orientation wednesday, 21 october 2015. programme outline 09:25refreshments & registration...
TRANSCRIPT
OrientationWednesday, 21 October 2015
Programme outline
09:25 Refreshments & Registration
09.30 Welcome to UCC Mr Barry O’Brien, Director of Human Resources
09.40
10.10
Staff Benefits and Supports Ms Sylvia Curran, HR Advisor, Staff Welfare & Development
An Overview of University Structures and Governance Ms Nora Geary, Office of Corporate & Legal Affairs
10.45 Networking over Coffee
11.10 Your Local HR Manager Ms Helen O’Donoghue, HR Department
11.25 Understanding your payslip & payroll process Ms Elaine Rodrigues, Payroll
11.40 Health/Car/Home Insurance Comparisons, Tax Returns and Life Cover Mr Ray O'Leary, QFA, Cornmarket Group Financial Services Ltd
12.35 Researchers & PIs: University Policy on the Employment and Career Management Structure Ms Mary O’Regan, Human Resources
Successful orientation in UCC
Main slide text
Benefits and Supports for Staff
Staff Benefits
Leave entitlements
•Annual leave in contracts of employment•Leave snapshot on HR webpages -http://www.ucc.ie/en/policiesandprocedures/humanresources/leave/leavesnapshot/#d.en.167698
Pension scheme - Mandatory Scheme
•Model Scheme
•If you joined after 1st Jan 2013 – Single Public Service Pension Scheme (further information in Pension Scheme Booklet Section in Pensions Office webpages)
For further information contact Sinead Hackett on ext. 3963 or [email protected]
Staff Benefits
Additional voluntary life assurance•Optional membership•Provides a lump sum to your dependents in the unfortunate event of your death•Level of cover is two times salary.•0.3% of salary
Income continuance plan•Salary protection in the event of illness or accident•Mandatory membership for permanent staff/after one year of service for fixed term staff•0.8% of salary
Contact Kathy O’Connell – Ext. 2674
Staff Benefits
New Sick Pay Arrangements for Public Sector Employees
https://vimeo.com/user19165292/review/97947542/3475c7e42a
Staff Benefits
Group Personal Accident Scheme•Mandatory membership for all employees•Provides 24/7 cover worldwide (including for a career break no longer than one year•.06% of salaryUCC Advantage Scheme•Discounts offered to UCC staff upon production of a UCC staff card. Discounts e-mailed to all staff on a weekly basisTravel Pass Scheme•Annual bus and commuter rail tickets•Deducted from gross pay – not subject to BIK or employer PRSI•Contract end date must not be less than one year from the start date of the scheme (1st January each year)
Staff Benefits
CampusBike scheme•Access to a bicycle for hourly use during the working day. •At present, 14 bicycles are available at various locations across campus.To register contact [email protected]. www.ucc.ie/en/build/commuting/cycling.Cycle to work Scheme•Max spend 1k•Standard pay back year – 12 months•Contact payroll for tax benefitsMardyke Sports Arena•No joining fee•€37 per month (full membership) - single•€27 per month (gym or pool) - singleCreche Cois Laoi•Childcare for staff and students
Staff Benefits
Staff Fee Concession Scheme•Relevant courses of study agreed with the head of department/school and HR•Fixed-term staff – Must apply for eligibility in advance of registration for the course of study. Reimbursement only upon completion of the course of study if still in employment in UCC at that time
Staff Training and Development•On-line calendar available on www.ucc.ie/en/hr/training
Staff Benefits
Staff Sports and Social Club•Organises social and sports events for staff and their families•Offers discounted cinema tickets for the Gate cinemas•Membership of the Club is a nominal fee of €2.50 per month•Supports staff sports clubs in UCC:
• Athletics• Chess• Harbour watersports• Fantasy football• GAA • Golf• Ladies and men’s soccer• LGBT• Tai Chi• Waterski and Wakeboard
UCC Mentoring Scheme
• A powerful personal development and empowerment tool.
• A confidential partnership between two people normally working in a similar field but not within the same Unit.
• A mutually beneficial learning exchange.• Mentoring is an effective way of helping people to:• reflect on their current roles and identify areas
for personal and professional development, to enable them deliver to their potential in their role, progress in their careers, assimilate into their surroundings and new position (for new staff) or new role (for existing staff) and, achieve a greater work life balance.
• Open to all staff.
http://www.ucc.ie/en/hr/training/initiatives/
For more information contact Mary [email protected] . Ext. 3659
Employee Self Service
Employee Self Service (ESS) is UCC’s new online application that allows certain users to log in and view their own HR & Payroll information on the web.Currently, the service is available to permanent and fixed term staff. It is intended that future rollout of ESS will enable access for retired staff members and those paid under the hourly occasional pay policy.Remote web access to ESS is now available.
http://www.ucc.ie/en/ess/
Employee Self Service
Employee Self Service
Supports in times of difficulty
Staff CharterThe UCC Staff Charter outlines the responsibilities of UCC as the employer and UCC staff as employees to each other. It is not a legal document and does not establish legal obligations on the University, but is intended to help create a positive and supportive work environment for all the staff of the University.
Disputes - Policies•UCC Grievance Procedure•Duty of Respect and Right to Dignity Policy•Dispute Resolution Procedure•UCC Disciplinary Procedures•Alternative Dispute Resolution Policy i.e. mediation
Dispute Resolution Mechanisms in UCC•The head of school/department/discipline is responsible for resolving disputes in their area of responsibility•Employee relations team and/or local HR Managers are available to provide assistance and advice•Welfare contact person in HR is available for confidential one to one consultations•Independent Staff Ombudsman appointed by the President and endorsed by both Management and Unions
Wellbeing Supports for Staff
University Staff Wellbeing Plan 2012 - 2017
Employee Assistance Programme (family support)•24 hour confidential point of support 1800 201 346 (free-phone)•Staff and immediate family members (counselling only available to those over the age of 18)
Training•Resilience, conflict management, stress etc.
Seminars & Events•Seminars on parenting, motivation, mindfulness•Staff Money Management Event
• One to one meetings with QFA’s• Advice on budgeting, Wills etc.
UCC Operation Transformation•Launched in January 2014•Desk to 5K Fun Run
Questions?
Contact:
Sylvia CurranStaff Welfare and Development AdvisorHR Department
Extn: 1814E-mail: [email protected]
Coffee Break Game – Common Ground
• Divide into small groups of 3-5 people
• Each group list as many things as they can think of that EVERYONE has in common
Examples: “We are all the youngest sibling in our families” “We are all wearing black shoes” “None of us have been to South America” .
• You have 5 minutes.