THE ODISHA AGRO INDUSTRIES CORPORATION LTD

(A Govt. of Odisha undertaking)

EOI SCHEDULE FOR POWER TILLERS 2016-17.

Last date for submission: 30.06.16 up to 3.00 p.m.Date of opening of technical Quotation: 30.06.16 at 4.00 p.m.

Address95, Satyanagar,Bhubaneswar751007.Mail Id: oaicho@orissaagro.comWebsite: www.orissaagro.com

E.O.I. NOTICE INVITING SEALED QUOTATION FROM MANUFACTURERS OF POWER TILLER

Sealed Quotations are invited from the reputed Manufacturers of Power Tillers at various destinations in Odisha to be supplied to the farmers by Odisha Agro Industries Corporation Ltd. for the year 2016-17 in different subsidy scheme of Agriculture Department at the approved prices, terms and conditions.

Cost of EOI schedule

Sale of EOI schedule from - to

Last Date of submission

Date of opening of offers.

Rs.2100/- incls of VAT

22.06.2016 to 29.06.2016

30.06.2016 up to 3 P.M 30.06.2016, 4 P.M

EOI schedule may be obtained in person from the Registered office between 10.30 a.m. to 5 p.m. on all working days from 22.06.2016 to 29.06.2016 on payment cost of EOI Schedule in the shape of Demand Draft drawn in favour of Odisha Agro Industries Corporation Ltd payable at Bhubaneswar. The EOI Schedule can also be downloaded from our website www.orissa agro.com and submitted duly enclosing the Demand Draft towards the cost of EOI schedule. The downloaded EOI schedule received without Demand Drafts towards cost of EOI schedule will be rejected. The OAIC reserves its right to accept and/ or reject any offer without assigning any reason thereof.

Managing DirectorOdisha Agro Industries Corporation Ltd.

EOI SCHEDULE FOR POWER TILLERName of the work : Supply of Power TillerRef : 1556/ 20.06.2016

Preamble:

The department of Agriculture, Government of Odisha State is implementing various subsidy schemes for supply various makes and models of Power Tillers to the farmers in the State of Odisha through Odisha Agro Industries Corporation Ltd., a Government of Odisha undertaking.

The EOI schedule and Price quotes are invited for makes and models of Power Tillers approved by Govt. of Odisha in Agriculture Department.

A. ELIGIBLE CONDITIONS FOR OFFERER(S)

1. Firms whose models are approved by Government of Odisha up to latest eligibility list need apply.

2. The Offerer(s) shall have full fledged workshop with sufficient suitable technical personnel and dealer network at District level to promptly attend after sale service.

3. The Firms shall have VAT (TAN), CST, Registration, PAN number and regularly furnishing information to Sales Tax Department and Income Tax Department.

B. INSTRUCTION FOR SUBMISSION OF EOI SCHEDULE

1. The Offerer(s) shall submit in their EOI Schedule all documents indicated in Annexure-I in a separate sealed cover duly superscribing “Technical Quote for Power Tiller”. The Price Quote as per Annexure-II, approved prices of the different models of Power Tiller quoted (as in Annexure-II) prevailing in different neighbouring States of Odisha such as in Chatisgarh, Madhya Pradesh, Bihar, Jharkhand, West Bengal, Telengana and Andhra Pradesh is to be submitted in Annexure-III and Declaration as per Annexure-IV , is to placed in a separate sealed cover duly superscribing “Price Quote for Power Tiller” with name and address of the offerer. Both the covers are to be placed in a third cover along with covering letter, EMD demand draft as stipulated under Sl No. 2 of instruction for submission of EOI Schedule, FMTTI Testing Reports and CMVR Certificate duly superscribing “EOI Schedule Offers for Power Tiller” with name and address of the offerer.

2. Earnest Money Deposit (EMD) for an amount of Rs.1.00 lakh (Rupees one lakh only) shall be paid in form of Demand Draft drawn on any

nationalized Bank in favour of The Odisha Agro Industries Corporation Ltd. Payable at Bhubaneswar along with the covering letter. EOI without EMD will be summarily rejected.

3. The Offerer(s) shall submit duly notarized declaration along with EOI schedule as per the proforma furnished under Annexure-III hereto on Rs.100/- non judicial stamp paper.

4. The last date for submission of EOI schedule is up to 3.00 PM on 30.06.2016. The technical quotation will be opened at 4.00 PM on the same day.

5. The EMD of un-successful Offerer(s) shall be returned on finalization of the EOI, i.e., after agreement/ price acceptance.

6. The EMD of the successful Offerer(s) shall be retained by the Corporation and refunded only after satisfactory completion of the contract. The deposit will not carry any interest.

7. The manufacturer, who is having dealers & service network in Odisha State is only eligible to participate in EOI.

C. GENERAL TERMS AND CONDITIONS:

1. Negotiations may be held by EOI Finalization Committee appointed by the Odisha Agro Industries Corporation Ltd at the Regd. Office of the Corporation. The aim is to reach an agreement on all the points and sign a contract.

2. The agreement period will be up to 31.03.2017 or 12 months from the date of the agreement whichever is later. No escalation will be allowed for supply of Power Tiller during the effective period of agreement. Failure to supply the Power Tiller on plea of price enhancement will attract blacklisting to the firm.

3. The supplies made shall be invoiced to the Corporation on VAT invoice. No invoice other than the VAT invoice will be accepted.

4. No dealers or traders are allowed to participate in the EOI.

5. The manufacturers, who are submitting their EOI, should indicate the details of dealers in the EOI. The authorized dealer of the successful applicant will have to pay the Security Deposit of Rs.50,000/- (Rupees Fifty Thousand Only) to empanel their firm before entering into contract agreement. The dealer should have VAT / CST / PAN.

6. a. EMD of the successful Offerer and Security Deposit of the dealer shall be forfeited & alternative arrangement shall be made, if the firm does not fulfill the obligation of supply of Power Tiller as per orders/ specification/ quality. Any additional cost involved in this regard will be recovered from the concerned firm. This has to be scrupulously followed.

b. The responsibility of quality and quantity of Power Tiller supplied lies with the supplier only.

7. The approved firm shall supply the ordered Power Tiller and accessories as per terms and condition within the stipulated time indicated in the purchase order to the concerned District Manager of OAIC under acknowledgement for delivery to beneficiary farmer. They shall also ensure that all components are made available through the dealer’s network at least for a period of 3 years from the date of supply of the unit on payment basis after the warranty period.

8. The Power Tiller and accessories supplied must be covered with warranty for one year from the date of supply against any defect in manufacture/ workmanship etc. The repairs / replacement/ servicing shall be attended free of cost within the warranty period within 7 days of intimation at farmers place.

9. If the supplying firm fails to supply the Power Tiller and accessories within the scheduled time, i.e., 15 days from the date of receipt of purchase order the Security Deposit shall be forfeited besides initiating action as per procedure.

10.Liquidated damages will be levied at the rate of 0.5% of the total value of work per week up to a maximum of 5% in case of default in the supply as per schedule.

11.The supplier has to show the demonstration of the Power Tiller and its accessories to the concerned farmer in presence of the concerned District Manager of OAIC before collecting acknowledgement from the District Manager on supply.

12.The loading, un-loading and demonstration expenses if any should be borne by the supplier only.

13.The manufacturer shall provide detailed operational and maintenance manuals and parts catalogue at the time of supply of the equipments.

14. The Odisha Agro Industries Corporation Ltd., reserves the right to award the EOI either in part or full or to empanel on rate contract or follow any

other suitable procurement procedure. The OAIC at its sole discretion and without assigning any reason thereof, reserves the right to accept/ reject this schedule at any stage of the EOI process.

15.In case of any dispute or difference arising out of the agreement between the two parties relating to any aspect of the agreement, the parties should attempt to settle the dispute through mutual and amicable discussions. If the dispute is not settled through such discussions, the matter shall be reffered / settled as per provision of arbitration & conciliation Act, 1996.

16.It is further agreed by both the parties that all differences and disputes if not resolved as above, shall be got remedied through the Court of Law of Bhubaneswar jurisdiction only.

18.EOI can be rejected if at any stage of the procurement process, it comes to knowledge that any applicant(s) is involved in any fraudulent practice or misrepresentation of the facts or tried to influence the selection process or indulged in any corrupt activities in competing with others.

19.The manufacturer shall be liable for blacklisting and prosecution, if they fail to adhere to the above conditions.

D, TERMS OF PAYMENT:

1. Payment of corresponding farmers share shall be made to the supplier through Demand Draft/ On-line Bank Transfer by the OAIC, after receipt of the Power Tiller and accessories and delivery to the beneficiary farmer.

2. Subsidy shall be released to the Firm by OAIC within 30 days of release of the same to OAIC by the Department of Agriculture, Govt. of Odisha after due scrutiny.

Note: If there are any changes in the terms & conditions, the same will be intimated to the suppliers.

PLACE: SIGNATURE OF THE OFFERERWITH SEAL

DATE:

ANNEXURE – IEOI SCHEDULE FOR POWER TILLER

CONDITION OF ELIGIBILITY FOR OFFERER(S)(Attested copies to be enclosed)

1 Reference :

2 A) Name of the Manufacturing Company with it Regd. No.(copy of the manufacturing license to be enclosed)

:

3 Status of Company :

i) Registered Company :

ii) Sole proprietorship firm(Name and address of the proprietor

:

iii) Partnership firm(Partnership agreement, letter of consent as authorized by other partners to bid for this tender

:

iv) Private Limited Company(Certificate of incorporation and authorization from CEO, if not represented by the CEO)

:

4 Registered address of the manufacturing Unit

:

5 Particulars of Demand Draft enclosed towards cost of tender schedule if the Tender Schedule is downloaded from website

DD No.

DD Date.

Rs.

Name of the Bank

6 Details of EMD paid DD No.

Date

Name of the Bank

Amount (Rs.)

:

:

:

:

7 Brief Profile of the Firm :

8 Bank particulars for online transfer of amounts a) Name of the Bank & Branch

b) IFSC Code.

c) Account Number

:

:

:

9 Whether the Company is ISO certified or not (if ‘yes’ copy to be enclosed)

:

10

Proof of having sufficient No. of technicians with experience (List with details of name, experience and qualifications to be enclosed)

:

11

Annual production capacity of the firm (Quantity and value for each model is to be indicated).

:

12

Turnover of above models of Power Tiller during last 3 years

: a) 2013-14b) 2014-15c) 2015-16

13

Details of dealer’s network and after sales service stations district wise in the State of Odisha is to be provided. ( List indicating Names & address of each dealer along with their VAT Registration Number is to be enclosed)

:

14

VAT Regn. No. / CST No. and validity

:

15

PAN No.(Copy to be enclosed)

:

1 Income Tax assessment Certificate :

6 for the last 3 years(attested copies to be enclosed

17

Name of the contact person with address and Phone no.

:

18

Technical Specifications of the power tiller which is quoted in the price bid

:

19

FMTTI Test Reports, CMVR certificate and Govt of India approval letter for Power Tiller(Copies to be enclosed)

:

Note:

1. All the columns of the Performa Form shall be duly, properly and exhaustively filled in.

2. All corrections if any must be signed by the Offerer(s) before submission. For filing faulty information, the application is liable for rejection. The Offerer(s) should sign on each and every page of EOI schedule and all additional documents submitted along with the application.

3. The Offerer(s) can enclose additional information, if any, relevant to the application separately.

4. At the time of verification of EOI schedule, the original documents should be produced for verification.

Place: SIGNATURE OF OFFERER(S)Date : WITH SEAL

ANNEXURE - IIEOI SCHEDULE FOR POWER TILLERPRICE QUOTE PER EACH UNIT

Sl No

Description of the Implement

PTO HP

SPECIFICATION

Riding/ Walk

Behind

Offer Rate for farmers of Odisha at Dist Hqrs

Price to OAIC, delivery ex -OAIC District Manager’s office

Basic Offer Price

VAT

MRP / Price

incls. of all taxes

for farmers(column

6+7)

Trade margin

for OAIC in % on

Basic Offer Price(% on

column 6)

Price to OAIC

excl. of VAT after

allowing margin

(col. 6 – 9)

VAT

Net Price to OAIC

incls of all taxes

(Col. 10+11)

1 2 3 4 5 6 7 8 9 10 11 121 Power tiller

approvedby SLTC Odisha(inclusive of standard accessories consisting a pair of cage wheels, tail skid/float, tool kit and operators manual

2 Additional accessories(Please list out all additional accessories and attachment with unit price/ rate etc.

Use additional sheets as required

1. The basic offer rate quoted for beneficiary farmer on the above schedule should be inclusive of all Taxes, Duties, Temporary registration, OL, Delivery to beneficiary farmer at concerned OAIC District Manager’s office inclusive of loading and unloading charges, if any, excepting VAT.

2. The rates quoted in the Price Quote should be firm and valid up to 31.03.2017 or 12 months from the date of agreement which ever is later. The Odisha Agro Industries Corporation Ltd., will not entertain any upward revision during the period of agreement.

3. The rates and units shall not be over written. The rates and units shall always be in figures and words.

4. The technical specification of all additional accessories/ attachment quoted should be indicated by the offerer(s).

Place : SIGNATURE OF THE OFFERER(S) WITH SEALDate :

ANNEXURE - IIIEOI SCHEDULE FOR POWER TILLER

APPROVED PRICES FOR FARMERS IN DIFFERENT NEIGHBOURING STATES OF ODISHA

Sl No

Description of the Implement

HP SPECIFICATION

Walk Behind / Riding

Type

APPROVED POWER TILLER PR ICE TO FARMERS IN DIFFERENT STATE IN RS. INCLUSIVE OF ALL TAXES

Chatisgarh MadhyaPradesh Jharkhand West

Bengal Bihar Andhra Pradesh Telengana

1 Power Tiller as per price quote

2 Additional accessories as per price quote

1. Copy /(s) of documents in support of price approval information of different State is to be provided.

Place : SIGNATURE OF THE OFFERER(S) WITH SEALDate :

ANNEXURE – IVEOI SCHEDULE FOR POWER TILLER

DECLARATION ON Rs.100/- NON JUDICIAL STAMP PAPER(TO BE NOTARISED)

1. I/we have read and understood the Terms and Conditions of EOI schedule relevant to EOI notice dated: _________ and I/we have submitted the Annexure in accordance with the Terms and Conditions of above EOI.

2. I/we shall not quote the price more than MRP.

3. I/we shall not sell the products being quoted through this EOI, at a lower price either to Government / Private Parties / farmers in the State of Odisha by way of giving any additional trade discount or incentives. If any such incident is noticed, the OAIC.Ltd. has the right to restrict all payments to such a lower rate apart from initiating penal action.

4. The information furnished in the Annexure 1 is true and factual and I clearly understand that our tender is liable for rejection, if any information furnished is not found true and factual, at any point of time.

PLACE:

DATE: SIGNATURE OF THE OFFERER(S)WITH SEAL