digital signature can be added, with certification.

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Start:aecXML
















<Principle Electronic Signature>DFG456787FDGREE344dfRR< Principle Electronic Signature/>

< Principle Verification Certificate >XRTVT345GR78FD34DS< Principle Verification Certificate/>

<Surety Agency>North Coast Surety Insurance Services, Inc.<Surety Agency/>

<Agency Code>NCS1239<Agency Code/>

<Authorizing Agent>K. Dixon Wright<Authorizing Agent/>

<Approval Status>Approved under existing Program<Approval Status/>

<Principle ID>U12345<Principle ID/>

<Principle Backlog>10000000<Principle Backlog/>

<Agent Electronic Signature>DFG456787FDGREE344dfRR< Agent Electronic Signature/>

< Agent Verification Certificate >XRTVT345GR78FD34DS< Agent Verification Certificate/>

End:aecXML

Step Five-The Agent Processes Request

The surety agent processes the bid request, adds its digital signature, with certification. The resulting XML file contains the project data, with both the contractors and the agents signature.

Agents D

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wners and C

ontractors data

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Step Five-The Agent Processes Request

The data is received by the surety company. The agent is authorized to issue the bid bond. The record of the bonds issuance is maintained by the surety.

Owner

Contractor

Surety Agent

Surety Company

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Owner

Contractor

Surety Agent

Surety Company

From Surety Agent to Caltrans: www.caltrans.gov/projects/04-12345/bidbondStart:aecXML<Project Description> Highway 1 Tunnel<Project Description/><Project IFB> 04-12345<Project IFB/> <Bid Date> 082501 <Bid Date/> <Bid Bond Form Number> 04-12345BB <Bid Bond Form Number/><Construction Company>Under the Hill Construction<Construction Company/><Bond Signer>Larry Williams<Bond Signer/><Principle Electronic Signature>DFG456787FDGREE344dfRR< Principle Electronic Signature/>< Principle Verification Certificate >XRTVT345GR78FD34DS< Principle Verification Certificate/><Surety Electronic Signature>DFG456787FDGREE344dfRR< Surety Electronic Signature/>< Surety Verification Certificate >XRTVT345GR78FD34DS< Surety Verification Certificate/>< Surety NAIC Code >1239499< Surety NAIC Code /> End:aecXML

Step Six-The Agent Transmits Bid Bond

Agent transmits just the information necessary for the bid bond, including the contractor and agents signatures. It also identifies the verification address for the surety.

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Step Seven-The Owner Verifies the Bond

The file received by the owner contains all the information necessary for the owner to verify directly with the surety company, or a third party verification facility, the authenticity of the bond.

Owner

Contractor

Surety Agent

Surety Company

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Start:aecXML<<Project Description>> Highway 1 Tunnel<<Project Description>><<Project IFB>> 04-12345<<Project IFB>> <<Bid Date>> 082501 <<Bid Date>> <<Bid Bond Form Number>> 04-12345BB <<Bid Bond Form Number>><<Construction Company>>Under the Hill Construction<<Construction Company>><<Principle Electronic Sig>>DFG456787FDGREE344dfRR<< Principle Electronic Sig>><< Principle Verif Certificate >>XRTVT345GR78FD34DS<< Principle Verif Certificate>><<Agent Electronic Sig>>DFG456787FDGREE344dfRR<< Agent Electronic Sig>><< Agent Verif Certificate >>XRTVT345GR78FD34DS<< Agent Verif Certificate>><< Surety NAIC Code >>345GR7<< Surety NAIC Code >><< Surety Confirmation Code >>38fr45GR7<< Surety Confirmation Code >><Surety Electronic Signature>DFG456787FDGREE344dfRR< Surety Electronic Signature/>< Surety Verification Certificate >XRTVT345GR78FD34DS< Surety Verification Certificate/> End:aecXML

Step Eight-The Surety Verification

The surety matches the received request for verification against the bonds it maintains records on. A match results in an affirmative verification, with the surety company digital signature.

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Step Eight-The Surety Verification

The owner now possesses all the information and authentication necessary to conclude the bond process.Owner

Contractor

Surety Agent

Surety Company

EndEnd

BeginningBeginning

owner

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