orientation training for west virginia schools and school systems
DESCRIPTION
Orientation Training for West Virginia Schools and School Systems. Office of Education Performance Audits. Opening Comments Session Introduction Accreditation/Accountability Dr. Gus Penix Director, OEPA. TODAY’S PURPOSE. The purpose of today’s presentation is to introduce you to : - PowerPoint PPT PresentationTRANSCRIPT
OEPA
West Virginia Board of Education
Orientation Training for West Virginia Schools and
School Systems
Office of Education Performance Audits
OEPA
West Virginia Board of Education
Opening CommentsSession Introduction
Accreditation/Accountability
Dr. Gus PenixDirector, OEPA
OEPA
West Virginia Board of Education
TODAY’S PURPOSE
The purpose of today’s presentation is to introduce you to:• the newly adopted Policy 2320,• the new accreditation process, and• the School Monitoring Report.
OEPA
West Virginia Board of Education
Materials and Procedures• Materials
– a copy of today’s agenda – a copy of Policy 2322– a copy of today’s Power Point, and – an Orientation Training Booklet
• Procedures– Large Group Discussion and Questions– Agenda Timelines
OEPA
West Virginia Board of Education
Section 2: Historical Perspective of Policy
2320
Dr. Donna DavisDeputy Director, OEPA
OEPA
West Virginia Board of Education
Overview – Section 2West Virginia Constitution charges WVBE with the general supervision of public schools.
– Duties subject to many factors:• Pauley vs. Bailey landmark case• Legislature adopted §18-2E-5• Waiver to No Child Left Behind Act of Congress
OEPA
West Virginia Board of Education
Accreditation Background• Pauley v Bailey Opinion (1982)
-Master Plan for Public Education-Senate Bill 15
• Senate Bill 14 (1988)
• Senate Bill 300 (1990)
• Tomblin vs. Gainer Agreed Order (2001)
• House Bill 4306 – A Process for Improving Education (1998)
OEPA
West Virginia Board of Education
Accreditation Background• House Bill 4674 (2000)
• House Bill 4319 (2002)
• House Bill 4301 (2004)
• Senate Bill 359 (2013)
• Waiver NCLB
OEPA
West Virginia Board of Education
Standards-Based Accountability System
• Accountability• Accreditation
OEPA
West Virginia Board of Education
Rationale for Aligning Accountability and Accreditation
Overview of Policy Sections
Gus PenixDirector, OEPA
OEPA
West Virginia Board of Education
NEW ACCREDITATION SYSTEM• The WVBE approved a new policy for accrediting WV’s
schools and approving school systems, Policy 2320. • The new policy is the result of changes to WV Code
§18-2E-5 in SB359. • These Code changes provided opportunity alignment
of – the accountability system (what’s expected of schools) with – the accreditation system (how schools are rated).
• This alignment placed a statewide emphasis on the improvement of student achievement in all schools.
OEPA
West Virginia Board of Education
Characteristics of the New Policy
There are six major characteristics of the new policy:
(1) improving student performance, (2) clearly communicating the level of school quality, (3) focusing on all schools,(4) reviewing all schools,(5) emphasizing local control and accountability, and (6) differentiating supports, consequences, and rewards.
OEPA
West Virginia Board of Education
WVBE BELIEFS• All students deserve quality educational programs. • WV’s national rankings have declined. • Those rankings must change. • Every school has a responsibility to improve.
The WVBE is committed to fulfilling its constitutional responsibilities in providing a quality education for all students through a system that monitors student performance outcomes and continuous improvement in schools.
OEPA
West Virginia Board of Education
Old and New Accreditation
• RATIONALE – Eliminate Multiple Rating Systems:
– Old - Schools received two different ratings.– New - Schools receive one rating.
• RATIONALE – Create a System that Promotes Student Performance:– OLD - Focused school accreditation ratings on self-
reported compliance. – NEW – Focuses on student performance measures.
OEPA
West Virginia Board of Education
Old and New Accreditation
• RATIONALE – Use Language that is Easily Understood to Communicate School Quality: – OLD - Language was not easily understood. – NEW - Language is clearly understood.
• RATIONALE – Focus on Improvement of All Schools: – OLD - Only low performing schools received reviews.– NEW - All schools receive a cyclical review every four
years.
OEPA
West Virginia Board of Education
WVBE EXPECTATIONS1. Improve student performance.2. Align accountability and accreditation systems.3. Incentivize school improvement in all schools.4. Hold schools accountable for creating quality school and classroom conditions.5. Create a clear public reporting system.6. Create a unified school recognition program to recognize growth and
performance.7. Enhance local control.8. Address requirements of §18-2E-5 to create a thorough and efficient system of
public education.“What gets measured gets done.”
“What gets monitored gets done well.”
OEPA
West Virginia Board of Education
Policy 2320 Sections• Section 4 – Glossary• Section 7 – School System Approval• Section 8 – School and School System Supports and
Consequences• Section 10 – Rewards and Recognitions• Section 11 – Needs analysis, Capacity Building and Efficiencies.• Section 12 – Communication of Performance Grades and
Approval Levels• Section 13 – Operation of the OEPA• Section 14 – General Appeals Procedures• Section 15 – Severability
OEPA
West Virginia Board of Education
Section 3: Premises and Purposes
Bill NidayConsultant, OEPA
OEPA
West Virginia Board of Education
Section 3: Premises and Purposes
Premises• All children can learn.• The primary measure of an effective school is the
quality and equity of student outcomes. • The level of quality and equity must be public
knowledge.• The school is the unit of change.• The capacity for excellence resides in every school.
OEPA
West Virginia Board of Education
Premises and PurposesPurposes• Establishing standards and performance
measures• Holding schools and school systems
accountable• Implementing a system of public notification• Evaluating educational progress• Ensuring equity of opportunity
OEPA
West Virginia Board of Education
Premises and PurposesPurposes• Providing a mechanism for continuous
improvement• Defining a system of supports and
consequences• Creating a recognition and reward process• Aiding the Governor, Legislature, and WVBE in
decision-making
OEPA
West Virginia Board of Education
Section 5: WV Accountability System
Robert HullAssociate Superintendent, WVDE
Policy 2320, A Process for Improving Education: Performance Based
Accreditation System• In January 2014, as part of his State-of-the-State Address,
Governor Tomblin asked the WV Board of Education to establish a simple A-F School Grading System.
• The WVBOE, working with the WVDE and WVOEPA, developed a system that unites school accountability and school and district accreditation into a single process.
• Policy 2320 was placed for public comment on April 9, 2014 and approved on May 14, 2014 to become effective July 1, 2014.
• Schools will receive their first A-F grade for the 2014-15 school year based on the data from the 2014-15 assessment.
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Policy 2320, A Process for Improving Education: Performance Based
Accreditation System• The WVDE will compile the data and assign each school a
grade based upon the criteria set by the WVBOE.• The OEPA will review the results of the school audits to verify
the grades can be assigned without modification and report them to the WVBOE.
• The WVBOE will accept and officially release the school grades.• High performing schools will be recognized and low
performing schools will receive supports and assistance.
24
Policy 2320, A Process for Improving Education: Performance Based
Accreditation System
Foundational Understanding
Beliefs and Values
25
Policy 2320, A Process for Improving Education: Performance Based
Accreditation System3.1.a. All children can learn... 3.1.b. …The WVBE has the responsibility to define the outcomes …and hold schools and school systems accountable for those outcomes. 3.1.c. The level of quality and equity of each West Virginia school must be public knowledge... 3.1.d. The school is the unit of change; local, regional and state resources must focus on …differentiating supports
according to need and level of performance. 3.1.e. The capacity for excellence resides in every school…
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Policy 2320, A Process for Improving Education: Performance Based
Accreditation SystemMeasuring What We Value in West Virginia
• All students learning• All students showing significant improvement rather than just
incremental improvement• All students exhibiting growth at a rate that moves them to
proficiency over time• All students performing at their highest levels • Accelerating the growth of those lowest performing students
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Policy 2320, A Process for Improving Education: Performance Based
Accreditation SystemGrading Components
• Achievement: Includes student proficiency in mathematics and reading/language arts.
• Student growth: Includes how much students are growing (observed) and how much students are on track to be proficient (adequate).
• Performance of Lowest 25%: Includes the accelerated improvement of the lowest 25% of students in each school.
• Graduation rates for high schools: High schools will be awarded points based on each school’s four-year and five-year adjusted cohort graduation rates.
28
Policy 2320, A Process for Improving Education: Performance Based
Accreditation SystemGrade Designations
• A = distinctive student proficiency • B = commendable student proficiency • C = acceptable student proficiency • D = unacceptable student proficiency• F = lowest student proficiency
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Policy 2320, A Process for Improving Education: Performance Based
Accreditation System
30
Elementary/Middle Schools High SchoolsMath Proficiency 200 points Math Proficiency 200 pointsReading Proficiency 200 points Reading Proficiency 200 pointsMath Observed Growth 100 points Math Observed Growth 100 pointsReading Observed Growth 100 points Reading Observed Growth 100 pointsMath Adequate Growth 100 points Math Adequate Growth 100 pointsReading Adequate Growth 100 points Reading Adequate Growth 100 points
Accelerated Performance of the Lowest 25% in Math 100 points Accelerated Performance of the
Lowest 25% in Math 100 points
Accelerated Performance of the Lowest 25% in Reading 100 points
Accelerated Performance of the Lowest 25% in Reading 100 points
4-Year Graduation Rate 100 points5-Year Graduation Rate 100 points
Total Points 1000 points Total Points 1200 points
Policy 2320, A Process for Improving Education: Performance Based
Accreditation SystemGrade Assignment
31
Letter Grade
Description
Elementary/ Middle School Score on the
WVAS
High School Score on the WVAS
A Distinctive proficiency 800-1000 960-1200
B Commendable proficiency 650-800 780-960
C Acceptable proficiency 500-650 600-780
D Unacceptable proficiency 400-500 480-600
F Lowest proficiency <400 <480
*Please note these score bands are for illustrative purposes only. A formal standard setting process will be conducted to establish the initial cut scores.
Cut scores will be reviewed annually and revised as necessary.
32
Results: MathNot Proficient
(53%)Proficient
(47%)
27% are Catching Up
64% are Keeping Up
73% are Falling Behind
36% are Falling Behind
33
Results: RLANot Proficient
(50%)Proficient
(50%)
32% are Catching Up
70% are Keeping Up
68% are Falling Behind
30% are Falling Behind
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35
Policy 2320, A Process for Improving Education: Performance Based
Accreditation System1. Proficiency Rates
– 200 points based on % proficient in Math– 200 points based on % proficient in E/LA
2. Observed Growth– 100 points based on % of students exhibiting at least typical growth in Math– 100 points based on % of students exhibiting at least typical growth in E/LA
3. Adequate Growth– 100 points based on % of students meeting or exceeding growth target in Math– 100 points based on % of students meeting or exceeding growth target in E/LA
4. Lowest 25%: bottom quartile of students in the school– 100 points based on the % of students in the bottom 25% exhibiting high growth in Math– 100 points based on the % of students in the bottom 25% exhibiting high growth in E/LA
5. Graduation Rates for High School– 100 points based on % of students graduating in the 4-year cohort– 100 points based on % of students graduating in the 5-year cohort
36
ELEMENTARY SCHOOLSSample Scenarios
37
Elementary Schools
• School 1 – Blooming Rose Elementary School• Overall high performing school• Overall high growth school
• School 2 – Trailing Vine Elementary School• Moderately performing school• Moderate observed growth• Low adequate growth• Lower performing lowest 25%
• School 3 – Briar Patch Elementary Schools• Overall low performing school• Overall low growth school
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Blooming Rose Elementary School• Overall high performing school• Overall high growth schoolComponent % Points Possible Points Earned
% Proficiency in Math 75% 200 150
% Proficiency in E/LA 72% 200 144
Observed Growth in Math (% typical or higher) 56% 100 56
Observed Growth in E/LA (% typical or higher) 55% 100 55
Adequate Growth in Math (% meeting or exceeding target) 65% 100 65
Adequate Growth in E/LA (% meeting or exceeding target) 67% 100 67
Accelerated Growth of Lowest 25% in Math (% high growth) 59% 100 59
Accelerated Growth of Lowest 25% in E/LA (% high growth) 62% 100 62
TOTAL 1000 65839
Trailing Vine Elementary School– Moderately performing school– Moderate observed growth– Low adequate growth– Lower performing bottom 25%
Component % Points Possible Points Earned
% Proficiency in Math 48% 200 96
% Proficiency in E/LA 55% 200 110
Observed Growth in Math (% typical or higher) 45% 100 45
Observed Growth in E/LA (% typical or higher) 49% 100 49
Adequate Growth in Math (% meeting or exceeding target) 40% 100 40
Adequate Growth in E/LA (% meeting or exceeding target) 42% 100 42
Accelerated Growth of Lowest 25% in Math (% high growth) 41% 100 41
Accelerated Growth of Lowest 25% in E/LA (% high growth) 48% 100 48
TOTAL 1000 47140
Briar Patch Elementary School– Overall low performing school– Overall low growth school
Component % Points Possible Points Earned
% Proficiency in Math 35% 200 70
% Proficiency in E/LA 37% 200 74
Observed Growth in Math (% typical or higher) 40% 100 40
Observed Growth in E/LA (% typical or higher) 44% 100 44
Adequate Growth in Math (% meeting or exceeding target) 35% 100 35
Adequate Growth in E/LA (% meeting or exceeding target) 37% 100 37
Accelerated Growth of Lowest 25% in Math (% high growth) 25% 100 25
Accelerated Growth of Lowest 25% in E/LA (% high growth) 22% 100 22
TOTAL 1000 34741
MIDDLE SCHOOLS
Sample Scenarios
42
Middle Schools
• Hickory Middle School• Overall high performing school• Overall high growth school
• Walnut Middle School• Moderately performing school• Moderate observed growth• Low adequate growth• Lower performing bottom 25%
• Oak Middle School• Overall low performing school• Overall low growth school
43
Hickory Middle School• Overall high performing school• Overall high growth schoolComponent % Points Possible Points Earned
% Proficiency in Math 70% 200 140
% Proficiency in E/LA 72% 200 144
Observed Growth in Math (% typical or higher) 62% 100 62
Observed Growth in E/LA (% typical or higher) 65% 100 65
Adequate Growth in Math (% meeting or exceeding target) 57% 100 57
Adequate Growth in E/LA (% meeting or exceeding target) 60% 100 60
Accelerated Growth of Lowest 25% in Math (% high growth) 65% 100 65
Accelerated Growth of Lowest 25% in E/LA (% high growth) 61% 100 61
TOTAL 1000 65444
Walnut Middle School– Moderately performing school– Moderate observed growth– Moderate adequate growth– Lower performing bottom 25%
Component % Points Possible Points Earned
% Proficiency in Math 55% 200 110
% Proficiency in E/LA 48% 200 96
Observed Growth in Math (% typical or higher) 46% 100 46
Observed Growth in E/LA (% typical or higher) 50% 100 50
Adequate Growth in Math (% meeting or exceeding target) 46% 100 46
Adequate Growth in E/LA (% meeting or exceeding target) 50% 100 50
Accelerated Growth of Lowest 25% in Math (% high growth) 39% 100 39
Accelerated Growth of Lowest 25% in E/LA (% high growth) 42% 100 42
TOTAL 1000 47945
Oak Middle School– Overall low performing school– Overall low growth school
Component % Points Possible Points Earned
% Proficiency in Math 36% 200 72
% Proficiency in E/LA 39% 200 78
Observed Growth in Math (% typical or higher) 45% 100 45
Observed Growth in E/LA (% typical or higher) 42% 100 42
Adequate Growth in Math (% meeting or exceeding target) 25% 100 25
Adequate Growth in E/LA (% meeting or exceeding target) 27% 100 27
Accelerated Growth of Lowest 25% in Math (% high growth) 19% 100 19
Accelerated Growth of Lowest 25% in E/LA (% high growth) 22% 100 22
TOTAL 1000 33046
HIGH SCHOOLS
Sample Scenarios
47
High Schools• Evergreen High School
• Overall high performing school• Overall high growth school• High graduation rates
• Hemlock High School• Moderately performing school• Moderately high observed growth• Low adequate growth• Lower performing bottom 25%• Moderate graduation rates
• Redwood High School• Overall low performing school• Overall low growth school• Low graduation rates
48
Evergreen High School• Overall high performing school• Overall high growth school• High graduation ratesComponent % Points Possible Points Earned
% Proficiency in Math 70% 200 140
% Proficiency in E/LA 72% 200 144
Observed Growth in Math (% typical or higher) 62% 100 62
Observed Growth in E/LA (% typical or higher) 65% 100 65
Adequate Growth in Math (% meeting or exceeding target) 57% 100 57
Adequate Growth in E/LA (% meeting or exceeding target) 60% 100 60
Accelerated Growth of Lowest 25% in Math (% high growth) 65% 100 65
Accelerated Growth of Lowest 25% in E/LA (% high growth) 61% 100 61
4-Year Adjusted Cohort Graduation Rate 88% 100 88
5-Year Adjusted Cohort Graduation Rate 92% 100 92
TOTAL 1200 83449
Hemlock High School• Moderately performing school Lower performing bottom 25%• Moderately high observed growth Moderate graduation rates• Low adequate growthComponent % Points Possible Points Earned
% Proficiency in Math 55% 200 110
% Proficiency in E/LA 50% 200 100
Observed Growth in Math (% typical or higher) 62% 100 62
Observed Growth in E/LA (% typical or higher) 65% 100 65
Adequate Growth in Math (% meeting or exceeding target) 36% 100 36
Adequate Growth in E/LA (% meeting or exceeding target) 33% 100 33
Accelerated Growth of Lowest 25% in Math (% high growth) 30% 100 30
Accelerated Growth of Lowest 25% in E/LA (% high growth) 30% 100 30
4-Year Adjusted Cohort Graduation Rate 79% 100 79
5-Year Adjusted Cohort Graduation Rate 83% 100 83
TOTAL 1200 62850
Redwood High School• Overall low performing school• Overall low growth school• Low graduation ratesComponent % Points Possible Points Earned
% Proficiency in Math 35% 200 70
% Proficiency in E/LA 33% 200 66
Observed Growth in Math (% typical or higher) 35% 100 35
Observed Growth in E/LA (% typical or higher) 39% 100 39
Adequate Growth in Math (% meeting or exceeding target) 27% 100 27
Adequate Growth in E/LA (% meeting or exceeding target) 25% 100 25
Accelerated Growth of Lowest 25% in Math (% high growth) 20% 100 20
Accelerated Growth of Lowest 25% in E/LA (% high growth) 21% 100 21
4-Year Adjusted Cohort Graduation Rate 74% 100 74
5-Year Adjusted Cohort Graduation Rate 79% 100 79
TOTAL 1200 45651
Points of Clarity• Requires an amendment to the ESEA Flexibility Request• Based on initial conversations, USDOE appears amenable to
the concepts presented but negotiations could result in minor metric changes based on the review of impact data – Graduation currently 17% may have to go to 20% if pushed– Increasing the weight of lowest 25% if subgroups are not adequately
represented in the impact data• Accountability includes all tested grades 3-11• Cell size is 10
– Only impacts observed growth (average of sub groups) and lowest 25% calculations; all other calculations are based on the “all” group
– Will report all subgroups for public transparency and for services delivered via the strategic plan.
52
Points of Clarity• Priority and Focus status remains a federal requirement but
will not impact school grades• Priority Schools
– Still at the 5th percentile of Title I schools– Based on total index rather than just proficiency (should have little
effect because of proficiency being so heavily embedded in the index)• Focus Schools
– Two definitions in USDOE guidance• Schools with the greatest achievement gaps (used in current system)• Lowest performing subgroups (used in amendment)
– Finalized once impact data are available to ensure representation of appropriate students
• Supports required for both as we currently have in place• Those currently identified will remain for the initial 3 year
period with new schools identified in 2016-17 53
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OEPA
West Virginia Board of Education
WV Accountability System
Questions/Discussion
OEPA
West Virginia Board of Education
BREAK TIME!
OEPA
West Virginia Board of Education
Section 6: School Accreditation
Debbie AshwellCoordinator, OEPA
OEPA
West Virginia Board of Education
Accreditation System • Verifying A-F.• Assessing and reporting Policy 2322,
adherence to policy and Code, reporting best practices, efficiencies, and resource, facility, and capacity building needs.
• Identifying and reporting classroom conditions and non-compliances that may impact student learning/well-being, effective/efficient operation of the school.
OEPA
West Virginia Board of Education
Accreditation System
• System of self-study • Method for promoting continuous improvement • Basis for determining rewards, supports,
technical assistance, and intervention
OEPA
West Virginia Board of Education
Measures and Levels• A-F system (Section 5)• Student outcomes are the primary measures of
school effectiveness.• School performance rating
– Calculated by the WVDE;– Verified by the OEPA through accreditation process;– Approved by the WVBE; and– Communicated to schools, school systems, and
communities.
OEPA
West Virginia Board of Education
Principles and Processes
• Operating Principles
• Review Processes
• Conditions Affecting Grade Verification
• Circumstances for Modifying Grades
OEPA
West Virginia Board of Education
Operating Principles• Focus on Student Performance – create school
and classroom conditions reflected in Policy 2322.
• Transparency and Clarity – communicated in advance and reviewed and validated through annual and cyclical reviews.
• Vehicle for Local Decision-Making – school uses available tools to reach consensus on improvement priorities.
OEPA
West Virginia Board of Education
Review ProcessesAnnual and cyclical reviews are designed to:1. verify the school’s annual performance grade; 2. provide feedback for local school improvement
efforts;3. verify compliance with core policy and Code;4. document best practices; and 5. identify efficiencies, resource, facility, and
capacity building needs.
OEPA
West Virginia Board of Education
Annual Reviews• School Monitoring Report as self-assessment
– School quality defined in Policy 2322– Compliance with policy and Code– Best practices– School resource and capacity building needs
• School Monitoring Report – Developed with staff input– Reviewed by Faculty Senate and LSIC– Approved by principal and superintendent– Submitted to the OEPA by timeline
OEPA
West Virginia Board of Education
Cyclical Reviews• On-site review • At least every 4 years • Assures all schools are accountable
– common set of high quality standards– core policy and Code compliance– continuous improvement
• External Team managed by OEPA
OEPA
West Virginia Board of Education
Cyclical Reviews• Team responsibilities:
– Determine accuracy of School Monitoring Report.– Review School Strategic Plan.– Examine school practices (Policy 2322) and
provide feedback on strengths and needs.– Document best practices.– Identify resource, facility, efficiency, and capacity
building needs impeding improvement.
OEPA
West Virginia Board of Education
Conditions Affecting Grade Verification
1. Unreliability of performance measures– Administering student assessments– Recording dropout and other related graduation data
2. School conditions that significantly impair student academic success and well-being
– Pervasive and/or serious in nature3. Significant policy and Code violations
– Pervasive and/or serious in nature
OEPA
West Virginia Board of Education
Circumstances for Modifying Grades
Performance grade is a misrepresentation of overall quality (rare circumstances as defined on previous slide).
– Unreliable performance measures = grade of F– Conditions that significantly impair academic
success and well-being = grade of F– Significant policy and Code violations = reduced
grade, no higher than C
OEPA
West Virginia Board of Education
School Responsibilities for Accreditation
• Develop knowledge of Policy 2322
• Complete School Monitoring Report
• Develop Strategic Plan
• Implement Strategic Plan
• Participate in On-Site Review Process
OEPA
West Virginia Board of Education
Participate in On-Site Review Process
• Prepare for review– Staff orientation– Documents (School Monitoring Report, etc.)
• Participate in review– Interviews, observations, review evidence
provided• Participate in exit conference
– Team summary of visit• Address review findings contained in report
OEPA
West Virginia Board of Education
County Board of Education Responsibilities for School Accreditation
• Implementation– Develop understanding of accreditation processes– Establish local direction– Monitor school responsibilities
• Completion of School Monitoring Report• Review and verify accuracy of School Monitoring Report.• School strategic planning process considers annual
feedback.• Ensure audit review findings are addressed.
OEPA
West Virginia Board of Education
County Board of Education Responsibilities for School Accreditation
• Establish supports and expectations that impact student performance– Principal is instructional leader and all schools are
student-centered and learning-focused– Structures for school self-assessment and goal setting
leading to improved performance– School-based PD for unique needs of staff and students– Differentiated support based on performance grade and school need
OEPA
West Virginia Board of Education
OEPA Responsibilities for School Accreditation
Tools – prepare for the accreditation process– School Monitoring Report– Orientation materials
Information – support documents– Informational brochures– Local/regional PD – Regular electronic updates– Guidance on processes and procedures
OEPA
West Virginia Board of Education
OEPA Responsibilities for School Accreditation
Feedback – to schools on annual and cyclical review processes including:
– Strengths and weaknesses related to Policy 2322– Compliance with policy and Code– Recognition of best practices– Assessment of resource, facility, efficiency, and capacity
building needs– Communication of recommendations and/or findings– Identification of circumstances that could modify school’s performance grade
OEPA
West Virginia Board of Education
Section 9: Continuous Improvement and
Strategic Planning
Charlene CoburnCoordinator, OEPA
OEPA
West Virginia Board of Education
School System Continuous Improvement
• Model quality improvement processes expected of schools.– Clear beliefs about teaching and learning that
guide decisions– Focused mission– Goals derived from organized process of data
analysis
OEPA
West Virginia Board of Education
Ultimately, the school system’s improvement process must determine how school system leadership, resources, services, supports, and policies can be best utilized to improve the school and classroom learning conditions that impact student performance.
OEPA
West Virginia Board of Education
School System Continuous Improvement
Requirements:–Analysis of accountability data–Support for schools earning a D or F
performance rating–Support for schools with accreditation
findings
OEPA
West Virginia Board of Education
School System Strategic Planning
Development Process1. Analysis of accountability data (WVAS)2. Strategies to provide targeted support and technical assistance for schools with a D or F performance grade3. Support for schools with findings and directives from the WVBE resulting from an accreditation review4. Strategies for improving overall performance of all schools
OEPA
West Virginia Board of Education
Contents of School System Strategic Plan
The contents of the plan are determined by the school system under the direction of the county superintendent. At a minimum, the plan includes the following:
• Core beliefs• Mission• Goals• Measurement evidence• Action steps• Professional development• Technical assistance
OEPA
West Virginia Board of Education
Revisions and Approval • Revisions of the plan are made
– annually as new data and information indicate and – when directed by the WVBE as outlined in Policy
2320.• The school system Strategic Plan is approved
through formal action of the county board of education.
• Submitted to WVDE for review and presented to the WVBE for approval.
OEPA
West Virginia Board of Education
School Continuous Improvement
The improvement process is facilitated by the principal but involves teachers, staff, and stakeholders in decision-making and leadership roles. The principal makes improvement a focus by developing staff collective knowledge of needs and by developing an understanding of and commitment to the school’s improvement priorities.
OEPA
West Virginia Board of Education
School Continuous Improvement
It is recommended that each school use information and data provided by the school system, RESA, the WVDE, and/or other entities to complete the self-study. Ultimately, the self-study must assist staff in determining the root causes of student performance deficits and help determine changes needed in school and classroom practice.
OEPA
West Virginia Board of Education
School Continuous Improvement
1. Designated team or committee to orchestrate the school’s improvement efforts
2. Process of using data and information to determine needs
3. On-going professional development and research on how to best improve school and classroom processes and strategies
OEPA
West Virginia Board of Education
School Continuous Improvement
At a minimum, every school MUST utilize:• School Monitoring Report, and • Summary of employee evaluation
data to guide improvement efforts.
OEPA
West Virginia Board of Education
School Strategic PlanningDevelopment Process
– The school electronic strategic improvement plan is the culmination of :• School’s self-study of student
performance• School’s self-study of school and
classroom learning conditions
OEPA
West Virginia Board of Education
School Strategic Planning Development Process
– The plan is developed under the direction of the principal with collective involvement and input from the staff and the LSIC.
– The plan must includes the following:• Core beliefs• Mission• Goals• Measurement evidence• Action steps• Professional development needs
OEPA
West Virginia Board of Education
School Strategic PlanningDevelopment Process
– The action steps are based on examination of best practices and innovative approaches to improve student performance and address student needs.
– All members of the school staff are responsible for implementing the plan.
– The principal is responsible for monitoring the implementation of the plan.
– The plan is updated and revised as data and information dictate based on the tenets of continuous improvement.
– Annual updates to the plan must consider the OEPA School Monitoring Report when the report identifies deficits in quality or compliance.
OEPA
West Virginia Board of Education
School System Responsibilities• Ensure each school is led by a principal
knowledgeable of continuous improvement processes and capable of leading effective improvement efforts.
• Build capacity by supporting effective improvement teams.
• Assist schools in creating schedules and allocating time for staff to work on school improvement efforts.
OEPA
West Virginia Board of Education
School System Responsibilities
• Establish direction and expectations through school system goal-setting grounded in analysis of student performance data.
• Review and approve school Strategic Plans.• Differentiate school system supports and assistance
according to the school needs in order for each school to meet a C or higher level of student performance.
• Verify to the WVDE that all school plans have been submitted, reviewed, and approved by the county superintendent or designee.
OEPA
West Virginia Board of Education
WVBE Responsibilities
The West Virginia Board of Education is responsible for creating processes to support and monitor continuous improvement through the following entities:
OEPA
West Virginia Board of Education
WVDE Responsibilities
• Creating and distributing the electronic template, as approved by WVBE, through which the school and school system Strategic Plan is recorded
• Establishing timelines for the submission of the school and school system Strategic Plans
• Monitoring school system plan submissions to assure plans include the core components
OEPA
West Virginia Board of Education
WVDE Responsibilities• Providing leadership and technical assistance on
effective continuous improvement and strategic planning processes
• Providing data, tools, and resources that support effective continuous improvement and strategic planning
• Providing input and feedback on the contents of school system Strategic Plans for those school systems that have not achieved Full Approval status
OEPA
West Virginia Board of Education
OEPA Responsibilities
The Office of Education Performance Audits is responsible for monitoring and reporting the submission of school and school system plan revisions when such revisions result from WVBE directives and accreditation findings.
OEPA
West Virginia Board of Education
WVDE, RESAs, and West Virginia Center for Professional Development
These agencies are responsible for responding to regional, statewide, school, and school system professional development needs as identified in the school and school system Strategic Plans and from reports compiled as result of the OEPA accreditation reviews.
OEPA
West Virginia Board of Education
School Accreditation and Continuous Improvement
and Strategic Planning
Questions/Discussion
OEPA
West Virginia Board of Education
LUNCH TIME!
OEPA
West Virginia Board of Education
Overview of Implementation
Process and Schedule
Gus Penix Director, OEPA
Implementation Timeline Policy 2320: A Process for Improving Education: Performance Based Accreditation System
2013-14 Prepare for Implementation of New
System
2014-15 Conduct Initial On-site Reviews
2015-16 Conduct Initial On-site Reviews
2016-17 Begin Cyclical On-site
Reviews April April May
May/June June/Aug.
July
Policy 2320 placed on comment by WVBE.
Conduct orientation with superintendents.
Policy placed on WVBE agenda for adoption. If adopted, implementation schedule begins.
Nominations sought for on-site review team members.
Key informational documents sent to schools and school systems.
Electronic School Monitoring Report distributed to schools.
Orientation to Initial on-site review process for principals, et al, in RESA 6 and RESA 7.
Training for on-site review teams.
Orientation to Initial on-site review process conducted for principals, et al, in RESA 2 and RESA 5.
Sept 1
Sept. 15–Oct.
Oct. 15
Nov. 15
Nov. –Dec.
Jan–Feb.
March
Sept –April
April –June
June –August
School Monitoring Report due for RESA 7.
Initial on-site review for RESA 7.
School Monitoring Report due for RESA 6.
All schools in RESAs 1, 2, 3, 4, 5, and 8 submit the School Monitoring Report.
Initial on-site review for RESA 6.
Initial on-site review for RESA 2.
Initial on-site review for RESA 5.
Orientation to Initial on-site review process conducted for principals, et al, for RESAs 1, 3, 4, and 8.
Solicit input on on-site review process and tools and modify process as needed.
Training for additional on-site review team members.
Sept 1
Sept 15
Sept 14 – Oct.
Oct – Nov.
Dec. – Jan.
Feb – March
April –June June –August
Updates of School Monitoring Report Submitted for RESA 4.
Updates of School Monitoring Report due for RESA 1, 2, 3, 5, 6, 7, and 8.
Initial on-site review for RESA 4.
Initial on-site review for RESA 1.
Initial on-site review for RESA 3.
Initial on-site review for RESA 8.
Solicit input on on-site review process and tools and modify process as needed.
Training for additional on-site review team members.
Sept 15 Sept –March
All schools submit annual update of the School Monitoring Report.
Cyclical on-
site reviews for RESA 2 and RESA 5.
*2017-18: Cyclical On-site Reviews Conducted in RESAs 6 and 7 *2018-19: Cyclical On-site Reviews Conducted in RESAs 3 and 4 *2019-20: Cyclical On-site Reviews Conducted in RESAs 1 and 8
2014 County Days County Days 2015 County Days County Days15-Sep Monongalia 3 Preston 2 5-Jan REPORT WRITING22-Sep Randolph 3 Barbour 2 12-Jan Cabell 429-Sep Doddridge 1 Harrison 4 19-Jan Lincoln 2 Mason 3
6-Oct Gilmer 2 Upshur 2 26-Jan Logan 313-Oct Lewis 2 Taylor 2 2-Feb Mingo 3
20-Oct Tucker 1 Marion 4 9-Feb Wayne 3 27-Oct REPORT WRITING 16-Feb REPORT WRITING 3-Nov REPORT WRITING 23-Feb REPORT WRITING
10-Nov Brooke 2 Hancock 2 2-Mar Calhoun 1.5 Wirt 1.517-Nov Marshall 3 9-Mar Jackson 324-Nov THANKSGIVING BREAK 16-Mar Pleasants 2 Roane 2
1-Dec Ohio 3 23-Mar Ritchie 2 Tyler 28-Dec Wetzel 3 30-Mar Wood 4
15-Dec REPORT WRITING 6-Apr EASTER BREAK22-Dec CHRISTMAS BREAK 13-Apr REPORT WRITING29-Dec CHRISTMAS BREAK 20-Apr REPORT WRITING
2015 County Days County Days 2016 County Days County Days County Days14-Sep Braxton 2 Fayette 3 4-Jan REPORT WRITING21-Sep Pocahontas 2 Greenbrier 3 11-Jan Kanawha 528-Sep Webster 2 Nicholas 3 18-Jan Kanawha 4
5-Oct REPORT WRITING 25-Jan Kanawha 412-Oct REPORT WRITING 1-Feb REPORT WRITING19-Oct Mercer 4 8-Feb REPORT WRITING26-Oct McDowell 2 Summers 2 15-Feb REPORT WRITING2-Nov Raleigh 5 22-Feb Berkeley 5
9-Nov Wyoming 3 Monroe 1 29-Feb Grant 1 Hardy 1 Hampshire 3
16-Nov REPORT WRITING 7-Mar Mineral 3 Pendleton 123-Nov THANKSGIVING BREAK 14-Mar Jefferson 430-Nov REPORT WRITING 21-Mar Morgan 2
7-Dec Clay 1 Boone 3 28-Mar EASTER BREAK14-Dec Putnam 4 4-Apr REPORT WRITING21-Dec CHRISTMAS BREAK' 11-Apr REPORT WRITING28-Dec CHRISTMAS BREAK'
INITIAL Audits of All Schools
2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 RESA 2 RESA 1 RESA 2 RESA 6 RESA 3 RESA 1 RESA 5 RESA 3 RESA 5 RESA 7 RESA 4 RESA 8 RESA 6 RESA 4 RESA 7 RESA 8
2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020RESA 1 X XRESA 2 X X RESA 3 X X RESA 4 X X RESA 5 X X RESA 6 X X RESA 7 X X RESA 8 X X
OEPA AUDIT SCHEDULES 2014-2020
OEPA
West Virginia Board of Education
Overview of the OEPA Monitoring Report
Gus Penix Director, OEPA
OEPA
West Virginia Board of Education
Preparing for the Initial Audit
Resources and Supports
Dr. Michelle SamplesCoordinator, OEPA
OEPA
West Virginia Board of Education
Completing the School Monitoring Report
• Important considerations for principals• Method for completion• Challenges of completion• Areas included on the School Monitoring
Report• Role of the School Monitoring Report in the
accreditation process
OEPA
West Virginia Board of Education
Preparing for the Initial Audit
• Share the Strategic Plan and the School Monitoring Report with staff and others.
• Be prepared to discuss how the school is addressing – Standards for High Quality Schools (Policy 2322), – school improvement efforts, – identified improvement needs and strengths, and – compliance with identified policies and Code.
• Submit required documents promptly to the OEPA as noted in the Notification Letter.
OEPA
West Virginia Board of Education
Preparing for the Initial Audit
• Ensure all other documents are available as noted in the Notification Letter (Facilities Checklist).
• Inform staff of the auditing format:– Classroom observations– Interviews (staff, students, and parents)– Lesson plan reviews
• Provide a meeting space for the audit Team.• Wireless Internet Password (if available).
OEPA
West Virginia Board of Education
BREAK TIME!
OEPA
West Virginia Board of Education
Suggested Strategies for Policy 2320
Implementation
Bill NidayConsultant, OEPA
OEPA
West Virginia Board of Education
Questions/Discussion
OEPA
West Virginia Board of Education
NEXT STEPSGus Penix, Director, Office of Education
Performance Audits
Frequently Asked Questions (Pages 26-28)
Letter of Notification (Pages 63-64)
The School Facilities Evaluation Checklist (Pages 65-81)
OEPA
West Virginia Board of Education
NEXT STEPS• Date for electronic submission of the School Monitoring Report for RESA
7 is September 1, 2014. • Date for completion of School Facilities Checklist (paper format) for
RESA 7 is September 1, 2014.• Dates for on-site reviews for RESA 7 are:
Monongalia 9/15 (3) Preston 9/15 (2)Randolph 9/22 (3) Barbour 9/22 (2)Doddridge 9/29 (1) Harrison 9/29 (4)Gilmer 10/6 (2) Upshur 10/6 (2)Lewis 10/13 (2) Taylor 10/13 (2)Tucker 10/20 (1) Marion 10/20 (4)
• Date for first four-year cyclical review for RESA 7 is school year 2017-18.
OEPA
West Virginia Board of Education
RECAP of Policy 2320 Themes• All students in WV schools deserve a quality educational program defined in the
WV Constitution as thorough and efficient.
• It is the responsibility of all school systems and individual schools, regardless of performance level, to have viable structures and processes for improving the quality and equity of student outcomes.
• The WVBE believes that every WV school has the obligation to improve and to create school and classroom conditions that lead to student success.
• As specified in WV Code §18-2E-5, continuous improvement shall be addressed as part of the accreditation processes.
• The annual and cyclical accreditation processes are designed and implemented to support local decision-making on how to change school and classroom conditions in ways that improve student performance and well-being.
OEPA
West Virginia Board of Education
RECAP of Policy 2320 Themes• By using the School Monitoring Report, school faculties, and LSICs have a
valuable method for reflecting on current practices, reaching consensus on improvement priorities, guiding the contents of the school strategic plan, and addressing non-compliances with policy and Code.
• Each school will self-assess where you are based on the high quality standards and the OEPA responsibility is, through review processes, to guide the school to continuous improvement.
• In a word search of the new Policy 2320 the word improvement appears 81% of the time as compared to 19% for compliance. Thus, 80% of the focus of the new accreditation approach is about school quality as outlined in Policy 2322 Standards for High Quality Schools and 20% of the focus is on compliance.
• At the direction of the WVBE, the new accreditation process is framed in the context of helping West Virginia’s schools continuously improve.
OEPA
West Virginia Board of Education
RECAP of Policy 2320 Themes
Know – Feel – Do • KNOW the tenets of the new accreditation policy.• FEEL encouraged that the process is about
improving your school. • DO take actions that will prepare your school for
the on-site review process and put in place practices that focus on continuous improvement for your school.
OEPA
West Virginia Board of Education
RECAP of Policy 2320 Themes
The OEPA Website contains all materials used in the presentation today.
It is suggested you print off copies of the School Monitoring Report and the School Facilities Evaluation Checklist form and begin working on those documents.
http://oepa.state.wv.us/