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I N S I D E

T H I S I S S U E :

Retired

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18

OREGON ASSOCIATION OF MUNICIPAL RECORDERS

Newsletter W W W . O A M R . O R G V o l u m e 4 2 , S u m m e r 2 0 2 0

Summer is finally upon us! It will be nice to start seeing warmer

days and more sunshine! We need that Vitamin D!

This has been quite the year for someone in my position as

President. It has brought many challenges but OAMR is filled

with amazing members that know how to bounce back and

move forward! I am very proud of the efforts that everyone has

put in to facing these challenges! This will make us a stronger

organization!

The cancellation of the Mid-Year Academy and the Annual

Academy and Conference really hits hard, both for the organization and for each of us

personally. We all look forward to taking time off work to attend the educational sessions

to learn more tricks to make us better recorders. Peggy Hawker and the Education

Committee have always done a great job in finding exceptional speakers who teach us

how to excel in our public service positions. At these events, we also get to gather with

our colleagues to network and share special times with members that have become our

good friends. I have always felt like my cup runneth over at the end of the conferences.

There is just so much love and caring amongst our members. I truly am missing all that

this year.

OAMR went into the 2019-2020 year being financially strong thanks to previous

presidents/boards who worked hard to get our contingency to a healthy balance. We

were doing well with our scholarship fund. However, this year turned things upside down

with regards to fundraising. Due to the cancellation of our events because of the

coronavirus, the Special Projects/Fundraising Committee has had to come up with some

clever ways to raise some funds. Angie and her team have done a great job of getting

donations and are currently working on a platform to allow us to auction items off

virtually.

The Conference Committee and Education Committee have been working on plans for a

virtual conference to present September 21-25. More information will be coming out

about that very soon. I hope that you will be able to join us for some engaging virtual

learning sessions.

Continued on next page...

Kathy Payne, MMC, City Recorder, St. Helens

President’s Message

P A G E 2

President’s Message Continued…

The Virtual Conference is where I will announce the recipients of the Recorder of the Year

and President’s Award of Distinction Awards. The forms to nominate someone are in this

newsletter. Who do you know that deserves to be recognized? Please consider nominating

them!

If you ever have anything you want to talk to me about, please feel free to call me or email me.

I have an open-door policy and would love to hear any suggestions or concerns that you have.

Please email me at [email protected] or text/call me at 503.369.2148.

Stay healthy and remember that we are all in this together. If there is anything I can do for

you, please let me know.

Have a great summer, Kathy

mailto:[email protected]

P A G E 3V O L U M E 4 2 , S U M M E R 2 0 2 0

O R E G O N A S S O C I A T I O N O F M U N I C I P A L R E C O R D E R S

www.orcities.org


RECORDER OF THE YEAR

AWARD GUIDELINES It would be an honor if you would please read the guidelines below and take the time to nominate your City Recorder, Deputy City Recorder, or other eligible designee to receive the Oregon Association of Municipal Recorders’ “Recorder of the Year” Award. I encourage you to acknowledge your City Recorder, and to recognize their professionalism, and dedication to their career. We all know how valuable our City Recorders are to our cities with the support they provide, and the many things they do that go above and beyond their normal job duties. Guidelines:

1. Any individual OAMR member, board member, City Manager, or Mayor may submit a confidential nomination to the President no later than Friday, August 7, 2020.

2. The President shall select a recipient for the Recorder of the Year award from the nominations submitted. There may be years in which there are no outstanding nominees. The decision of the President is final.

3. Recognition will be at the annual conference and will include presentation of a plaque and complimentary registration at the following year’s annual OAMR conference. The registration is not transferable to anyone other than the award winner.

4. Criteria for selection are as follows: a. Any OAMR member in good standing is eligible, with the exception of the President, First Vice

President, and Second Vice President. A member in good standing means a fully paid member.

b. The nominee must have made an outstanding contribution or performed outstanding service to OAMR, to the profession of Municipal Recorder, or to an individual city during the association fiscal year. In general, it is not sufficient that a person performed his/her duties well. This award recognizes outstanding service and performance over and above the person’s job description.

c. Areas of expertise may include but are not limited to the following: Public Relations Organization and Administration Special Projects Legislative Procedures Council Procedures Records Management Technology Emergency Preparedness Other: _____________________________________________________

Please use the Recorder of the Year Nomination Form to nominate a Recorder.

If you have any questions, please feel free to contact: Kathy Payne, MMC, OAMR President City of St. Helens [email protected] 503.366.8217


RECORDER OF THE YEAR

NOMINATION FORM

Nomination Deadline: Friday, August 7, 2020 Name of Nominee: Title: City or Jurisdiction: Areas of Expertise (circle all that apply):

Public Relations Organization and Administration Special Projects Legislative Procedures Council Procedures Records Management Technology Emergency Preparedness Other:

On a separate sheet of paper, please describe in detail the area of expertise, the project, and the general basis for your nomination. Additional page(s) may be attached.

Submitted by: _________________________ Date: _____________________

Submit nomination to: Kathy Payne, MMC, OAMR President City of St. Helens [email protected] 503.366.8217


PRESIDENT’S AWARD OF DISTINCTION

AWARD GUIDELINES

As Municipal Recorders, we are at the center of municipal government and play an important role in city government, as well as in the structure of our communities as a whole. Often, we look “outside” ourselves for acknowledgement and recognition. In this case, however, we ask you to look inside our organization, at what you and other City Recorders have accomplished this year. The President’s Award of Distinction is awarded to an OAMR member who has contributed greatly to a committee of OAMR or has performed exceptional work for OAMR. Nominations for this award are accepted only from OAMR members. Guidelines:

1. Any individual member or board member may submit a confidential nomination to the President no later than Friday, August 7, 2020.

2. The President shall select a recipient for the “Award of Distinction” from the membership of OAMR. There may be years in which there are no outstanding nominees. The decision of the President is final.

3. Recognition will be at the annual conference and will include presentation of a plaque and complimentary registration at the following year’s annual OAMR conference. The registration is not transferable, and can only be used by the award winner.

4. Criteria for selection are as follows: a. Any OAMR member in good standing is eligible, with the exception of the President, First

Vice President, and Second Vice President. A member in good standing means a fully paid member.

b. The nominee must have made an outstanding contribution or performed outstanding service to OAMR during the association fiscal year.

c. Areas of nomination may include but are not limited to the following categories: • Leadership • OAMR Committee Work • Lifetime Achievement • OAMR Programs or Education Development • Other: _____________________________________________ Please use the President's Award of Distinction Nomination Form to nominate a Recorder. If you have any questions, please feel free to contact: Kathy Payne, MMC, OAMR President City of St. Helens [email protected] 503.366.8217


PRESIDENT’S AWARD OF DISTINCTION

NOMINATION FORM

Nomination Deadline: Friday, August 7, 2020 Name of Nominee: Title: City or Jurisdiction: Areas of Expertise (Circle all that apply):

Leadership OAMR Committee Work Lifetime Achievement OAMR Programs or Educational Development Other:

On a separate sheet of paper, describe in detail the area of expertise, the project, and the general basis for your nomination.

Submitted by: _________________________ Date: _____________________

Submit nomination to: Kathy Payne, MMC, OAMR President City of St. Helens [email protected] 503.366.8217

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P A G E 9


P A G E 1 0 V O L U M E 4 2 , S U M M E R 2 0 2 0

Retired Recorders...What Do They Have to Say?

Nancy Parker, City Recorder, Athena Submitted by the Retired Clerks Committee

After 10 years at the City of Athena, Nancy retired from her City Recorder duties on

June 30, 2020. Her last day in the office was May 28, 2020. During her 10 years at the

City of Athena, Nancy has served as the City Recorder/Treasurer, Planning Commission,

Athena Cemetery Clerk, Budget Officer, Janitor, and more! She enjoyed the people and

the variety of her job, stating, “no two days are the same.” She did point out though that

some of her biggest challenges were the grouchy and disgruntled people. A few of the

projects Nancy saw through completion were both a wastewater and water project,

repairing and repaving Main Street collaboratively with ODOT, refurbishing the pool,

building a bathhouse, and replacing 3rd Street bridge.

Nancy enjoys gardening; reading; antiquing; camping; scrapbooking; spending time with her

two grandkids, MacKenzie and Rawley; and riding horses and camping in the Eagle Cap

Wilderness every summer. Her first goal for retirement is not getting up at 6:00 a.m. (Lucky her!) She’s also going

to enjoy time in her yard this summer, reading, and more time with her grandkids.

When Nancy was asked what wisdom she would share with clerks about what she learned, she emphasized,

“Education, Education, Education!!!” She encourages all clerks to take advantage of every training opportunity—

IIMC Professional Development Classes, Mid-Year Academies, Annual Conferences, and anything else offered. She

wants new members to not be afraid to ask questions, join a committee, and particularly, “DON’T SWEAT THE

SMALL STUFF!”

Nancy shared that she doesn’t think she would have been as successful in her position without OAMR. The

wealth of knowledge and willingness to share and help each other is amazing. “OAMR is truly a one of a kind

organization.”

Congratulations, Nancy! OAMR will miss you and your

kind heart that always made others feel welcome.

OAMR hosted a virtual surprise retirement party

for Nancy on May 27, 2020.


P A G E 1 1



The Newsletter Committee asked OAMR members to share

how they have been handling COVID-19.

Here are a few of their stories:

Diane Harris, CMC, City Recorder/Human Resources Manager, Sutherlin

The City of Sutherlin’s staff has been following alternating schedules. All employees, except for Police & Fire,

report to work three days per week and work from home, if able to do so, two days per week. Even though

some office staff and all Public Works employees are home two days per week, and since they obviously cannot

work from home, they still have to be available if called in. If they are out of town and unavailable to be called in,

they have to use accrued vacation or comp time. All staff have been paid their regular salaries during this whole

time. Two of our employees are part-time. One employee is in charge of cleaning the community center, which

has been closed. He has remained on a paid leave status until the community center re-opens. The other

employee does janitorial work for the Library, City Hall, and cleans the park restrooms, etc. He also has been on

a paid leave status.

City Hall’s doors recently re-opened. They are following all guidelines regarding the public and close an hour early

each day to sanitize the office. Even when our doors were closed to the public, the City Manager wanted staff to

sanitize at 4:00 p.m., and as soon as they finished they could go home! Bonus!

Diane was on the fast track learning about virtual meetings. All Council, Planning Commission, and Budget

meetings are via Zoom. The Council Chambers has been reconfigured following the state guidelines and allowing

only necessary staff to attend the meetings. Each meeting poses it’s own challenge, especially the budget meeting,

but they got through it!

Amy Sowa, MMC, City Recorder, Roseburg

In Roseburg, they have been fortunate to keep the doors of City Hall open during the pandemic, although

accommodations were made. Staffing was split into two groups, with each group alternating weeks working

remotely, and the only access for the public was on the second floor, where there were glass partitions between

staff and the public. They also encouraged the public to conduct City business over the phone or online and

provided the option for over the phone credit card payments, which greatly reduced foot traffic. They have

definitely been cleaning like crazy! They close the doors to the public at 4:30 p.m. every day and every staff

member takes that last 30 minutes to clean their space, plus any other common spaces. Everyone pitches in, from

line staff to the City Manager! They figure they’ve cleaned off grime dating back to the 1980’s!

It's hard watching local businesses struggle and seeing the cancellation of the many great events that happen each

summer in the community. They were thankful to move into Phase I with the first group and watch some of those

businesses start to re-open and welcome customers. It’s also been inspiring to see how the City and community

have come together to find creative ways to celebrate important events such as graduation, Memorial Day

celebrations, and the Library’s summer reading program.

Dawne Shaw, CMC, City Recorder/Assistant to the City Manager/Human Resources Coordinator,

Warrenton

It was a big learning curve to conduct virtual council meetings. They do not have an in-house IT department so

the responsibility to facilitate the meetings falls to Dawne. They had to install a new video camera in the

chambers, as the old one was not sufficient. She also oversaw the upgrading of the Wi-Fi/internet bandwidth to

accommodate the virtual meetings. It has been a stressful time for all. They have had to “retrain” customers to

conduct business without coming in to city hall since locking the doors. They are waiting for the installation of

plexiglass before re-opening. Changes and modifications in how business is conducted is yet to be determined.


Greetings from Region I! I hope that everyone is doing well and getting through the COVID-19 madness.

It has certainly been a challenging and busy few months, with new policies to write and new skills to learn

for virtual meetings. I am finally comfortable with facilitating virtual council meetings, which proves that

you can teach an old dog new tricks!

Over the past few months, Region I has seen some changes in our member roster. In April, we welcomed

new Region I member, Ukiah Hawkins of Tillamook. Ukiah is a great addition to our region and to OAMR

overall. In early June, Warrenton’s Deputy Recorder, Lindsay Duarte resigned and moved on to other

opportunities. I will truly miss working with Lindsay and having her excellent assistance. She helped move

Warrenton forward in many areas and was truly an asset. Unfortunately, due to budgetary shortfalls, we

will not be posting the Deputy position for a while.

In other news - after much thought and consideration, I have submitted my resignation as Region I

Director to President Kathy. Due to professional and personal reasons, it has become necessary for me

to step down. Stephanie Borst, CMC, of Vernonia has stepped up to be the new Region I Director. She

will be an amazing region director – congratulations Stephanie!

I hope and pray that we will not see a resurgence of the virus in the fall, and I am looking forward to

getting back to normal - or as close to normal as health and safety will allow.

Thank you for your service on the Board, Dawne!

OAMR appreciates you!

Welcome to the Board, Stephanie!

Thank you for giving back to OAMR!


Region I News Dawne Shaw, CMC, City Recorder, Warrenton, Region I Director

P A G E 1 5


P A G E 1 6


Region II News Scott Stauffer, CMC, City Recorder, Milwaukie, Region II Director

What a few months it has been! From all your Region II colleagues we wish you health and peace. We

haven’t been able to do much, but several Region II folks recently hung out virtually and it was so nice to

see faces and just chat.

And here’s a little reminder that life rolls on even amid a historic pandemic. On behalf of our colleague

here at Milwaukie, Hannah Wells and her family, we are happy to share these photos of their newest

addition. The first photo is big brother Harrison and his new baby brother, Charlie Minjoon Wells.

Charlie was born June 7, at 6 lbs. 14 oz. The second photo is baby Charlie at about four days old. Mother

and son are doing great and are home now.

Congratulations,

Hannah &

Family!

P A G E 1 7

P A G E 1 8

Audit Committee Report Angie Lanter, MMC, City Recorder, Banks

The 2019-2020 Audit Committee is comprised of members: Debbie Bernard, CMC, City of Willamina;

Nancy Parker, MMC, City of Athena; Devree Leymaster, CMC, City of Fairview; Sue Ryan, CMC, City of

Newberg; and Melissa Thompson-Kiefer, CMC, City of Nehalem.

The Audit Committee met on November 15, 2019 to conduct the Audit for Fiscal Year ending October 31,

2019.

Due to the cancellation of the Mid-Year Academy, this item was not brought before the Board at that time.

The audit was accepted by the OAMR Board at its June 26, 2020 virtual meeting.

A copy of the Audit Committee’s Report is included in this newsletter.


Have you seen what our IIMC Region IX Directors have been up to?

You can view their most recent IIMC Region IX report at

https://www.iimc.com/102/Region-IX.

https://www.iimc.com/102/Region-IX

OAMR Board Report: 2019-2020 Year Page 1

OAMR BOARD REPORT

Meeting Date: E-meeting April 2, 2020 Contact: Angie Lanter, MMC Source of Item: Audit Committee Contact Telephone Number: 503-324-5112 Contact E-Mail: [email protected]

ISSUE STATEMENT The audit for FYE October 31st, 2019 is submitted for Board review and approval. BACKGROUND An audit includes examining, on a test basis, evidence supporting the amounts in the financial statements. The financial statements should present fairly the financial position of the Association’s activities and the respective changes in financial position and cash flows. The Audit Committee is comprised of members Angie Lanter, MMC, City of Banks; Debbie Bernard, City of Willamina, Nancy Parker, MMC, City of Athena, Devree Leymaster, CMC, City of Fairview, Sue Ryan, CMC, City of Newberg, and Treasurer Melissa Thompson-Kiefer CMC, City of Nehalem. RELATED POLICIES/BUDGET CONSIDERATIONS OAMR Bylaws: The audit is to be performed as soon as practical after the fiscal year end, with a report to be made to the Board at its Mid-Year meeting. After Board review, the report will be forwarded to the Newsletter Committee for inclusion in the next edition. OAMR Finance Policy: Referred to during course of audit. Budget Narratives, 2018-2019: Referred to during course of audit. DISCUSSION The members of the committee audited the OAMR financial statements for fiscal year ending October 31st, 2019, on November 15th, 2019 at the OAMR Board Meeting held at the City of Tualatin. The committee reviewed: accounts payable, bank statements/reconciliations, journal entries, and the profit and loss / budget v. actual statement. In our opinion, the financial statements present fairly the financial position of the Association’s activities, and the respective changes in financial position and cash flows. See accompanying notes and recommendations: 1. Financial notes:

A. Total actual revenues exceeded budgeted totals. B. While a few expense categories exceeded the budgeted amounts, total expenditures were

significantly under the total budget. C. The Audited Ending Fund Balance is $77,245.18, ensuring that this year’s (2019-2020) contingency

line item is fully funded. 2. Policy Considerations: A. None at this time. OTHER The Audit Committee wishes to thank Melissa Thompson-Kiefer, CMC for her continued work as Treasurer. The books were well-managed, and all requested documentation was provided. Your willingness to serve OAMR in this capacity is greatly appreciated.

OAMR Board Report: 2019-2020 Year Page 2

BOARD OPTIONS 1. Approval of Audit Report for FYE October 31st, 2019 as presented, and the Committee

recommendations as presented; or 2. Approval of Audit Report for FYE October 31st, 2019, and denying one or more of the Committee

recommendations; or 3. Take no action.

CHAIR OR DIRECTOR’S RECOMMENDATION The Committee recommends Option 1. SUGGESTED MOTION “I move to approve the Audit Report for FYE October 31st, 2019 and adopt the Committee recommendations as submitted.” ATTACHMENTS

A. Profit & Loss/Budget V. Actual Report, November 1, 2018 - October 31, 2019. B. Profit & Loss, November 1, 2018 – October 31, 2019. C. Balance Sheet as of October 31, 2019

Nov '18 - Oct 19 Budget $ Over Budget % of Budget

Ordinary Income/ExpenseIncome

Academy/Education SessionAnnual Academy 10,825.00 9,000.00 1,825.00 120.3%Annual Athenian Dialogue 1,170.00 1,000.00 170.00 117.0%Mid-Year 11,895.00 10,000.00 1,895.00 119.0%Mid-Year Athenian Dialogue 2,175.00 2,000.00 175.00 108.8%

Total Academy/Education Session 26,065.00 22,000.00 4,065.00 118.5%

Annual Conference RevenueExhibiters 3,575.00 3,500.00 75.00 102.1%Registration 37,508.00 27,000.00 10,508.00 138.9%

Sponsors 9,450.00 5,000.00 4,450.00 189.0%

Total Annual Conference Revenue 50,533.00 35,500.00 15,033.00 142.3%

Cash Carried Forward 59,096.63 42,065.00 17,031.63 140.5%Education/Scholarships

Auction 3,933.00 3,000.00 933.00 131.1%Donations General 697.66 1,000.00 -302.34 69.8%Kathy Ishiara Education Fund 1,200.00 1,000.00 200.00 120.0%Other Fundraising 2,255.55 1,700.00 555.55 132.7%Raffle 2,483.00 3,000.00 -517.00 82.8%Special Scholarship 0.00 1,000.00 -1,000.00 0.0%Store Sales 0.00 0.00 0.00 0.0%Education/Scholarships - Other 30.00 0.00 30.00 100.0%

Total Education/Scholarships 10,599.21 10,700.00 -100.79 99.1%

Interest Income 1,192.52 350.00 842.52 340.7%Membership Dues 13,595.00 12,400.00 1,195.00 109.6%Miscellaneous

Returned Check Charges 14.00Miscellaneous - Other 5,314.17 500.00 4,814.17 1,062.8%

Total Miscellaneous 5,328.17 500.00 4,828.17 1,065.6%

Newsletter Advertising 800.00 800.00 0.00 100.0%

Total Income 167,209.53 124,315.00 42,894.53 134.5%

Gross Profit 167,209.53 124,315.00 42,894.53 134.5%

ExpenseAcademy/Education Sessions

Annual Athenian Dialogue 266.26 1,500.00 -1,233.74 17.8%Conference Academy 8,623.14 7,000.00 1,623.14 123.2%Mid-Year Academy 6,410.11 6,000.00 410.11 106.8%Mid-Year Athenian Dialogue 1,916.45 2,500.00 -583.55 76.7%

Total Academy/Education Sessions 17,215.96 17,000.00 215.96 101.3%

Annual Conference ExpensesAwards 311.44 250.00 61.44 124.6%Banquet Expenses 586.42 850.00 -263.58 69.0%Conference Chair Expense 247.44 500.00 -252.56 49.5%Food & Beverage/Site fees 21,996.78 18,000.00 3,996.78 122.2%Freebies/Conference Bags 0.00 1,000.00 -1,000.00 0.0%Future Conference Site Deposits 0.00 2,500.00 -2,500.00 0.0%Hospitality 3,792.45 4,000.00 -207.55 94.8%Miscellaneous Conference Exp 300.00 500.00 -200.00 60.0%Postage-Conference 0.00 100.00 -100.00 0.0%Pres. Reception/Special Event 2,479.32 1,000.00 1,479.32 247.9%Print-Conference 843.00 700.00 143.00 120.4%Speaker Expenses 2,719.02 2,500.00 219.02 108.8%

Total Annual Conference Expenses 33,275.87 31,900.00 1,375.87 104.3%

Contingency 0.00 28,600.00 -28,600.00 0.0%Fundraising Expenses

Raffle ExpensesPostage & Supplies 53.91 100.00 -46.09 53.9%Printing 0.00 0.00 0.00 0.0%Raffle Expenses - Other 0.00 0.00 0.00 0.0%

Total Raffle Expenses 53.91 100.00 -46.09 53.9%

Total Fundraising Expenses 53.91 100.00 -46.09 53.9%

IIMC FNDN Unrestricted Donation 600.00 600.00 0.00 100.0%Internet/Website 2,007.90 2,030.00 -22.10 98.9%Membership Expenses

Postage-Membership 0.00 25.00 -25.00 0.0%Printing-Memberships 0.00 25.00 -25.00 0.0%Supplies-Memberships 153.00 150.00 3.00 102.0%

Total Membership Expenses 153.00 200.00 -47.00 76.5%

9:38 AM Oregon Association of Municipal Recorders11/10/19 Profit & Loss Budget vs. ActualAccrual Basis November 2018 through October 2019

Page 1

Nov '18 - Oct 19 Budget $ Over Budget % of Budget

Miscellaneous ExpensesTax Accountant 800.00 800.00 0.00 100.0%Square and PayPal Fees 1,079.93 2,000.00 -920.07 54.0%Miscellaneous Expenses - Other 495.99 500.00 -4.01 99.2%

Total Miscellaneous Expenses 2,375.92 3,300.00 -924.08 72.0%

NewsletterPostage-Newsletter 0.00 25.00 -25.00 0.0%Printing-Newsletters 25.58 25.00 0.58 102.3%Supplies-Newsletters 0.00 50.00 -50.00 0.0%

Total Newsletter 25.58 100.00 -74.42 25.6%

NW Clerks Institute Director 2,071.50 2,200.00 -128.50 94.2%Officer Supplies

Misc/Equipment-Officers 49.00 100.00 -51.00 49.0%Postage-Officers 0.00 50.00 -50.00 0.0%Supplies-Officers 29.26 50.00 -20.74 58.5%

Total Officer Supplies 78.26 200.00 -121.74 39.1%

Officers Expenses1st Vice Pres-IIMC Confrence 0.00 2,000.00 -2,000.00 0.0%2nd Vice Pres Conf. Site Tours 238.96 500.00 -261.04 47.8%Director Region IX 1,250.00 1,135.00 115.00 110.1%OAMR Region Directors 0.00 150.00 -150.00 0.0%President's Expenses

IIMC Conference-President 2,532.21 2,500.00 32.21 101.3%OAMR Representation-President 0.00 1,550.00 -1,550.00 0.0%Region IX Conferences-President 2,768.88 3,500.00 -731.12 79.1%President's Expenses - Other 191.40

Total President's Expenses 5,492.49 7,550.00 -2,057.51 72.7%

Total Officers Expenses 6,981.45 11,335.00 -4,353.55 61.6%

Photography/Historian 0.00 100.00 -100.00 0.0%Reconciliation Discrepancies 0.00 0.00 0.00 0.0%Scholarships

Cont. Davis/Harris Scholarship 2,450.00 2,600.00 -150.00 94.2%Davis/Harris Scholarship 1,150.00 1,200.00 -50.00 95.8%IIMC Certification Programs 9,175.00 10,000.00 -825.00 91.8%Kathy Ishiara Scholarship 1,000.00 1,000.00 0.00 100.0%Marge Price Scholarship 0.00 1,000.00 -1,000.00 0.0%Mid-Year Academy Scholarship 1,200.00 1,200.00 0.00 100.0%OAMR Conference/Academy Session 7,100.00 7,050.00 50.00 100.7%OAMR Edu. Endowment Fund 2,000.00 2,000.00 0.00 100.0%President Awards Scholarship 700.00 600.00 100.00 116.7%

Total Scholarships 24,775.00 26,650.00 -1,875.00 93.0%

Total Expense 89,614.35 124,315.00 -34,700.65 72.1%

Net Ordinary Income 77,595.18 0.00 77,595.18 100.0%

Other Income/ExpenseOther Income

Donations for Fundraising 6,879.98 0.00 6,879.98 100.0%

Total Other Income 6,879.98 0.00 6,879.98 100.0%

Other ExpenseDonations-Conference Expenses 735.00 0.00 735.00 100.0%Donations used in Fundraising 6,144.98 0.00 6,144.98 100.0%

Total Other Expense 6,879.98 0.00 6,879.98 100.0%

Net Other Income 0.00 0.00 0.00 0.0%

Net Income 77,595.18 0.00 77,595.18 100.0%

9:38 AM Oregon Association of Municipal Recorders11/10/19 Profit & Loss Budget vs. ActualAccrual Basis November 2018 through October 2019

Page 2

Nov '18 - Oct 19

Ordinary Income/ExpenseIncome

Academy/Education SessionAnnual Academy 10,825.00Annual Athenian Dialogue 1,170.00Mid-Year 11,895.00Mid-Year Athenian Dialogue 2,175.00

Total Academy/Education Session 26,065.00

Annual Conference RevenueExhibiters 3,575.00Registration 37,508.00

Sponsors 9,450.00

Total Annual Conference Revenue 50,533.00

Cash Carried Forward 59,096.63Education/Scholarships

Auction 3,933.00Donations General 697.66Kathy Ishiara Education Fund 1,200.00Other Fundraising 2,255.55Raffle 2,483.00Education/Scholarships - Other 30.00

Total Education/Scholarships 10,599.21

Interest Income 1,192.52Membership Dues 13,595.00Miscellaneous

Returned Check Charges 14.00Miscellaneous - Other 5,314.17

Total Miscellaneous 5,328.17

Newsletter Advertising 800.00

Total Income 167,209.53

Gross Profit 167,209.53

9:39 AM Oregon Association of Municipal Recorders11/10/19 Profit & LossAccrual Basis November 2018 through October 2019

Page 1

Nov '18 - Oct 19

ExpenseAcademy/Education Sessions

Annual Athenian Dialogue 266.26Conference Academy 8,623.14Mid-Year Academy 6,410.11Mid-Year Athenian Dialogue 1,916.45

Total Academy/Education Sessions 17,215.96

Annual Conference ExpensesAwards 311.44Banquet Expenses 586.42Conference Chair Expense 247.44Food & Beverage/Site fees 21,996.78Hospitality 3,792.45Miscellaneous Conference Exp 300.00Pres. Reception/Special Event 2,479.32Print-Conference 843.00Speaker Expenses 2,719.02

Total Annual Conference Expenses 33,275.87

Fundraising ExpensesRaffle Expenses

Postage & Supplies 53.91

Total Raffle Expenses 53.91

Total Fundraising Expenses 53.91

IIMC FNDN Unrestricted Donation 600.00Internet/Website 2,007.90Membership Expenses

Supplies-Memberships 153.00

Total Membership Expenses 153.00

Miscellaneous ExpensesTax Accountant 800.00Square and PayPal Fees 1,079.93Miscellaneous Expenses - Other 495.99

Total Miscellaneous Expenses 2,375.92

NewsletterPrinting-Newsletters 25.58

Total Newsletter 25.58

NW Clerks Institute Director 2,071.50


Page 2

Nov '18 - Oct 19

Officer SuppliesMisc/Equipment-Officers 49.00Supplies-Officers 29.26

Total Officer Supplies 78.26

Officers Expenses2nd Vice Pres Conf. Site Tours 238.96Director Region IX 1,250.00President's Expenses

IIMC Conference-President 2,532.21Region IX Conferences-President 2,768.88President's Expenses - Other 191.40

Total President's Expenses 5,492.49

Total Officers Expenses 6,981.45

ScholarshipsCont. Davis/Harris Scholarship 2,450.00Davis/Harris Scholarship 1,150.00IIMC Certification Programs 9,175.00Kathy Ishiara Scholarship 1,000.00Mid-Year Academy Scholarship 1,200.00OAMR Conference/Academy Session 7,100.00OAMR Edu. Endowment Fund 2,000.00President Awards Scholarship 700.00

Total Scholarships 24,775.00

Total Expense 89,614.35

Net Ordinary Income 77,595.18

Other Income/ExpenseOther Income

Donations for Fundraising 6,879.98

Total Other Income 6,879.98

Other ExpenseDonations-Conference Expenses 735.00Donations used in Fundraising 6,144.98

Total Other Expense 6,879.98

Net Other Income 0.00

Net Income 77,595.18


Page 3

Oct 31, 19

ASSETSCurrent Assets

Checking/SavingsU S Bank 31,919.84LGIP 44,848.99

Total Checking/Savings 76,768.83

Accounts ReceivableAccounts Receivable 476.35

Total Accounts Receivable 476.35

Total Current Assets 77,245.18

TOTAL ASSETS 77,245.18

LIABILITIES & EQUITYEquity

Retained Earnings -350.00Net Income 77,595.18

Total Equity 77,245.18

TOTAL LIABILITIES & EQUITY 77,245.18

9:36 AM Oregon Association of Municipal Recorders11/10/19 Balance SheetAccrual Basis As of October 31, 2019

Page 1

What happened? What did they decide?

Have you ever wondered what your OAMR Board does during

their meetings? Well, the minutes of all their meetings, including

their e-meetings, are posted on the OAMR website...

http://www.oamr.org/board-agendas-and-minutes.

You must login to view these documents.

If you have any questions, contact Secretary Debbie Bernard

at [email protected].

P A G E 2 7

Records Management Committee Report Scott Stauffer, CMC, City Recorder, Milwaukie

Howdy from the RMC. Like most groups, we haven’t held a meeting since the coronavirus (COVID-

19) pandemic hit and statewide gathering regulations went in place. We are looking at meeting virtually

sometime in July. We hope all are well and safe – we hope to “see” you all at our (virtual) conference

in the fall!


http://www.oamr.org/board-agendas-and-minutes


P A G E 2 8


Is your photo included on the OAMR website Member Roster?

If not, please log in to the website and edit your profile to include your photo or update your

photo. Updated photos are very helpful for the Historical Preservation

Committee as they work on the 2019 Conference Scrapbook.

Thank You!

Membership Committee Report Phyllis Bolman, MMC, City Recorder, Monmouth

On behalf of the Membership Committee, please join us in extending a warm welcome to our new

members.

Region I

Ukiah Hawkins, City Recorder, City of Tillamook, began his job on April 1 of this year! He came to this

profession after being in banking for three years. Prior to a banking career, Ukiah attended Portland State

and graduated with a degree in Political Science.

He says he needs the most help with “navigating the general and specific context points of the position

and understanding how to organize the documentary requirements.”

Ukiah is a fifth-generation Oregonian. He is married with two young boys and likes music, reading,

languages, gardening, nature, and community service.

Region IV

Sam Kaufmann, City Recorder, City of Dallas.

Region IV

Robin Neace, City Recorder, City of LaPine.


https://www.oamr.org/member-roster

http://www.bing.com/images/search?q=welcome&view=detailv2&&id=06D7ACD40BBA68088CA26F80FAF4C3578A881CF3&selectedIndex=39&ccid=6HAAX7fY&simid=608032555136058296&thid=OIP.Me870005fb7d8c6d418ef517dfa6f9730H0

P A G E 3 0


2020-21 OAMR Board Candidates

In September 2020, the OAMR membership will consider electing officers for the 2020-21 year for

the following Board positions: Second Vice President, Treasurer, Region Directors for I, III, V, and

VII.

The Nominating Committee is pleased to announce the “2020 Slate of Candidates” for the

following Board positions:

Additional nominations may be made from the floor at the Annual Business Meeting.

SECOND VICE PRESIDENT: Cathy Nelson, CMC, City of Waterloo

TREASURER: Melissa Thompson-Kiefer, CMC, City of Nehalem (Incumbent)

REGION I DIRECTOR: TBD

REGION III DIRECTOR: Karin Johnson, MMC, City of Independence (Incumbent)

REGION V DIRECTOR: Melissa Huhtala, City of Ashland (Incumbent)

REGION VII DIRECTOR: TBD

IIMC REGION IX DIRECTOR: Ruth Post, MMC, Philomath

Debby Roth, MMC, City Recorder, Cornelius

Nominating Committee Report



Catherine Nelson, am officially declaring candidacy for the office of Second

Vice President for the Oregon Association of Municipal Recorders. I have

held my current position as the City Recorder since 2006. I have been an

active member of OAMR for over 13 years. During that time, I have belonged

to the Conference Committee from 2007 - current, the Special Projects/

Fundraising Committee from 2007 - current, the Budget Committee in 2009,

the Mentorship Committee from 2012 - 2017, the Membership Committee

from 2015 - current, and the Nominating Committee in 2018. I received my

CMC from the IIMC professional development certification program in 2017.

I am currently pursuing my MMC. Becoming a Board member and holding

office will help me reach my MMC certification goal.

I have been on the board of the Linn Benton Housing Rehabilitation Program since 2011. I also hold a

seat on the board of Sweet Home Emergency Ministries as a representative for my local house of

worship. I have recently joined Delta Mu Delta, the business honors society, and the National Society

of Collegiate Scholars through Purdue Global University, my alma mater. I am the Worship Leader,

Pianist, and Elder for Harvest Christian Center in Sweet Home. am active in the parent organization

for Oak Heights Elementary. Finally, I am the resident liaison for Willey Creek Assisted Living

Community and Samaritan Health Services.

I believe that I have a lot to offer OAMR as Second and First Vice President, and

President. I am detailed-oriented and organized. I am one of the few that genuinely enjoys

paperwork, such as creating agendas, writing reports, and filling out proposals. My goal is to be a

transitional leader instead of my current transactional style. Transitional leaders take each

situation and person into consideration and find ways to motivate them. I am taking courses on

how to become this type of leader for my professional life and this organization. I am not afraid

to speak up or take charge when the need arises. However, I also know the value of delegating and

allowing others to learn from their mistakes. I hope that I will be among the number of amazing

leaders that have helped propel this exceptional organization forward.

I believe that OAMR's current objectives are essential and should be kept. Education is the

foundational objective that allows us to reach all the other goals, such as encouraging each other,

mentoring one another, and effective communication. I also believe that servant leadership should be

an for all members of OAMR, especially in today's culture. I am from a small city, and I know

how important it is to make every member feel important and accepted. my experience, OAMR has

done an excellent job of this, but I believe we can do better in bridging the gap between the large,

medium and small cities.

I know I can make OAMR proud to have me as a representative, and I hope to have the chance to

serve my fellow Oregon City Recorders. Thank you for this opportunity and for considering me for

this position.

Candidate for Position of Second Vice President


City Recorder Ruth Post Submits Letter of Interest for

IIMC Region IX Director

Every six years, OAMR selects a member to serve as our IIMC Region IX Director. During my

17 years as a member, this organization has seen three amazing representatives serve in that

capacity: Gail Waibel, Peggy Hawker and Tracy Davis. Each of them has set the standard very

high in representing the city recorders and clerks from Oregon, Washington, Alaska and

California. It is with great excitement that I submit my name to OAMR as a candidate for your

next IIMC Region IX Director.

There are several different levels of eligibility requirements for this position:

IIMC Criteria

• Served at least three years as a Municipal Clerk or other office as defined by IIMC - I’ve served as the

Philomath City Recorder since June 2002.

• Been a member of IIMC for at least three years - I’ve been a member of IIMC since 2002.

• Attended at least two annual IIMC conferences - Since 2006, I’ve attended nine IIMC conferences, including

Birmingham, Alabama in 2019. I was registered to attend the IIMC St. Louis conference in 2020, but it was

cancelled.

• Be a full or additional full member of IIMC - I have been a full member of IIMC since 2002.

• Provide written endorsement of candidacy from the candidate’s governing body - A letter of endorsement

from Philomath City Manager Chris Workman and Mayor Eric Niemann were included in her submittal.

Region IX Criteria

• Have served on or chaired an IIMC Committee - I’ve served on the following IIMC Committees: Education &

Professional Development 2013-14, 2018-19 and 2019-20; Public Relations & Marketing 2017-18; Conference

2015-16 and 2016-17; and International Relations 2011-12.

• Possess the CMC or MMC designation - I attained my CMC in July 2005 and my MMC in October 2009.

OAMR Criteria

• Served as President of OAMR - I served as OAMR’s President 2009-2010.

• Be an active voting member of OAMR - I have been an active voting member since 2002.

Rather than just meeting the criteria, I’ve tried to dig deeper and make sure I understood the facets of IIMC that

most affect our members. Having had the opportunity to serve on four different IIMC committees, I’ve gained

knowledge on how each of them relates to OAMR and Region IX as a whole. This understanding includes the

impact IIMC policies have on our Northwest Clerks Institute program that provides valuable profession-specific

training to our members. I’ve now served on the NCI Education Committee since 2010, and believe that

supporting its successful continuity is one of the most important aspects of serving on the IIMC Board of

Directors.

One more area of importance for our membership that I’ve recently been able to learn more about is IIMC’s

nonprofit fundraising organization, the IIMC Foundation. Serving on a sub-committee of the Foundation this year

has given me all new insight into how it benefits our members. I look forward to learning more and ensuring our

members take full advantage of the opportunities for education the Foundation can open the doors to.

In closing, I consider it a great honor to even be in the discussion to serve as an IIMC Region IX Director for

OAMR, AAMC, CCAC, and WMCA. If selected, I will do my utmost to maintain the legacy of strong leadership

that my predecessors have set as the standard.

APPLICATION REQUESTING ABSENTEE BALLOT

Deadline to receive request: August 25, 2020

As per Article VI, Section (1)(e) of the OAMR Bylaws, absentee voting shall be allowed by Full Active Members in good standing from each city/jurisdiction. Voting by proxy shall not be allowed. Any Full Active Member in good standing from a city/jurisdiction who is unable to attend the Annual Conference and wishes to vote by absentee ballot must submit an application for an absentee ballot to the Nominating Committee Chair no later than 20 days prior to the date of the Annual Conference. The Nominating Chair will email an absentee ballot to the Full Member within two (2) days of receiving the request. Absentee ballots must be received back by the Nominating Committee Chair by the Friday prior to the conference (September 18, 2020). Ballots received after that date will not be counted.

Please provide an absentee ballot for the position of

(Insert position name, i.e. Region V Director, Treasurer, etc.)

in the election to be conducted at the

2020 Oregon Association of Municipal Recorders Business Meeting.

Applicant Printed Name:

Applicant Signature:

Jurisdiction:

Mailing Address:

Email Address: ________________________________________

Date Submitted:

Please complete form and return to: OAMR Nominating Committee Debby Roth, MMC, Chair 1355 N. Barlow Street Cornelius, OR 97113 Or send via email to: [email protected]

FOR COMMITTEE USE

Date request received:

Verify applicant eligibility:

Date ballot sent to applicant:

P A G E 3 4


Angie Lanter, MMC, City Recorder, Banks

Special Projects/Fundraising Committee Report

Thank you to everyone who participated in our Mid-Year Online Raffle.

Together we raised $1,400 to fund future scholarships!!

• Molalla Buckaroo (4 tickets) - Kathy Payne

• Mt Rainer Railroad (4 passes) - Lori Lesmeister

• Oregon International Air Show (4 passes) - Lora Hall

• North Bend Lanes (5 Free bowling passes & restaurant gift certificate) - Debbie Bernard

• Seattle Beneath the Streets Underground Tour (Admission for 2) - Angie Lanter

• Forge Yoga (1-month trial membership) - Colleen Dick

• Sunset Speedway (Family Pass) - Nanci Moyo

• The Grotto (4 passes to Festival of Lights & 4 passes to upper level gardens) - Jamie Ward

• Pacific Science Center (4 admissions & IMAX movie) - Cathy Nelson

• Portland Walking Tours (2 tour tickets)- Tracy Davis

• Track Town Pizza (2 certificates for one large pizza) - Ruth Post

• Your Neighborhood Restaurant Group ($50 gift card) - Mary Dibble

• Oregon State Parks (1-year parking pass) - Lisa Scholl

• Seattle Beneath the Streets Underground Tour (Admission for 2) - Christie DeSantis

• Museum of Pop Culture (4 admission passes) - Peggy Hawker (Peggy graciously donated this item back

for the Online Auction later this year. Thank You, Peggy!)

• Quail Valley Golf Course (4 rounds of 18 holes of walking golf) - Rene Collins

• Prince Puckler’s Ice Cream ($20 gift certificate) - Dale Shafer

• Cathederal Ridge Winery (Wine tasting for up to 8 people) - Donna Lewis

• Parkview Skating Center (10 free admission passes) - Dawn Bennett

• Elk Cove Vineyards (Wine tasting for up to 6 people) - Phyllis Bolman

• Wildlife Safari (2 admission passes) - Lori Lesmeister

• Fiddler’s Green (2 certificates for 18 holes of golf) - Debby Roth

• Full Sail Brewing Co. ($25 gift certificate) - Diane Harris

• Slabtown Tours (2 ghost or historic tours) - Shirley Walker

• Tillamook Air Museum (4 passes) - Debby Roth

• Bullwinkle’s (2 - $20 arcade gift cards & 1 free one topping pizza) - Peggy Hawker (Peggy graciously

donated this item back for the Online Auction later this year. Thank You, Peggy!)

• Lloyd Center Ice Rink (4 guest passes) - Amy Sowa

• Furioso Vineyards (Wine tasting for up to 4 people) - Lori Lesmeister

• Willamette Valley Vineyards (Wine tour & tasting for up to 8 people) - Angie Lanter

• Pittock Mansion (2 admission passes) - Susan Reeves

• OMSI (Admission for 4 – 2 adult/2 youth) - Mary Dibble

P A G E 3 5


Special Projects/Fundraising Committee...continued

Annual Conference - Silent Auction/Oral Auction

We have been receiving some fabulous and VERY generous donations, and planning is

underway for an online auction for late August/early September. The Auction Sub-

Committee is working to put together packages to be up for auction. A big thank you to

these hardworking ladies!

Raffle Baskets

You will be receiving information soon from the Raffle Basket Subcommittee.

They have been in contact with the Region Directors, and we will be raffling

off some great “Gift Certificate Baskets” from each region. So, if you have a

favorite restaurant, boutique store, movie theater, hotel, etc. in your city,

please reach out to them and see if they would be willing to make a donation.

These “Gift Certificate Baskets” will be a great way to support our businesses/

organizations in our regions, while also helping our scholarship fund!

Pink Walk

As you all know, the Pink Walk is held at our annual conference to fund the Kathy

Ishiara Scholarship (this scholarship is fully funded by the Pink Walk). The SPFC is

looking at ways to hold a Virtual Pink Walk. Ideas and suggestions are welcome! And,

if you would like to take on organizing the walk, please contact Angie!

Don’t forget OAMR when you’re out there shopping!

Don’t forget OAMR as you come across deals! The annual OAMR auction sales mark over 50% of overall

earnings for scholarships so every little bit helps. As you are out shopping and see deals on items, please

consider donating them to the annual auction.

Fred Meyer’s Community Rewards Program!

Sign-up for the program by linking your Fred Meyer Rewards Card to the Oregon

Association of Municipal Recorders at www.fredmeyer.com/communityrewards.

You can also search for us by our non-profit number 85888. Then every time you

shop and use your rewards card you are helping OAMR earn a donation! You can

still earn your rewards points, fuel points and rebates just as you do today! If even

a quarter of our membership signed up for this program, we could earn

$800 this year alone!

Doing some Amazon Shopping?

Then Shop ‘Amazon Smile’ instead! Just visit https://smile.amazon.com/ instead of your

regular amazon page when looking to order this season. Then under the ‘Pick your own

charitable organization’ search for the ‘Oregon Association of Municipal Recorders.’

Every little bit helps, and we all know it goes towards a good cause!

Thank you so much OAMR Members for your amazing

generosity and support toward fundraising efforts!

http://www.fredmeyer.com/communityrewards

https://smile.amazon.com/

P A G E 3 6


MARK YOUR CALENDARS for SCHOLARSHIP TIMELINES:

The Annual Academy, Annual Conference, and IIMC scholarship applications are available at

www.oamr.org/scholarships. Please read the guidelines for each scholarship. Recipients are responsible

for complying with the guidelines.

The Annual Conference and IIMC scholarship recipients are required to do a written report. Annual

Academy scholarship recipients are required to do a Knowledge Transfer Action Plan (KTAP), and no

written report.

Scholarships provide professional development towards the CMC and MMC certification, and

networking opportunities for OAMR members. The Scholarship Committee is excited to receive your

applications. Additional information on these scholarships can be found on the OAMR website.

If you would like to join the Scholarship Committee, let me know and I will add you to the Committee

list. If you have any questions on OAMR scholarship opportunities contact me at

[email protected] or call 503.992.5305.

Scholarship Committee Report Debby Roth, MMC, City Recorder, Cornelius

Education Location/Date

Scholarship

Opens

Scholarship

Deadline

Recipient

Notification

Annual Academy

Virtual

Sept. 21-25, 2020

April 6, 2020

August 14, 2020

4:00 p.m.

TBD

Annual Conference

Virtual

Sept. 21-25, 2020

April 6, 2020

August 14, 2020

4:00 p.m.

TBD

IIMC Conference

Grand Rapids, Michigan

May 9-12, 2021

May 4, 2020

August 3, 2020

Sept 17, 2020

IIMC Scholarship Information (Submitted by Denise Carey)

In 1982, a small group of Oregon Recorders met with Marge Price of Washington to discuss forming an Oregon

Recorders Association. From this meeting, the Oregon Association of Municipal Recorders (OAMR) began. In

October 1983, the first officers were elected and the rest is history. Marge Price was instrumental in the

formation of OAMR and was considered the mother of OAMR. She was our number one supporter and was our

first Honorary Lifetime Member. You could always find her promoting OAMR and the profession along with

teaching "Parliamentarian" classes and writing countless articles for the OAMR newsletter. The Marge Price

Scholarship was created to honor her pioneering our organization. Marge was the 1990-91 President of IIMC

and has always promoted how important the connection is with IIMC and attendance at the IIMC annual

conferences. She represented Region IX with dignity and grace and encouraged our region to step up and speak

out.

I was also fortunate to know Kathy lshiara. Kathy was a wonderful person and could brighten any room with her

presence. Kathy loved the IIMC conferences. I remember Kathy on a boat at Niagara Falls being blown around

with her rain poncho up around her face but guess what - there was still a smile on that face. The Kathy Ishiara

Scholarship was formed to honor Kathy's life and commitment to OAMR and eventually led to the Kathy Walk.

https://www.oamr.org/scholarships


P A G E 3 7


N E W S L E T T E R

President Kathy Payne, MMC

City of St. Helens

265 Strand Street

St. Helens, OR 97051

503.366.8217

[email protected]

503.369.2148 Cell

First Vice President Cathy Steere, MMC

City of Lincoln City

PO Box 50

Lincoln City, OR 97367

541.996.1203

[email protected]

Second Vice President Angie Lanter, MMC

City of Banks

13680 NW Main Street

Banks, OR 97106

503.324.5112

[email protected]

Secretary Debbie Bernard, CMC

City of Willamina

PO Box 629

Willamina, OR 97396

503.876.2242

[email protected]

Treasurer Melissa Thompson-Kiefer, CMC

City of Nehalem

PO Box 143

Nehalem, OR 97131

503.368.5627

[email protected]

Immediate Past President Nicole Morris, MMC

City of Tualatin

18880 SW Martinazzi Avenue

Tualatin, OR 97062

503.691.3011

[email protected]

Region 1 Director Stephanie Borst, CMC

City of Vernonia

1001 Bridge Street

Vernonia, OR 97064

503-429-5291

[email protected]

Region II Director Scott Stauffer, CMC

City of Milwaukie

10722 SE Main Street

Milwaukie, OR 97222

503.786.7519

[email protected]

Region III Director Karin Johnson, MMC

City of Independence

PO Box 7

Independence, OR 97351

503.837.1172

[email protected]

Region IV Director Sammy Egbert

City of Coburg

PO Box 8316

Coburg, OR 97408

541.682.7852

[email protected]

Region V Director Melissa Huhtala

City of Ashland

20 East Main Street

Ashland, OR 97520

541.488.5307

[email protected]

Region VI Director Izetta Grossman, CMC

City of The Dalles

313 Court Street

The Dalles, OR 97058

541.296.97058

[email protected]

Region VII Director TBD

2019-2020 OAMR BOARD


Audit Angie Lanter, MMC

City of Banks


Banks, OR 97106

503.324.5112

[email protected]

Bylaws Aubrey Minear, CMC

City of Hillsboro

150 E Main Street

Hillsboro, OR 97123

503.681.6269

[email protected]

City Recorder’s Procedure Manual Lori Lesmeister

City of North Plains

31360 NW Commercial Street

North Plains, OR 97133

503.647.5555

[email protected]

Conference Cathy Steere, MMC

City of Lincoln City

PO Box 50

Lincoln City, OR 97367

541.996.1203

[email protected]

Education Peggy Hawker, MMC

City of Newport

169 SW Coast Highway

Newport, OR 97365

541.574.0613

[email protected]

541.992.4858 Cell

Historical Preservation Gloria Tucker

City of Newport

169 SW Coast Highway

Newport, OR 97365

541.574.0649

[email protected]

Internet Melissa Thompson-Kiefer, CMC

City of Nehalem

PO Box 143

Nehalem, OR 97131

Kayla Duddy

City of Bend

710 NW Wall Street

Bend, OR 97703

503.368.5627

[email protected]

562.301.5030 Cell

541.388.5505

[email protected]

Legislative Lisa Morgan

City of Prineville

387 NE Third Street

Prineville, OR 97754

541.447.8339

[email protected]

Membership Phyllis Bolman, MMC

City of Monmouth

151 W Main Street

Monmouth, OR 97361

503.751.0145

[email protected]

Mentoring Stephanie Borst, CMC

City of Vernonia

1001 Bridge Street

Vernonia, OR 97064

503.429.5291

[email protected]

Newsletter Lisa Scholl, CMC

City of St. Helens

265 Strand Street


503.366.8216

[email protected]

Nominating Debby Roth, MMC

City of Cornelius

1355 N Barlow Street

Cornelius, OR 97113

503.992.5305

[email protected]

2019-2020 OAMR COMMITTEE CHAIRS


P A G E 3 9

Northwest Clerks Institute Education Karin Johnson, MMC


Peggy Hawker, MMC

City of Newport

Ruth Post, MMC

City of Philomath

503.837.1127

[email protected]

541.574.0613

[email protected]

541.929.6148

[email protected]

Professional Growth and Leadership

Development

Karin Johnson, MMC


PO Box 7

Independence, OR 97351

503.837.1127

[email protected]

Records Management Scott Stauffer, CMC

City of Milwaukie

10722 SE Main Street

Milwaukie, OR 97222

503.786.7519

[email protected]

Retired Clerks Diane Harris, CMC

City of Sutherlin

126 E. Central

Sutherlin, OR 97479

541.459.2856 x207

[email protected]

Scholarship Debby Roth, MMC

City of Cornelius

1355 N Barlow Street

Cornelius, OR 97113

503.992.5305

[email protected]

Special Projects/Fundraising Angie Lanter, MMC

City of Banks


Banks, OR 97106

503.324.5112

[email protected]


V O L U M E 4 2 , S U M M E R 2 0 2 0 P A G E 4 0

IIMC REGION IX

ALASKA * CALIFORNIA * OREGON * WASHINGTON * HAWAII

IIMC REGION IX DIRECTORS

Dawn Abrahamson, MMC Scott Passey, MMC

City Clerk—City of Vallejo, CA City Clerk—City of Edmonds, WA

(707) 648-4528 (425) 672-5754 [email protected] [email protected]

Term expires May 2021 Term expires May 2022

REGION IX STATE PRESIDENTS FIRST VICE PRESIDENTS

Alaska Association of Municipal Clerks

Melissa Jacobsen, MMC Jamie Heinz

City Clerk—City of Homer City Clerk—City of Kenai

(907) 235-3130 (907) 283-8231

[email protected] [email protected]

Term: Nov. 2019-Nov. 2020 Term: Nov. 2019-Nov. 2020

City Clerks Association of California

Patrice M. Olds, MMC Anthony J. Mejia, MMC

City Clerk—City of San Mateo City Clerk—City of Palm Springs

(650) 522-7042 (760) 323-8206


Term: Oct. 2019-Oct. 2020 Term: Oct. 2019-Oct. 2020

Oregon Association of Municipal Recorders

Kathy Payne, MMC Cathy Steere, MMC

City Recorder—City of St. Helens City Recorder—City of Lincoln City

(503) 366-8217 (541) 996-1203


Term: Sept. 2019-Sept. 2020 Term: Dec. 2019-Sept. 2020

Washington Municipal Clerks Association

Debbie Jermann, MMC Susan Duncan, CMC

Exec. Office Manager/Clerk of the Board—C-Tran City Clerk

(360) 906-7303 (360) 685-2354 [email protected] [email protected]

Term: Mar. 2020-Mar. 2021 Term: Mar. 2020-Mar. 2021

IIMC PRESIDENT IIMC PRESIDENT ELECT

Mary J. Johnston, MMC Sheri L. Pierce, MMC

Clerk/Records Manager—City of Westerville, OH City Clerk—City of Valdez, AK

(614) 901-6410 (907) 834-3408


Term: May 2020-May 2021 Term: May 2020-May 2021

mailto::[email protected]










OAMR Newsletter Committee

c/o Lisa Scholl, Chair

265 Strand Street


Phone: 503.366.8216

Mission Statement:

The mission of the Oregon Association

of Municipal Recorders is to enhance

the quality of our office and to

encourage dedication to our profession,

by providing educational experiences

of the highest quality as well as

promote the professionalism of the

office of municipal recorder.

Newsletter Submission Deadlines

Fall 2020—October 9, 2020

Winter 2020—December 11, 2020

Spring 2021—March 9, 2021

Summer 2021—June 11, 2021

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Documents