orientation workshop report.docx.docx -...

REPORT OF THE ORIENTATION WORKSHOP

MAGAART PROJECT

Elaborated by:Heilyn Camacho, Aalborg University Lillian Buus, Aalborg University Betty Ogange, Maseno University

September, 2014

Orientation Workshop Report MAGAART Project of 32

List Of Content

INTRODUCTION..................................................................................................................................................... 3

WORKSHOP OBJECTIVES................................................................................................................................... 4

WORKSHOP METHODOLOGY............................................................................................................................ 4

LIST OF PARTICIPANTS IN EACH WORKSHOP............................................................................................5

ORIGINAL PROGRAM AND MODIFICATIONS................................................................................................7PRE-ORIENTATION WORKSHOP STAGE.................................................................................................................................7FACE-TO-FACE ORIENTATION WORKSHOP STAGE..............................................................................................................9

ONLINE PARTICIPATION – BASED ON DATA FROM THE ONLINE LEARNING ENVIRONMENT..15WORKSHOP PARTICIPANTS....................................................................................................................................................15ONLINE PARTICIPATION (SUPERVISORS)............................................................................................................................15DISCUSSION FORUMS PARTICIPATION (POSTS AND REPLIES).........................................................................................17

Note on the discussion forum activities.................................................................................................................... 17COURSE ACTIVITY.................................................................................................................................................................... 18

Comments on the activities view................................................................................................................................. 20

WORKSHOP OUTCOMES AND RESULTS......................................................................................................21

REFLECTIONS AND RECOMMENDATIONS OF THE FACILITATORS....................................................21

APPENDIX A......................................................................................................................................................... 23EVALUATION FORM:................................................................................................................................................................ 231. THE WORKSHOP AS A WHOLE.......................................................................................................................................232. RELEVANCE OF CONTENTS............................................................................................................................................233. FORM AND PRESENTATION............................................................................................................................................234. WORKSHOP MATERIAL...................................................................................................................................................246. HOW DID THE WORKSHOP...............................................................................................................................................247. GENERAL LEVEL OF...........................................................................................................................................................25

APPENDIX B......................................................................................................................................................... 26EVALUATION RESULTS:...........................................................................................................................................................26


Introduction This Orientation Workshops is part of MAAGAR project. The workshop is divided in three parts: 1) pre-Orientation Workshop stage, 2) Face-to-Face stage and 3) post-Orientation stage. Pre and post stages will be developed online. All the activities will take place in a virtual learning environment created for this purpose. Participants will receive all the information about how to access the virtual learning environment (Moodle) prior to the pre-orientation workshop.

In this report we cover only the two first stages. Jørgen Bang, as a part of the Community of Practice activity, will be facilitating the third stage.

The Pre-Orientation Workshop stage took place from August 1st to 15th, 2014.

The Face to face Stage (Workshops) were developed in two different places:

At Maseno University, from 20th to 22nd of August 2014. In this workshop attended supervisors from Maseno University and from Gulu University.

At Tribhuvan University, from 25th to 27th of August, 2014


Workshop Objectives

The objectives for the Orientation Workshop are for participants to be able to:

Identify different tools for collaboration, sharing and communicating online Use communicative tools for active listening and in giving feedback Reflect on their own supervision style in a broad perspective Exchange experiences with other supervisors on new ideas for supervision Identify the PhD students strengths and weaknesses Adapt the supervision process, so the PhD students learning is optimized, including

taking account of intercultural dimensions in the supervision. Clarify mutual expectations between you as the supervisor, the PhD student and

other supervisors/people

Other objectives for the Orientation Workshop are to make the foundation for building a Community of Practice.

Workshop Methodology

The workshop was designed within a participatory approach. The first step of involvement was a phone interview made by Pär-Ola Zander with the aim to know the needs and skills of the potential participants. Based on that feedback and the agreements in the kick off meeting in March 2014, the facilitators developed a draft of the program for the workshop. This draft was shared with the South coordinators and supervisors in order to get their feedback and to know the pertinence of the aims and contents to their needs.

Furthermore, the workshop was organized around a variety of activities, which intend to provide a diversity of exchange possibilities spaces between lecturers and students, as well as among students, which demands an active participation of the participants.


List of participants in each workshop

The workshop in Kisumu, MSU UniversityFrom Gulu University:

1. Dr. Odubuker Picho Epiphany [email protected]

2. Dr Bill Khizzah [email protected]

3. Dr. Nyeko Martine [email protected]

4. Dr. Sentongo John [email protected]

From Maseno University:

1. Dr. Muhoma Catherine [email protected]

2. Fredrick Wanyama [email protected]

3. Florence Indede [email protected]

Support team:1. Dr. Betty Obura Ogange [email protected]

2. Peter Kiprotich [email protected]

The workshop in Kathmandu, TU University: From Tribhuvan University:

1. Prof.Basudev Kafle [email protected]

2. Dr.Balmukunda Bhandari [email protected]

3. Dr.Bindu Pokharel [email protected]

4. Dr.Binod Luitel [email protected]

5. Dr.Binod Pokharel [email protected]

6. Dr.Ganesh Singh Thakuri [email protected]

7. Prof.Hem Subedi [email protected]

8. Prof.Amma Raj Joshi [email protected]

9. Prof.Lekh Nath Sharma [email protected]

10. Prof.Mina Baidya Malla [email protected]

11. Dr.Mira Mishra [email protected]

12. Prof.Ram Krishna Maharjan [email protected]


mailto:[email protected]


13. Prof.Min Bahadur Shrestha [email protected]

14. Prof.Shyam Krishna Maharjan [email protected]

15. Prof.Tarakant Pandey [email protected]

16. Dr.Yubraj Luintel [email protected]

17. Dr. Ramchandra Paudel [email protected]

18. Prof. Dr. Prem Naraya Aryal [email protected]

19. Prof. Ghanashjam Bhattaran [email protected]

20. Prof. Shanta Singh [email protected]

21. Chitra Budhattoki [email protected]

Support team (online and present):22. Dr. Betty Obura Ogange [email protected]

23. Peter Kiprotich [email protected]

24. Bed Prasad Dhakal [email protected]

25. Rom Kant Pandey [email protected]






Original program and modifications

Pre-Orientation Workshop Stage

Date Activity Description

August 1st, 2014 Formally starting, All the participants will receive a welcome email with instructions and detail about the activities that will take place from August 1st to 15th. This email will include also the address, username and password to access the virtual learning environment.

August 2nd, 2014 Development of Topic 0: Introduction

Each participant will go through the introduction at the virtual learning environment. The introduction will introduce you to various discussion forums. Forums are the center of public communication for online courses. It is expected that the participant use between 45 minutes to 1 hour to complete this activity.

August 4 and 5th, 2014

Development of Topic 1: Getting to Know You

In this topic you should build your profile with information about yourself. It is important to make a good profile on a virtual environment. It is expected that the participant use at between 45 minutes or 1 hour to complete this activity.

August 6-8th, 2014 Development of Topic 2: Learning to use online communication tools

The aim of this topic is to introduce the onsite tools in Moodle through which you can have different kind of dialog. It is expected that the participant use between 45 minutes or 1 hour to complete this activity.

August 9th, 2014 Development of Topic 3: Use of ICT tools

The aim of this activity is to get to know what kind of ICT tools are the supervisor using. Participants will learn to use ICT tool called Padlet to

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develop the activity. It is expected that the participant use at least 45 minutes to complete this activity.

August 10-11th, 2014

Development of Topic 4: PBL During topic 4 you will gain knowledge and understanding about the nature of problem based learning. Participants will learn to use an online brainstorming tool to develop the activity. It is expected that the participant use at least 4 minutes to complete this activity. This time includes the reading of the articles. You can find the articles in Moodle (obligatory and optional readings) under Topic 4.

August 12-15th, 2014

Development of Topic 5: Supervision Styles

The purpose of this activity is to make you reflect upon your style of supervision and the way you communicate with your PhD student(s). You must prepare a short case describing one issue in your supervision that you can think of. It is expected that the participant use at least 1 hour to complete this activity.

August 15th, 2014 Hand in the case of supervision It is expected that the participant during topic 5 will have developed the case, and by this date upload it in the virtual learning environment.

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Face-to-Face Orientation Workshop Stage

Day Activities Modality Description

Day 1

9 :00WelcomePresentation

Plenary Participant's presentation (name, where are they come from)

Introduction to the programFormation of groups

Plenary Explain the course, goals, activities and ways to work

Activity 1: Presentation of the main task for the workshop (1 semester supervision plan)

Plenary

Activity 2: Follow up on tools in the Moodle environment and design a PhD course using Moodle as the point of departure.

Plenary

10.30-11.00 Coffee BreakActivity 3: Play around in the Moodle Sandbox to try out how it works

Individual (or in smaller groups)

Try out the different other tools in the Moodle environment that could be part of the course design.

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Activity 4: Share experiences on how to use Moodle tools

Plenary Each individual/group present 1 activity that one finds relevant in the course design – give arguments.

13.00-14.00 LunchActivity 5: Introduction to different tool for communication, collaboration, sharing (bookmarks and references), collaborative writing.

Plenary Introduction to Google docs (collaborative writing), Zotero (references (sharing)), dropbox (collaboration) and Diigo (bookmarking (sharing))Skye or hangout (Communication)

Activity 6: Install and try out the tools for Collaboration (Google docs and dropbox), collaboration (Skype and hand out)

15.30-16.00 Coffee BreakActivity 7: Install and try out the tools for Sharing (Zotero or/and Diigo)Activity 8 Rounding up the day and experiences with the tools presented

Day 2

9 :00 Activity 1: short lecture about main characteristics of PBL

Plenary Philosophy of PBL

Reading for this topic: John R. Savery, J. (2006). Overview of Problem-based Learning: Definitions and

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Distinctions. Interdisciplinary Journal of Problem-based Learning. Volume 1, issue 1.

Activity 2: appropriation of the philosophy of PBL

In groups In groups the participants discuss each of the characteristics and select the ones that are relevant for the PhD supervision. Each group should give arguments for their selection. This product will be uploaded in Moodle.

10.30-11.00 Coffee BreakActivity 3: presentation of the principles

Plenary Presentation and Discussion of the characteristics selected for each group.

Activity 4: My principles for supervision (working in the supervision plan)

Individual Defining in the supervision plan the principles that will guide the supervision and indicators that allow me to know that I am within these principles.

Activity 5: short lecture about facilitation of PhD students’ learning process

Plenary Reading for this topic: Marquardt, M. and Waddill, D. (2004) The power of learning in action learning: a conceptual analysis of how the five schools of adult learning theories are incorporated within the practice of action learning. Action Learning: Research and Practice Journal, vol 1,

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issue 2.

Activity 6: Group work on PhD students

Groups Some group work on what a PhD student is and their learning process

13.00-14.00 LunchActivity 7: sharing the experience Plenary Sharing the conclusions of each groupActivity 8: working in the supervision plan

Individual Defining in the supervision plan the learning process aimed for the PhD students

Activity 9: the art of as question Reading for this topic: Adams, M. (2009). The Practical Primacy of Questions in Action Learning. Lambertville: Palgrave Macmillan Publishers.

15.30-16.00 Coffee BreakActivity 10: asking question In groups The facilitator works with a group of

5 people and the other are observersActivity 11: Rounding up the day

Day 3

9 :00

Activity 1: supervision styles (here include topics like organization of meetings, control of agreements, facilitator role, the challenge of the students). The outcome of the activity 5 in Moodle will be considered here.Activity 2: feedback methods

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10.30-11.00 Coffee BreakActivity 3: Short lectures about active listenActivity 4:group work about active listen

13.00-14.00 LunchActivity 6 Short lecture about Co-supervision

Discussing the benefits and challenges of co-supervision.Reading for this topic: Paul P, Olson J, Gul R. Co-supervision of Doctoral Students: Enhancing the Learning Experience. International Journal Of Nursing Education Scholarship

Activity 7: Skype (or any other tool) meetings with the co-supervisors from DK

15.00-15.30 Coffee BreakActivity 8: writing down the supervision plan

Individual Participants work with two templates: Supervision plan and desired state chart

Activity 9: Next activities, evaluation closing of the workshop and evaluation

The following are the main modification of the program during the face-to-face stage:

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1. The Skype meeting with co-supervisor from Denmark was removed from the program. Prior to the face-to-face workshop we sent an email to the South partners supervisors, if they have had communication with the co-supervisors and if they consider the activity relevant. However, we received only one respond and the person indicated that he already have had communication with the co-supervisor and he did not find it necessary to have a Skype meeting as an activity in the face-to-face workshop part.

2. Regarding the activity about introduction of ICT tools we, from the experience in Kenya, decided to reduce the ICT tools, which we would introduce in TU. We got the feedback that there were many tools, and all interesting, but that there were too little time to play with them all. So, we focused on Moodle, Zotero and Google docs in TU, as they were the ICT tools that primarily were paid most attention in the MSU workshop.

3. We included some extra Moodle activities during the second and third day in TU. The aim was that people could get more practice and familiar with using Moodle. The result of this change was really positive. We saw that the last day people were more confident to log in and participate in the Moodle environment.

4. As we did not go through with the Skype meeting with co-supervisor we used the timeslot for working in Moodle and developing a “supervision case” (topic 5 in the online pre-workshop part). This activity was part of the online part but very few people contributed prior to the face-to-face workshop part with a case. We considered that this activity was relevant for the Community of Practice building, and therefore included the time for writing the case as part of the program.

5. We established a evaluation form that all participants had the chance to fulfill the final 15 minutes of the workshops.

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Online participation – based on data from the online learning environment

Workshop ParticipantsINSTITUTION ParticipantsMaseno University* 5Gulu University 4Roskilde University 2Tribhuvan University 23Aalborg University 4Aarhus University 6University of Copenhagen 2

TOTAL 46*Maseno University had 3 supervisors and 2 in the online support team

Online Participation (Supervisors)

UNIVERSITY Online participation in the Pre-Orientation Workshop

Online participation during the face-to-face Orientation

workshop

Online participation after the face-workshop TOTALS

Maseno University Supervisors 2 3 5 5

Gulu University 3 4 4 4Tribhuvan University 9 19 22 22DK Co-Supervisors 8 8 9 14

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TOTAL 22 34 40 45

24%

36%

41%

Online Participation

Before During After

Note:Online participation here is simply a quantitative measure of the number of people who logged into the portal.

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Discussion Forums Participation (posts and replies)

FORUMSSouth Supervisors(Gulu Maseno Tribhuvan)

North Supervisors(Denmark Universities) PARTICIPATION

Post Replies Post Replies

Course news and announcements 0 0 0 0 Inactive

Question & Answer Forum 1 4 0 0 Active

General Forum 16 33 1 2 Active

Topic 1 Forum - Creating eProfiles 1 3 0 0 Inactive

Topic 2 Discussion Forum -Learning to use Online Communication Tools 0 0 0 0 Inactive

Topic 3 Discussion Forum - Use of Information and Communication Technologies 0 0 0 0 Inactive

Topic 4 Discussion Forum - Problem Based Learning (PBL) Philosophy 0 4 0 0 Inactive

Note on the discussion forum activitiesMore South Supervisors initiated discussions and replied to posts in the General Forum than the North Supervisors. The posts by the online facilitators have not been taken into consideration here.

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Course Activity

Topic 0: Introduction

Activity Views Last accessWelcome podcast 48 Wednesday, 27 August 2014, 6:16 PM (12 days 21 hours)Transcript of Welcome podcast 32 Wednesday, 27 August 2014, 6:17 PM (12 days 21 hours)Meet the Online Team 51 Wednesday, 27 August 2014, 6:23 PM (12 days 21 hours)Online Pre-Orientation Workshop Schedule 26 Wednesday, 27 August 2014, 9:29 AM (13 days 5 hours)Final program of the OW30-07-14 -1 36 Saturday, 6 September 2014, 1:25 PM (3 days 2 hours)News forum 70 Saturday, 30 August 2014, 3:11 PM (10 days)General Forum 410 Friday, 5 September 2014, 5:35 AM (4 days 9 hours)Question and Answer Forum (Q&A) 82 Friday, 29 August 2014, 12:18 PM (11 days 3 hours)Social Forum 47 Wednesday, 27 August 2014, 6:17 AM (13 days 9 hours)Is this your first online course? 41 Monday, 25 August 2014, 8:18 AM (15 days 7 hours)Topic 0 Choice : Navigating the LMS 22 Wednesday, 20 August 2014, 10:26 PM (19 days 17 hours)Topic 0 Quiz - Check your learning 51 Monday, 1 September 2014, 10:04 AM (8 days 5 hours)

Topic 1: Creating an Online Profile: Getting to Know YouActivity Views Last accessTopic 1 Forum - creating ePros 42 Wednesday, 27 August 2014, 9:59 AM (13 days 5 hours)Topic 1 Choice: Online Pro 12 Tuesday, 12 August 2014, 3:51 PM (27 days 23 hours)

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Sample 1 Pro 11 Wednesday, 27 August 2014, 9:52 AM (13 days 5 hours)Sample 2 Pro 7 Monday, 25 August 2014, 8:33 AM (15 days 6 hours)Importance of a Good Online Pro 8 Wednesday, 20 August 2014, 10:37 PM (19 days 16 hours)Updating Your Pro 18 Tuesday, 26 August 2014, 4:54 AM (14 days 10 hours)Topic 2: Learning to use the Online Communication tools

Activity Views Last accessTopic 2: Netiquette 10 Sunday, 24 August 2014, 12:13 PM (16 days 3 hours)Messaging 7 Wednesday, 27 August 2014, 6:26 PM (12 days 20 hours)Creating a Blog 7 Wednesday, 3 September 2014, 12:23 PM (6 days 3 hours)Topic 2 Discussion Forum 13 Wednesday, 27 August 2014, 6:27 PM (12 days 20 hours)Different ways of displaying replies in a discussion 10 Friday, 22 August 2014, 1:05 PM (18 days 2 hours)

Topic 3: Use of Information and Communication Tools (ICT)Activity Views Last accessTopic 3 Discussion Forum 25 Wednesday, 27 August 2014, 7:00 PM (12 days 20 hours)URLICT tools used in supervision 32 Monday, 25 August 2014, 11:00 AM (15 days 4 hours)Topic 4: Problem based learning (PBL)

Activity Views Last accessTopic 4 Discussion Forum 149 Thursday, 4 September 2014, 1:27 PM (5 days 1 hour)URLPBL and supervision skills 51 Saturday, 30 August 2014, 8:11 AM (10 days 7 hours)Obligatory readings 31 Thursday, 4 September 2014, 1:18 PM (5 days 2 hours)Optional readings 17 Monday, 25 August 2014, 1:05 PM (15 days 2 hours)Topic 5: Supervision styles

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Activity Views Last accessForum Case descriptions 359 Sunday, 7 September 2014, 6:34 PM (1 day 20 hours)Topic 6: Post Face to face Workshop

Activity Views Last accessPreparation readings 22 Friday, 29 August 2014, 1:32 PM (11 days 1 hour)Presentations and s for day 1 14 Tuesday, 2 September 2014, 1:49 PM (7 days 1 hour)Presentations and s for day 2 12 Tuesday, 2 September 2014, 1:53 PM (7 days 1 hour)Presentations and s for day 3 13 Sunday, 7 September 2014, 1:25 PM (2 days 2 hours)MAGAART Face-to-Face Orientation Workshop : Feedback Questionnaire

80 Tuesday, 2 September 2014, 2:34 PM (7 days)

Note: Course activity loosely refers to the number of times a resource is ‘viewed’ by a participant.

Comments on the activities viewThe course activities in the earlier topics were relatively higher in the first topics and diminished towards the end of the course. This might be attributed to active facilitator presence in the initial stages or the sheer excitement of using a new platform or the nature of the activities. The high number of course views in Topic 5 on Forum Case descriptions might be attributed to the activity having been a requirement during the face-to-face workshop. It may also be attributed to the fact that the facilitators introduced the case activity in a way that made the supervisors relate with it, making them interact with the resource.

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Workshop Outcomes and results

In general the results of the workshops were:

1. 29 professors introduced to PBL in PhD education and ICT tools for supervision practice (communication, sharing, collaboration)

2. Collection of papers and literature that may support the PhD education practice of the participants

3. An online Learning environment in Moodle, which is hosted in MSU – for sharing experiences on PBL, Supervision and the use of ICT tools

4. A “Supervision plan” for the next 6 month of supervision5. The foundation to start building a Community of Practice6. 14 respondents of the evaluation questionnaire put in Moodle

Reflections and recommendations of the facilitators

1. Participation: The participation during the Pre-Orientation stage was kind of low (see more details in the data from the online participation). As also mentioned under the presentation of data from the online participation in the pre-workshop part taking place online there were more South Supervisors who initiated discussions and replied to posts than the North Supervisors. We could have considered a face-to-face initial workshop for the North Supervisors as well as a foundation for the community of practice building.

During the face-to-face stage we have 2 (3) participants from MSU, 4 from GU, and 23 TU. The experience is that in general all the participants present were active and engaged in the activities and discussions taking place during the face-to-face part of the workshop.

A notion we have to make is to involve also the North Supervisors in building the community of practice, and to support collaboration between supervisors to explore new ways to conduct ‘distance supervision’ and to collaborate on course development etc.

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2. Program and content: The objectives for the workshop have been fulfilled. Making the participant do the “Supervision plan” for 6 month made a kind of product in the face-to-face workshop. The facilitators will recommend that this could be brought into the post-workshop stage and building the Community of Practice to follow up upon the individual participants “supervision plan”.

Feedback from the participants that have responded to the questionnaire at the moment of producing this report (4.9.2014) is shown in the Appendix B.

3. Methodology: The way in which we have designed the workshop worked well. There was a good balance between lecturing, activities, applying and discussion. We consider that in the future we could have a combination of ICT tools and PBL topics distributed between the three days instead of a full day with ICT and two full days with PBL.

Appendix: Evaluation form and results

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Appendix A

Evaluation form:

Evaluation of the face-to-face part of the Orientation Workshop - MAGAART

1. The workshop as a whole

Comments:

2. Relevance of contents

to your academic skills

to your supervision practise

Comments:

3. Form and presentation

Presentations in general

Activity: Working with Moodle

Activity: Trying ICT tools

Activity: Students learning

process (LEGO)

Activity: Asking questions

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Very relevant

Not relevant

Excellent Poor

Excellent Poor

Appropriate

Appropriate

Appropriate

Activity: Expectations in

supervision

Activity: Supervisor notebook

(self-reflections)

Activity: Writing the case

(Moodle)

Activity: Your personal

supervision plan

Participant contribution

in general

Comments:

4. Workshop material

Quality

Coverage

Comments:

5. Workload during the workshop

Comments:

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Excellent Poor

Workloadtoo large

Workload too small

Poor

Appropriate

Workload appropriate

6. How did the workshop meet the description

Comments:

7. General level of the workshop

Comments:

Other comments:

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Excellent

Too low Too high

Appropriate

Appropriate

Appendix B

Evaluation results:

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