OSC Regional Council of GovernmentsMission Statement

Maximize Dollars for MembersThrough Cooperative Purchasing

The OSC

• Regional Council of Governments (COG), formed in 1986 by the Greater Cleveland School Superintendents’ Association

• A political sub-division of Ohio under ORC

• Today serving 198 school districts in 35 counties in Ohio; serving the needs of over 504,000 students

• All Bidding meets ORC

OSC Governance

• OSC Assembly: the governing legislative body; comprised of the superintendent from each member district.

• OSC Assembly meets in May and October of each year.

• OSC Board of Directors: the policy making body; Board of Directors is elected by the Assembly.

• OSC Treasurers and Business Managers Advisory Committee; advises on current topics and membership needs.

• OSC Regional Advisory Committees

2013-14 Board of Directors Mr. Clinton Keener, Chairperson, Bay Village City SchoolsMr. Randy Boroff, Vice Chairperson, Revere Local SchoolsDr. Edwin Holland, Past Chairperson, Orange City SchoolsMr. Scot Prebles, GCSSA Treasurer/Director, Brecksville/Broadview

Heights City SchoolsDr. Robert Mengerink, Director, ESC of Cuyahoga CountyDr. Jeffrey Graham, Director, Parma City SchoolsMr. Greg Ring, Director, ESC of Lorain CountyDr. Brian Bontempo, Director, ESC of Lake County Mrs. Catherine Aukerman, Director, Highland Local Schools

2013-14 Advisory CommitteeBryan Christman, Treasurer, Shaker Heights City SchoolsAmy Hendricks, Treasurer, Vermilion Local SchoolsGreg Markus, Treasurer, Rocky River City SchoolsJim Presot, Assistant Superintendent, North Royalton City SchoolsBiagio Sidoti, Treasurer, North Ridgeville City SchoolsPaul Smith, Business Manager, Cuyahoga Valley Career Center Deb Herrmann, Treasurer, Strongsville City SchoolsPhil Dickinson, Business Manager, Orange City SchoolsJeff Grosse, Assistant Superintendent, Berea City SchoolsShane Baumgardner, Treasurer, Danbury Local SchoolsDave Bringman, Business Manager, Washington Local Schools

Power4Schools Electric ProgramP4S is a partnership between OSC, OSBA (Ohio School Boards Association),

OASBO (Ohio Association of School Business Officials) and BASA (Buckeye Association of School Administrators).

Volume purchasing with fixed price at 5.28 cents per KWh for generation through May 2014.

Guaranteed savings for 8 ½ years through First Energy Solutions.

251 districts participate in this program consuming approximately 815,000,000 kWh.

251 districts saved 16% or $8.2 million on 815 million kWh of electricity in our Power4Schools program in FY13.

Demand ResponseElectricity Curtailment

P4S Demand Response Program is a partnership between OSC, OSBA (Ohio School Boards Association), OASBO (Ohio Association of School Business Officials) and BASA (Buckeye Association of School Administrators).

Very Favorable Cost Savings for school districts

P4S Contractual Management and Technical Support

Available even to districts with smaller schools

Natural Gas Program• Volume purchasing for districts served by Dominion East Ohio Gas and

Columbia Gas.• $4.24 COH/$4.52 DEO average cost per MCF for 2012-13.• Variable Price set at NYMEX each month plus $0.309 per Dth for

Columbia and $0.242 per Dth for Dominion.• 2013-14 Budget Billing $4.95/MCF COH & DEO.• Budget billing with annual true-up.• 150 school districts, career centers and DDs in

24 counties saved $1.021 million on the purchaseof natural gas through the OSC Natural Gas Programin FY13.

Cooperative Purchasing Program

• Bid commonly used consumable products and services

• Average Savings of 70%

• Online requisition creation included

• Integration to financial software available

• Membership consists of 148 public and non-public schools, educational service centers,municipalities and Cleveland Metroparks

• Cooperative Purchasing Membership Fee reduced by 50%.

• Membership Savings of $400 per participating member and total annual savings to all members of approximately $51,000.

Academic Product Areas include:

• Art Supplies• Athletic Supplies• Audio Visual Supplies and Equipment• Industrial Arts and Trades Products• Laboratory Products• Library Supplies• Paper and Classroom Supplies

Cooperative Purchasing Program

Operational Product Areas include:

• Clinic Supplies• Custodial Products• Food Products• Gasoline and Diesel Fuels• Maintenance Products• Office Supplies• Waste Management

Cooperative Purchasing Program

National Cooperative Purchasing Program Association of Educational Purchasing Agencies

(AEPA) www.aepacoop.org

• National contracts bid annually with 25 other states• Meets ORC Bid Requirements • Product Areas include:

Life Insurance Program

• Partnership with Grady Enterprises, Inc.

• Life Insurance contract with American United Life

• Rates are Guaranteed through December 31, 2015• Rates are Basic Life $0.085 per $1,000• AD&D $0.02 per $1,000. • Membership consists of 42 school

districts and 1 municipality

Educational Shippers Association Program

• Partnership with ESA, utilizing 3rd party freight companies• Ship anything, receive anything that is shipped• Estimated Savings 80% of normal cost• Guaranteed never to cost more than normal shipping• Recent testimonial of a $24,000 savings

on a $34,000 shipping cost• No cost to participate

eVAS ProgramElectronic Vendor Audit System (eVAS) Program

Partnership of OSC, OASBO and Bonefish Systems LLC

• Hundreds of automated Accounts Payable controls• Provides Treasurer Office visibility into Vendors• Provides Compliance verification capabilities • Checks for potential fraud• Flags potential workflow errors• Increases financial responsibility and transparency• Reviews 100% of transactions vs. spot checking• Verifies that a W-9 is on file

• Watch for the newest program; ePAS (Electronic Payroll Auditing)

Hyatt Hotel Discount

• Discounted Room Rate

Hyatt Regency, Columbus, $94.00

Hyatt Place, Columbus/Worthington, $90.00

• Below current government rate

• 10% off at any other domestic or international Hyatt

• Available to all OSC members

• Earn points with your Hyatt Gold Passport

• Savings of 66% off Hyatt Regency’s corporate rate and 32% off Hyatt Place’s corporate rate.

Health Insurance Alliance• Health Insurance Alliance is a partnership with OSC and MEC (Metropolitan

Educational Council) serving districts with Fully Insured Health Insurance Programs through United Health or Medical Mutual; currently serving 37 school districts

• Districts fully insured through United Healthcare with 2-49 full-time lives (25 hours or more) qualify to receive a 1% net premium reduction.

• Districts fully insured through United Healthcare with 50-500 full-time lives (25 hours or more) qualify to receive a 2% net premium reduction.

• Districts fully insured through Medical Mutual with 51-500 full-time lives (25 hours or more) qualify to receive a 1% net premium reduction.

• There is no need to change your plan design or your agent.

School Bus Purchasing Program• Volume purchasing saves on the cost of school buses, and members save time & resources

for bid specifications and expense of legal ads

• Advisory committee develops specifications, legal ads are placed, bids are received

• Districts build buses to their specifications

• Committee conducts vendor meetings

• Specifications written according to member requirements

• 24 school districts saved a total of $91,500, an average of $1,500 per school bus, on the purchase of 61 school buses in 2013.

• Participation fee $325 for members

• Participation fee reduced by 50% for FY13, a savings of $325 per participating member.

GPS Program• Used for locating vehicles in real time,

tracking routes, monitoring the timing of routes, idle time, variance of speed and from routes, the exact time of entering and exiting a specific location and more.

• Inputs/outputs can monitor when and where a vehicle’s parking break, stop arm or flashers are activated, as well as when the entrance door is opened.

• Helps with route efficiency

• OSC preferred vendors are Seon Systems, Synovia, LLC and Zonar Systems.

Used School Bus & Equipment Auction Services

• Get nationwide audience through Internet advertisement

• Hands-free transactions

• School bus sale values have been higherthan vendor trade-in values

• Will sell other school equipment

• Commission based on sales price

Desktop/Laptop Purchase Program

• Local Vendors provide discounts on Desktops and Laptops• Laptops award for student and teacher use• Discounts on Desktops & Monitors based on volume• Build your Own Option• Installation also available

Computer & Electronics Recycling Program• eWaste is OSC’s preferred vendor• Offers a full range of electronics recycling free of charge to include:

• eWaste will issue Certificates of Recycling at no charge for all material they collect

• eWaste will shred all hard drives. Certificate of Destruction is available for $5.00 per hard drive.

Legal Hotline Program• Partnership with Britton, Smith, Peters & Kalail, L.P.A. • Legal Hotline Program saving 57% off the attorneys’ average • Current membership consists of 34 districts.• Districts choose to prepay for 10, 15 or 20 hours of service annually at

rates of $160 to $170 per hour based on the block of hours selected.• Purpose of the program is to provide ready access for legal opinions

and supplement a district’s legal resources.• Service is “Preventative Legal Maintenance”.• Members receive an annual one-half day legal

update on current issues.

Property, Fleet and Liability Insurance Program

• Insured values of all members exceeds $2 Billion

• 10% savings on premiums

• Insured by Liberty Mutual, SORSA and EMC

• Districts retain their agents

• Waived program fee for the Property, Fleet and Liability Insurance Program, saving each participating member 3% of their premium costs or an approximate total of $152,000.

Leadership Search Services

• Partnership with FindingLeaders LLC to provide Employment Search Services for school districts seeking a new superintendent, treasurer, central office administrator or building principal

• Searches are conducted by respected, retired superintendents

• Includes planning, search, relationship-building and professional growth for the new employee

NSF Check Collection

• Partnership with eCollect of Ohio

• Handles collection of returned checks

• District controls collection process

• eCollect has a 95% redeposit rate on open accounts and works with two collection agencies.

Time Clock Program• Automated Time Clock/Human Resource Management System with Timeware, Inc. • Timeware Primetime™ is an electronic and automated time clock system that can

eliminate overtime, stop rounding errors and buddy-punching, streamline and integrate into payroll, simplify complex rules and requirements, communicate with employees and more.

• Timeware delivers all your workforce management needs by deploying their many key features, such as: – Biometric/RFID time clocks with touch screen UI– Leave and Accrual management– Attendance and Scheduling modules– AESOP, USPS, and other open platform integrations

Online Training Program• PublicSchoolWORKS is the OSC

preferred vendor

• Provides online safety and regulatory compliance requirements training

• Fully automated risk management program that combines web based administrative software tools and implementation/support services to meet the safety compliance changes

• 74 OSC members currently participating

Workers’ Compensation Program• Sheakley Uniservice, Inc. is the OSC Third Party Administrator.

• 57 School Districts participate in the program

• Sheakley works to reduce workers’ comp expenses through premium savings programs such as Group Rating, Group Retrospective Rating, Individual Respective Rating, Drug Free Safety Program (DFS), and the Deductible Programs.

• Additionally, Sheakley works to ensure clients receive maximum financial returns through aggressive claim and risk management.

Outbound Calling Program• Blackboard Connect/ALERTNOW is the OSC Preferred

Vendor

• Provides rapid notification service for emergency (6,000/minute) and non-emergency (4,000/minute) by voice, text or email messages

• No onsite hardware, software or dedicated phone lines necessary

• 71 OSC members currently participate

LEEMC ProgramLake Erie Educational Media Consortium

• Library book purchasing at a discount of 20-43% off list price.• Currently has 61 school districts &

private schools participate• Annual purchases are over $700,000.• 4 book scans per year provide hands-on

experience for librarians.• Districts saved over $150,000 on the purchase of media materials

through the Lake Erie Educational Media Consortium (LEEMC).• .Cost $.25/student; Minimum $125, Maximum $2000

Pest Management Programfor Lawn Care

• Vendors selected for all OSC service area through an RFP process to provide Integrated Pest Management (IPM) services for lawn care in compliance with the IPM Ordinance in Ohio Administrative Code 901: 5-11-14 and 5-11-15.• Districts will comply with Ohio Pesticide Law by using a licensed

commercial applicator through vendors.• Services include fertilization, crabgrass, grub, disease, broadleaf

and ivy control, aeration and overseeding.• No cost to OSC to participate.

Waste & Recycling Program• Membership consists of 55 school districts

• Savings is approximately 37% discount for waste and 17% for recycling services

• Awarded vendors are Waste Management of Ohio, Republic Services and Rumpke spanning 16 counties effective July 1, 2012 to June 30, 2015

2012-15 Non-Compacted Waste Price Per Yard

Clark County Crawford County Cuyahoga County Erie County Geauga County Lake County Licking County Lorain County

$2.57 $2.18 $1.95 $2.25 $1.97 $1.97 $1.96 $1.95

Lucas County Mahoning County Medina County Portage County Richland County Summit County Trumbull County Wood County

$2.25 $1.97 $2.86 $2.04 $1.80 $1.95 $2.40 $2.25

Annual membership in OSC is $200 plus $0.18 per studentMinimum cost $350 and maximum of $2,000.Example: for 2000 student district $200 + (2000 x $.18) = $560.00

No additional Program fee to OSC:• AEPA • Computer and Electronics Recycling• Computer and Laptop Program• Electronic Vendor Audit System (eVAS)• Fleet Insurance (fee waived for FY14)• Floor Equipment• Global Positioning Systems (GPS) • Health Insurance Alliance• Hotel Discount• Leadership Search Services• Legal Hotline • Liability Insurance (fee waived for FY14)• Life Insurance • Non-Sufficient Funds (NSF) Collection

• Online Training • Outbound Calling • Pest Control• Power4Schools Electric • Property Insurance (fee waived for FY14)• Used School Bus and Equipment Online Auction Services• Section 125 Services• Shared Telecommunications Managed Services• Shipping Program• Stormwater Fee Credit • Waste and Recycling • Workers’ Compensation Group Rating or Group

Retrospective Rating

Cost of Membership

Cost of MembershipOSC Programs with additional membership cost:• Computer Technician Program - $3.50 per service hour;• Cooperative Purchasing Program – fee reduced 50% for FY14 to $400.00 (school

district)/$300 (municipality) per year;• Cooperative School Bus Purchasing – fee reduced 50% for FY14 to $325 per request;• Lake Erie Educational Media Consortium (LEEMC) - $0.25 per pupil per year with a

minimum of $125 and maximum of $2,000.

OHIO SCHOOLS COUNCIL6133 Rockside Road, #10,

Independence, Ohio 44131Phone: (216) 447-3100 / (800) 264-1326

Fax: (216) 447-1606www.osconline.org

Dr. William Zelei, OSC Executive DirectorDr. Dennis Allen, OSC Asst. Executive Director

Mrs. Kelly Rocco, Office ManagerMrs. Tami Perkins, Cooperative Purchasing Program Manager

Ms. Pat Hinkle, LEEMC Program Manager Mrs. Sharon Finn, Administrative Assistant

Mrs. Nicolle Mihalek, Administrative AssistantMrs. Barb DelRoso, Administrative Assistant