E-Newsletter January/February 2021Judiciary

Hiring Season Is Beginning Law school students graduating in 2022 will gainaccess to OSCAR on February 3, 2021. Thesenew applicants can now register for an account,upload documents, search for clerkship positions,and build online applications. The system will storethese applications and release them to judges onJune 14, 2021 at 12:00 p.m. EDT.

Have You Posted Your Positions?As we move into the hiring season, remember topost your positions, share them with law schools,and update your hiring preferences in OSCAR.Log into your OSCAR account and refer to the OSCAR training pages for video tutorials, quick referenceguides, resource pages for judges and staff attorney offices, and other resources.

How Do I... Advertise My Position to Ensure a DiverseApplicant Pool?Direct communication with law schools allows chambers and staff attorney offices toincrease the visibility of their clerkship/staff attorney openings and the diversity of theirapplicant pool. With OSCAR’s email tool, you can communicate directly with any lawschool listed in OSCAR and notify them of an open position. Emailing law schoolsusing OSCAR is easy, since you can reach multiple recipients with a singlepersonalized email. OSCAR even provides a default email template to help you getstarted. To create and send emails to law schools in OSCAR, follow the steps below.

Sending Emails to Law Schools in OSCAR1. Log into your OSCAR account.2. Under Tools in the left navigation, select Law Schools. OSCAR displays

a list of participating law schools.3. You can use search to find particular schools or schools in certain geographic regions. For

instance, you could search for all law schools in New York. Or, you can scroll down the list tolocate any participating law schools. Check the box for the schools you want to email.

4. Then, click the Batch Options dropdown menu at the top of the list of schools.5. Select Mail from the dropdown menu and select New Message or a template (see below for

instructions on creating email templates). The Mail Wizard will open and take you through thesteps for composing, reviewing, and sending your email message.

Creating an Email Template in OSCARYou can create email templates to make it easier to advertise your position by email.Templates allow you to use “merge fields” to create an email that OSCARautomatically customizes for each recipient. For instance, OSCAR will automaticallyreplace the [school] merge field with the name of the law school receiving the email.You can find the list of merge fields in the Available Fields box, where you will seeeach merge field enclosed by square brackets.

To create an email template: 1. Under Tools in the left navigation, select Law School Email Templates.

2. OSCAR displays your list of email templates. A default template called “Notice of New PositionOpened” is provided to all chambers. To make your own template, click the Add New button.

3. Fill in all the required fields on the email template form. These include Message Identifier (a labelfor your template, e.g., "Notification of New Position Open"), the Subject (e.g., "New ClerkshipPosition Available"), who you want them to Reply to, and your message in the HTML Body andPlain Text Body areas.

4. If you want to include a merge field in your email template, go to the Available fields box, and clickthe [merge field] you want to use. This will insert it into your email.

5. If you want to add an attachment to your template, click the Add Item button below the Plain TextBody section. OSCAR prompts you to select and upload your attachment.

6. Click Submit to save the email template.

Training & Resources

Resource Highlight: Video TutorialsAre you getting ready to post a new position? Doyou need assistance with navigating the newOSCAR website? Then, please have a look at ourever-growing library of video tutorials and systemwalkthroughs. These short, animated videos takeyour through OSCAR's functionality, including:

NextGen OSCAR Homepage for JudgesManage Your Profile and HiringPreferencesManage Your Positions

One-on-One Training Whether you're new to OSCAR or a seasoned prowho needs a refresher course, you can takeadvantage of our one-on-one training sessions. Torequest a session, fill out this training requestform, and someone from the OSCAR ProgramOffice will get in touch with you to schedule atraining session.

Message from OSCAR ManagementWith law students from the class of 2022 gaining access to OSCAR,another hiring season is underway. We are focused on ensuring that ourjudiciary users find quality applicants that will meet and exceed theirrequirements for law clerks and staff attorneys. Be on the lookout formore video tutorials and webinar training sessions. As always, we hopeeveryone continues to stay healthy and safe.

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Telephone: 866-666-2120 (Toll-Free) Email: oscar-support@ao.uscourts.gov Website: www.oscar.uscourts.gov Sent by oscar-support@ao.uscourts.gov

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