Overview of Interview

Scheduler

ERAS 2017

This PowerPoint provides a general overview of the new Interviews section in MyERAS.

Interview Scheduler

ERAS has developed an interview scheduling tool that gives programs the ability to send interview invitations to applicants and also allows applicants to schedule themselves for interviews within the ERAS system. The Interviews section in MyERAS displays all interview invitations sent to an applicant by ERAS program(s) that have chosen to use the ERAS interview scheduling tool. Applicants will have the ability to Schedule, Waitlist and Decline interview invitations.

Note: ERAS programs are not obligated to use the ERAS interview scheduling tool. Programs may choose to use other methods, such as telephone, email or another interview scheduling tool (e.g. Interview Broker, Thalamus), to schedule interviews. It is important to research programs to determine their preferred method for scheduling interviews.

Interview invitations sent outside of the ERAS system will not be captured in MyERAS.

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Interview Scheduler

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Topic Slides

Interviews – Invitations (page overview) 4 - 7

Interviews – Calendar (page overview) 8 - 11

Filter By Status 12 - 13

Interview Notifications 14 - 15

Scheduling an Interview 16 – 20

Waitlisting for an Interview 21 – 25

Canceling a Scheduled Interview or Waitlisted Date 26 - 29

Declining an Interview Invitation 30 - 31

Need Help? 32-33

Topics that will be covered in this PowerPoint:

Interviews - Invitations

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For each interview invitation an applicant receives, the following information will display on the Interview page:

Program information row:

• Program Name

• Specialty

• City

• State

• Accreditation ID

• Action column with option to Decline an interview invitation

Interviews Invitations Page

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The Interview Status tile will display date(s) an applicant has scheduled or waitlisted for an interview with a program. An applicant’s interview status will display in a color block to the right of the Interview Status header.

Only one (1) of the following interview statuses will display at any given time:

• Invited – applicant has received an interview invitation but has not taken any action

• Scheduled – applicant has scheduled an interview date

• Waitlisted – applicant has waitlisted for an interview date(s)

Interviews Invitations Page

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The View Interview Dates tile displays all available interview dates sent to the applicant as part of the interview invitation and consists of the following information:

• Interview Date – displays the date or date range of an interview, along with the duration of the interview (AM/PM/All Day)

• Freeze Date – a deadline set by the program to prevent applicants from taking any further action on an interview date. As of 12 AM EST on the freeze date, applicants will only be able to Cancel a scheduled interview or waitlisted date.

• Status – provides the availability status for an interview date. (see the MyERAS user guide for more details)

• Action – gives applicants the option to schedule or waitlist for an interview date, as well as Cancel an already scheduled interview or waitlisted date. Available actions will display according to the status of the interview date.

Note: Specific details about the duration of an interview will not appear in the Interviews section of MyERAS. Applicants should contact programs directly for questions regarding the exact time of an interview and any additional information they may need.

Interviews Invitations Page

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Interviews - Calendar

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The Calendar view allows an applicant to view all interview invitations in a Day, Week, and Month format.

An applicant may click on a date on the calendar to view:

• Details about the program and

• Interview availability on that date

• Take an action such as Schedule, Waitlist or Cancel.

Calendar View

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The colors for each date on the calendar represents the Interview Status. There are also icons that provide additional information at a glance.

Note: Specific details about the duration of an interview will not appear in the Interviews section of MyERAS. Applicants should contact programs directly for questions regarding the exact time of an interview and any additional information they may need.

Calendar View (cont’d)

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The Calendar list view displays all interview invitation dates in a list view by interview date. For each interview date, the following information will display on the Interview page:

• Program Name• Specialty• City• State• Accreditation ID• Interview Date• Freeze Date• Status• Action

On the Calendar list view an applicant can:

• Schedule to interview • Waitlist for date(s)• Cancel an already scheduled

interview or waitlist date(s).

Calendar – List View

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Available actions will display according to the status of the interview date.

Filter By Status

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Filters allow an applicant to narrow down their interview invitations by the following status:

• Invited – applicant has received an interview invitation but has not taken any action

• Scheduled – applicant has scheduled an interview

• Waitlisted – applicant has waitlisted for an interview date(s)

• Available to Schedule – displays programs/dates that have availability to schedule

• Available to Waitlist – displays programs/dates that have availability to waitlist

Filter by Status

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Interview Notifications

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Interview Notifications

An applicant will receive an interview notification when the following occurs:

• A program sends an interview invitation using the ERAS interview scheduling tool

• There is a change in the status of an applicant’s interview

Note: All interview notifications sent to the Message Center will also be sent to the email address entered in the Personal Information section.

The Message Center can only display messages sent through ERAS. Messages sent outside of the ERAS system (e.g. emails from the program’s institution/personal email account) will not be captured in the Message Center.

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Scheduling an Interview

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• For each interview invitation received from a program, applicants can only schedule to interview for one (1) interview date.

• The interview date must have a status of Available to Schedule in order to Schedule for that date.

• Applicants cannot be scheduled AND waitlisted for an interview with a single program.

Things to Keep in Mind When Scheduling an Interview

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An applicant can schedule an interview in 1 of 3 ways:

1. Invitations page –Expand the View Interview Dates tile for the desired program, locate a date with an Available to Schedule status, and select Schedule in the Action column.

Scheduling an Interview

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2. Calendar page (Calendar view): Select an Available to Schedule ( ) date on the calendar for the desired program, and then select Schedulein the Action column in the modal window.

Scheduling an Interview (cont’d)

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3. Calendar page (List view): Locate the desired program and date with an Available to Schedule status in the list, and select Schedulein the Action column.

Scheduling an Interview (cont’d)

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Waitlisting for an Interview

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• Programs are not obligated to offer applicants the option to waitlist.

• Waitlisting for an interview does not guarantee an applicant an interview with a program.

• The process for managing waitlisted applicants is determined by each individual program.

• For each invitation received from a program, applicants can waitlist for any number of dates.

• The interview date must have a status of Available to Waitlist in order to Waitlist for an interview date.

• Applicants cannot be waitlisted AND scheduled for an interview with a single program.

Things to Keep in Mind When Waitlisting for an Interview

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An applicant can Waitlist for an interview in 1 of 3 ways:

1. Invitations page:Expand the View Interview Dates tile for the desired program, locate a date with an Available to Waitlist status, and select Waitlist in the Action column.

Waitlisting for an Interview

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2. Calendar page (Calendar view)Select an Available to Waitlist ( ) date on the calendar for the desired program, and then select Waitlist in the Action column in the modal window.

Waitlisting for an Interview (cont’d)

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3. Calendar page (List view) Locate the desired program and date with an Available to Waitlist status in the list, and select Waitlist in the Action column.

Waitlisting for an Interview (cont’d)

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Canceling a Scheduled Interview or Waitlisted Date

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If an applicant no longer wants to be considered for a scheduled or waitlisted interview date they can Cancel in 1 of 3 ways:

1. Invitations pageExpand the View Interview Dates tile for the desired program, and select Cancel in the Action column for the scheduled/waitlisted date.

Canceling an Interview

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2. Calendar page (Calendar view)Select the scheduled/waitlisted date for the desired program, and then select Cancel in the Actioncolumn in the modal window.

Canceling an Interview (cont’d)

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3. Calendar page (List view)Locate the desired program and the scheduled/waitlisted date in the list, and select Cancel in the Action column.

Canceling an Interview (cont’d)

Note: Applicants can cancel a scheduled or waitlisted interview date and they will still have access to view all interview dates so they can schedule or waitlist for another interview date(s) based on the status of the desired date.

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Declining an Interview Invitation

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If an applicant is not interested in scheduling or waitlisting with a program, they should select Decline in the Action column in the program information row on the Invitations page.

Declining an Interview Invitation

Note: Once an applicant declines an interview invitation, they will no longer be able to view or take action on any interview dates for that program. This action cannot be undone in MyERAS. If an applicant inadvertently declines an interview invitation, they should contact the program directly and make them aware.

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Need Help?

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Need Help?

Contact the ERAS Client and Technical Support Team

@ERASinfomyeras@aamc.org(202) 862 - 6264Monday-Friday8 a.m. - 6 p.m. ET

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