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Table of Contents

OVERVIEW ......................................................................................................................................................................... 3

PURPOSE............................................................................................................................................................................. 3

AUDIENCE........................................................................................................................................................................... 3

DISCLAIMER ...................................................................................................................................................................... 3

COPYRIGHT........................................................................................................................................................................ 3

CAUTIONS / WARNINGS ................................................................................................................................................ 4

VIEW TENDERS FREE OF COST ................................................................................................................................... 4

1. INTRODUCTION TO THE BROWSER ..................................................................................................................... 5

2. LOGIN SCREEN.............................................................................................................................................................. 5

3. LOGIN PROCEDURE .................................................................................................................................................... 7

4. MODIFY PASSWORD................................................................................................................................................... 9

5. A FEW ANNOTATIONS ON VARIOUS FEATURES ............................................................................................... 9

6. SELECTION / SWITCHING OVER DEPARTMENT .............................................................................................10

7. REQUEST FOR TENDER ...........................................................................................................................................11

8. UPLOADING OF SUPPORTING DOCUMENTS ....................................................................................................19

9. ATTACH / DOWNLOAD DOCUMENTS AND SUBMISSION PROCEDURE...................................................21

10. CONFIRMATIONS ON TENDER SUBMISSION .................................................................................................25

11. WITHDRAWAL OF TENDER.................................................................................................................................27

12. OPENING EVENT .....................................................................................................................................................28

13. DISQUALIFIED / WITHDRAWN TENDERS......................................................................................................29

14. CONTACT US.............................................................................................................................................................29

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Overview

Tender Wizard is an exclusive, most vibrant end to end solution for buying / selling of products and

services through tendering process. It supports A - Z activities of tendering based on proactive work flow

concept. Fine details of tendering like vendor registration, tender announcement and corrigendum,

tender form processing, opening, negotiation and tender awarding are supported in a real time

interactive environment. Tender Wizard creates a true dynamic market place for both buyers and

vendors to interact with each other and transact business.

Purpose

The objective of developing the TENDERWIZARD is to automate the tendering process across the state of

Madhya Pradesh. The key objectives of this exchange are reduced inventory, consistency in costs across

all departments, consistent and sustainable Vendor Development, transactional effectiveness,

procurement lead time reduction, transparency etc.,

Audience

This product is extensively used by the Government officials and contractors to enhance the transparency

in the day to day tendering activities of the Government offices as well as in contractor community.

4. Disclaimer

The information contained herein is subject to change without notice and should not be construed as a

commitment by MPSEDC or TCS/Antares. No responsibility is assumed for the reliability of software or

equipment that is not supplied by MPSEDC or TCS/Antares.

Copyright

This document is confidential and proprietary information of MPSEDC or TCS/Antares. It should not be

disclosed in whole or in part to any third party except to whom it has been submitted with the express

written authorization and should not be duplicated in whole or part for any other purpose other than

evaluation of the Technical capability of TCS/Antares and shall be returned upon request.

Any reference used in this response is proprietary and is covered under non-disclosure agreement. The

information should not be divulged to any other party other than for whom it is intended. Clients and

partners may not be contacted about these references or divulge the information contained there-in

unless duly authorized by MPSEDC or TCS/Antares.

All rights reserved. Unauthorized copying is strictly prohibited.

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CAUTIONS / WARNINGS

1. View & request the tenders on time.

2. The tenders which are due for request can be viewed in “Unapplied” Status.

3. Strictly attach all the general documents in the “Tender Document” screen which are uploaded

in the website.

4. With respect to the below mentioned fig

� Point No 1: Displays time left for the closing of the Bid submission.

� Point No 2: Displays Token no once the tender is submitted.

� Point No 3 : Displays tender details and Corrigendum

� Pont No 4: Print of the Tender documents page can be obtained.

5. Down load and save the “Schedule B” in the same name. Do not change the name of “SCHEDULE B”

any time.

6. If the contractor is “DISQUALIFIED” from the tender, then the details of that tender can be found in

“Disqualified/Withdrawn” section.

View tenders free of cost

To download the tender notifications and corrigendum free of cost from website, follow the steps given

below:

Click “TENDER FREE VIEW” on the home page.

Provide all or any one of the options like “Tender Number”, “Region”, “Estimated Cost”, “Request Dates

(from and to)”, “Tender Submission date” or “any key words from Tender Description”

Click “Submit” to view the results. A list of tenders shall appear on the screen.

Click to email the notification. Provide email ids, Subject and click “Send Mail” to send the notification

to the required Id.

Click to print the notification.

Click to view the cost free documents.

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1. Introduction to the browser

Click / Double Click to open the Microsoft Internet Explorer (This icon can be located on the

Desktop of the computer).

FIGURE NO.1

2. Login screen

Type the website address www.mpeproc.gov.in in the address bar and click “Go” to access the Login

Screen.

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FIGURE NO.2

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3. Login procedure

Enter “USER ID” and “PASSWORD” provided by the service provider as shown above (Username and

Password). Click “Login” to login to the website.

After clicking on Login �Click on “SELECT THE CERTIFICATE” (As shown in Figure No. 3)� Select the

certificate and click on “Authenticate” (As shown in Figure No. 4)� Type the password of PKI-key

(hardware key) (As shown in Figure No. 4 (a))� Then click on “LOGIN” (As shown in Figure No. 4 (b))�

then again reenter the website Login password (As shown in Figure No.5) � and enter into the site.

Figure No.3

Figure No.4

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Figure No.4 (a)

Figure No.4 (b)

Figure No.5

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As a security purpose, the system automatically asks the user to change the password as shown in Figure

No. 3 during the first login. Enter the Old and New Password then click “Submit” to update the new

password. The user needs to login once again with the new password (note that User Id remains the

same) which gives the user the authentication to the change of password.

4. Modify password

FIGURE NO.6

5. A few annotations on various features

The following screen explains the user about all the modules which are displayed once the user, login into

the system.

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FIGURE NO.7

6. Selection / Switching over department

After login, if user wishes to switch from one department to another, then click "Select Company" as

displayed below (figure No.8), a list appears as displayed in the figure No. 9, select the department and

proceed.

FIGURE NO.8

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FIGURE NO.9

7. Request for tender

Once the user logs in to the system, by default “In Progress” screen will be displayed where all the

applied tenders are viewed.

Click “Unapplied” to view the new / unapplied tenders. If the tender is due for request, then a Blue color

icon will appear on the screen as displayed below:

FIGURE NO.10

Once clicked on the request icon the system will direct to the payment page as shown in the fig no 10(a)

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FIGURE NO.10(A)

Click on the link “All types of payment” fig 10A

Process for e-payment:

Select the Bank in the given list which will redirect to the respective bank websites the screens for

payment made through net banking as well as card is given in the below fig

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Net banking :

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16

Credit/Debit Card:

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Note down the Transaction No for future reference. Clicking on Ok button will re-direct to the e-Procurement

website.

NEFT: The National Electronic Fund Transfer (NEFT) can be opted during payment of form fee. The NEFT

code will be automatically assigned to the user. The amount towards form fee should be credited to the

department’s account through any bank along with the NEFT challan provided in the website. It takes 24

working hours to get reconciled (Figure no 10A)

OTC: Over The Counter (OTC) can also be opted during payment of form fee. In this case, the user has to

download the form from the website, fill up, visit the particular bank tied up with the GoP, produce the

filled form and pay the fees over the counter. Then the banker provides one code for the above payment.

It takes 24 working hours to get reconciled (Figure no 10A)

Similarly the vendor has to pay the processing fees or else the vendor will not get the tender documents

also will not be qualified for the tender.

After requesting the tender, the tender can be accessed through “In Progress” section and the status of

the tender will be displayed as “Received” as shown in the below mentioned figure

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To check for any corrigendum (In “UnApplied”/”In Progress”):

User has to click on “Line #” as shown in below figure

Once clicked, below screen will display

As shown in above figure, user can download the letter/corrigendum uploaded by department by clicking

on the links under “Document”. Also to check the details click on Action Icon as shown in above figure.

When clicked on Action Icon, below screen with details will display.

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8. Uploading of supporting documents

Click “Documents Library” link to upload all the necessary supporting documents for the tender. This

activity will reduce the user’s work. This is independent from the Tender. This is a library where all

supporting documents can be saved.

Click “Upload New File” whenever user needs to upload the new attachments. These documents can be

attached for any number of tenders applied by the user.

Note: Avoid using special characters in file name, attach name, description while uploading any

document to the general document library.

FIGURE NO.11

The Documents which are obsolete can be archived by selecting the document and clicking on the archive

button as shown in the above fig.

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The archived document can be viewed by clicking on “Show Archived Files” button.

9. Attach / Download documents and Submission procedure

Click to view the tender documents which are received by the user as shown in below figure.

FIGURE NO.12

Click “Attach” link to upload all the general documents which are already uploaded in the General

Document Screen (refer steps to upload the supporting documents explained in Figure No11). This is the

important and first step to be performed to avoid disqualification.

Click on “Update/Pay Now” link to feed the EMD details and upload the scanned EMD as shown below in

Figure No. 13.

In case of NEFT and OTC, the respective forms should be filled and the payments will be made online.

IPG (Internet payment Gateway)/Net Banking: If the payment is done through the e-payment then click on

the links “Internet Banking” for net banking services and “Internet payment Gateway” for payment

through credit/debit card as shown in the figure no 14. The further process will be same as explained

during the form fee payment.

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NEFT: The National Electronic Fund Transfer (NEFT) can be opted during payment of EMD. When clicked

on the NEFT Challan link a challan will be generated with the unique account number. The Vendor should

pay the EMD amount along with the challan where the bank will assign a UTR number for the same. The

same should be updated in the system by the vendor so that he can proceed further for submission.

(Figure no 14)

OTC: Over The Counter (OTC) can also be opted during payment of EMD. In this case, the user has to

download the preprinted challan from the website. Make the payment at the respective bank that is if the

challan is of HDFC then make the payment at HDFC bank branch. The unique code for the transaction will

be provided by the bank for the same and the vendor has to update the same in the system as in case of

NEFT. (Figure no 14)

Note: In both NEFT and OTC payments the challan generated in the system should not be altered

and the vendor should follow the instruction printed in the challan strictly.

Other mode of payment: The user may also opt for any other mode of payment like

DD/Cheque/Cash/NSC/FDR etc., as shown in the figure below. Click “Scan” to upload the soft copy of the

DD/Cheque/Cash/NSC/FDR etc., as shown below in Figure No. 13 Once the user finishes with the filling

and uploading of scanned BG/DD etc., the “Red Color” will automatically turn to “Black Color” which

prove that the user is two steps ahead for the submission.

FIGURE NO.13

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FIGURE NO.14

Download documents and Submission procedure:

5. Click “Download” link available against each document to download the respective Document

(Technical/Price Sheet) and fill the same without changing the “File Name” and save on to the

computer.

6. Click “Upload” (refer Figure No. 12), select the filled file which was already filled and saved in the

same name. At this stage the following screen will appear and select your digital certificate, follow

the steps 1 to 4 detailed in the figure no. 15 and click “Done” to upload the filled Schedule B to the

tender. Further, for any document uploads except EMD and form fee, the following screens (figure

No. 15) will appear and the user need to select the Digital Signature to authenticate the document:

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FIGURE NO.15

7. The Mandatory document requested by the department will also appear in red color. The same

can be updated by clicking on the link “Upload/Attach” link available against each document

which will redirect to Document library page where the desired file can be attached.

8. Note that when the user uploads the filled Technical/Price Sheets/EMD/Mandatory Documents

etc, the “Red Color” will automatically turn to “Black Color” which signifies that user is ready for

the final submission.

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10. Confirmations on tender submission

Once the EMD, Form Fee, Technical Sheet, Price Sheet, Supporting documents etc. are uploaded, click

“Submit the tender form” on the tender document screen as shown in the figure no 15 (a) The user

should compulsorily attach at least one document from general document section if it has made

mandatory from the department side.

FIGURE NO.15(A)

Once the user submits the form, the following confirmations shall appear as an authentication to the

submission of the tender. Preserve the printout of confirmation as shown in Figure No.16, 17 & 18 as a

proof of submission.

Note that the status of the tender will be changed as “Submitted”, once user click on the final submission

button.

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FIGURE NO.16

The above screen list out the documents attached for the tender. Select the term and condition and click

on OK”, the alert message will appear as shown in the figure no. 17, again click “OK”, acknowledgement

screen will appear as shown in figure no. 18.

FIGURE NO.17

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FIGURE NO.18

11. Withdrawal of tender

In case, the vendor needs to withdraw his submitted bid, then click “Withdrawal” as shown below and

provide reason for withdrawal and proceed. The tender will be moved to Disqualified / Withdrawal

section. Once withdrawn, tenders cannot be taken back.

FIGURE NO.19

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12. Opening event

Vendors can view the opening event sitting at their own places using internet connection. The tender will

be moved to Opened / Awarded section once it is opened by the tendering authority (as shown in figure

No. 20). If the vendor is not disqualified then the status will be shown as “In the Race” (as shown in figure

No. 20).

FIGURE NO.20

Even competitor’s bids sheets can be downloaded from the website as shown in figure No.21.

FIGURE NO.21

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13. Disqualified / Withdrawn tenders

The disqualified and withdrawn tenders are moved in to Disqualified / Withdrawn section. During these

activities the reason for the same will be saved and can be retrieved as shown in figure No. 22:

FIGURE NO.22

14. Contact us

For any further clarifications / queries on e-Tendering, contact below contact Nos.:

E-Procurement Cell Address:

******TThhaannkk YYoouu******