ovpaa in-house programs 1. office of the vice president...

OVPAA Report Form 16.0

End of Term Report (Feb 2011-Feb 2017)

OVPAA In-house Programs

OVPAA (Give to UP); Version 2; 2017 Feb 07 of 8

1. Office:

Office of the Vice President for Academic Affairs

2. Program:

Give to UP Website

3. Official(s) involved/Designation/Period:

Alfredo E. Pascual, President

Gisela P. Concepcion, Ph.D., VPAA

Joselito Florendo, VPPF

Jaime Caro, Ph.D., AVPD

4. Staff involved:

For the website:

Alice Ross Morta

Anette Lagman, eUP Project Management Consultant

JR Flores Respino, eUP Deputy Team Leader for IS Development

Sarah Joy Salvio, eUP Team Leader for Communications and Content Development

Amanda Kristine Legasto, eUP staff member

For the accounting of donations:

Imelda Lerios (follow up and reporting of donations)

Donna Mampusti, OVPPF Executive Assistant

Perla Balute, UP System Cash Office Officer-in-Charge

5. Program Development Associate(s):

Period Name/s Designation (Rank) Affiliation

6. Special Committee(s):

Period Name/s Designation (Rank) Affiliation

7. Office Location:

CIDS, Bahay ng Alumni Basement

Quezon Hall

8. Period Covered by this Report:

2015 to 2016





9. Brief background, History (antecedents), ~200 words

Give to UP is an online mechanism that makes it easy for UP students, alumni and friends –

wherever in the world – to help the university by funding one or more of these three major

campaigns: student scholarships, faculty grants and professorial chairs. While it allows donors to

send their support in cash or check, or through bank deposit or transfer, Give to UP was mainly

created to accept donations in real time through VISA card payment. This is a significant leap for UP,

not only as its first system-wide donation initiative but also as its first donation facility capable of

accepting funds through credit card. Donors, whether individual or combined, also get naming rights

for funding whole student scholarships, professorial chairs or faculty grants.

The vision towards what is now Give to UP was implemented by a core group of eUP and OVPAA

officials and staff. eUP, headed by AVP Jaime Caro and Dr. Anette Lagman, worked on the technical

aspect (building the website, database, and credit card donation platform) while OVPAA,

represented by Vice President Gisela Concepcion and staff member Alice Morta (and initially

Jeanette Burlat), created and refined the scheme itself and web content. Also part of the project was

the Office of the Vice President for Planning and Finance headed by Prof. Joselito Florendo which

addressed concerns relating to remittances, receipts and taxes.

In April, an infographic was created by Alice Morta and finalized by President Pascual himself to

explain the rationale and mechanics of the scheme. A month later, a dry run was conducted,

followed by further enhancements on content and interface. By June, the committee had decided to

call the site “Give to UP” and along with it assigned “giveto.up.edu.ph” as the site’s URL and adapted

a logo (designed by Alice Morta) that featured the UP Oblation and the word “Give”. In July 2015,

the donation forms had been finalized and endorsed to the Board of Regents.

In April 2016, "Bangon CAL-CSSP" was added to the campaigns to assist faculty members affected by

the Faculty Center fire.

10. About this program: max 200 words

a. Concept and Rationale: Mission-Vision/Mandate of the Office and how this Program contributes

to fulfilling the Mandate of the Office

b. BOR-approvals, if any (attach copy from UP Gazette as Annex): BOR meeting and date

c. Link in the OVPAA website

Proposal to Solicit Donations from Alumni and Friends to Fund Professorial Chairs and Faculty

Grants and Student Scholarships through the Online Donation Site: give to. up. edu. ph, approved

at the 1309th Board of Regents Meeting, 22 July 2015





http://osu.up.edu.ph/wp-content/uploads/2015/08/Partial-Summary-of-Decisions-1309th-BOR-

Meeting.pdf

11. Funding: UP System Allocation, Trust Fund, Savings, Other Sources, etc.

Amount: (Period)

Unit Amount per Fellow:

Batches/Cycles, Total:

BOR-approvals, if any: BOR meeting and date

12. Guidelines/Criteria:

Annex or Link

Annex 1

Also on this page: http://ovpaa.up.edu.ph/give-to-up/

13. Forms: Application, Evaluation/Assessment, Monitoring, Accomplishment Reports

Annex or Link

- Not applicable -

14. Accomplishments 1: Inputs/Uptakes: By Batch/Date/Cycle/CU

Applications: #s

Approvals: #s

Annex or Link (sortable Excel files; see Sample)

For the list of donors, please refer to “Annex C” of the OVPAA end-of-term report titled “Give to

UP Fund Drive”

15. Evaluation/Monitoring Feedback

- Not applicable -

16. Flowchart (Swimlane format): Indicate in a flowchart the step by step process of the program

(example: from the receipt of application to the award of grant)

- Not applicable -

17. Charts, if any: Use bar graphs for trends and pie charts for distribution.

- Not applicable -

18. Events hosted, relating to the Program:





- Not applicable -

19. OVPAA Web link:

http://ovpaa.up.edu.ph/give-to-up/

20. Pictures with Captions: ~5 high-resolution images

Annex 2

21. Pending Matters, Recommendations and Future Directions, Acknowledgements:

- Not applicable -

23.Prepared by:

Name: Alice Ross Morta

Designation:

Date: 3 February 2017

http://ovpaa.up.edu.ph/give-to-up/





Annex 1

https://giveto.up.edu.ph/





https://giveto.up.edu.ph/





Annex 2

Screen cap of the Give to UP website





Give to UP booth at the UP Knowledge Festival in Tagaytay, 17-19 April 2016

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