ORIS UpdateMarch 2009

ORIS overview Collaborations & Services Outcomes since FY07 Funding Grant Runner Budget Module Research Roadmap Long Term Vision

Focus on Research Administration Systems & Support SAGE Suite for Sponsored Programs

DORA – Human Subjects IRB Database

Web Information Services Researcher’s Guide and Online Help Resources Limited Submission Opportunities All public OR websites

Learning Program for SAGE Suite

HelpDesk and On-Call Support Program

Desktop & Network Support for OR operational units Recent outcomes: Rapid Response Team to upgrade OSP

computers in support of speeding up submission to Grants.gov

ORIS Overview

ORIS Collaborations & Services

SAGE Process Improvement Team System for Administering Grants Electronically (SAGE)

Research Roadmap Taskgroup Development and Implementation of long-term vision for research systems

Office of Sponsored Programs Sponsored Programs and Electronic Research Compliance (SPÆRC)

Human Subjects Division DORA database

Grant & Contract Accounting System for Electronic Research Accounting (SERA)

Academic Human Resources Annual Reporting of Outside Activities (1461)

Professional & Organizational Development Professional delivery of learning program

Office of Information Management Alignment to enterprise strategies, partner on key projects

Data Management Committee,

Privacy Assurance & Systems Security Council

Institutional governance for information management

UW Technology Transfer Ongoing consultation; Collaborate on new OTTIS systems approach

SCCA & FHCRC Consortium IT Services Coordination

Federal Demonstration Program Combined efforts to steer Agency decisions

ORIS Outcomes since FY07 funding

SAGE Suite Electronic Upload and routing of application materials eliminates wasted time spent

walking paper materials across campus, saving time and money across campus Copy feature reduces eGC1 data entry by 50% Electronic Advance Budget Request (ABR) form streamlined process and reduces

data entry by 40% New GCA system supports pre and post-award process integration SPÆRC build-out improves efficiency in OSP Systems integration with Grants.gov reduces data entry by 40% Automated award process across OSP and GCA reduces award processing time Budget module will improve accuracy and consistency of budgets

Support for Human Subjects DORA database improves tracking and reporting for Human Subjects Document management site supports accreditation process

Learning and Support Services Full-time ORIS help desk, with average turn around of 30 minutes ORIS Learning Program delivers 6 ongoing programs and partners with POD

Grant RunnerSystems integration with Grants.gov

Phase 1: NIH with modular budgets

Benefits Up front data validation will reduce the number of applications returned

for error correction Early submissions indicate that Grant Runner forms reduce form

completion time by 50% Real-time Grants.gov and NIH status in SAGE

Makes it easier to monitor submission and respond to issues Eliminates unnecessary phone calls and saves time

Status: 10 applications submitted, currently in Beta, Go/No-Go in April

What’s Next Further development dependent on SAGE budget module Use Grants.gov submission statistics to drive prioritization of

supporting new opportunities

Budget ModuleDetailed budget building in SAGE

Phase 1: Build a budget according to UW accounting codes; optional use

Benefits

Save people time and improve accuracy Automated access to salary information

Auto calculation of benefit costs based on salary type

Import into eGC1 reduces data entry

Improve F&A calculation

Status: Working toward early May deployment

What’s Next?

Output to Grant Runner – 424 R&R budget form

Integration among pre-award modules

Integration with upcoming eAward module

Research Administration RoadmapCollaboration toward an integrated research portal

New Projects Being Launched:

Research Administration Data Consolidation (RADC) – improved access to centrally held research administration data through the Enterprise Data Warehouse (EDW) Partnership with OIM

Will rely on collaboration among College/School ‘data analysts’

Office of Technology Transfer Information Services (OTTIS) – improved systems support for UW TechTransfer services Partnership with UWTT

Identified as next highest priority areas: Researcher centric one-stop-shop for research administration Improved system support for EH&S oversight

Long-term vision: integrated one-stop-shop that provides personalized services

Manage Research from ‘idea to innovation’

Proactive ‘concierge’service

Integrated processeswith parallel processing

Integrated Information and guidelines

Automated notificationsof required tasks

Integrated data Personalized to individual’s needs

• Reduce confusion

• Save time looking for information

• Reduce administrative burden

• Increase time available for research and mentoring students

• Improve understanding of and ability to meet compliance requirements

• Make it easier to pursue new opportunities