OSEC Future Forward

EventEvolution

Events might have been due for a makeover, but the onslaught of the pandemic and its repercussions on travel and events have undoubtedly

quickened the evolutionary cycle.

And we have evolved too!!!

Event Evolution – Virtual Events

Virtual Events

Virtual / Digital events are here to stay..

And we are experienced!!!

Event Planning• Content presentation• AV / Technical• Speakers / Entertainment

Pre-Event • Excite / Inform / Announce / Remind

During Event • Surprise elements • Big announcements • Q & A

Post Event • Links to videos etc• Access to ways to share experiences • Follow up contact details

Event Evolution – Attendee Journey

Event Evolution – Engaging experiences

Real-Time Illustrations During Sessions

Live Games or Competitions

Virtual Entertainment

Health and Wellbeing Activities

Incentives to Engage Online

Uniting Behind a Common Purpose

Shared Experiences

On-line store for registration gift

HybridEvents

‘To unleash the full value of events, event owners of the future must blend the boundary-breaking potential of digital events with the serendipity of analogue meetings. The future of events will be hybrid.’

And we are ready!!!

Event Evolution – Hybrid Events

Combine in-person and remote audiences to accomplish the meeting's goals

Set Expectations

Think Digital-First

Presenters on-site

Keep Registration Flexible

Encourage Collaboration

Work with Venue & AV Partners

Make the Meeting Evergreen

PodcastsPodcasts position the company as a thought leader.Can be used across various platforms.

And we can help!!!

Event Evolution – Podcasts

News podcasts are more popular with those aged 25-34, or ‘young millennials’. Specialist podcasts like health, tech and business are also disproportionately popular with this age group,Digital News Report 2020

Consider Podcasts to get content out quickly...and oftenThis year, a Pulitzer Prize went to a podcast for the first time in its history, validating the medium in a whole new way.

Our Services

Our Services

Corporate Event Management (In-Person, Virtual & Hybrid)• End to end event management with a 360-degree

approach to creative, strategic and operational elements• Specialize in online events, creating a seamless

professional production (live/pre-recorded/combined)• Offer a tailor-made hybrid solution combining a virtual

experience with in-person events as required

Guest Liaison• In-house Call Centre to manage the entire RSVP process

including reporting, reminders and personalized gift courier

Billing• No mark up of any invoice, management fee only• All discounts are to the benefit of our clients• Transparent fees structure and billing process

Design• In house graphic designer

Gifts and collateral• Creative messaging, exquisite packaging• Delivery to individual homes/ businesses

Branding• Attention to detail, consultative process to

get best ROI

Videography• AV Partner has in-house studio

Content Management• Videos, Scripts, ad hoc as needed

Security & Covid Protection

Our Services (yes, there is more..)

Proof of Execution• Photographic records of execution & delivery

Décor• Conceptualise and execute client’s vision• Partner with supplier who best meets criteria &

budget

Technical / AV / IT• Partner with suppliers who understand objectives

and creatively execute with professionalism

Speaker Management• Organise & manage MC / speakers / Entertainers

Travel & Accommodation• Arrange and manage all aspects of trips with

personalised service

Events (Virtual/In-Person/Hybrid)• Product Launches / Activations• Roadshows• Gala / Awards Dinners• Small to large scale Conferences• High level Company Meetings / Breakfasts• Incentive Trips• Golf Days• Exhibitions• Networking Opportunities• Hackathons• Year End Functions• Family Days• Training• Experiences to promote brand• Paid-for events• Team Building

Our Credo

Our Credentials

The Old Shanghai Events Company (Pty) Ltd is a QSE Enterprise Level One Contributor to B-BBEE with a BEE

Procurement Recognition Level of 135% and 100% Black Ownership of which 99% is Black Woman Ownership

R20M Event Liability cover, R31M General Public Liability and R25M Cyber Risk Insurance

Solid track record with long term and loyal clientele for over 15years

Average 150 - 200 events a year (pre-Covid)

Small team, big ideas, big on personal service, agile and innovative

Passionate about events and making our clients look good

Invitation

• Name, contact details, dietary requirements, number of guests and car registration captured

• Confirmation mail• Reminder sent out with map to

venue• Thank you sent out post event

Covid-19

• Guest list needed by venue.• Temperature checked upon

arrival by masked staff• Hand sanitizer wipes given to

each car• Parking bays safe distance apart

– allows outside seating

Catering

• Food delivered to guest vehicles by restaurant staff

• Various options available• Individual orders can be

ordered via WhatsApp• All meals provided in eco-

friendly packaging

Movie

• Any movie currently on circuit can be chosen to be aired

• Message from CEO as preface to movie to be recorded

• Sound for movie on car radio• Venue can accommodate 150

cars

Invitation

• Name, contact details, dietary requirements, number of guests and delivery address captured

• Confirmation mail• Reminder sent out with link • Thank you sent out post event

Catering

• Snacks / meal in suitable container delivered to homes of guests

• Various options available

Movie

• Any movie currently on circuit can be chosen to be aired

• Message from CEO as preface to movie to be recorded

• Branding opportunities before & after show

• YouTube Channel link created

Gift

• HDMI Cable to facilitate watching on TV

• Optional: Netflix gift card / branded coffee mugs

Invitation

• Name, contact details, dietary requirements, number of guests and delivery address captured

• Pledge link for charity• Confirmation mail• Reminder sent out with link

Catering

• Deliver filled picnic baskets to attendees

• Choice of virtual background for picnic

Agenda

• Band/ singer• Yoga • Comedian• Trivia/ Quiz• DJ

Gift

• Thank you sent out post event• Pledge contributions graph

Invitation

• Name, contact details, dietary requirements, number of guests and delivery address captured

• Confirmation mail• Reminder sent out with link

Build-up

• Attendees get clues daily via phone to build up anticipation and excitement

Location reveal

• Directions sent via phone on the day

• Picnic basket on arrival• Each picnic area cordoned/

blankets and chairs set out

Entertainment

• Musician/ band• Craft rum tasting• Silent disco

Invitation

• Name, contact details, dietary requirements, number of guests and delivery address captured

• Confirmation mail• Reminder sent out with link

Live Tastings

• Live tastings are done at a chosen venue

• Live tastings are done in-person• Includes glassware, mat, booze

and tasting kit

Virtual Tastings

• Done at home • Includes a mini tasting kit with

mini bottles, mat, instructions and pairings

• Can be done on Teams and Zoom call

Gin or Whiskey

• Options of artisanal gin or whiskey tasting

Invitation

• Name, contact details, dietary requirements, number of guests and delivery address captured

• Confirmation mail• Reminder sent out with link

Cook at Home Kit

• Recipe and ingredients are delivered to your door along with a complimentary bottle of wine, and branded apron

Chef Jenny Morris

• The Giggling Gourmet• Author of 6 Books• Creator of Yumcious• Owns SA’s biggest recreational

Team Cooking School, Team Cooking

Chef Peter Goffe-Wood

• Pro chef for 30+ years• Chef at Beverly Hills Hotel,

Umhlanga• Judging panel for Diner’s Club

50 Best Restaurants• Food Alchemist

Invitation

• Name, contact details, dietary requirements, number of guests and delivery address captured

• Confirmation mail• Reminder sent out with link

Trivia/ Quiz

• Interactive• Questions to suit your industry

Motivational Keynote

• Gilan Gork• High Performance Mentality• Helps people unleash their

influence

Entertainment

• Larry Soffer• Mentalist• Believe To See

Invitation

• Name, contact details, dietary requirements, number of guests and delivery address captured

• Confirmation mail• Reminder sent out with link

Concept

• One minute to complete a variety of challenges using ordinary household items or office supplies

The Rules

• A list of game items can be communicated or sent to the ‘contestants’ beforehand

• A facilitator guides everyone through the rules

• Approximately 60 minutes

Contestants

• Contestants are arranged into teams

• Optional prizes for the winning team

Invitation

• Name, contact details, dietary requirements, number of guests and delivery address captured

• Confirmation mail• Reminder sent out with link

Cocktail Preparation

• Collins Margueritas• Daquiri’s• Caipirinha’s• Sours• Mojito’s• Martini’s

Background

• History of cocktails from around the world

• Practical session of the different categories of cocktails

• Glassware, ice and garnish details

Mixology

• Box drop includes all ingredients needed for mixology session

STRICTLY CONFIDENTIAL : The content of this reporting document remains the intellectual property of Old Shanghai Events Company (Pty) Ltd. The data and processes furnished in this document shall

remain confidential and shall not be disclosed in whole or in part whatsoever. This document is not to be published on any instrument or shared with a third party other than the client, for any purposes other than the exclusive evaluation of the Proposal and or Report. All rights reserved without prejudice.

© Copyright 2020.