organizational reports - arizona
TRANSCRIPT
Organizational Reports - Reports regarding regional organizations. CAT - Cottonwood Area Transit WTPO - Verde Valley Transportation Planning Organization. NACOG - Northern Arizona Council of Governments. NAMWUA - Northern Arizona Municipal Water Users Association.
4. CONSENT AGENDA - The consent agenda portion of the agenda is a means of expediting routine matters that must be acted on by the Council. All items are approved with one motion. Any items may be removed for discussion at the request of any Council Member.
A. Approval of Minutes of the Common Council - Approval of the minutes of the Regular Meeting held February 13, 2018 and Special Meeting February 27, 2018.
B. Claims - List of specific expenditures made by the Town during the previous month. February, 2018 check log and PPE dated February 2, and 17, 2018.
C. Board and Commission Minutes - Acknowledgement of receipt of minutes and draft minutes of the previous month's Board and Commission Meetings.Board of Adjustments Notice of Cancellation of meeting February 28, 2018Design Review Board Notice of Cancellation of meeting February 7, 2018Planning Commission minutes of the meeting held February 20, 2018Community Services Commission minutes of the meeting held in Joint Session with Town Council on February 13, 2018
D. Mayors Day of Recognition for National Service Proclamation - Approval of a Proclamation - Approval of a proclamation which is a national bipartisan effort to recognize the positive impact of national service in cities and towns, to thank those who serve, and to encourage citizens to give back to their communities.
E. Welcome Home Vietnam Veterans Day Proclamation - Approval of a proclamation setting March 29, 2018 as Welcome Home Vietnam Veterans Day in Clarkdale.
F. Proclamation Declaring April, 2018 As Water Awareness Month - Approval of a Proclamation declaring April, 2018 Water Awareness Month in the Town of Clarkdale.
G. Resolution Adopting a Fair Housing Policy - Approval of Resolution # 1564, a Resolution Adopting a Fair Housing Policy, Making Known its Commitment to the Principle of Fair Housing, and Describing Actions it Shall Undertake to Affirmatively Further Fair Housing.
H. Sedona Recycles, Inc. Agreement for Contracted Services- Approval of an Agreement for Contract Services with Sedona Recycles, Inc. for recycling drop off services in the Town of Clarkdale for FY 18-19, in an amount not to exceed $5,100.00.
I. "Arizona Gives Day" Proclamation - Approval of a proclamation designating April 3, 2018 as Arizona Gives Day, a day for Arizonans to come together to make donations to as many nonprofits as possible in 24 hours.
J. Memorandum of Understanding between the Yavapai-Apache Nation and the Town
of Clarkdale Police Department for Mutual Law Enforcement Assistance in or near
Tuzigoot National Monument -Approval of a Memorandum of Understanding betweenthe National Park Service and Clarkdale Police Department for mutual use of lawenforcement assistance.
NEW BUSINESS
5. LIQUOR LICENSE APPLICATION - Discussion and consideration of a recommendation tothe Arizona Department of Liquor License, for a Series 12 Restaurant with added GrowlerPrivileges application from El Toreo LLC located at 1481 State Route 89A, Clarkdale, AZ.
6. AN ORDINANCE AMENDING THE TOWN CODE REGARDING ABSENTEEISM OFMEMBERS ON BOARDS AND COMMISSIONS - Discussion and possible action onOrdinance #389, an Ordinance amending Chapter 17 "Boards and Commissions" Section 17-1-13(B) regarding absenteeism of members on Boards and Commissions.
7. RULES OF PROCEDURE FOR BOARDS AND COMMISSIONS SELECTIONPROCESS - Discussion and possible action regarding the rules of procedure for the selectionprocess for Boards and Commissions.
8. FUTURE AGENDA ITEMS - Listing of items to be placed on a future council agenda
9. ADJOURNMENT
Persons with a disability may request reasonable accommodations by contacting the Town Hall at 639-2400 {TTY: 1-800-367-8939) at least 72 hours in advance of the meeting.
Regular Session 02/13/2018 #1691 Page 1
Minutes of a Regular Session of the Common Council of the Town of Clarkdale
Held on Tuesday, February 13, 2018
A Regular Meeting of the Common Council of the Town of Clarkdale was held on Tuesday, February 13, 2018, at 6:00 P.M. in the Men's Lounge of Clark Memorial Clubhouse, 19 N. Ninth Street, Clarkdale, Arizona.
CALL TO ORDER- Meeting was called to order at 6:06 P.M. by Mayor Von Gausig.
Town Council: Mayor Doug Von Gausig Vice Mayor Richard Dehnert Councilmember Scott Buckley
Town Staff: Town Manager Gayle Mabery Community Services Supervisor Joni Westcott Administrative Assistant II Allyn Backus Administrative Services Director Kathy Bainbridge Finance Manager Kathy Cwiok
Councilmember Bill Regner Councilmember Ben Kramer
Community Development/Economic Director Jodie Filardo Sergeant Troy Smith Utilities/Public Works Director Wayne Debro sky Town Clerk Mary Ellen Dunn
PUBLIC COMMENT - The Town Council invites the public to provide comments at this time. Members of the Council may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to A.R.S. §38-431.01 (G), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date. Persons interested in making a comment on a specific agenda item are asked to complete a brief form and submit it to the Town Clerk during the meeting. Each speaker is asked to limit their comments to five minutes.
There was no public comment.
PRESENTATION BY SONNY JACKSON OF THE YAVAPAI-APACHE NATION
REGARDING DISTRIBUTION OF GAMING REVENUES UNDER PROPOSITION 202.
Mr. Jackson presented the Town of Clarkdale with a check for $17,456.82.
REPORTS
Current Events - A brief summary of current events. The Council will not propose, discuss, deliberate or take legal action on any matter in the summary.
3/01/2018 8:27 AM
VENDOR SET: 01 Town of Clarkdale
BANK: * ALL BANKS
DATE RANGE: 2/01/2018 THRU 2/28/2018
VENDOR I.D.
C-CHECK
C-CHECK
C-CHECK
C-CHECK
C-CHECK
C-CHECK
c�cHECK
C-CHECK
C-CHECK
C-CHECK
C-CHECK
C-CHECK
* * T O T A L S
REGULAR CHECKS:
HAND CHECKS:
DRAFTS:
EFT:
NON CHECKS:
VOID CHECKS:
TOTAL ERRORS: 0
* *
VENDOR SET: 01 BANK: *
BANK: * TOTALS:
NAME
VOID CHECK
VOID CHECK
VOID CHECK
VOID CHECK
VOID CHECK
VOID CHECK
VOID CHECK
VOID CHECK
VOID CHECK
VOID CHECK
VOID CHECK
VOID CHECK
TOTALS:
NO
0
0
0
0
0
12
NO
12
12
VOID
VOID
A/P HISTORY CHECK REPORT
CHECK
STATUS DATE
V 2/01/2018
V 2/01/2018
V 2/01/2018
V 2/02/2018
V 2/02/2018
V 2/06/2018
V 2/06/2018
V 2/20/2018
V 2/20/2018
V 2/20/2018
V 2/20/2018
V 2/21/2018
DEBITS 0.00
CREDITS 0.00
INVOICE
AMOUNT
INVOICE AMOUNT
0.00
0.00
0.00
0.00
0.00
0.00
INVOICE AMOUNT
0.00
0.00
CHECK
DISCOUNT NO
077521
077522
077523
077525
077526
077534
077536
077607
077608
077609
077610
077618
DISCOUNTS
0.00
0.00
0.00
0.00
0.00
0.00
DISCOUNTS
0.00
0.00
PAGE:
CHECK CHECK
STATUS AMOUNT
CHECK AMOUNT
0.00
0.00
0.00
0.00
0.00
CHECK AMOUNT
0.00
0.00
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BOARD OF ADJUSTMENT
February 28, 2018
NOTICE OF A REGULAR MEETING OF THE BOARD OF
ADJUSTMENT OF THE TOWN OF CLARKDALE Pursuant to Resolution No. 215 of the Town of Clarkdale, and Section 38-431.02, Arizona Revised Statues, NOTICE IS HEREBY GIVEN that the Board
of Adjustment of the Town of Clarkdale meeting scheduled for WEDNESDAY, February 28, 2018 at 6:00 p.m. in the Men's Lounge of the Clark Memorial Clubhouse, 19 N. Ninth Street, Clarkdale, AZ, is ·
CANCELLED DUE TO LACK OF AN AGENDA ITEM.
The undersigned hereby certifies that a copy of this notice was duly posted on the Town Hall bulletin board, located at 890 Main Street, Clarkdale, Arizona on the 15th day of February at 10:30 a.m.
Dated this 15th day of February 2018
TOWN OF CLARKDALE
By:
Paul Grasso / Town of Clarkdale Building Official
Agenda Item:
Staff Contact:
Meeting Date:
Staff Report
Mayors' Day of Recognition for National Service Proclamation -Approval of a proclamation which is a national bipartisan effort to recognize the positive impact of national service in cities and towns, to thank those who serve, and to encourage citizens to give back to their communities.
Mary Ellen Dunn, Town Clerk
March 13, 2018
Background: The Mayors Day of Recognition for National Service will take place on Tuesday, April 3, 2018. The goal is to highlight the impact of AmeriCorps, Senior Corps, arid other national service programs in tackling local problems and to thank national service members for their commitment and impact. Each year Mayors in Arizona and across the U.S. help kick off the Mayors' Day of Recognition for National Service.
The nation's mayors are increasingly turning to national service and volunteerism as a costeffective strategy to address city and town challenges at a time of fiscal constraint. The Mayors' Day of Recognition for National Service is a national bipartisan effort to recognize the positive impact of national service in cities, to thank those who serve, and to encourage citizens to give back to their communities.
The Mayors Day of Recognition is sponsored by the Corporation for National and Community Service, the National League of Cities, Cities of Service, and the U.S. Conference of Mayors.
The Corporation for National and Community Service (CNCS) is a federal agency that engages more than five million Americans in service through Senior Corps, AmeriCorps, the Social Innovation Fund and the Volunteer Generation Fund.
Recommendation: Approval of Proclamation declaring April 3, 2018 as the Mayors' Day of Recognition for National Service.
Agenda Item:
Meeting Date:
Prepared By:
Staff Report
"Welcome Home Vietnam Veterans Day" Proclamation -Approval of a proclamation setting March 29, 2018 as Welcome Home Vietnam Veterans Day in Clarkdale.
March 13, 2018
Mary Ellen Dunn, Town Clerk
Background: The Vietnam War was fought in the Republic of South Vietnam from 1961 to 1975, and involved North Vietnamese regular forces and Viet Cong guerrilla forces in armed conflict with United States Armed Forces and the Army of Republic of Vietnam. By the end of 1965, there were 80,000 United States troops in Vietnam, and by 1969, a peak of approximately 543,000 troops was reached.
It is time for all of us in the spirit of pride and gratitude to recall the heroic accomplishments of the 58,195 service men and women whose names are listed on the Vietnam Memorial Wall. We also wish to recognize the 623 men and women from the great State of Arizona who gave the ultimate sacrifice, and thank them for their unselfish devotion to duty.
On March 29, 1973, the United States Armed Forces began the withdrawal of combat units and combat support units from South Vietnam. Congress declared March 29th
"Welcome Home Vietnam Veterans Day", an appropriate day to honor those members of the United States Armed Forces who served. The year 2018 marks the 53rd anniversary of the deployment of United States combat troops to Vietnam.
The seventh annual "Welcome Home Vietnam Veterans Day" celebration is planned for Saturday, March 31, 2018 at 1:00 p.m. at the Camp Verde Town Ramada and Fort Verde State Park including parade grounds. Camp Verde will host this year's event where citizens will join together to express their gratitude, remember veterans' service and say "welcome home".
Recommendation: Approval of the "Welcome Home Vietnam Veterans Day" March 29, 2018 Proclamation.
Agenda Item:
Staff Contact:
Meeting Date:
staff Report
Proclamation Declaring April, 2018 As Water Awareness Month -Approval of a Proclamation declaring April, 2018 Water Awareness month in the Town of Clarkdale.
Mary Ellen Dunn, Town Clerk
March 13, 2018
Background: Water education is a cornerstone to any comprehensive water conservation program, and greater awareness of water issues can be gained through community education, action and celebration. Water Awareness Month provides a great opportunity to focus on ways we can all be better water stewards.
Recommendation: Approval of the Proclamation declaring April, 2018 as Water Awareness Month in the Town of Clarkdale.
Agenda Item:
Staff Contact:
Meeting Date:
Background:
Recommendation:
Staff Report
Resolution Adopting a Fair Housing Policy - Approval of Resolution #1564, a Resolution Adopting a Fair Housing Policy, Making Known its Commitment to the Principle of Fair Housing, and Describing Actions it Shall Undertake to Affirmatively Further Fair Housing.
Mary Ellen Dunn, Town Clerk
March 13, 2018
The Town of Clarkdale receives Community Development Block Grant (CDBG) funds through Arizona Department of Housing every four years.
A requirement of CDBG is that the Town passes a Fair Housing resolution every year. This Resolution will amend Resolution #1540 that was passed on March 14, 2017. The Town will post this resolution if approved for 30 days at Town Hall Posting Site and will continue to post a fair housing poster at Town Hall.
Approval of Resolution #1564, a Resolution Adopting a Fair Housing Policy, Making Known its Commitment to the Principle of Fair Housing, and Describing Actions it Shall Undertake to Affirmatively Further Fair Housing.
Agenda Item:
Meeting Date:
Prepared By:
Background:
Recommendation:
Staff Report
Sedona Recycles, Inc. Agreement for Contracted Services -Approval of an Agreement for Contract Services with Sedona Recycles, Inc. for recycling drop off services in the Town of Clarkdale for FY 18-19, in an amount not to exceed $5,100.00.
March 13, 2018
Wayne Debrosky, Public Works/Utilities Director
FY 18-19 - This agreement provides for Sedona Recycles to operate and maintain a recycling center in the Town of Clarkdale. The term of this agreement is from April 1, 2018 to March 31, 2019. The Town shall reimburse Sedona Recycles for service on a monthly basis in the amount of $425.00 for an annual total amount of $5,100.00.
To approve the Agreement for Contracted Services between the Town of Clarkdale and Sedona Recycles for FY 18-19 in an amount not to exceed $5,100.00 with an effective date of April 1, 2018.
Agenda Item:
Staff Contact:
Meeting Date:
Staff Report
"Arizona Gives Day" Proclamation - Approval of a proclamation designating April 3, 2018 as Arizona Gives Day, a day for Arizonans to come together to make donations to as many nonprofits as possible in 24 hours.
Mary Ellen Dunn, Town Clerk
March 13, 2018
Background: "Arizona Gives Day" is a day for Arizonans to come together to make donations to as many nonprofits as possible in 24 hours. On April 3, 2018, from 12:00 am to 11 :59 pm, supporters of Arizona nonprofits will go online, connect with causes they care'about, and make tax-deductible donations. Supporters will search for participating nonprofits and simply click to donate. The donation stays local and helps our nonprofit community provide much needed services in the state of Arizona.
The fifth year for Arizona Gives Day features about 50 nonprofit organizations from Northern Arizona. Donations can be made at azgives.org where people can find a complete list of organizations and search for groups to support by category.
Non-profit organizations in Arizona employ more people than the telecommunications and mining industries combined. They are definitely a factor in local, regional, and state economies.
Go to http://azgives.org for more information about Arizona Gives Day.
Recommendation: Approval of the "Arizona Gives Day" proclamation.
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Staff Report
Agenda Item: Memorandum of Understanding between the National Park Service
and the Clarkdale Police Department for Mutual Law Enforcement Assistance in or near Tuzigoot National Monument - Approval of a Memorandum of Understanding Between National Park Service and Clarkdale Police Department for Mutual Law Enforcement Assistance.
Staff Contact: Randy Taylor, Police Chief
Meeting Date: March 13, 2018
Background: The National Park Service and the Clarkdale Police Department wish to ensure better law enforcement services by providing for mutual law enforcement assistance in or near Tuzigoot National Monument. This memorandum of understanding is essential to ensure the National Park Service Law Enforcement Officers and the Clarkdale Police Department have sufficient law enforcement resources available to respond to and handle any and all emergencies including, but not limited to, life or death incidents; accidents or incidents involving a serious injury or fatality; crime scenes involving the protection of human life; officer in trouble; felonies committed in the presence of National Park Service Law Enforcement Ranger; or misdemeanors committed in the presence of a National Park Service Law Enforcement Officers that pose an immediate threat to public health, safety, or property.
Recommendation: Staff recommends Council approve the Memorandum of Understanding.
1
Agenda Item:
Staff Contact:
Meeting Date:
Background:
Staff Report
LIQUOR LICENSE APPLICATION - Discussion and consideration of a recommendation to the Arizona Department of Liquor License, for a Series 12 Restaurant with added Growler Privileges application from El Toreo LLC located at 1481 State Route 89A, Clarkdale, AZ.
Mary Ellen Dunn, Town Clerk
March 13, 2018
Applicant: El Toreo LLC, Miguel Alejandro Santana
Address: 1481 State Route 89A, Clarkdale, AZ Type of License: Restaurant with Added Growler Privileges - Series 12
Restaurant with Added Growler Privileges- Series 12: This non-transferable, on-sale retail privileges liquor license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent ( 40%) of its gross revenue from the sale of food. Failure to meet the 40% food requirement shall result in revocation of the license.
'Growler Privileges' refers to a restaurant owner with a Series 12 license/permit who dispenses beer only in a clean container composed of a material approved by a national sanitation organization with a maximum capacity that does not exceed one gallon and not for consumption on the premises if:
(i) The license or the licensee's employee fills the container at the tap at the time ofsale.
(ii) The container is sealed and displays a government warning label.(iii)The dispensing of that beer is not done through a drive-through or walk-up service
window.
The application from El Toreo LLC is requesting a new Series 12 restaurant liquor license with added 'growler privileges' in Clarkdale. The restaurant is located at 1481 State Route 89A, Clarkdale, AZ.
To determine whether public convenience requires and the best interest of the community would be substantially served by issuing or transferring a license to a particular licensed or unlicensed location, the State Liquor Board and/or local governing authorities may apply criteria (as listed in the Arizona Administrative Code) as documented on the attached Town of Clarkdale Liquor License Application Review Form which has been completed by the Clerk's Department, the
Agenda Item:
Staff Contact:
Meeting Date:
Staff Report
AN ORDINANCE AMENDING THE TOWN CODE REGARDING
ABSENTEEISM OF MEMBERS ON BOARDS AND
COMMISSIONS - Discussion and possible action on Ordinance #389, an Ordinance amending Chapter 1 7 "Boards and Commissions" Section 1 7-1-13 (B) regarding absenteeism of members on Boards and Commissions.
Mary Ellen Dunn, Town Clerk
March 13, 2018
Background: Chapter 17, Section 17-1-13(B) has been revised to reduce the number of allowable absences from October 1 to September 30 for a member serving on a Board or Commission.
Recommendation: Approve Ordinance #389, an Ordinance amending Chapter 17 "Boards and Commissions" Section 17-1-13(B).
Agenda Item:
Staff Contact:
Meeting Date:
Staff Report
RULES OF PROCEDURE FOR BOARDS AND COMMISSIONS
SELECTION PROCESS - Discussion and possible action regarding the rules of procedure for the selection process for Boards and Commissions.
Mary Ellen Dunn, Town Clerk
March 13, 2018
Background: The Boards and Commissions' interview process during the past several years has followed a procedure driven by Council direction. A Selection Panel established by the Town Manager consisting of two Council Members, the Town Clerk, and Staff Liaisons interviewed all new and incumbent applicants as a group and then subsequently appointed the applicants to seats based on applicant preference and seats available. The average process included about four to five meetings.
Last year Clarkdale welcomed 16 applicants but had only 12 seats available. Of the 16 applicants, ten were incumbents. Because of the large number of applicants and the limited time Selection Committee members had available to conduct interviews, a temporary agreement was reached to allow incumbents applying for their second terms to forego the interview process. The new applicants were interviewed and the Committee consulted the staff liaisons regarding the incumbent applicants.
In anticipation of the growing popularity of involvement in serving on the Town's various Boards and Commissions, rules of procedure ( attached), have been drafted which specifically outline the process. Staff is requesting guidance and direction from Council regarding the newly established rules of procedure for boards and commissions selection.
Recommendation: Approval of Rules of Procedure for Boards, Commissions, and Committees Selection.
