organizational structure
DESCRIPTION
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Organizational Structure
Organizational Configuration
Structure Processes Relationships
An organization’s structure reveals: Who is responsible for what Who communicates with whom The levels of skills required at upper level
Types of structures: Functional: grouping done on the basis of functions,
for example, production, distribution, sales, marketing, finance
Advantages: Pooling of expertise No duplication of functions Suited to centralized organizations Disadvantages: Vertical barriers Focus on internal processes Struggle to cope with change
Divisional Structure
When functionally structured business grows by diversification, divisional structure is likely to be adopted
Advantages: Flexibility – in response to strategy Specialist expertise Manager’s interest in division’s strategy Enabling management by head office from
distance
Disadvantages: high central management costs Duplication of functions with all functions
represented in divisions Vertical barriers may prevent information sharing
between divisions Can be complex hierarchical process
Product Division – Geographic Division – Holding Company
Matrix Organization
Matrix structures attempt to ensure co-ordination across functional lines by the embodiment of dual authority in the organizational structure.
Advantages: Greater flexibility Should improve communication Dual authority – multiple orientation Responsibility to achieve end results Inter-disciplinary cooperation – mix of skills and
expertise
Disadvantages: Dual authority Role stress Costly – additional product managers One manager may feel threatened Requires consensus which may slow down
decision making
Centralization vs Decentralization
Flexibility of structure depends upon an organization’s approach to decision making
In centralization upper level hierarchy retains authority to make decisions
In decentralization authority is given to specific units or persons to make immediate decisions without referring them to the higher authorities
Centralization
Advantages: Better management control/co-ordinated decisions Goal congruence Standardization Balance between functional units and divisions Economies of scale Top managers make decisions (experience) Quick decisions in times of crises
Disadvantages: Reduced job satisfaction at lower level Senior management does not have
knowledge of all organizational activities Stress on senior managers Limited career opportunities and
development for subordinates Decisions take considerable time
Mintzberg Configuration
Six possible configurations: Simple structure – strategic apex – op core Machine bureaucracy – techno-structure Professional bureaucracy – dominance of op core Divisional form – strong middle line Adhocracy – complex & disorderly structure e.g.
project teams Missionary organizations – based on common set of
beliefs: unwilling to change or compromise
Planning and control processes
Formal or informal Focused on inputs or outputs Direct or indirect processes
Generic Control Processes
Direct supervision – hands on control Planning process – standardization Performance management – KPIs Internal market processes – transfer pricing
or service level agreements Culture Self-control by employees
External Relations
Outsourcing Strategic Alliances Networks Virtual organizations
Outsourcing
Advantages: Reduced cost Overcome skills shortage Flexibility Allows organization to focus on their core skills Disadvantages: Loss of control Dependency on suppliers Loss of confidentiality Loss of in-house skills
Strategic Alliances
Reasons: Cost sharing When take overs prohibited Complementary markets Learning Technology ( R & D ) Innovation Problems: core competencies/not new ones
Networks
Networks of experts come together for a particular project or purpose
Teleworking One contact point for customers Service networks
Virtual organization
The virtual organization is a temporary network of companies that come together quickly to exploit fast changing opportunities
Technology: informational networks will help companies to link up. Things done electronically
Opportunism: companies will band together to avail opportunities and evaporate
No borders: More cooperation among competitors, suppliers and customers
Trust: reliability, fate of one will depend on another
Excellence: partners will bring core competencies “best of everything”