outsourcing - the school district of palm beach … is a tool used by districts ... outsourcing...
TRANSCRIPT
Budget Advisory Committee
January 20, 2011
Outsourcing
Introduction
Outsourcing is a tool used by districts to reduce costs. The
intention of the following presentation is to provide a
preliminary analysis of the potential for financial gain from
outsourcing certain support operations: custodial services,
grounds maintenance, transportation and facilities
maintenance. The decision to outsource, or not, will require
much more extensive review and analysis of each operation.
Options for Outsourcing
Partial Outsourcing:
Specialized trades/crafts
Emergency repairs
Complex service activities
Contract for major portions of a function
Complete outsourcing of a function
Outsourcing - Pros
Potential to:
Reduce operating costs
Have greater control over costs
Improve quality and efficiency of operations
Greater focus on core business – educating students
Relieve fleet maintenance function
Transportation
Maintenance
Flexibility - Utilize specialized labor only as needed
Fixed costs change to variable costs
Outsourcing - Cons
Opposition to change by:
Employees
Unions
Fears:
Loss of control
Interaction of non-district employees with students
Cost of bringing a function back in-house if dissatisfied with
contracted service
Social Costs – outsourcing may impact wider community
Potential Issues & Remedies
Issues Associated with Outsourcing
Developing accurate cost projections
Determining cost implications of scope change after
implementation
Service not as expected
Remedies to Avoid Issues
Full cost accounting of in house operation
Contract containing full articulation of:
Service requirements
Scope of work
Performance measures and quality standards
Steps to Successful Outsourcing
Rigorous analysis of need
Consensus of need
Prepare organization for change, open communications
Strong support of School Board and Superintendent
Request for Proposal process
Comprehensive contract
Monitor delivery of contracted services
Potential Pitfalls
Hurried process
Limiting employee feedback
Underestimating forces opposed to outsourcing
Not considering all the options to obtain best fit for the
district culture
Overestimating savings
Savings not guaranteed by vendor
Failure to consider administrative time associated with
contract management
Outsourcing Myths
Private companies always perform better than public entities.
Employees always lose jobs when districts outsource.
There is no return to in-house, once outsourced.
Potential Outsourcing – General Fund
Custodial Services
Custodial Services
FY 2012 Total Staffing 1,246 employees
Custodians 915
Lead Custodians 147
Forepersons 176
Coordinators 8
Palm Beach custodial allocation formula:
25% weight: one custodian per 225 students
75% weight: one custodian per 27,150 sq. ft.
Plus one daytime custodian for each school
Plus additional staff for other factors (stadiums, muck, adult ed)
Custodial Services
FY2012 Budget $43,793,142
Total Area Serviced 23,791,162 square feet
FY12 Budgeted Cost per sq. ft. $1.84 /square foot
Council of Great City Schools
median cost 2009-10 survey $1.71 /square foot
Potential savings
for each $.10 per sq.ft. saved $2.4 million
Custodial Services
Workload – custodians per square foot:
Palm Beach FY 2012 26,001
Council of Great City Schools
2009-10 survey median 27,408
Custodial Services Additional Cost Factors Associated with move to outsourcing:
Sick/Annual Leave Liability $9,219,76
Short term cost incurred with payout of leave balances; long term benefit from reduced liability.
Workers Compensation
Current average annual cost: $1,100,000
Average annual new claims $ 440,000
With move to outsource vendor, existing workers compensation claims continue to resolution; savings accumulate over time as no new claims are incurred.
Unemployment - Employees not hired by outsource vendor or other employer eligible for unemployment compensation.
Grounds Maintenance
Grounds Maintenance
FY 2012 Total Budget $5,413,927
In-house services (53%) $2,849,501
Outsourced services (47%) $2,564,426
FY 2011 Expenditures $5,368,959
In-house services (50%) $2,694,636
Outsourced services (50%) $2,674,323
Staffing: 46 employees
Grounds Maintenance
Grounds functions currently outsourced:
Lawn mowing
Tasks which require expertise not staffed
Grounds Maintenance
Grounds functions primarily handled in-house, unless outside expertise needed:
Landscaping
Tree trimming
Pest Control
Fence repairs
Irrigation installation & repair
Athletic field maintenance
Playground repairs
Inspections
Oversight of outside vendors
Grounds Maintenance Additional Cost Factors Associated with move to outsourcing:
Sick/Annual Leave Liability $544,090
Short term cost incurred with payout of leave balances; long term benefit from reduced liability.
Workers Compensation
Current average annual cost: $100,000
Average annual new claims $ 40,000
With move to outsource vendor, existing workers compensation claims continue to resolution; savings accumulate over time as no new claims are incurred.
Unemployment - Employees not hired by outsource vendor or other employer eligible for unemployment compensation.
Transportation
Transportation
FY 2012 Budget $44,036,916
FY 2011 Expenditures $46,869,859
FY 2010 Expenditures $49,030,220
FY 2012 Total Staff: 1,026
Bus drivers 613
Bus attendants 240
Bus maintenance 115
Supervisors 31
Administration 8
Support 19
Transportation
Benchmark comparisons among Florida Urban 7 Districts:
Operating expenditures per transported student
Operating expenditures per mile
Average bus occupancy
Transportation expenditures as percent of total district
expenditures
Transportation local funding percentage
District # Transported
Students
Operating Expenditures per
Transported Student Miami-Dade 61,611 1,367$
Broward 80,200 1,215
Duval 43,985 1,103
Pinellas 33,644 1,020
Hillsborough 75,839 864
Orange 71,593 837
Palm Beach 58,317 762
Urban 7 Average 60,741 1,024State Average 897$ Source: FLDOE School District Transportation Profiles, 2009-10
Miami-Dade
Broward
Duval
Pinellas
Hillsborough
Orange
Palm Beach
$700
$800
$900
$1,000
$1,100
$1,200
$1,300
$1,400
0 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000
Expe
nditu
res
per T
rans
port
ed S
tude
nt
Number of Transported Students
Urban 7 Districts: Transportation Operating Expenditures per Transported Student for FY 2009-10
`
District
Operating Expenditures per
Mile Broward 5.45
Hillsborough 3.79
Miami-Dade 3.56
Orange 3.49
Palm Beach 3.42Pinellas 3.23
Duval 2.90
Urban 7 Average 3.69State Average 3.34
Source: FLDOE School District Transportation Profiles, 2009-10
$0.00
$1.00
$2.00
$3.00
$4.00
$5.00
$6.00
Broward Hillsborough Miami-Dade Orange Palm Beach Pinellas Duval
Ope
ratin
g Ex
pend
iture
s pe
r Mile
Urban 7 Districts: Operating Expenditures per Mile
District Average Bus Occupancy
Palm Beach 86.70Hillsborough 72.31
Orange 71.40
Pinellas 66.68
Broward 65.02
Duval 47.77
Miami-Dade 45.95
Urban 7 Average 65.12State Average 67.68
Source: FLDOE School District Transportation Profiles, 2009-10
0
10
20
30
40
50
60
70
80
90
Palm Beach Hillsborough Orange Pinellas Broward Duval Miami-Dade
Aver
age
Bus
Occ
upan
cy
Urban 7 Districts: Average Bus Occupancy
* Includes operating expenditures and bus purchases.
** Palm Beach purchased $5.2 million of buses. No other districts purchased buses.
District
Expenditures as a Percentage of Total
District Expenditures Duval 4.59%
Broward 4.31%
Orange 4.29%
Hillsborough 3.96%
Pinellas 3.70%
Palm Beach 3.23%Miami-Dade 2.71%
Urban 7 Average 3.83%State Average 4.23%
Source: FLDOE School District Transportation Profiles, 2009-10
0.0%
0.5%
1.0%
1.5%
2.0%
2.5%
3.0%
3.5%
4.0%
4.5%
5.0%
Duval Broward Orange Hillsborough Pinellas Palm Beach Miami-Dade
Tran
spo
rtat
ion
Exp
en
dit
ure
s as
a P
erc
en
tage
of
Tota
l D
istr
ict
Exp
en
dit
ure
s
Urban 7 Districts: Transportation Expenditures as a Percentage of Total District Expenditures
District Local Funding
Percentage Miami-Dade 69.45%
Hillsborough 66.24%
Broward 66.24%
Duval 62.94%
Pinellas 57.22%
Orange 54.25%
Palm Beach 42.91%
Urban 7 Average 59.89%State Average 53.33%
Source: FLDOE School District Transportation Profiles, 2009-10
0%
10%
20%
30%
40%
50%
60%
70%
Miami-Dade Hillsborough Broward Duval Pinellas Orange Palm Beach
Tran
spor
tatio
n Lo
cal F
undi
ng P
erce
ntag
e
Urban 7 Districts: Transportation Local Funding Percentage
Transportation
Bus Fleet:
Bus Inventory 849 buses
Average age:
Palm Beach 7.32 years
Council of Great City Schools median 7.33 years
Bus runs per day:
Palm Beach 5.98
Council of Great City Schools median 3.79
Transportation
Additional Cost Factors Associated with move to outsourcing:
Sick/Annual Leave Liability $4,151,713
Short term cost incurred with payout of leave balances; long
term benefit from reduced liability.
Workers Compensation
Current average annual cost: $1,000,000
Average annual new claims $ 400,000
With move to outsource vendor, existing workers
compensation claims continue to resolution; savings accumulate
over time as no new claims are incurred.
Unemployment - Employees not hired by outsource vendor
or other employer eligible for unemployment compensation.
Transportation
School Districts currently outsourcing transportation:
Duval School District, Florida
Cost comparison data provided
Milwaukee Public Schools
Transports 56,000 students
Outsourced in 2011
Memphis City Schools
Transports 23,000 students
Outsourced transportation in 2010
Potential Outsourcing – Capital Fund
Facilities Maintenance
Facilities Maintenance
FY 2012 Budget $40,379,251
In house services (27%) $10,896,638*
Outsourced services (73%) $29,482,613
FY 2011 Expenditures $36,661,655
FY 2010 Expenditures $36,028,352
* See Appendix D for list of services being outsourced for FY 2012.
Facilities Maintenance
Total square feet all facilities 29,225,380
Maintenance cost per sq.ft.
FY 2012 budgeted $1.38/sq.ft.
Benchmark data (2009-10):
Council of Great City Schools median cost $1.89/sq.ft.
FL school district state average cost $1.35/sq.ft.
Potential savings
for each $.10 per sq.ft. saved $2.9 mil.
Facilities Maintenance
Additional Cost Factors Associated with move to outsourcing:
Sick/Annual Leave Liability $4,935,760
Short term cost incurred with payout of leave balances; long
term benefit from reduced liability.
Workers Compensation
Current average annual cost: $1,600,000
Average annual new claims $ 640,000
With move to outsource vendor, existing workers
compensation claims continue to resolution; savings accumulate
over time as no new claims are incurred.
Unemployment - Employees not hired by outsource vendor
or other employer eligible for unemployment compensation.
Appendices
School District of Palm Beach County, Florida Custodial Services
Outsourcing Potential – Preliminary Analysis January 2012
Below is a preliminary analysis of custodial services for the school District of Palm Beach County. The intent is to gauge whether a further feasibility analysis is warranted to determine the cost-benefit of outsourcing custodial services. SUMMARY There are four main sections included in this report: Summary (this page), Expense/Budget Analysis, Square Footage Analysis, and the Custodial Staffing Analysis. Ratios displayed in the summary are supported with the attached analyses.
Budget / Expense Analysis Two-Year History of Expenditures and Current, FY12, Budget FY 10 Expenditures $ 46,968,498
FY 11 Expenditures 46,440,687
FY 12 Budget 43,793,142
Square Footage Analysis Net “Serviceable” Square Footage of all Palm Beach County School Facilities School Use 23,608,979 Non-School Use 182,183 Total Serviced 23,791,162 Based on the above numbers; for FY 12: Budget per SqFt.= $ 43,793,142 / 23,791,162 SqFt. Or $ 1.84 / Sqft
Staffing Analysis Custodial FTE FY 12 Total Custodian Personnel 1,246.1
School Personnel 1,221.1 Non School Personnel 25.0
Projected Annual & Sick Leave Liability (Function 7902, 6/30/12) Annual $ 4,538,560 Sick 4,681,201 Total $ 9,219,760
APPENDIX A
BUDGET / EXPENSE ANALYSIS Actual Expenditures are represented for FY 10 and FY 11. The Beginning Budget is represented for FY 12. Although the budget is mostly comprised from the General Fund and Function 7902, Years FY 10 and FY11 include state stimulus funds, as well.
APPENDIX A
Custodial Expenditures / BudgetFunction 7902
Expnenditures Expenditures BudgetAccount 2010 2011 2012100 - Salary & Benefits 42,895,142$ 42,674,932$ 40,758,273$
300 - Purchased Services 132,680 107,673 273,837
400 - Energy Services 378 116 75
500 - Materials and Supplies 3,051,929 3,170,870 2,418,441
600 - Capital Outlay 24,443 30,716 1,834
700 - Other Expenses 863,926 456,380 340,682
Total 46,968,498$ 46,440,687$ 43,793,142$
Expnenditures Expenditures BudgetAccount 2010 2011 2012511000 Administrator - 60,378 60,426
516000 Other Support Personnel 29,555,213 29,007,025 27,888,413
518400 Part Time In System Personnel 10,366 16,412 15,940
518410 Bonus Pay 324,746 347,676 -
518430 Extra Duty Days 76 15 -
519990 Overtime 205,482 220,350 35,911
521000 Retirement 2,882,249 3,009,593 12,687,317
521500 Benefits - Non Position - - 19,212
522000 Social Security 2,250,036 2,235,836 -
523000 Group Insurance 7,073,399 7,205,450 -
523200 Employee Assistance Program 15,100 14,972 -
524000 Worker's Compensation 492,928 462,175 -
525000 Unemployment Compensation 80,111 63,331 -
533600 Travel-Out Of County 2,078 - 600
533610 Travel-In County 30,136 10,044 -
535010 Repair-Maintenance-External - 1,225 -
535020 Repair-Maintenance-Internal 326 - -
537100 Postage - Freight 344 399 -
537420 Other Communication 22 - -
537430 Cell Phone Service 7,365 3,216 4,650
538440 Water 204 312 547
539200 Employment Services-Temps 3,504 5,630 -
539900 Other Purchased Services 88,701 86,847 268,040
545000 Gasoline 378 116 75
551100 Supplies 3,051,350 3,170,870 2,418,441
554100 Oil-Grease 34 - -
555010 Automotive Supply 149 - -
555020 Repair Parts 396 - -
564120 Furn-Fix/Equip-$1000 Up 9,969 5,040 1,834
564220 Furn-Fix/Equip -$999 Less 8,439 25,676 -
564320 Computer Hardware-$1000 Up 6,034 - -
573400 Dues & Fees - - 10
573420 Administrative Fees 802,476 436,800 436,800
575100 Temp Employees 6 Months Plus 2,680 3,006 42,000
575200 Other Personnel Services 2,758 28,712 9,055
579250 Printing Services-In House 1,390 - 1,000
579900 Other Miscellaneous 60,060 19,580 (97,128)
Salaries 47,397,303$ 47,089,012$ 43,793,142$
Criteria Includes General Fund and State Stabilization Funds
APPENDIX A
SQUARE FOOTAGE ANALYSIS
School vs. Non-School Facilities This list includes all facilities included in the FISH report. The Florida Inventory of School Houses (FISH) report is a state listing of all District facilities. The classification of School or Non-School is determined based on current information available to the Budget Department. It is important to note these are facilities; Physical locations. The FTE, expense, and Budget numbers are calculated by department, a budget School Use Facilities “School Use” facilities are those currently being used by Palm Beach County Schools for classroom instruction by SDPBC staff.
128 ACREAGE PINES ELEMENTARY
78 ADDISON MIZNER ELEMENTARY
16 ADULT EDUCATION CENTER
21 ALEXANDER W DREYFOOS JR SCHOOL OF THE ARTS
3 ALLAMANDA ELEMENTARY
200 ATLANTIC COMMUNITY HIGH (NEW)
22 BAK MIDDLE SCHOOL OF THE ARTS
111 BANYAN CREEK ELEMENTARY
41 BARTON ELEMENTARY
176
BEACON COVE INTERMEDIATE BESSIE DUBOIS CAMPUS
118 BEAR LAKES MIDDLE
158 BELLE GLADE ELEMENTARY
25 BELVEDERE ELEMENTARY
188 BENOIST FARMS ELEMENTARY
31 BERKSHIRE ELEMENTARY
170 BINKS FOREST ELEMENTARY
57 BOCA RATON COMMUNITY HIGH
80 BOCA RATON COMMUNITY MIDDLE
56 BOCA RATON ELEMENTARY
154 BOYNTON BEACH COMMUNITY HIGH
113 CALUSA ELEMENTARY
145 CARVER COMMUNITY MIDDLE
183 CHOLEE LAKE ELEMENTARY
105 CHRISTA MCAULIFFE MIDDLE
123 CITRUS COVE ELEMENTARY
83
CLIFFORD O TAYLOR/KIRKLANE ELEMENTARY
86 CONGRESS MIDDLE
26 CONNISTON COMMUNITY MIDDLE
168 CORAL REEF ELEMENTARY
104 CORAL SUNSET ELEMENTARY
94 CRESTWOOD MIDDLE
65 CROSS ROADS ACADEMY (LAKE SHORE ANNEX)
185 CROSSPOINTE ELEMENTARY
126 CRYSTAL LAKES ELEMENTARY
115 CYPRESS TRAILS ELEMENTARY
98 DEL PRADO ELEMENTARY
53 DELRAY FULL SERVICE CENTER
196 DIAMOND VIEW ELEMENTARY
178 DISCOVERY KEY ELEMENTARY
190 DON ESTRIDGE HIGH TECH MIDDLE
169 DR MARY MCLEOD BETHUNE ELEMENTARY
84 DWIGHT D EISENHOWER ELEMENTARY
167 EAGLES LANDING MIDDLE
153 EGRET LAKE ELEMENTARY
211 ELBRIDGE GALE ELEMENTARY
210 EMERALD COVE MIDDLE (02-JJ)
194 EQUESTRIAN TRAILS ELEMENTARY
220 EVERGLADES ELEMENTARY SCHOOL (03-W)
29 FOREST HILL COMMUNITY HIGH
33 FOREST HILL ELEMENTARY
48 FOREST PARK ELEMENTARY
179 FREEDOM SHORES ELEMENTARY
175 FRONTIER ELEMENTARY
68 GLADE VIEW ELEMENTARY
146 GLADES CENTRAL COMMUNITY HIGH
89 GOLD COAST COMMUNITY SCHOOL
165 GOLDEN GROVE ELEMENTARY
67 GOVE ELEMENTARY
199 GRASSY WATERS ELEMENTARY
34 GREENACRES ELEMENTARY
75 GROVE PARK ELEMENTARY
100 H L JOHNSON ELEMENTARY
215 HAGEN ROAD ELEMENTARY (NEW)
124 HAMMOCK POINTE ELEMENTARY
172 HERITAGE ELEMENTARY
207 HIDDEN OAKS ELEMENTARY
36 HIGHLAND ELEMENTARY
218 HOPE CENTENNIAL ELEMENTARY (06-D)
5 HOWELL L WATKINS MIDDLE
181 INDEPENDENCE MIDDLE
108 INDIAN PINES ELEMENTARY
156 INDIAN RIDGE SCHOOL
55 J C MITCHELL ELEMENTARY
187 JEAGA MIDDLE
90 JERRY THOMAS ELEMENTARY
10 JOHN F KENNEDY MIDDLE
71 JOHN I LEONARD SENIOR HIGH
2 JUPITER COMMUNITY HIGH
1 JUPITER ELEMENTARY
125 JUPITER FARMS ELEMENTARY
97 JUPITER MIDDLE
106 K E CUNNINGHAM/CANAL POINT ELEMENTARY
APPENDIX A
205 L.C. SWAIN MIDDLE
7 LAKE PARK ELEMENTARY
189 LAKE SHORE MIDDLE (NEW)
38 LAKE WORTH COMMUNITY HIGH
127 LAKE WORTH MIDDLE
43 LANTANA COMMUNITY MIDDLE
42 LANTANA ELEMENTARY
109 LIBERTY PARK ELEMENTARY
114 LIGHTHOUSE ELEMENTARY
121 LIMESTONE CREEK ELEMENTARY
11 LINCOLN ELEMENTARY
99 LOGGERS RUN MIDDLE
112 LOXAHATCHEE GROVES ELEMENTARY
152 MANATEE ELEMENTARY
17 MARSH POINTE ELEMENTARY (03-X)
30 MEADOW PARK ELEMENTARY
77 MELALEUCA ELEMENTARY
143 MORIKAMI PARK ELEMENTARY
122 NEW HORIZONS ELEMENTARY
37 NORTH GRADE ELEMENTARY
6 NORTH PALM BEACH ELEMENTARY
14 NORTHBORO ELEMENTARY
13 NORTHMORE ELEMENTARY
173 ODYSSEY MIDDLE
162 OKEEHEELEE MIDDLE
130 OLYMPIC HEIGHTS COMMUNITY HIGH
119 OMNI MIDDLE
155 ORCHARD VIEW ELEMENTARY
197 OSCEOLA CREEK MIDDLE
61 PAHOKEE ELEMENTARY
101 PAHOKEE MIDDLE / SENIOR HIGH
182 PALM BEACH CENTRAL HIGH
72 PALM BEACH GARDENS COMMUNITY HIGH
4 PALM BEACH GARDENS ELEMENTARY
107 PALM BEACH LAKES COMMUNITY HIGH
23 PALM BEACH PUBLIC SCHOOL
32 PALM SPRINGS COMMUNITY MIDDLE
35 PALM SPRINGS ELEMENTARY
27 PALMETTO ELEMENTARY
129 PANTHER RUN ELEMENTARY
195 PARK VISTA COMMUNITY HIGH
198 PIERCE HAMMOCK ELEMENTARY
54 PINE GROVE ELEMENTARY
217 PINE JOG ELEMENTARY (03-Y)
157 PIONEER PARK ELEMENTARY
186 PLEASANT CITY ELEMENTARY
51 PLUMOSA ELEMENTARY
50 PLUMOSA ELEMENTARY SCHOOL OF THE ARTS
45 POINCIANA ELEMENTARY
171 POLO PARK MIDDLE
79
RIVIERA BEACH PREPARATORY & ACHIEVEMENT ACADEMY
44 ROLLING GREEN ELEMENTARY
161 ROOSEVELT COMMUNITY MIDDLE
18 ROOSEVELT ELEMENTARY
70 ROSENWALD ELEMENTARY
159 ROYAL PALM BEACH COMMUNITY HIGH
184 ROYAL PALM BEACH ELEMENTARY
103 ROYAL PALM SCHOOL
52 S D SPADY ELEMENTARY
12 SABAL PALM SCHOOL
116 SANDPIPER SHORES ELEMENTARY
88 SANTALUCES COMMUNITY HIGH
204 SEMINOLE RIDGE COMMUNITY HIGH
96 SEMINOLE TRAILS ELEMENTARY
163 SOUTH AREA SCHOOL OF CHOICE
40 SOUTH GRADE ELEMENTARY
28 SOUTH OLIVE ELEMENTARY
85 SOUTH TECHNICAL COMMUNITY HIGH
93 SPANISH RIVER COMMUNITY HIGH
147 STARLIGHT COVE ELEMENTARY
219 SUNCOAST COMMUNITY HIGH SCHOOL (NEW)
177 SUNRISE PARK ELEMENTARY
216 SUNSET PALMS ELEMENTARY (03-Z)
120 TIMBER TRACE ELEMENTARY
193 TRADEWINDS MIDDLE
214 TURNING POINTS ACADEMY
20 U B KINSEY/PALMVIEW ELEMENTARY
91 VERDE ELEMENTARY
174 VILLAGE ACADEMY
9 WASHINGTON ELEMENTARY
160 WATERS EDGE ELEMENTARY
117 WATSON B DUNCAN MIDDLE
131 WELLINGTON COMMUNITY HIGH
92 WELLINGTON ELEMENTARY
95 WELLINGTON LANDINGS MIDDLE
191 WEST BOCA RATON COMMUNITY HIGH
24 WEST GATE ELEMENTARY
74 WEST RIVIERA ELEMENTARY
166 WESTERN PINES MIDDLE
19 WESTWARD ELEMENTARY
102 WHISPERING PINES ELEMENTARY
132 WILLIAM T DWYER HIGH
142 WOODLANDS MIDDLE
73 WYNNEBROOK ELEMENTARY
APPENDIX A
Non School Facilities Non Schools may be administrative, maintenance, transportation, or vacant. Additionally, non-school facilities may be leased out to other agencies. Non-School facilities may be Serviced or Non-Serviced:
221 ANCILLARY @ CO TAYLOR/KIRKLANE
209
ANCILLARY @ MARY & ROBERT PEW LEADERSHIP CTR (HL WATKINS MS)
203 ANCILLARY AT BURT REYNOLDS RANCH
213 ANCILLARY AT CENTRAL AREA ADMINISTRATION
164 ANCILLARY AT FLORIDA MANGO (MCKESSON)
110
ANCILLARY AT FULTON-HOLLAND EDUCATIONAL SERVICES CENTER
206 ANCILLARY AT LANTANA ELEM
212 ANCILLARY AT NORTH COUNTY SUPPORT CENTER
201 ANCILLARY AT SAFE SCHOOLS (BOCA RATON)
133 ANCILLARY AT TEC WAREHOUSE (AUSTRALIAN)
81 ANCILLARY AT WEST AREA OFFICE/TRANSPORTATION
192 ANCILLARY AT WEST GATE ELEM
66 BILL BAILEY (LAKE SHORE OLD)
47 GALAXY ELEMENTARY
8 INLET GROVE @ OLD SUNCOAST
49
ITV STATION (THE EDUCATION NETWORK AT BOYNTON BEACH)
135 LOXAHATCHEE TV RELAY STATION
15 ROOSEVELT FULL SERVICE CENTER
222 Seacrest Training Center
138
SUMMIT (PARCEL156) / CRESTWOOD COMPOUND (PARCEL223)
136
TRANSPORTATION AND MPO AT NORTH AREA (BLUE HERON)
180 TRANSPORTATION AT EAST (RANCH ROAD)
150 TRANSPORTATION AT SOUTH AREA BUS COMPOUND
134 TRANSPORTATION AT WEST CENTRAL (ROYAL PALM)
87 WEST TECHNICAL EDUCATION CENTER
Serviceable square feet is determined by the same allocation formula used for allocating custodians to the schools. Each room, in each building, within each facility has its own Design Code. This design code is used to determine if the space qualifies for service, or not. There are over 250 design codes used by the District. These codes have been summarized for easier presentation.
Generally, non-fundable (Not Serviced) square footage of schools is determined by any room with the following designations.: 014 PE Covered Play Area 330-334 Custodial Area 400-612 Ancillary Space 701 Covered Walkway 702 Mechanical Room 703 Electrical Room 706-707 Communications Closets 841 Greenhouse 900-924 Residential Facilities A complete list of all codes is available from the FISH web site.
APPENDIX A
School District of Palm Beach County - Total Square Feet of District FacilitiesAs of 12/5/11
Source: Florida Inventory of School Houses (FISH)
School Use FacilitiesServiced Net Sq. Feet
Administration 1,669,752Bathroom 850,354Bathroom - Portable 16,247Classroom 11,957,054Food Service 1,640,498Inside Circulation 3,323,878Multipurpose 2,195,521Other 10,034Physical Education 1,203,565Storage 742,076
23,608,979
Not Serviced Net Sq. FeetClassroom 6,071Covered Walkway 2,553,056Custodial 319,126Mechanical/Electrical 1,087,600Multipurpose 79,931N/A 24,566Physical Education 309,770
4,380,120
Total School Use Facilities 27,989,099
Non-School FacilitiesServiced Net Sq. Feet
Administration 12,253Bathroom 21,707Bathroom - Portable 655Classroom 51,905Food Service 3,466Inside Circulation 73,474Multipurpose 6,602Other 1,351Storage 10,770
182,183
Not Serviced Net Sq. FeetAdministration 20,117Bathroom 9,389Bathroom - Portable 80Classroom 89,142Covered Walkway 135,917Custodial 4,390Food Service 17,458Inside Circulation 9,902Mechanical/Electrical 24,858Multipurpose 39,478N/A 649,500Physical Education 47,190Storage 6,677
1,054,098
Total Non-School Facilities 1,236,281
Grand Total: 29,225,380
APPENDIX A
STAFFING ANALYSIS Staffing is listed for FY12 only. All Function 7902 staffing is in the General Fund. Daytime custodians were calculated with the assumption of one custodian at each school. These custodians perform ongoing tasks as well as respond to emergencies throughout the school day.
Current FTE Counts and Salary
Job Descriptions FTE
Salary and Benefits
Average
31530 COOR AREA CUSTODIAL
7.0
$ 343,960
$ 49,137
31590 CUSTODIAN
915.1
30,547,441
33,381
31600 FOREPERSON CUSTODIAL I
3.0
111,899
37,300
31620 FOREPERSON CUSTODIAL II
30.0
1,091,988
36,400
31640 FOREPERSON CUSTODIAL III
91.0
3,471,428
38,148
31660 FOREPERSON CUSTODIAL IV
33.0
1,295,063
39,244
31680 FOREPERSON CUSTODIAL V
19.0
827,894
43,573
31690 CUSTODIAN LEAD
147.0
5,273,104
35,871
81155 COORDINATOR I FACILITIES MGMT
1.0
76,992
76,992
Total FTE
1,246.1
$ 43,039,769
Daytime custodians (Elem., Middle, High): 165
APPENDIX A
APPENDIX B The School District of Palm Beach County, Florida
Grounds Maintenance Outsourcing Potential – Preliminary Analysis
January 2012
This preliminary analysis of Grounds Maintenance for the School District of Palm Beach County will
provide a foundation on which to determine whether a further feasibility analysis is warranted. There are
three main sections included in this report: Summary, Budget/Expense Analysis and Staffing Analysis.
SUMMARY
Outsourcing services currently used are projected to total $ 2,564,426 this year.
FY12 Grounds Budget $ 5,413,927
FY11 Grounds Expenditures $ 5,368,959
FY10 Grounds Expenditures $ 5,902,410
Grounds Maintenance staffing totals 46 employees with a salary budget of $2,037,729, including benefits.
APPENDIX B
BUDGET/ EXPENSE ANALYSIS
The report below displays budget and expense amounts, associated with grounds functions, for fiscal years
2010, 2011 and 2012.
2010 2011 2012
Budget Expense Budget Expense Budget
Account Account Description 533600 Travel-Out Of County $1,187 $1,120
535010 Repair-Maintenance-External 21,876 5,623 $17,876 $4,570 $19,876
536640 Rental-Equipment 8,817 449 6,817 687 6,817
537420 Other Communication 750
538440 Water 4,662 142
539600 Advertising 229
539900 Other Purchased Services 2,726,551 2,665,297 2,763,551 2,669,753 2,544,550
545000 Gasoline 74,620 61,063
546000 Diesel Fuel 86,891 53,436
551100 Supplies 239,669 162,010
551130 Work Order Materials 148,232 123,017 173,232 117,118 98,232
554100 Oil-Grease 1,274 2,399
555010 Automotive Supply 7,176 13,949
555020 Repair Parts 28,113 25,333
556100 Tires - Tubes 14,132 4,828
564220 Furn-Fix/Equip -$999 Less 6,584 3,278
573400 Dues & Fees 969 110
579110 Repair/Maintenance-Vehicles 2,823
579130 Inhouse-Repair/Maint, Other 2,954,896 2,779,064 3,197,819 2,562,392 2,644,452
579250 Printing-In House 1,113 1,292
579900 Other Misc 65,000 14,439 100,000
Grand Total-Grounds $6,330,564 $5,902,410 $6,224,295 $5,368,959 $5,413,927
APPENDIX B
STAFFING ANALYSIS
This report presents salary, benefit, and FTE information associated with grounds functions and grouped by
job category.
2010 2011 2012
Job Category Salary & Benefits
FTE
Average Salary & Benefits
Salary & Benefits
FTE
Average Salary & Benefits
Salary & Benefits
FTE
Average Salary & Benefits
Asphalt Repair $ 222,377 5.0 $ 44,475 $ 216,367 5.0 $ 43,273 $ 142,040 3.0 $ 47,347
Athletic Fields 717,213 17.0 42,189 751,494 18.0 41,750 480,088 11.0 43,644
Bulk Trash Removal 119,735 3.0 39,912 119,735 3.0 39,912 119,735 3.0 39,912
Fence Repair 55,083 1.0 55,083 55,083 1.0 55,083 55,083 1.0 55,083
Ground Task Leader 60,467 1.0 60,467 60,467 1.0 60,467 60,467 1.0 60,467
Grounds Coordinator 74,282 1.0 74,282 74,282 1.0 74,282 74,282 1.0 74,282
Inspection 215,142 4.0 53,786 189,443 4.0 47,361 100,957 2.0 50,479
Irrigation 431,600 10.0 43,160 428,739 10.0 42,874 308,470 7.0 44,067
Pest Control 356,998 9.0 39,666 314,370 8.0 39,296 239,333 6.0 39,889
Playground Repair 92,140 2.0 46,070 92,140 2.0 46,070 92,140 2.0 46,070
Tree Trimming 568,483 14.0 40,606 432,775 10.0 43,278 365,134 9.0 40,570
Grand Total $2,913,520 67.0 $43,485 $ 2,734,895 63.0 $43,411 $ 2,037,729 46.0 $44,298
The School District of Palm Beach County, Florida Transportation Services
Outsourcing Potential – Preliminary Analysis January 2012
This preliminary analysis of the transportation services for the School District of Palm Beach County will provide a foundation on which to determine whether a further feasibility analysis is warranted. There are four main sections included in this report: Summary, Comparative Data, Budget/Expense Analysis, and Staffing Analysis.
SUMMARY
As of January 2012, the Transportation Department has 1,026.4 FTE with a salary budget of $32,534,446 including benefits. Total Transportation Budget and Expenditures by Fiscal Year: FY 2012 Budget $ 44,036,916 FY 2011 Expenditures $ 46,869,859 FY 2010 Expenditures $ 49,030,220
COMPARATIVE DATA
The following charts compare the seven urban school districts in Florida.
Transportation Operating Expenditures per Student
Operating Expenditures per Mile
Average Bus Occupancy
Transportation Expenditures as a Percentage of Total District Expenditures
Transportation Local Funding Percentage
APPENDIX C
District # Transported
Students
Operating Expenditures per
Transported Student Miami-Dade 61,611 1,367$
Broward 80,200 1,215
Duval 43,985 1,103
Pinellas 33,644 1,020
Hillsborough 75,839 864
Orange 71,593 837
Palm Beach 58,317 762
Urban 7 Average 60,741 1,024State Average 897$
Source: FLDOE School District Transportation Profiles, 2009-10
Miami-Dade
Broward
Duval
Pinellas
Hillsborough
Orange
Palm Beach
$700
$800
$900
$1,000
$1,100
$1,200
$1,300
$1,400
0 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000
Expe
nditu
res
per T
rans
port
ed S
tude
nt
Number of Transported Students
Urban 7 Districts Transportation Operating Expenditures per Transported Student
APPENDIX C
District
Operating Expenditures per
Mile Broward 5.45
Hillsborough 3.79
Miami-Dade 3.56
Orange 3.49
Palm Beach 3.42Pinellas 3.23
Duval 2.90
Urban 7 Average 3.69State Average 3.34
Source: FLDOE School District Transportation Profiles, 2009-10
$0.00
$1.00
$2.00
$3.00
$4.00
$5.00
$6.00
Broward Hillsborough Miami-Dade Orange Palm Beach Pinellas Duval
Urban 7 Districts Operating Expenditures per Mile
APPENDIX C
District Average Bus Occupancy
Palm Beach 86.70Hillsborough 72.31
Orange 71.40
Pinellas 66.68
Broward 65.02
Duval 47.77
Miami-Dade 45.95
Urban 7 Average 65.12State Average 67.68
Source: FLDOE School District Transportation Profiles, 2009-10
0
10
20
30
40
50
60
70
80
90
Palm Beach Hillsborough Orange Pinellas Broward Duval Miami-Dade
Urban 7 Districts Average Bus Occupancy
APPENDIX C
District Local Funding
Percentage Miami-Dade 69.45%
Hillsborough 66.24%
Broward 66.24%
Duval 62.94%
Pinellas 57.22%
Orange 54.25%
Palm Beach 42.91%
Urban 7 Average 59.89%State Average 53.33%
Source: FLDOE School District Transportation Profiles, 2009-10
40%
45%
50%
55%
60%
65%
70%
75%
Miami-Dade Hillsborough Broward Duval Pinellas Orange Palm Beach
Urban 7 Districts Local Funding Percentage
APPENDIX C
* Includes operating expenditures and bus purchases.
** Palm Beach purchased $5.2 million of buses. No other districts purchased buses.
District
Expenditures as a Percentage of Total
District Expenditures
Duval 4.59%
Broward 4.31%
Orange 4.29%
Hillsborough 3.96%
Pinellas 3.70%
Palm Beach 3.23%Miami-Dade 2.71%
Urban 7 Average 3.83%State Average 4.23%
Source: FLDOE School District Transportation Profiles, 2009-10
0.0%
0.5%
1.0%
1.5%
2.0%
2.5%
3.0%
3.5%
4.0%
4.5%
5.0%
Duval Broward Orange Hillsborough Pinellas Palm Beach Miami-Dade
Urban 7 Districts Transportation Expenditures as a Percentage of Total District Expenditures
APPENDIX C
BUDGET/ EXPENSE ANALYSIS
The report below shows cost information for Fiscal Years 2010, 2011 and 2012. The data
includes General Fund, IDEA Grant, and ARRA budget and expenses.
2010 2011 2012 Account Account Descr Budget Expenditures Budget Expenditures Budget 510050 Furlough Savings $ (10,932) $ (10,290)
511000 Administrator $ 1,486,013 $ 1,494,931 1,507,358 1,444,989 $ 733,360
516000 Other Support Personnel 21,776,072 21,931,090 20,330,799 20,401,033 20,297,260
518400 Part Time In Sys Personnel 1,259,261 1,165,718 899,476 822,021 459,261
519990 Overtime 982,914 2,541,278 1,219,384 2,316,303 682,914
521000 Retirement 9,991,766 2,615,873 9,850,029 2,605,423 11,108,380
521500 Benefits - Non Position 298,549
522000 Social Security 170,084 2,026,630 524,593 1,885,353
523000 Group Insurance 549,668 5,698,526 1,685,990 5,502,664
523200 Empl Assistance Prog 1,107 13,566 4,101 12,487
524000 Worker's Comp 39,866 425,471 136,567 388,412
525000 Unemployment Comp 7,244 68,845 16,542 54,822
533600 Travel-Out Of County 9,322 8,847 4,960 4,960 2,360
533610 Travel-In County 3,243 3,203 1,232 1,181 3,500
533620 Travel-Out of State 975 975 3,266 3,266 4,000
535010 Repair-Maintenance-External 259,968 208,826 345,037 309,275 202,000
536640 Rental-Equipment 12,765 14,164 10,000 12,042 8,570
536670 Rental-Lease-Maint-Software 30,835 30,126 27,905 27,905 33,000
536680 Software Lic/subscription 375 375 5,100 5,100 5,475
537100 Postage - Freight 160 114 1,086 173 1,085
537420 Other Communication 75
537430 Cell Phone Service 46,335 46,457 24,999 23,260 25,550
538440 Water 4,361 4,361 5,192 4,452 8,000
539300 Printing Services-External 1,178 107 2,100 8,600
539370 Environmental Svc Contracts 63,711 34,890 50,000 30,336 52,000
539600 Advertising 917 917
539900 Other Purchased Services 2,074,647 2,046,924 836,744 815,337 1,743,492
545000 Gasoline 45,948 50,976 44,500 62,388 44,500
546000 Diesel Fuel 5,720,122 5,716,818 6,220,480 7,204,670 7,220,480
551100 Supplies 55,245 95,078 99,475 76,827 114,175
554100 Oil-Grease 64,183 78,455 74,183 74,551 64,183
555010 Automotive Supply 700,032 503,527 226,432 120,949 294,732
555020 Repair Parts 2,132,676 2,269,889 2,088,080 2,219,567 897,432
556100 Tires - Tubes 90,680 91,003 (345) 89,591
562230 Av Materials-$999.99 Less 1,000 1,000
564120 Furn-Fix/Equip-$1000 Up 29,663 28,462 25,255 24,205 14,595
APPENDIX C
2010 2011 2012 Account Account Descr Budget Expenditures Budget Expenditures Budget 564220 Furn-Fix/Equip -$999 Less 15,793 18,444 15,880 13,478 13,404
564420 Computer - Non-Capitalize 125 16 3,548 3,548
564430 Computer Hdw -$999 Less 1,921 1,080
569120 Software - $1000 Up 617 2,300
569220 Software - $999 Less 500
573400 Dues & Fees 1,446 981 266 20 266
574100 Judgments/Settlements 1,844
575100 Temp Empl 6 Mos Plus 101,693 34,979 101,906 21,776 101,693
575200 Other Personnel Services 112,974 258,039 878,751 896,092 68,657
579020 Vandalism
579200 Trans-Bus Trip Revenue (391,150) (515,357) (595,300) (514,329) (597,300)
579250 Printing-In House 10,750 5,343 9,250 4,925 10,750
579900 Other Misc 20,102 10,192 20,182 117 20,102
Grand Total $ 47,487,492 $ 49,030,220 $ 46,695,951 $ 46,869,859 $ 44,036,916
APPENDIX C
STAFFING ANALYSIS
There are two staffing reports. The Staffing Analysis Report shows Average Salary with Benefits and FTE information for years 2010, 2011 and 2012 according to Job Category for the Transportation Department. The Detailed Staffing Report shows Salary with Benefits and FTE information for years 2010, 2011 and 2012 for each Job Category in the Transportation Department.
Staffing Analysis Report
FY 2010 FY 2011 FY 2012
Job Category Salary & Benefits FTE
Average Salary & Benefits
Salary & Benefits FTE
Average Salary & Benefits
Salary & Benefits FTE
Average Salary & Benefits
Administrative $ 1,019,954 10.0 $ 101,995 $ 990,125 10.0 $ 99,013 $ 809,569 8.0 $ 101,196
Clerical 651,706 14.0 46,550 686,138 15.0 45,743 617,626 13.0 47,510
Custodial 64,096 2.0 32,048 64,096 2.0 32,048 105,177 3.0 35,059
Maint Supervisor 938,246 16.0 58,640 898,111 15.0 59,874 898,111 15.0 59,874
Maintenance 4,386,118 101.0 43,427 4,395,319 101.0 43,518 4,471,669 100.0 44,717
Specialist 163,649 2.0 81,825 160,762 2.0 80,381 160,762 2.0 80,381
Tech Support 45,951 1.0 45,951 45,951 1.0 45,951 45,951 1.0 45,951
Trans Supervisor 1,698,238 31.0 54,782 1,671,417 31.0 53,917 1,657,194 31.0 53,458
Bus Attendant 6,801,742 280.7 22,448 6,208,082 252.0 21,859 5,817,820 240.4 22,121
Bus Driver 19,569,596 664.5 27,602 18,899,355 640.4 27,232 17,950,566 613.0 27,157
Grand Total $ 35,339,297 1,122.2 $ 29,722 $ 34,019,356 1,069.4 $ 29,454 $ 32,534,446 1,026.4 $ 29,658
APPENDIX C
Detailed Staffing Report
2010 2011 2012
Account Desc/Function Desc/Job Title Salary & FB FTE Salary & FB FTE Salary & FB FTE Administrator 1,111,105 11.0 1,081,276 11.0 900,720 9.0
Student Transportation 1,111,105 11.0 1,081,276 11.0 900,720 9.0 DIR TRANSPORTATION 129,159 1.0 129,159 1.0 129,159 1.0
GENRL MGR TRANSPORATION 236,235 2.0 236,235 2.0 236,235 2.0
MGR - AREA TRANSP OPS 368,367 4.0 368,367 4.0 273,206 3.0
MGR PERSONNEL COMPLIANCE 96,685 1.0 96,685 1.0 96,685 1.0
SUPERVISOR TRANS MAINT 91,151 1.0 91,151 1.0 91,151 1.0
TEAM LEAD AREA TRANS 189,508 2.0 159,679 2.0 74,284 1.0
Other Support Personnel 34,228,192 1,111.2 32,938,080 1,058.4 31,633,726 1,017.4 Operation Of Plant 33,960 1.0 33,960 1.0 75,041 2.0
CUSTODIAN 33,960 1.0 33,960 1.0 75,041 2.0
Student Transportation 33,701,769 1,099.2 32,406,461 1,046.4 31,028,305 1,004.4 ATTENDANT SCHOOL BUS 6,801,742 280.7 6,208,082 252.0 5,817,820 240.4
CLERK ACCOUNTING III 225,132 5.0 206,996 5.0 181,647 4.0
CLERK ACCOUNTING IV 43,071 1.0 43,071 1.0 43,071 1.0
CLERK SECRETARIAL II 46,649 1.0 46,649 1.0 46,649 1.0
COOR TRANSPORTATION 942,474 19.0 914,613 19.0 900,390 19.0
COOR TRANSPORTATION SR 755,764 12.0 756,804 12.0 756,804 12.0
CUSTODIAN 30,136 1.0 30,136 1.0 30,136 1.0
DRIVER SCHOOL BUS I 19,143,729 653.5 18,517,602 629.4 17,571,172 602.0
DRIVER SCHOOL BUS II 425,867 11.0 381,753 11.0 379,395 11.0
FOREPERSON INVENTORY CTRL 42,628 1.0 FOREPERSON BODY SHOP 50,272 1.0 FOREPERSON TRANS SHOP I 316,240 6.0 303,968 6.0 303,968 6.0
FOREPERSON TRANS SHOP II 380,816 6.0 445,853 7.0 445,853 7.0
HELPER TRANSPORTATION 768,182 20.0 791,174 20.0 825,288 20.0
MECH PAINT & BODY I 132,412 3.0 125,157 3.0 163,361 3.0
MECH PAINT & BODY II 132,838 3.0 139,593 3.0 96,965 2.0
MECH TIRE EQUIPMENT 122,557 3.0 122,557 3.0 122,557 3.0
MECH TRANS EQUIPMENT I 943,970 22.0 936,276 22.0 932,982 22.0
MECH TRANS EQUIPMENT II 1,041,197 22.0 1,084,481 23.0 1,089,115 23.0
MECH TRANS MASTER 286,589 6.0 232,512 5.0 245,111 5.0
MGR PARTS I 173,168 4.0 173,168 4.0 173,168 4.0
MGR PARTS II 141,311 3.0 141,311 3.0 141,311 3.0
REP TRANS CUSTOMER SVC 96,738 2.0 96,738 2.0 96,738 2.0
SECY CONFIDENTIAL II 112,167 2.0 112,167 2.0 112,167 2.0
SECY NON CONFIDENTIAL I 81,092 2.0 81,092 2.0 37,929 1.0 SECY NON CONFIDENTIAL II 52,568 1.0 52,568 1.0
APPENDIX C
2010 2011 2012
Account Desc/Function Desc/Job Title Salary & FB FTE Salary & FB FTE Salary & FB FTE SPEC TRANS SPECIAL PROJ 83,268 1.0 80,381 1.0 80,381 1.0
SPECIALIST II - IT SOLUTIONS 80,381 1.0 80,381 1.0 80,381 1.0
SYSTEMS TECHNICIAN I 45,951 1.0 45,951 1.0 45,951 1.0
TECH BUDGET I 46,858 1.0 46,858 1.0 46,858 1.0
TECH PARTS AND SUPPLY 38,943 1.0 38,943 1.0 38,943 1.0
TECH TRANS DEPT EMP SVC 87,822 2.0 87,822 2.0 87,822 2.0
TECH VEHICLE CONTROL 42,628 1.0 42,628 1.0 42,628 1.0
TECHNICIAN PARTS I 39,177 1.0 39,177 1.0 39,177 1.0
Maintenance of Capital 492,463 11.0 497,659 11.0 530,380 11.0 FOREPERSON TRANS SHOP II 57,139 1.0 57,139 1.0 57,139 1.0
HELPER TRANSPORTATION 103,491 3.0 102,843 3.0 135,564 3.0
MECH PAINT & BODY II 45,023 1.0 45,023 1.0 45,023 1.0
MECH TRANS EQUIPMENT II 191,945 4.0 191,945 4.0 191,945 4.0
MECH TRANS EQUIPMENT III
52,237 1.0
MECH TRANS MASTER 94,865 2.0 100,709 2.0 48,472 1.0
Grand Total $ 35,339,297 1,122.2 $ 34,019,356 1,069.4 $ 32,534,446 1,026.4
APPENDIX C
APPENDIX D The School District of Palm Beach County, Florida
Facilities Maintenance Outsourcing Potential – Preliminary Analysis
January 2012
This preliminary analysis of facilities maintenance for the School District of Palm Beach County will
provide a foundation on which to determine whether a further feasibility analysis is warranted. There
are four main sections included in this report: Summary, Budget/Expense Analysis, Staffing Analysis
and FY2012 Outsourcing Projections.
SUMMARY
Facilities Maintenance staffing totals 347 employees with a salary budget of $19,002,196, including
benefits.
Outsourcing services currently used are projected to total $10,858,737 this year.
FY12 Maintenance Budget $ 40,379,251
FY11 Maintenance Expenditures $ 36,661,655
FY10 Maintenance Expenditures $ 36,028,352
Total serviced square footage of all Palm Beach County School Facilities
according to the Florida Inventory of School Houses (FISH) 29,225,380 sqft
Based on the above numbers, Maintenance expenditures per square foot of instructional building space
are:
FY12 $40,376,251 / 29,225,380 or $1.38/Sqft
As a measure of comparison, the Council of Great City Schools has identified the 2009-10 median
maintenance cost for K12 Operations as $1.89 per square foot.
APPENDIX D
BUDGET/ EXPENSE ANALYSIS
The report below shows cost information for Fiscal Years 2010, 2011 and 2012. The data contains
budget and expenses for Facilities Maintenance, (excluding the Grounds function), to maintain both
school and non-school facilities.
2010 2011 2012
Account Budget Expense Budget Expense Budget
511000 Administrator $ 1,292,535 $ 1,254,441 $ 58,558 $ 58,786 $ 59,242
516000 Other Support Personnel 153,709 129,875 95,414 64,741 95,414
519990 Overtime 35,274 676 3,311 518 521000 Retirement 453,686 136,779 60,099 12,992 52,771
522000 Social Security
102,631
9,199 523000 Group Insurance
138,678
19,390
523200 Employee Assistance Program
693
62 524000 Worker's Compensation
20,801
1,911
525000 Unemployment Compensation
3,089
267 531010 Consultants 35,040
533600 Travel-Out Of County 27,247 8,253 533610 Travel-In County 21,119 18,654 535010 Repair-Maintenance-External 2,285,915 1,747,561 130,500 122,608 10,740,100
536640 Rental-Equipment 103,683 85,425
51,989
536650 Rental-Bldgs-Rooms-Land 2,000 536670 Rental-Lease-Maint-Software 5,319 5,406
537100 Postage - Freight 5,300 3,372
175 537400 Telephone-Base 13,500
537420 Other Communication 22,402 2,841 1,623 537430 Cell Phone Service 16,580 22,013 2,300 1,767 1,480
538440 Water (Incl Bottled Water) 83,780 22,318 40,480 11,532 24,300
539200 Employment Services-Temps
63 539300 Printing Services-External 2,500 672 539600 Advertising 310
539900 Other Purchased Services 862,812 714,338 5,018,295 3,442,156 156,538
542000 Bottled Gas 13,400 13,299 7,602 3,672 12,000
545000 Gasoline 776,496 578,764 350 206 350
546000 Diesel Fuel 194,035 63,363 551100 Supplies 422,523 197,746 13,636 11,154 147,088
551130 Work Order Materials 6,727,232 6,430,075 6,060,973 5,257,393 6,149,982
554100 Oil-Grease 11,077 10,128 60 49 60
555010 Automotive Supply 9,048 16,375 100
100
555020 Repair Parts 103,466 176,419 200 539 200
556100 Tires - Tubes 44,171 11,612 270
270
564120 Furn-Fix/Equip-$1000 Up 23,503 10,908 16,654 16,604 10,000
564220 Furn-Fix/Equip -$999 Less 153,972 57,679 8,340 5,045 3,732
564320 Computer Hardware-$1000 Up 14,809
2,809
1,685
564420 Computer System Non-Capitalize 30,682 564430 Computer Hdw -$999 Less 24,559 2,243
565200 Other Motor Vehicles+$1000.00 4,200 4,200 569120 Software - $1000 Up 1,331
569220 Software - $999 Less 5,862 5,789
97 573400 Dues & Fees 42,540 2,770
21,000
575200 Other Personnel Services 12,370 579130 Inhouse-Repair/Maint, Other 23,937,885 24,026,867 30,525,059 27,620,791 22,850,950
579250 Printing Services-In House 4,895 1,538
$ 37,980,767 $36,028,352 $ 42,046,633 $36,661,655 $ 40,379,251
APPENDIX D
STAFFING ANALYSIS
There are two staffing reports. The Staffing Analysis Report shows average salary with benefits and
FTE information for years 2010, 2011 and 2012 according to job category for Facilities Maintenance.
STAFFING ANALYSIS REPORT
2010 2011 2012
Job Category Salary + FB FTE Average
Salary + FB Salary + FB FTE Average
Salary + FB Salary + FB FTE Average
Salary + FB
Administrative $ 3,597,648 41.0 $ 87,748 $ 3,254,244 37.0 $ 87,953 $ 2,655,826 31.0 $ 85,672
Clerical 167,013 3.0 55,671 204,942 4.0 51,236 104,557 2.0 52,279
Foreperson 1,879,370 33.0 56,951 1,704,885 30.0 56,829 1,348,981 23.0 58,651
Leader 1,899,051 29.0 65,485 1,923,937 29.0 66,343 1,842,050 28.0 65,788
Skilled Trades 10,790,300 227.0 47,534 10,360,709 218.0 47,526 8,636,744 180.0 47,982
Support 565,621 11.0 51,420 565,621 11.0 51,420 313,646 6.0 52,274
Tech 5,569,973 108.0 51,574 4,881,376 95.0 51,383 4,100,393 77.0 53,252
Grand Total $24,468,976 452.0 $22,895,713 424.0 $19,002,196 347.0
APPENDIX D
The Detailed Staffing Report shows salary with benefits and FTE information for years 2010, 2011 and
2012 for each job title in Facilities Maintenance.
DETAILED STAFFING REPORT
2010 2011 2012 Account/ Job Title Salary + FB FTE Salary + FB FTE Salary + FB FTE Administrator 3,833,550 50.0 3,047,733 33.0 2,449,315 27.0
ADMIN PROJECTS SENIOR 105,681 1.0 105,681 1.0 199,478 2.0
ADMINISTRATOR II FACIL MGMT 99,098 1.0 200,033 2.0 192,895 2.0
ARCHITECT DISTRICT
108,569 1.0
COORDINATOR I FACILITIES MGMT 225,556 3.0 533,677 7.0 459,395 6.0
COORDINATOR II FACILITIES MGMT 1,698,586 18.0 1,475,415 16.0 943,534 10.0
DIR MAINENTANCE & PLANT OP 141,511 1.0 141,511 1.0 135,169 1.0
GEN MGR MAINT & PLANT OP 114,468 1.0 114,468 1.0 108,693 1.0
GEN MGR PROGRAM MANAGEMENT 128,728 1.0 128,728 1.0 98,677 1.0
MGR FHESC BUILDING 75,625 1.0 75,625 1.0 75,625 1.0
MGR FINANCIAL APPLICATIONS 93,797 1.0 93,797 1.0 46,899 1.0
MGR PARTS DMS SENIOR 206,511 4.0 MGR PERSONNEL COMPLIANCE 98,417 1.0 98,417 1.0
REP MAINTAINANCE SERVICE 765,191 16.0 TRAINER MAINTENANCE 80,381 1.0 80,381 1.0 80,381 1.0
Other Support Personnel 20,635,426 402.0 19,847,980 391.0 16,552,882 320.0 ADMINISTRATOR II FACIL MGMT 100,935 1.0
ANALYST HUMAN RESOURCES III 59,339 1.0 59,339 1.0 ANALYST PERSONNEL COMPLIANCE 48,772 1.0 48,772 1.0 ANALYST STATISTICAL 457,510 9.0 457,510 9.0 313,646 6.0
CARPENTER 2,462,464 51.0 2,502,697 52.0 2,410,686 50.0
CLERK SECRETARIAL I 50,511 1.0 50,511 1.0 COORDINATOR I FACILITIES MGMT 382,403 5.0
ELECTRICIAN 1,404,010 27.0 1,312,108 25.0 1,290,747 25.0
FOREPERSON ELECTRICIAN 171,351 3.0 121,771 2.0 121,771 2.0
FOREPERSON ELECTRON EQUIP 62,537 1.0 62,537 1.0 62,537 1.0
FOREPERSON MATERIAL HNDLG 42,628 1.0 42,628 1.0 FOREPERSON MULTI TASK 1,268,624 22.0 1,186,347 21.0 1,037,607 18.0
FOREPERSON PAINTER 207,164 4.0 164,536 3.0 FOREPERSON ROOFER 72,985 1.0 72,985 1.0 72,985 1.0
FOREPERSON SHEET METAL WELDING 54,081 1.0 54,081 1.0 54,081 1.0
HELPER TRADES 521,833 13.0 391,895 10.0 323,333 8.0
LEADER CONST TASK ELECTIC 83,387 1.0 83,387 1.0 83,387 1.0
LEADER PORT CLASSRM TASK 51,352 1.0 51,352 1.0 51,352 1.0
LEADER PROJECT TASK 56,126 1.0 186,019 3.0 186,019 3.0
LEADER SUPPLY TASK 49,580 1.0 LEADER WORK RESPONSE TASK 1,658,606 25.0 1,603,179 24.0 1,521,292 23.0
MECH BUILDING I 39,594 1.0 39,594 1.0 182,253 4.0
MECH MAINT & PLANT OP EQUIP II 162,717 3.0 162,717 3.0 162,717 3.0
MECH SHEET METAL 148,330 3.0 148,330 3.0 148,330 3.0
MECHANIC BUILDING II 1,532,363 34.0 1,399,670 31.0 1,337,514 29.0
MGR PARTS DMS SENIOR 45,951 1.0 206,511 4.0 206,511 4.0
OPERATOR M&PO EQUIP I 35,596 1.0 35,596 1.0 35,596 1.0
PAINTER 1,567,496 33.0 1,458,790 31.0 PLASTERER 208,519 4.0 208,519 4.0 208,519 4.0
PLUMBER 1,121,168 23.0 1,070,376 22.0 985,120 20.0
APPENDIX D
2010 2011 2012 Account/ Job Title Salary + FB FTE Salary + FB FTE Salary + FB FTE
REP MAINTAINANCE SERVICE 43,409 1.0 852,807 18.0 808,600 17.0
ROOFER 329,804 6.0 329,804 6.0 329,804 6.0
SECY CONFIDENTIAL I 49,874 1.0 49,874 1.0 SECY CONFIDENTIAL II 66,628 1.0 66,628 1.0 66,628 1.0
SECY NON CONFIDENTIAL I
37,929 1.0 37,929 1.0
STOCKPERSON DRIVER LEAD WAREHS 39,594 1.0 39,594 1.0 39,594 1.0
SYSTEMS TECHNICIAN II
51,352 1.0 TECH APPLIANCE REFRIGERATION 426,131 9.0 295,089 6.0 295,089 6.0
TECH AV ELECTRONIC EQUIP 581,254 11.0 200,499 4.0 154,548 3.0
TECH DRAFTING CHIEF
114,543 2.0 49,898 1.0
TECH ELEC ELECTRONIC SYS SR 122,886 2.0 122,886 2.0 122,886 2.0
TECH ELEC EQUIP FIRE ALARM 389,623 8.0 389,623 8.0 452,160 9.0
TECH ELECTRONIC EQUIPMENT 46,777 1.0 TECH ELECTRONICS 62,734 1.0 62,734 1.0 62,734 1.0
TECH FACILITIES MGMT SUPPRT 230,734 4.0 230,734 4.0 230,734 4.0
TECH FENCE REPAIR INSTALL 169,814 4.0 169,814 4.0 169,814 4.0
TECH HVAC REPAIR 1,528,146 31.0 1,305,985 27.0 1,133,078 23.0
TECH INVENTORY CONTROL 225,227 6.0 188,408 5.0 TECH LANDSCAPE SITES SENIOR 119,756 2.0 119,756 2.0 119,756 2.0
TECH MATERIAL HANDLING DMS 220,423 5.0 219,734 5.0 TECH MECHANICAL SYSTEMS SR 975,220 15.0 943,925 15.0 886,030 14.0
TECH PLANNING STRUCTURAL 68,327 1.0 68,327 1.0 68,327 1.0
TECH VEHICLE CONTROL 43,409 1.0 43,409 1.0 43,409 1.0
TECH WINDOW LOCK REPAIR 359,512 7.0 354,558 7.0 311,930 6.0
WELDER 101,620 2.0 101,620 2.0 101,620 2.0
WORKER CONSTRUCTION 306,592 8.0 306,592 8.0 272,311 7.0
Grand Total 24,468,976 452.0 22,895,713 424.0 19,002,196 347.0
APPENDIX D
FY 2012 OUTSOURCING PROJECTIONS
The report below shows the FY12 projected use of external contractual services for Facilities
Maintenance. This data was used to create the Facilities Services outsourcing budget for FY12.
External contractual service FY12 Projection
Electrical repairs $ 40,000
Elevator repairs 80,000
Generator repairs 60,000
Hurricane shutter maintenance 100,000
HVAC minor repairs & emergencies 400,000
Laminator repairs 100,000
Lift station maintenance 40,000
Misc minor repairs 388,775
Plumbing repairs 30,000
Swimming pool maintenance 75,000
Pump/motor repairs 100,000
Rust removal 107,000
Window/mirror repairs 25,000
Elevator inspections done for State 22,000
False fire alarms billed by Fire Dept. 20,000
ADA repairs/maintenance 900,000
BEMP repairs/maintenance 200,000
BEMP w.o. materials 15,000
CSIR repairs/maintenance 5,000
Fire alarm inspections 200,000
Fire alarm repairs/reprogramming 50,000
Fire extinguisher inspections 240,000
Fire hydrant maintenance 40,000
Fire sprinkler/pump inspections 180,000
Grease trap maintenance 130,000
Hood cleaning for culinary labs 26,000
Hood suppression inspections 190,962
Playground repairs/maintenance 300,000
Maintenance projects repair/maintenance 3,420,000
Gym/auditorium maintenance 38,000
Painting services 100,000
Stage rigging maintenance 141,000
Track/court maintenance 80,000
Bleacher maintenance 110,000
Moving 20,000
Fencing repairs/maintenance 60,000
Elevator preventive maintenance 365,000
Generators preventive maintenance 50,000
APPENDIX D
External contractual service (continued) FY12 Projection
HVAC preventive maintenance (filters) 1,600,000
Water treatment preventive maintenance 160,000
Recrown football fields 150,000
HVAC major maintenance 500,000
$ 10,858,737