outlook 2013 web app (owa) user guide durham technical community college
TRANSCRIPT
![Page 1: Outlook 2013 Web App (OWA) User Guide Durham Technical Community College](https://reader035.vdocuments.us/reader035/viewer/2022062712/56649c725503460f949247e9/html5/thumbnails/1.jpg)
Outlook 2013Web App (OWA) User Guide
Durham Technical Community College
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Table of Contents
• How to Logon • Opening View• Navigation• Mail• Contacts• Calendar
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Access your Outlook Web App (OWA) using: https://exchange.durhamtech.edu
Open browser and type in URL in address line
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Login into your Outlook Web App using your Username and Password
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Opening View in IE 10New Mail Button
Folder pane
Selected View Pane Selected message (highlighted)
Navigation Bar
User’s name
Settings
Email message
Reading pane5
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Navigation Bar
Mail – for managing your mailCalendar – for managing CalendarPeople – allows you to create groups for sending messagesTasks – Current To do list
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Reading Email New Mail Button
Folder pane
Selected View Pane Selected message (highlighted)
Email message
Reading pane8
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Folder Pane
Create and Navigate between folders
Favorites section: add frequently used folders from Name folder• Use Drag
and Drop
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Folders - Inbox
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Folders - Drafts
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Folders – Sent Items
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Folders – Deleted Items
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Selected View Pane
Selected View Pane
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Selected View Pane
The message displayed in the Reading pane is highlighted
The blue bar indicates unread message
The check mark indicates the message is being viewed
The Red X is for Deleting the message
The Flag allows you to mark the message for follow up
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Selected View: Context menu
• Right click on any message in this view to reveal the context menu
• Some options are:• Delete• Move: To move the message
to other folder• Flag for follow up
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Reading Pane – Displays Selected Email Message
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Subject Sender
Recipient
Message
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Selected View: Message Status Bar
All messages
Unread messages
Flagged messages
All messages to recipient
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Creating a New Message
Click the New Mail Button to generate a message.
Email Form appears
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…Creating a New Message…
• Add the Cc and Subject matter information if applicable
• Type your Message in the body of the pane
• Click on Send button if new message
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Replying to Email
Selected message (highlighted)
Email message
Actions
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Replying to an Email Message: (Before Clicking Reply)
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Replying to a Message: (After Clicking Reply)
• Add the Cc and Subject information if applicable• Type your message in
the body of the pane• Click on Send button if
new message• Also have Discard &
Insert options
Send button
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Replying to an Email Message
• To gain access to more commands, click the Window button in the upper right corner of the Reply message
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Outlook Auto-saves Drafts
If you walk away in the middle of an email, Draft notice will appear
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People
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People View
New Contact Button
Folder Pane Contact List view Pane Selected Contact View Pane
Contacts menu bar Edit contactDelete contact
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Contacts List Options
• Can list contacts by:• First name• Last name• Company etc.
• Contact menu lists options:• All contact types• People• Groups
People searchContacts menu bar
Contact list options
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Adding Contacts
• To add contacts, click• The following box appears• Click on contact
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Adding Contacts
• Complete the information requested • Click + button to add information• Click Save
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Contacts View
Added Contacts
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Contacts – Address Books
GroupwisePersonalAddressBook
Groupwise Global Address Book
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Adding Groups
• To add contacts, click• The following box appears• Click on group
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Adding Groups cont.
• Type the Group name and Enter• Type group member email address• Outlook populates email as you
type• Type Enter• Save group
Form for adding Groups
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View Added Group
Added Group
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Contact Menu Bar Views
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Sending Group Emails
Click on Mail icon
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Sending Group Emails(View after clicking on mail icon)
Complete SubjectType emailClick SendNote: The To address is already filled in
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Calendar
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Managing Calendar
• Outlook has the following calendar views:• Day• Work Week• Week• Month
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Monthly Calendar view
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Weekly Calendar View
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Work Week Calendar View
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Daily Calendar View
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Scheduling a Calendar Event• Click
New Event
• Enter Event Information in the form that appears
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Scheduling Repeat Options
Repeat Options
To add attendeesClick + Sign
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Scheduling a Calendar Event: Attendees
• Select attendees by clicking + sign
• Can select individuals or groups
• Click OK
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Scheduled Event Calendar Entry
Received request to Join event
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Tasks
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Tasks View – For Adding Tasks
Click to add New Tasks
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Tasks + Flagged Items
Flagged Items
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Tasks
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Basic Navigation
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Navigation Bar - Signing Out Click down arrow to Sign out of OWA
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Navigation Bar - Settings
• Refresh your view - check for new messages• Set automatic replies to Out of
Office setting• Display settings – modify default
view of OWA layout• Change Theme – change the
background theme of your OWA window within browser
Settings
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Settings: Automatic Reply for Out-of Office
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Automatic Reply for Out-of Office(John Doe’s Out-of-Office to Ned)
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Out-of-Office – Your Automatic Update Reminder
Automatic pop-up reminder
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Display Settings – Message ListMessage List: • Layout• Preview Text
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Display Settings – Message List
Sender’s Name on Top
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Display Settings – Message List
Subject on Top
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Display Settings – Reading Pane
Reading Pane: Layout
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Show Reading Pane on Right
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Show Reading Pane on the Bottom
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Show Reading Pane on the Bottom
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Settings – Change Theme
• Select Theme• Click OK to change Theme
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Change Theme
New Theme
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Settings - Options
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Recommended Browser Listing
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Recommended Browser Listing cont.
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Frequently Asked Questions (FAQs)
1. Are we migrating the email that is currently on GroupWise?
2. What about Calendars and Events? 3. Will “shared files” continue to work?
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FAQs
4. What do I need from you? • “It is time to do some fall cleaning.” Time to clean up your email box. • Rules of thumb, if it’s over a year old, delete it. (Of course if it is
important, you may keep it.) • Then review your less than a year old emails, especially with
attachments. • Emails with important attachments; Save to new desktop folder. • Empty your GroupWise “Trash” and “Junk Mail.”
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FAQs
5. What about my Archive? 6. What password will we use?