organizing a successful comic con at your library
TRANSCRIPT
A Comic con is an “organized event for fans of comic books, graphic novels, manga, anime, and science fiction to gather and enjoy, discuss, learn about, and participate in the dissemination of information about their interests.”
Source: http://goo.gl/ziQybL
Maker Faire licensing process:
• Read through the Maker Faire Playbook, our how-to guide on making a Maker Faire and building maker community in your town. Then submit the application.
• Evidence support from your maker community. Have at least 3 makers or maker organizations complete this 'Letter of Support' online form: http://bit.ly/MiniMakerFaireLetterofSupport. Please use this exercise as a way to demonstrate the range of content and makers you intend to feature/engage at your event.
• Fill out the budget worksheet. There is a license fee (usually $500) for Mini Maker Faires. The fee is a calculation based on size, and whether it is free or paid event. For budgeting purposes for a paid ticket event, estimate .50 per attendee. Free event fees depend on size, but for budgeting purposes, imagine .25 per attendee. This item to be discussed in phone meeting.
• Schedule a phone discussion (or G+Hangout or Skype call) to learn more about your ideas and to ask questions generated by reading the Playbook. Write [email protected] to request this meeting, and suggest a minimum of two times you and your core team are available to meet.
• At that point, if all is mutually agreeable, review & signing of agreement and design guidelines, dispatch of logo, etc. Please note that we ask applicants not to use the Maker Faire trademark or register domains until an agreement has been signed.
Ask others about their Comic Con
experiences. What worked? What
didn’t?
#1 complaint = NO FOOD!
Food Truck Rally!
All coverage/certificate(s) to be in effect during the time the vendor is installing the equipment or providing a service on owner’s premises and must be provided to Risk Management prior to the date the contract is to begin.
Use an online collaboration tool like Google Docs so
everything is in one place!
Security/fire planning with campus Provost, college-wide security team, Fire Marshal, Sherriff, IT department, Library staff, facilities staff …
Weapons policy
Except as provided under Florida law and the St. Petersburg College Board of Trustees Rules and College Procedures, weapons (real or fake), including sharp props, are prohibited on college property or as part of this event (including the costume contest). For the safety of all, please
leave your weapons (real or fake) in your vehicle or at home if you do not arrive in a vehicle. Thank you for your cooperation in this matter.
Copyright issues
Get your Consent and Release forms ready!
Considering we didn’t have much TV and newspaper
coverage we did a very good job getting the word out thanks to social media, flyers, digital billboards,
YouTube “commercials” etc.
2015 will be a different story since we proved we are legitimate!
The day before the event!
Time to setup the tables and strategically add vendors. Electricity etc.
Make sure audio/video and other technology worked.
Test the gaming tournament and Howl O’ Screams areas.
Stage setup.
Weapons Policy
The day arrives!
Meet Greg Plantamura: Co-organizer/advisor extraordinaire
Mid-Pinellas Comic Con 2014
Look for “Pinellas Comic and Maker Con” in 2015
#PCMC
● Costume Contest (adult &
kids)
● Photo op spots (TARDIS,
etc)
● Panels & classes
● Prizes
● Costumed characters (501st,
GB)
● Celebrity guests
● Face painting & kid crafts
Know your audience
● Costume Contest (adult & kids)
● Photo op spots (TARDIS, etc)
● Panels & classes
● Prizes
● Costumed characters (501st, GB)
● Celebrity guests
● Face painting & kid crafts
● Costume Contest
(adult & kids)
● Photo op spots
(TARDIS, etc)
● Panels & classes
● Prizes
● Costumed
characters (501st
Legion, GB)
● Celebrity guests
● Face painting & kid
Key Activities
● Costume Contest (adult &
kids)
● Photo op spots (TARDIS,
etc)
● Panels & classes
● Prizes
● Costumed characters (501st,
GB)
● Celebrity guests
● Face painting & kid crafts
Costume contests (child and adult)
● Costume Contest (adult &
kids)
● Photo op spots (TARDIS,
etc)
● Panels & classes
● Prizes
● Costumed characters (501st,
GB)
● Celebrity guests
● Face painting & kid crafts
Busch Gardens panel
● Costume Contest (adult &
kids)
● Photo op spots (TARDIS,
etc)
● Panels & classes
● Prizes
● Costumed characters (501st,
GB)
● Celebrity guests
● Face painting & kid crafts
Busch Gardens panel
● Costume Contest (adult &
kids)
● Photo op spots (TARDIS,
etc)
● Panels & classes
● Prizes
● Costumed characters (501st,
GB)
● Celebrity guests
● Face painting & kid crafts
Busch Gardens panel
Food trucks
Food trucks
● More local, family atmosphere.
First time for many visitors.
● No long lines. Our TARDIS was
free compared to $35 TBCCon!
● More relaxed, family friendly. No
incidents. No weapon or sexy
costume hassles.
● People like to support a non profit.
Makes it easy to get publicity and
sponsors.
Differences from a big metro con
● Comic Book & hobby shops
● Video Game shops/clubs
● Other gaming clubs/shops
● Costume and alternative
clothing shops
● Home / etsy crafters
and costumers
● Arcades
● Haunts & Theme Parks
Exhibitors / Vendors
● Businesses and media were skeptical, but now that
we've proven ourselves, we can grow.
● People are willing to pay (but we'll keep it free to be
accessible and friendly to community.)
● Signage is very important for people to find their way
around and know when things happen.
● Had Spider-Man appear days before but not enough
visibility.
● Push the press releases!
● Did timing after TBCCon help? Not necessarily.
Lessons Learned
● Expect a few exhibitors to
drop out.
Others to join at last minute.
● Make sure all
guests/vendors sign an
agreement so they’ll know
the rules.
● Get signed release for
children’s costume contest.
Important
1. What was your favorite part of MPCCon?
2. What could be improved?
3. Did the food trucks have a positive effect on your visit?
Immediately after our event we started to get offers to participate in other events!
On October 11th, we have a booth here and will get to show off our new banner and promote the next event!
https://www.facebook.com/MPCCon
/MPCCon
Contact Information
Let’s Hangout!
gplus.to/chadmairn
http://www.slideshare.net/chadmairn