ordinary meeting of council - yass valley council. prayer 2. apologies 3. declaration of pecuniary...

Ordinary Meeting of Council

Wednesday 30 April 2014

4.30pm

Council Chambers

PRAYER:

All Stand:

Mayor: Let us be still and remember the presence of God. As we commence our meeting let us together pray for guidance and help. All say together: Almighty God, we ask your blessing upon this Council.

Direct and prosper our deliberations to the true welfare of Australia and the people of Yass Valley Amen.

Future Meetings

May 2014 Wednesday 14th 4.00pm Special Planning Meeting Wednesday 28th 4:30pm Ordinary Council Meeting

Notice of Council Meeting

Ordinary Meeting of Council

A G E N D A

4.30pm Open Forum

i) Presentation of Staff Certificates of Service

1. Prayer

2. Apologies

3. Declaration of Pecuniary Interests/Special Disclosures

4. Confirmation of Minutes Minutes of Ordinary Council Meeting held on 26 March 2014

5. Business Arising from Minutes

6. Minutes and Recommendations of Council Committees: Draft Minutes of the Aboriginal Advisory Committee Meeting Draft Minutes of the Yass Valley Public Art Committee Meeting Draft Sutton Hall Precinct Management Committee Meeting Draft Minutes of the Yass Valley Youth Council Meeting

7. Mayoral Minute Nil 8. Notices of Motion Clr G. Frost

9. Staff Reports: Director of Planning & Environmental Services Director of Operations Director of Corporate & Community Services General Manager

10. Delegate/Councillors Reports: Councillor R. Abbey - Mayoral Matters Councillor G. Frost – Meetings & Events Councillor J. Jones - Meetings & Events 11. Questions with Notice Nil 12. Confidential Matters Nil

13. Close of Meeting Time


CONTENTS Ordinary Meeting of Council – 30 April 2014

Confirmation of Minutes MINUTES OF ORDINARY COUNCIL MEETING HELD 26 MARCH 2014 Minutes and Recommendations of Council Committees 1. DRAFT MINUTES OF THE ABORIGINAL ADVISORY COMMITTEE MEETING HELD IN THE YASS VALLEY

COUNCIL CHAMBERS ON TUESDAY 25TH MARCH 2014 .................................................................................................................... 2 2. DRAFT MINUTES OF THE YASS VALLEY PUBLIC ART COMMITTEE MEETING HELD IN THE YASS VALLEY

COUNCIL CHAMBERS ON TUESDAY 1ST APRIL 2014 ............................................................................................................................ 6 3. DRAFT MINUTES OF THE SUTTON HALL PRECINCT MANAGEMENT COMMITTEE MEETING HELD 1ST APRIL ...... 8 4. DRAFT MINUTES OF THE YASS VALLEY YOUTH COUNCIL MEETING HELD ON THURSDAY 3RD APRIL

2014 IN THE YASS VALLEY COUNCIL CHAMBERS. .............................................................................................................................. 11 Notices of Motion

COUNCILLOR G. FROST Director of Planning & Environmental Services

1. WOO BACK HEAVY HORSE PLOUGHING EVENT (DA 5.2014.19.1) – HARDWICK LANE, YASS ....................... 2 Director of Operations Report

1. PROPOSED NAMING OF LANEWAY OFF BARTON HIGHWAY ....................................................................................................... 2 2. URBAN ROADS UPGRADE PRIORITY LIST .................................................................................................................................................. 4 Director of Corporate & Community Services

1. RATE ARREARS ........................................................................................................................................................................................................... 2 2. NSW PUBLIC LIBRARY ASSOCIATION FUNDING CAMPAIGN ......................................................................................................... 3 3. INVESTMENT REPORT ............................................................................................................................................................................................ 5 4. DRAFT OPERATIONAL PLAN 2014/15 .......................................................................................................................................................... 9

General Manager’s Report

1. INQUIRY INTO REGIONAL DEVELOPMENT ................................................................................................................................................ 2 2. INQUIRY INTO 2012 LOCAL GOVERNMENT ELECTIONS ................................................................................................................... 4 3. BARTON HIGHWAY IMPROVEMENT STRATEGY ..................................................................................................................................... 6

Councillors Reports

COUNCILLOR R. ABBEY - MAYORAL MATTERS COUNCILLOR G. FROST – MEETINGS & EVENTS COUNCILLOR J. JONES - MEETINGS & EVENTS


Ordinary Council Meeting 30 April 2014

COMMITTEE MINUTES

ITEM NO. ITEM PAGE NO.

1. DRAFT Minutes of the Aboriginal Advisory Committee meeting held in the Yass Valley Council Chambers on Tuesday 25th March 2014 at 1pm ............................................................................. 2

2. DRAFT Minutes of the Yass Valley Public Art Committee meeting held in the Yass Valley Council Chambers on Tuesday 1st April 2014 at 3pm .................................................................................. 6

3. DRAFT Sutton Hall Precinct Management Committee Meeting Minutes held 1st April ................. 8

4. DRAFT Minutes of the Yass Valley Youth Council Meeting held on Thursday 3rd April 2014 commencing at 4.00pm in the Yass Valley Council Chambers. ................................................... 11

Committee Minutes - Page 1 of 35


1. DRAFT Minutes of the Aboriginal Advisory Committee meeting held in the Yass Valley Council Chambers on Tuesday 25th March 2014 at 1pm

Table of Contents

Present .........................................................................................................................................................................................3

Apologies ....................................................................................................................................................................................3

Declaration of Interest ...........................................................................................................................................................3

Acknowledgement of Country and Welcome to Country .......................................................................................3

Correspondence .......................................................................................................................................................................3

Minutes of Previous Meeting ..............................................................................................................................................3

Business Arising .......................................................................................................................................................................3

1. Aboriginal Scarred Trees ...............................................................................................................................................3

2. Demographic Information Aboriginal and Torres Strait Islander people in Yass Valley .....................4

Staff Reports ..............................................................................................................................................................................4

1. Oak Hill Aboriginal Place Interpretative Signage ................................................................................................4

2. Scarred Trees......................................................................................................................................................................4

3. Activity Planning ...............................................................................................................................................................4

4. 2014 NAIDOC and Reconciliation Week .................................................................................................................4

General Business ......................................................................................................................................................................5

1. Aboriginal Advisory Committee Membership ......................................................................................................5

Meeting Schedule ....................................................................................................................................................................5

Draft Minutes of the Aboriginal Advisory Committee Meeting Committee Minutes - Page 2 of 13


Present

Clr Ann Daniel (Chair), Clr Michael McManus, Cecelia Pavlovic, Pam Bell and Karen Denny.

Also Present

Cathy Campbell, Community Development Manager, Yass Valley Council.

Apologies

Bradley Bell

Declaration of Interest

Nil

Acknowledgement of Country and Welcome to Country

Clr Ann Daniel opened the meeting and acknowledged Country.

Karen Denny welcomed all to Country.

Correspondence

1. Greg Chatfield - Resignation as a member of the Aboriginal Advisory Committee. Greg has taken up a position in Canberra and is no longer able to attend meetings.

Action:

Letter of thanks to be sent to Greg Chatfield for his contribution to the Yass Valley Aboriginal Advisory Committee

2. Peter Dixon, Senior Manager, Environmental Trust, Office of Environment and Heritage, Department of Premier and Cabinet. Advising that the Committee’s Protecting Our Places Grant Application that sought funds to develop a Management Plan for Oak Hill Aboriginal Place was unsuccessful.

Council’s Community Development Manager advised that the 2014/15 funding round of the Protecting Our Places program is open. Karen Denny advised that Thunderstone Cultural and Land Management Services Aboriginal Corporation have submitted a funding application under the current Protecting Our Places grant round to undertake weed control at Oak Hill Aboriginal Place.

Cecelia Pavolvic left the meeting.

It was RECOMMENDED that:

1. A letter of support is provided to Thunderstone Cultural and Land Management Services Aboriginal Corporation regarding their 2014/15 Protecting Our Places Grant application to control weeds at Oak Hill Aboriginal Place.

2. A funding application to develop a Management Plan for Oak Hill Aboriginal Place is submitted through the 2014/15 Protecting Our Places grant program.

3. Council provides $10,000 to facilitate development of a management plan for Oak Hill Aboriginal Place in the 2014/2015 budget.

(McManus/Denny)

Minutes of Previous Meeting

It was Recommended that Minutes of the Yass Valley Aboriginal Advisory Committee meetings held on the 13th May 2013 and the 4th June 2013 be accepted. (McManus/Denny)

Business Arising

1. Aboriginal Scarred Trees

It was Recommended that the three Aboriginal Scarred Trees be placed on DP 1163116 Lot 29 that is located on corner of Orion Street and Cooks Hill Road Road, Yass.


Ordinary Council Meeting 30 April 2014 (Denny/Bell)

2. Demographic Information Aboriginal and Torres Strait Islander people in Yass Valley

Council’s Community Development Manager advised that statistical information about the Aboriginal population of Yass Valley is available from Council’s website under the link called Stats and Facts.

Action:

Overview of Aboriginal statistical data to be added to the agenda of the next meeting.

Staff Reports

1. Oak Hill Aboriginal Place Interpretative Signage

It was Recommended that the opening of the display be delayed (if possible) to coincide with commencement of Reconciliation Week (24th May 2014)

(McManus/Bell)

Actions:

1. Ascertain if contractors can delay construction to coincide with Reconciliation Week (24th May 2014). If not arrange a suitable covering for the display until Reconciliation Week.

2. Karen Denny, Cecelia Pavolic and Council’s Community Development Manager to collate an official invitation list.

3. Alternative venue (in case of rain) to be reserved - The Lovat Chappel.

4. Mayor Rowena Abbey to be invited to officially open the display.

2. Scarred Trees

It was RECOMMENDED that Council purchases the lot on the corner of Discovery Drive and Cooks Hill Road.

(Denny/Bell)

3. Activity Planning

Item to be carried forward to the next meeting.

4. 2014 NAIDOC and Reconciliation Week

It was Recommended that 2014 Reconciliation Week celebrations include: • A flag raising ceremony to be held at 10am on Tuesday 27th May 2014 in the Yass Soldiers

Memorial Hall • Opening of the Oak Hill Aboriginal Place Interpretative Signage on Saturday 24th May 2014

at 10.30am. • Students from all schools in Yass Valley be invited to attend the Flag Raising ceremony • An official invitation list to be developed by Cecelia Pavolvic, Karen Denny and Council’s

Community Development Manager • Onerwal Local Aboriginal Land Council be approached to provide an official speaker at the

Flag Raising Ceremony. • The Buranya Aboriginal Corporation be approached to invite young local Aboriginal

dancers to perform at the official opening of the Oak Hill Aboriginal Place Interpretative Signage project.



• Aboriginal Flags be flown on vertical street poles in Comur Street during Reconciliation Week.

(McManus/Bell)

It was recommended that 2014 NAIDOC Week celebrations include: • A flag raising ceremony at the Yass Soldiers Memorial Hall at 10am on Monday 7th July

2014. • Karen Denny, Cecelia Pavolvic and Council’s Community Development Manager develop an

official invitation list • Support be provided to the Ngunnawal Aboriginal Corporation to hold an elders lunch

during NAIDOC Week • Aboriginal Flags be flown on vertical street poles in Comur Street for the duration of

NAIDOC Week. • NSW Department of Families and Community Services be contacted to ascertain if they will

be coordinating an exhibition of Aboriginal Services and agencies in Yass during NAIDOC Week.

(Denny/Bell)

General Business

1. Aboriginal Advisory Committee Membership

Pam Bell indicated that she would like to step down as an official member of the Committee but continue to attend meetings in the capacity of an observer. Members noted that there are currently five positions on the Committee for Aboriginal residents of Yass Valley and that three of these positions are vacant. Council’s Community Development Manager reported that Bradley Bell, Acting CEO of the Onerwal Local Aboriginal Land Council had advised that the Board of the OLAC is currently considering a recommendation that he replace Debbie Wallace as the OLAC representative on the Yass Valley Aboriginal Advisory Committee.

It was RECOMMENDED that an advertisement be placed in the Yass Tribune seeking three community representatives for the Yass Valley Aboriginal Advisory Committee.

(Bell/Denny)

Meeting Schedule

The following meeting schedule was noted. Meetings will be held at 1pm in the Yass Valley Council Chambers.

Tuesday 24 June 2014

Tuesday 23rd September 2014

Meeting Closed at 2.30pm.



2. DRAFT Minutes of the Yass Valley Public Art Committee meeting held in the Yass Valley Council Chambers on Tuesday 1st April 2014 at 3pm

Present

Clr Michael McManus (Chair), Michael Le Grand, Evol Mcleod, Susan Conroy (Southern Tablelands Regional Arts), Lynne Magor-Blatch, Al Phemister and Jane Knyvett.

Also Present

Cathy Campbell, Community Development Manager.

Apologies

Clr David Needham, Sheri Norton and Kim Nelson.


Nil

Minutes of Previous Meeting

It was RECOMMENDED that minutes of the meeting held on the 29th January 2014 be accepted.

(McLeod/Le Grand)

Business Arising from Previous Minutes

1. Public Art Audit

Council’s Community Development Manager, Cathy Campbell provided a progress report. The audit is expected to be completed in early 2014.

Action

Draft report to be circulated to members for comment prior to the next meeting.

2. Public Art Commission Workshops

Council’s Community Development Manager tabled draft agendas for the Artist and Staff/Public Art Committee workshops. The artist’s workshop will be held on Wednesday 30th April and the Staff/ Public Art Committee Workshop will be held on Tuesday 29th April 2014. Both workshops will be held in the Yass Soldiers Memorial Hall commencing at 9.30am and finishing at 3.30pm.

It was RECOMMEDNED that;

i) Members provide comments regarding the agendas for both workshops to Council’s Community Development Manager by Friday 4th April 2014.

ii) That an invitation to attend the staff/committee member workshop be extended to surrounding regional Council’s 7 days prior to the RSVP date.

iii) That the invitation to attend the artists workshop be extended to artists in surrounding regional areas 7 days prior to RSVP date.

(Le Grand/McLeod)

3. Public Art Acquisition: Forgotten 2004

Councils Community Development Manager advised that elected representatives of Yass Valley Council have resolved to purchase Forgotten 2004 subject to structural engineer’s assessment. Council’s Operations Division is currently in the process of engaging a structural engineer to undertake an assessment of the sculptures structural stability in the natural environment.

Agenda Items

Acting Southern Tablelands Regional Arts Officer Report

Draft Minutes of the Yass Valley Public Art Committee Meeting Committee Minutes - Page 6 of 13

Ordinary Council Meeting 30 April 2014 Susan Conroy advised that STARTS has recently facilitated a number of information sessions regarding artist’s public liability insurance cover. She further reported that the Melbourne Comedy Festival will perform in Yass on the 14 May 2014 at t he Yass So ld iers Mem or ial Hall.

Susan will be Acting in the position of Regional Arts Officer until the 30 June 2014. STARTS is undergoing some internal reorganisation and reviewing the range of programs and services that it provides to local artists and member Council’s.

General Business

1. Funding of Major Art Prize – 3012 Sculpture in the Paddock Al Phemister asked if Council had any plans to purchase artwork or provide a cash prize the 2014 event. Clr McManus advised that at this stage no financial provision has been made in the 2014/15 budget to provide a cash prize or purchase any art work that is shown at the 2014 Sculpture in the Paddock event. Members discussed the possibility of private sponsorship for the 2014 event.

2. Funding of Public Art Members discussed the use of Development and Section 94 Contributions to fund public art projects. 3. Yass Valley Cultural Plan Council’s Community Development Manager advised that she is currently in the process of developing a brief that will be used to engage a consultant to develop a Cultural Plan for Yass Valley. Links between the Cultural Plan and Public Art were discussed.

Actions i) Examples of cultural plans that have been developed by small regional Councils to sent

to members of the committee for their information ii) Consultants brief to be provided to Committee members at the next meeting.

Forward Meeting Schedule

Tuesday 1st July 2014

7th October 2014

Meetings will commence at 1pm and be held in the Yass Valley Council Chambers.

The Meeting closed at 4.15pm

Draft Minutes of the Yass Valley Public Art Committee Meeting Committee Minutes - Page 7 of 13


3. DRAFT Sutton Hall Precinct Management Committee Meeting Minutes

S355 Sutton Hall Precinct Management Committee

Meeting

Record of Meeting – 1 April 2014 Present: D Needham (Chair), S Ragg (Secretary), S Davidson, C Cartwright Apologies: A Kable, B Lowry Key issues: The Committee adjusted its funding priorities, noting the completion of the verandah link, an estimation of $50,000 was added for the oval restoration work, the installation of an awning for rain protection, a link between the water tanks, lighting for the verandah and painting of the verandah link. Pty Description Status Cost Source 1 Link verandah to the hall Completed 2 Top-dress, re-seed oval for

sports Approved, unfunded $50,000 Unknown

3 Painting the verandah link Approved, funded $1,200 Hall budget 4 Awning for rain protection Approved, unfunded $5,000 Hall budget 5 Link between water tanks Approved, unfunded $600 Unknown 6 Installation of lights on the

verandah Approved, unfunded $1000 Unknown

7 Barrier around tree Approved, funded $2,000 Hall budget 8 Adjustments to supper room Approved, funded $4,000 Hall budget 9 3 Bench seats around oval Approved $4,500 Unknown 10 Noticeboard Approved $4,000 Unknown 11 Birdproof around the roof Approved $10,000 est Unknown The meeting was opened at 6.10pm. Minutes of the Previous Meeting The minutes of the previous meeting (30 January) were agreed.

Proposed: David; Seconded: Sue Business Arising from the Previous Minutes David indicated he had spoken with YVC about the linking mechanism between the two water tanks, but committee members were unaware of any further action having been taken.

Action: David Financial Report Anne was unable to participate in the meeting at short notice, therefore the financial report was held over to the next meeting. Hirings The committee noted the report submitted by Beryl by email in advance of the meeting. There have been three functions this year, including a Greening Australia worksohp, the Community Dance and a variety musical evening. Additionally, there have been five meetings, 2 “Sew & Sews”, community use

Draft Minutes of the Sutton Hall Precinct Committee Meeting Committee Minutes - Page 8 of 13

Ordinary Council Meeting 30 April 2014 for Clean-Up Australia day and weekly yoga classes during school term. Current bookings include a ‘Wildcare’ Committee meeting, another Greening Australia workshop, a Turffle seminar on Easter Saturday and a family reunion. There is also an annual booking for November. The Country Dance was noted to have been a success with over 70 people attending, including a table on the verandah and use of the new link. Maintenance Report Sue spoke to the report previously emailed to the committee. Items completed since the last meeting are:

• New toilet seat installed and leaking cistern repaired in ladies toilet • New buffet purchased • Removed fire extinguisher from chimney to new location under first aid kit, rehung fire

extinguisher signs and repainted chimney • New toilet lighting switch has been installed by electrician in the meter box on the western

wall of the toilet block (installed by electrician when on site for the Hall link project). This witch is to be turned on and off as required.

• First aid kit contents have been replaced. New issues which have been brought to the attention of YVC are:

• Automatic transfer of water from one tank to another is under consideration • Tobias Downe has indicated he will not be renewing his contract in March to clean the public

toilets • Barrel bolt and padlock (or similar) needs to be installed on new pump room door so cleaning

supplies can be returned to the store room. Existing poor door lock has led to theft of cleaning supplies, so now are taken home and brought each time toilets are cleaned.

• Whilst builder is on site for the hall link project bird wiring will be installed around the whole roof of the Hall and he indicated he will repair the gutter on the north side of the Hall

• The plumber when on site for the Hall link project will check and repair the possible broken pipe from treated water to embankment garden (identified by current thick/wet grass).

• The builder of Hall link is giving us two quotes: one to put an awning over the northern exit doors of the Hall and the second to enlarge the existing supper room door that leads into the Hall to match the new link door that leads into the Hall.

Ongoing issues include:

• A quote is being prepared to replace the supper room fixed window with an opening window. • The pine log near the water tank and steps leading to the public toilet need replacing.

Landscaping of this area will be carried out after the Hall-verandah link is completed. This includes replacing the steps leading to the toilet. This issue has been identified in the funding priorities.

• Leak in the ticket entry ceiling will continue to be monitored as it sometimes leaks and sometimes not.

• Repair and staining of the timber benches (low priority) • Entrance veranda rails to be painted • Essential Energy suggested we make an application for an electricity rebate under the

Community Hall Rebate scheme worth $200 per year. YVC has been contacted and our latest accounts have been forwarded to YVC for assessment.

• Rabbits continue to burrow under the hall. Sue noted she is also going to seek a quote from Steve Zelinsky to undertake some additional working including the installation of hangers in the cupboard and replacing the backboard paint. The Committee noted YVC advice that the painting of the link still needed to be undertaken as it hadn’t been part of the builder’s work. YVC could do this, which might take some time, or an alternate option is to obtain a quote from Steve. Sue has contacted Steve. Oval Restoration Subcommittee


Ordinary Council Meeting 30 April 2014 This agenda was held over as Jon was unavailable to participate in the meeting. David noted that Jon would need to talk to Peter Harvey at YVC about the planning for the restoration. The committee noted that they could also use their local connections to assist with aspects of the work such as the use of machinery. Other Business The committee discussed the funding priorities and made several adjustments. The verandah link was noted as complete and an estimation of $50,000 was added for the oval restoration work. The installation of an awning over the side door for rain protection, a link between the water tanks, lighting for the verandah and painting of the verandah link were also agreed. Pty Description Status Cost Source 1 Link verandah to the hall Completed 2 Top-dress, re-seed oval for

sports Approved, unfunded $50,000 Unknown

3 Painting the verandah link Approved, funded $1,200 Hall budget 4 Awning for rain protection Approved, unfunded $5,000 Hall budget 5 Link between water tanks Approved, unfunded $600 Unknown 6 Installation of lights on the

verandah Approved, unfunded $1000 Unknown

7 Barrier around tree Approved, funded $2,000 Hall budget 8 Adjustments to supper room Approved, funded $4,000 Hall budget 9 3 Bench seats around oval Approved $4,500 Unknown 10 Noticeboard Approved $4,000 Unknown 11 Birdproof around the roof Approved $10,000 est Unknown Committee discussed the need for an exit light on the end of the link.

Proposed: David; Seconded: Sandra Date of the next meeting The next meeting is scheduled for 6.30pm on Tuesday 3 June. Sue offered apologies for the meeting in advance. The meeting was closed at 6.50pm.



4. DRAFT Minutes of the Yass Valley Youth Council Meeting held on Thursday 3rd April 2014 commencing at 4.00pm in the Yass Valley Council Chambers.

Present

Catherine Barberis (Chair) Councillor Jasmin Jones, Tanu Sudnit, Edward Hinch, Rachel Glassford, Patrick Moreton, Braedan Adams and Madeline McGrath.

Also Present

Cathy Campbell, Community Development Manager and Mandy Reed (Coordinator Yass Relay for Life).

Apologies

Apologies were received from Tom Rampton, Darcy Gabriel and Karan Gabriel.


Nil

Clr Jones welcomed everyone to the meeting and invited a member to Chair the meeting. Catherine Barberis agreed to Chair the meeting.

Confirmation of Minutes

It was RECOMMENDED that minutes of the previous meeting held on 21st November 2013 be accepted.

(Glassford/Hinch)

Correspondence

1) Archbishop Christopher Prowse – Letter from Mayor Rowena Abbey expressing Council’s support for the development of a strategy to increase enrolments and educational facilities that are at Mount Carmel.

It was Recommended that Youth Council members support the continued operation of Mount Carmel as a secondary school in Yass.

(Hinch/Moreton)

2) Hon. Adrian Piccoli MLA - Letter from Mayor Rowena Abbey expressing Council’s support to have Stages 2 and 3 of the Master Plan strategy for Yass High School considered as a priority for funding by the NSW Department of Education.

Presentation of Cheque – 2014 Relay for Life

Members of the Yass Valley Youth Council raised $322 by selling homemade curries to participants at the 2014 Yass Relay for Life Event. Youth Council members Rachel Glassford, Catherine Barberis and Madeline McGrath presented Mandy Reed, Coordinator of the Yass Relay for Life Event, with the cheque. Mandy thanked members for their fundraising efforts and advised that funds will be used to support much needed research into finding cures for cancer.

Business Arising

1. Yass High School Infrastructure upgrade

Clr Jones reported that the Development Application for new building work at Yass High School has been approved by Yass Valley Council. Work is expected to commence shortly.

Draft Minutes of the Yass Valley Youth Council Committee Meeting Committee Minutes - Page 11 of 13

Ordinary Council Meeting 30 April 2014 2. Visit - Angus Taylor (Member for Hume)

Action to be carried forward to the next meeting.

3. 2014 Australia Day Dive in Movie

Clr Jones congratulated members on their work in organising and running the 2014 Australia Day Dive in Movie. A new defibrillator will be available at the pool next season.

It was RECOMMENDED that Council investigates the purchase of a small promotional banner and polo shirts featuring the Yass Valley Youth Council’s name.

(McGrath/Glassford)

4. 2014 Relay for Life

Council’s Community Development Manager, Cathy Campbell advised that members raised $322. Funds will be donated to the Cancer Council for research purposes. Cathy stressed that it is vitally important that all Youth Council members actively contribute towards the work of the Youth Council.

5. Murrumbateman Mural

Council’s Community Development Manager, Cathy Campbell provided an update on the project which has been delayed until spring when the weather is warmer.

Agenda Items

1. Youth Week 2014

Council’s Community Development Manager advised that the Youth Week Movie Mr Beans Holiday has been postponed until Friday 11th April 2014 and that it will be held at the Yass Soldiers Memorial Hall. The movie will commence at 7pm with doors opening at 6.30pm.

Members will be required at the Hall from 5.30pm to assist with setting up of the movie screen. Council’s Community Development Manager distributed a number of promotional posters and Youth Council members agreed to put them up in various locations throughout Yass Valley.

2. Southern Tablelands Regional Arts (STARTS) Outdoor Movie Equipment

Councils Community Development Manager reported that STARTS have advised that the previous offer made by the Regional Arts Development Officer to loan at no cost the outdoor movie equipment to Yass Valley Council has been withdrawn.

Members discussed the implications of this advice, particularly the Youth Council’s current plan to show one movie per season in towns and villages throughout Yass Valley and to allow local community organisations to raise much needed funds through the sale of food at each event Members agreed that the planned events would:

- Allow local community organisations to raise much needed funds for community activities - Help to build community connections between the Youth Council, other young people and

the broader community of Yass Valley - Provide an entertainment option for young people (and people of all ages) that is otherwise

not available in Yass Valley - Provide a learning opportunity for Youth Council members in terms of event management.

It was RECOMMENDED that;

i) Grant funding is sought for purchase of the outdoor movie screen equipment. ii) Council includes $10,000 in the 2014/15 budget to purchase outdoor movie screen

equipment subject to receipt of a successful grant application of an equal amount. (Hinch/Adams)

1. Resignation: Youth Mentor Nathan Furry

Council’s Community Development Manager advised that long serving Youth Councillor and subsequent Youth Council mentor Nathan Furry has decided to resign as a mentor of the Yass Valley Youth Council. Nathan has taken up full time employment in Canberra. Members thanked Nathan for his long standing work with the Youth Council.



2. Youth Council Membership

Council’s Community Development Manager reported that, Alyssa Kemp, Megan Polsen, Stephen Meli and Kezia Gabriel have indicated their intention to resign as members of the Yass Valley Youth Council. Members have resigned for a variety of reasons, some are attending schools in the ACT, some have moved away from Yass Valley and some are undertaking activities that are preventing their active participation as Youth Council members. Members noted that there are currently nine vacant positions on the Committee for Youth Council members. It was RECOMMENDED that an advertisement be placed in the Yass Tribune seeking nine community representatives for the Yass Valley Youth Council.

(Hinch/Glassford) 3. Stage 2 Yass SkatePark Upgrade

Council’s Community Development Manager advised that works on the Yass Skatepark Upgrade will commence shortly. The works will include concreting along the upper side of the park (near the pool fence) and the installation of various new elements including 1m high quarter pipes, associated landings and a grind rail. Many of the new features are designed to make the park more suitable for less experienced riders. The works will necessitate temporary closure of the Skatepark from Friday 11th April until about the 30th May. A temporary fence will be erected around the entire Skatepark for the duration of the upgrade. Braedan Adams advised that Yass High Schools sports program includes BMX as a sports choice option for students.

General Business

1. Wheelchair Access – Comur Street

Wheelchair Access in Comur Street to be added as an agenda item to the next meeting. Action Pedestrian Access Mobility Plan to be distributed to members. 2. 2014 Bike Week Bike Week 2014 to be added as an agenda item to the next meeting

Next Meeting

Youth Council Meeting –Tuesday 6th May 4.00pm, Yass Valley Council Chambers

Meeting Closed at 6.00pm.


Council Meeting 30 April 2014

DIRECTOR PLANNING & ENVIRONMENTAL SERVICES REPORT


1. WOO BACK HEAVY HORSE PLOUGHING EVENT (DA 5.2014.19.1) – HARDWICK LANE, YASS ............. 2

Director P&ES Report – Page 1 of 22


1. Woo Back Heavy Horse Ploughing Event (DA 5.2014.19.1) – Hardwick Lane, Yass

FILE: 1453.B – SAH

PURPOSE OF REPORT

To consider Development Application 5.2014.19.1 for the temporary use of land for the purposes of the “Woo Back” Heavy Horse Ploughing Event and associated primitive camping ground.

Note: One (1) submission was received in relation to the application.

REPORT

1. Application Details

Date Received - 24 January 2014

Applicant - Yass Antique Farm Machinery Club Inc.

Owner - Mr M & Mrs K Hedges, Mr J & Mrs F Hedges & Mr C Hedges

Land - Lots 217, 220, 221, 222 & 223, DP 754149 – Hardwick Lane, Yass

Area - 52.8 Hectares

Assessment No. - 27524, 27482, 85753

Zoning - R5 Large Lot Residential – Yass Valley LEP 2013

2. The Proposal

Council is in receipt of Development Application 5.2014.19.1 for the temporary use of land for the purposes of the “Woo Back” Heavy Horse Ploughing Event and associated primitive camping ground on Lots 217, 220, 221, 222 and 223, DP 754149, Hardwick Lane, Yass (the site). The location of the site is shown in Figure 1.

The event is to occur over a three day period from Friday 2 May 2014 to Sunday 4 May 2014 and will be centred on the attempt to break the world record for the greatest amount of heavy horses ploughing the same field at the same time. It is expected that approximately 4000 participants and spectators will attend the event over the three day period.

Public displays, including antique farm machinery, food stalls and other commercial stalls, will be available to the public on Saturday 3 May 2014 and Sunday 4 May between 10am and 4pm. The displays are required to supply their own electricity and water, if required.

A designated ‘primitive’ camping ground will be available to all participants. This area is separate from the public display area so as to not impact on the operations of the event or the safety of participants utilising the campground. No services will be provided to the campground and as such, participants are required to supply their own electricity and water, if required.

Temporary horse yards are also proposed to be constructed by each participant (horse/s owner). These will be separate to the above mentioned camping ground for the safety and hygiene of participants.

Designated parking bays will be made available to all spectators to ensure that no vehicles are parked on Hardwick Lane or surrounding roads.

Portable toilets and waste disposal sites will be provided for use by participants and spectators.

Details of the proposed event including the event brief, site map and access route maps are included as Figures 2-4.

3. Site Description

The site is located to the north-east of the township of Yass, within a rural residential area where lots form part of a transition from smaller to larger rural residential holdings. The site can be accessed from the north, via Coolalie Road and from the south, via Lucernevale Road or Morton Avenue. The site is predominantly cleared grazing land with only a limited number of mature trees.



Figure 1 – Notification Map



Figure 2: Event Overview



Figure 3 – Site Plan



Figure 4 – Traffic Plan



4. Section 79C Assessment

The following assessment has been made under the provisions of Section 79C of the Environmental Planning and Assessment Act 1979 which prescribes the matters that Council must take into consideration when determining a development application.

4.1 The provisions of:

4.1.1 Any environmental planning instrument

Yass Valley Local Environmental Plan 2013

The site is zoned R5 Large Lot Residential under the provisions of the Yass Valley Local Environmental Plan 2013 (YV LEP).

The applicant has sought consent for the temporary use of land as required under Clause 2.8 of the YV LEP. Clause 2.8 states:

(1) The objective of this clause is to provide for the temporary use of land if the use does not compromise future development of the land, or have detrimental economic, social, amenity or environmental effects on the land.

(2) Despite any other provision of this Plan, development consent may be granted for development on land in any zone for a temporary use for a maximum period of 52 days (whether or not consecutive days) in any period of 12 months.

(3) Development consent must not be granted unless the consent authority is satisfied that:

(a) the temporary use will not prejudice the subsequent carrying out of development on the land in accordance with this Plan and any other applicable environmental planning instrument, and

(b) the temporary use will not adversely impact on any adjoining land or the amenity of the neighbourhood, and

(c) the temporary use and location of any structures related to the use will not adversely impact on environmental attributes or features of the land, or increase the risk of natural hazards that may affect the land, and

(d) at the end of the temporary use period the land will, as far as is practicable, be restored to the condition in which it was before the commencement of the use.

(4) Despite subclause (2), the temporary use of a dwelling as a sales office for a new release area or a new housing estate may exceed the maximum number of days specified in that subclause.

(5) Subclause (3) (d) does not apply to the temporary use of a dwelling as a sales office mentioned in subclause (4).

The proposed event is considered to satisfy Clause 2.8 for the following reasons:

• No permanent structures or alterations to the existing landscape are proposed and therefore the event will not compromise future development of the land or impact on the existing economic, social or environmental values of the site.

• The event is to take place once, over three days, in a 12 month period.

• The event is not considered likely to impact on the amenity of the adjoining land or the neighbourhood given the location of the site in a predominantly rural setting, away from the Yass township.

• The primitive camping ground, generally consisting of tents, is not considered to impact the environmental attributes of the site or cause long term affects that will not allow the site to return to its original state.

In addition Clause 2.3(2) of the YV LEP states that:

“The Consent Authority must have regard to the objectives for development in a zone when determining a development application in respect of land within the zone”.



The objectives of the R5 Large Lot Residential zone are:

• To provide residential housing in a rural setting while preserving, and minimising impacts on, environmentally sensitive locations and scenic quality.

• To ensure that large residential lots do not hinder the proper and orderly development of urban areas in the future.

• To ensure that development in the area does not unreasonably increase the demand for public services or public facilities.

• To minimise conflict between land uses within this zone and land uses within adjoining zones.

• To ensure that development is provided with an adequate water supply and the disposal of sewage.

The proposed temporary use of land does not raise any matters contrary to the objectives of the R5 Large Lot Residential zone.

Clause 6.1 of the YV LEP also applies to the proposed temporary use of the site and prescribes matters that must be considered by the consent authority before granting consent for earthworks. It states:

“The objective of this clause is to ensure that earthworks for which development consent is required will not have a detrimental impact on environmental functions and processes, neighbouring uses, cultural or heritage items or features of the surrounding land.”

Earthworks, consisting of agricultural ploughing, will be undertaken on the site. Given the nature of the earthworks and the current use of the site for agricultural purposes, the proposed earthworks are not considered likely to be detrimental to the environmental values of the site.

Clause 6.3 of the YV LEP also applies to the proposed temporary use of the site and prescribes matters that must be considered by the consent authority before granting consent in order to maintain terrestrial biodiversity.

In this regard Clause 6.3 (3) states that:

(3) Before determining a development application for development on land to which this clause applies, the consent authority must consider:

(a) whether the development is likely to have:

(i) any adverse impact on the condition, ecological value and significance of the fauna and flora on the land, and

(ii) any adverse impact on the importance of the vegetation on the land to the habitat and survival of native fauna, and

(iii) any potential to fragment, disturb or diminish the biodiversity structure, function and composition of the land, and

(iv) any adverse impact on the habitat elements providing connectivity on the land, and

(b) any appropriate measures proposed to avoid, minimise or mitigate the impacts of the development.

It is important to note that the site has been utilised for agricultural purposes and in this regard the native flora and fauna has been highly disturbed. Notwithstanding this however, it is considered that the temporary use of the site for ploughing and camping will not cause further detriment to the environmental values of the site.

Clause 6.4 of the YV LEP also applies to the proposed temporary use of the site and prescribes matters that must be considered by the consent authority before granting consent in order to maintain and protect vulnerable groundwater resources.

In this regard Clause 6.4 (3) states that:

(3) Before determining a development application for development on land to which this clause applies, the consent authority must consider the following:

(a) the likelihood of groundwater contamination from the development (including from any on-site storage or disposal of solid or liquid waste and chemicals),



(b) any adverse impacts the development may have on groundwater

(c) the cumulative impact the development may have on groundwater (including impacts on nearby groundwater extraction for a potable water supply or stock water supply),

(d) any appropriate measures proposed to avoid, minimise or mitigate the impacts of the development.

A condition of consent will be applied which requires the applicant to remove and dispose of, in an appropriate manner, any solid or liquid waste generated by the development. As the proposed development is a temporary event the likelihood of groundwater contamination is low and as such, the development is considered to satisfy the requirements of Clause 6.4 of the YV LEP.

It should also be noted that Clause 6.8 of the YV LEP prescribes that:

“Development consent must not be granted to development unless the consent authority is satisfied that any of the following services that are essential for the development are available or that adequate arrangements have been made to make them available when required:

(a) the supply of water,

(b) the supply of electricity,

(c) the disposal and management of sewage,

(d) stormwater drainage or on-site conservation,

(e) suitable vehicular access,

(f) connection to a communications network with voice or data capability (or both).”

In this regard, the following should be noted:

• Reticulated water is not available at the site and therefore all participants and stall holders must bring to the site an individual water supply.

• Electricity for use by participants in the camp ground and stall holders is not available at the site and as such, alternative power supplies must be brought to the site as required.

• Sewage will be managed by the use of portable toilets provided by the applicant. All waste generated by the toilets shall be removed to a licenced waste facility.

• Stormwater drainage is not required as part of the proposed event. It is important to note however, that natural stormwater flows will not be altered by the temporary use of the site.

• Existing vehicular access has been deemed adequate for the purposes of the proposed development by Council’s Engineering section.

• Connection to a communication network will not be made available at the site and as such, mobile phones are to be used in the case of an emergency.

4.1.2 Any draft planning instrument that is or has been placed on public exhibition and details of which have been notified to the consent authority

There are currently no draft planning instruments that apply to the proposed development.

4.1.3 Any development control plan

Yass Shire Council Community Consultation DCP

The Yass Shire Council Community Consultation DCP applies to the proposed development. Accordingly the proposal was notified for a period of 21 days to all adjoining and adjacent land owners.

Figure 1 depicts the properties which were formally notified of the development application.



One submission was received in relation to the proposed temporary use of land during the notification period.

The submission received during the notification period is discussed in Section 4.4 below and is provided for the information of Councillors in Attachment A.

4.1.4 The regulations (to the extent that they prescribe matters for the purposes of this paragraph) that apply to the land to which the development application relates

There are no matters specified in the regulations which require consideration in the assessment of this application.

4.2 The likely impacts f that development, including environmental impacts on both the natural and built environments, and social and economic impacts in the locality.

4.2.1 Context and Setting

The site is located between land zoned RU1 Primary Production and E3 Environmental Management, which is associated with the management of the Yass River. The proposed temporary use of land will not have any adverse impacts on these adjoining lands due to the isolated nature of the surrounding developments and the temporary nature of the proposed event.

4.2.2 Access and Traffic

As part of the assessment of the development application, the traffic management plan submitted was reviewed by representatives of the Roads and Maritime Services, the local police and Council’s Engineering staff to ensure that its format was appropriate. The event was determined to be a Class 3 event in accordance with the Traffic & Transport Management of Special Events document produced by Roads and Maritime Services. A Class 3 event is described as:

• Does not impact local or major traffic and transport systems

• Disrupts the non-event community in the immediate area only

• Requires Local Council and Police consent

• Is conducted on-street in a very low traffic area

• Requires Police agreement that event qualifies as Class 3

• Is never used for vehicle races

In this regard, the following should be noted:

• The event will not adversely impact on local or major traffic and transport systems as traffic will be minimal

• The event will only impact on the local non-event community in this instance as traffic will be processed and contained on Hardwicke Lane, and all parking is to be conducted on the site;

• Local Police have granted consent for the event in its current format. Local Council consent is recommended to be granted;

• Hardwicke Lane is considered a low traffic area as minimal residential or commercial processes are conducted in the vicinity;

• The Local Police agreed that the event qualifies as a Class 3 Special Event; • The proposed temporary use of land does not propose any vehicle racing;

Access to the site is via a predetermined route outlined by the event organisers (Figure 4). This route utilises Yass Valley Way, Grand Junction Road, Morton Avenue and Hardwicke Lane.

For the duration of the event directional signage will be in place to guide participants and spectators to the site. In addition to directional signage, “Event in Progress – Please Slow Down” signage will be erected to inform motorists of the changed traffic conditions and the potential delays.

Minor delays may occur as a result of the increased traffic volumes which are expected for the event, however these are considered acceptable for an event such as this. It was noted in the event overview (Figure 2) that in an instance the traffic



becomes a hindrance to local traffic the fences can be cut to alleviate the pressure on the access routes, although this is not anticipated.

The site will be accessed by the public through a gate off Hardwicke Lane to the South of the site (see Figure 3).The parking arrangement for the event have been designed to minimise the traffic congestion on the surrounding roads. In this regard the processing of visitors is to be conducted within the property rather than at the entrance gate, as can be noted on Figure 3.

4.2.3 Waste

A condition of consent will be imposed that requires that the site is to be maintained in a clean and tidy state at all times and no waste (solid or liquid) is to be left or deposited on the land at the conclusion of the event.

It is important to note that the waste generated from the use of the portable toilets must be removed to a licenced waste facility.

4.2.4 Natural Hazards

Bushfire

A review of Council’s Bushfire Prone Land Mapping prepared by the NSW Rural Fire Service (RFS) indicates that the site is bushfire prone. In this instance, the provisions of section 79BA of the Environmental Planning and Assessment Act 1979 do not apply to the event, due to the temporary nature of the proposal and as such, bushfire management is not required.

4.2.5 Safety

The local Ambulance and Police Services and the Rural Fire Service have been notified of the event, to ensure that adequate resources are available at this time in the case of an emergency.

First aid services and firefighting equipment will be available on the site for the duration of the event. Qualified persons will be on site at all times to ensure these services can be used appropriately, is require.

It is also important to note that the event will be cancelled in the case of an emergency, fire or other severe condition.

4.3 The suitability of the site for the development

The site is considered to be suitable for the proposed development as the location of the site does not compromise the amenity of the surrounding land which is primarily agricultural. The isolation of the area will also limit the impact of traffic noise on neighbouring properties and uses.

The proposed site for the event is vacant and will therefore permit the main purpose of the event, being heavy horse ploughing, to be carried out without adversely impacting on the existing or future amenity of the land.

4.4 Any submissions made in accordance with this Act or the Regulations

Public Submissions

The proposal was notified for a period of 21 days to all adjoining and adjacent land owners in accordance with the Yass Shire Council Community Consultation DCP. Figure 1 depicts the properties which were formally notified of the development application.

One (1) submission was received in relation to the proposed temporary use of the site during the notification period. The issues raised in the submission are addressed below.

Issue

In the DA you make mention that event traffic from the South and North on the Hume and Barton Highways will be directed to use Grand Junction Road and Morton Avenue, the volume of traffic that attended Plough and Count was by far greater than anyone had anticipated and the traffic was backed up for 5 or 6 kilometres in both direction from Willow Vale. Will there be an Ambulance in attendance at the event prior to the traffic arriving in case of emergency?

Comment

In response to the previous traffic issues identified at the “Plough and Count” event, the Local Traffic Committee specified that ticket collection would be undertaken within the property as



shown in Figure 3. This is aimed at reducing the traffic congestion on Hardwick Lane and associated roads as spectators enter. It was also noted by the applicant, Figure 2 that in the instance of heavy traffic fences may be cut to allow traffic to be processed off the access road off Hardwicke Lane.

In relation to the presence of ambulance services at the event, it is important to note that the applicant was required to notify the event to the relevant emergency services, this included the local ambulance service. By notifying the services this ensures that they are adequately manned to deal with any emergencies, which include any traffic incidents for the entirety of the event.

Issue

The Speed limit on both Grand Junction Rd and Morton Avenue, for safety, should be lowered to 40 kilometres per hour.

Comment

The event has been assessed and supported, in its proposed format by both the Roads and Maritime Services (RMS) and the Local Police. In this case both the RMS and the Police determined that no speed restriction was warranted for this event. Council is not able to place / implement speed restrictions or lower current speed limits. The RMS is the only authority with the power to implement such changes and in this instance they did not require the speed to be altered. “Event in Progress” signage will be displayed at various points on the access routes to the event to ensure the persons travelling in the area are aware of changing traffic conditions.

Issue

On previous occasions we have reported to police about speeding Stock Crate Trucks and cars on Morton Avenue, there are a number of “T” intersections on both Grand Junction Rd and Morton Avenue by lowering the Speed Limit and Policing it, it would make it a lot safer for local residents in this area to access and exit their homes.

Comment

As previously discussed the speed limit will not be changed for the event, although as identified earlier the event was notified to the local police. In this regard the police are aware of the impacts such an event will have on the traffic status and therefore are able to respond in an appropriate manner. This may include regular monitoring of the access routes and the event itself.

4.5 The public interest

Matters of the "Public Interest" refer to specific Government (Federal, State and Local) and Community Interests. These interests arise if the proposal does not comply with relevant legislation / policy. In this particular instance there are no matters of the public interest that require specific comment in relation to the proposed development that have not been discussed in the preceding report.

5. Conclusion

Council is in receipt of Development Application 5.2014.19.1 for the temporary use of land for the purposes of the Woo Back Heavy Horse Ploughing Event and an associated primitive camping ground on Lots 217, 220, 221, 222 & 223, DP 754149 – Hardwicke Lane, Yass.

The proposed development is permissible with the consent of Council under the provisions of the YV LEP and it is considered that the matters raised in submissions are able to be adequately addressed through conditions of consent.

This conclusion is further supported by a detailed assessment under the provisions of Section 79C of the Environmental Planning & Assessment Act 1979, which prescribes the matters that Council must consider when determining a development application.

This assessment indicates that the proposal can be approved subject to conditions of development consent.

OPERATIONAL PLAN AND BUDGET IMPLICATIONS

Nil



COMMUNICATION PLAN

As part of the assessment of Development Application 5.2014.19.1 the community was engaged by sending individual letters to each of the surrounding property owners which invited them to comment on the application. This engagement option is consistent with the requirements of Councils Community Consultation Development Control Plan.

SUSTAINABILITY IMPLICATIONS

Social N/A

Economic N/A

Environment N/A

Governance Council business and activities are required to be managed and undertaken in a manner that is transparent and accountable to achieve the long-term goals of the organisation. Publicly considering submissions and ensuring that applications comply with Local Environmental Plans and Development Control Plans is paramount to achieving both transparency and accountability.

RECOMMENDATION

That Development Application 5.2014.19.1 for the temporary use of land known as Lots 217, 220, 221, 222 & 223, DP 754149, Hardwick Lane, Yass for the purposes of the “Woo Back” Heavy Horse Ploughing event and an associated primitive camp ground be approved subject to the following conditions of development consent:

PART A - GENERAL CONDITIONS

(1) Consent is granted in accordance with the plan(s) and details submitted to Council with the Development Application. The plan and details have been stamped and attached to this consent. The development shall be carried out in accordance with the stamped plans or as modified by these conditions;

(2) This consent relates only to the development referred to in the development application and specifically does not amount to an approval or acceptance by the Council of any works or buildings already erected on the land, whether or not those works or buildings are the subject of a prior development or building approval;

(3) This consent shall remain in force up until 12 noon on Monday 5 May 2014 after which time it will lapse;

(4) A copy of this consent and stamped attachments is to be displayed in a prominent location at the First Aid Post;

(5) The National Historical Machinery Association Inc. is to ensure that Public Liability Insurance to the value of $20M is maintained for the currency of the event;

(6) Emergency contact details are as follows:

(a) Chris Broers on 0412 644 230;

(b) Sara Deacon on 0409 363 959;

(c) Max Hedges on 0427 486 994;

(d) Tony Wade on 0438 286 290;

(e) Andrew Cahill on 0416 202 068;

(7) This consent grants approval for the directional signage identified in the event overview supplied in support of the development application;

(8) The “Event in Progress” signs are to be erected on the public access routes, as shown in the attached map, for the duration of the event;

(9) The land the subject of this consent is to be maintained in a clean and tidy state at all times and no rubbish is to be left or deposited on the land;

(10) Yass Antique Farm Machinery Club Inc. is liable for any future remediation of contaminated land as a result of the development;

(11) Car parking and traffic movements are to be monitored and supervised for the safety of pedestrians and other vehicles;



(12) Respite, fire control and first aid facilities are to be carried out in accordance with the details that were lodged with Council;

(13) Sanitary facilities are to be provided and managed in accordance with the details lodged with Council in support of the Development Application;

(14) Any marquee or temporary structure shall be erected under the supervision of the supplier and all measures are to be taken to ensure that the structure remains in the same state as erected;

(15) The event is to be conducted in strict accordance with the “Horse Events: Biosecurity guidelines for organisers and competitors” factsheet as produced by the Department of Primary Industries (copy enclosed);

(16) To ensure the appropriate responses in the event of an emergency the staff must be briefed on the procedures for dealing with situations requiring:

(a) First aid

(b) Ambulance attendance

(c) Controlling unruly behaviour

(d) Safe crowd control (including emergency evacuation procedures and assembly area locations)

(e) Fire response

(17) Council will monitor and enforce all conditions of this consent.

PART B – FOOD SAFETY

(1) All food is to be prepared and sold in accordance with the requirements of the NSW Food Authority, the Food Act 2003 and Food Regulations 2012;

(2) All food related sites shall be set-up and any food handling and display carried out in strict accordance with the ‘Food Handling Guidelines for Temporary Events’ document as produced by the NSW Food Authority (copy enclosed);

(3) Food preparation and handling is to be carried out in a safe manner to ensure that precautions are taken to prevent cross-contamination by the use of single use disposable gloves, cutlery and plates.

Note: Money handling is to be kept separate from the food preparation area.

Note: Hand Wash/disinfection facilities shall be available.

Note: Cold foods are to be stored under 5˚C and hot foods maintained above 60˚C.

PART C – PRIMITIVE CAMPING GROUND

(1) The Primitive Camping Ground is to be limited to the designated areas shown on the approved site plan submitted to Council in support of the Development Application.

NOTE: The installation of tents, caravans, campervans and tents is not permitted within any other area of the event apart from the designated camping areas.

(2) A caravan, annexe or campervan must not be allowed to be installed closer than 6 metres to any other caravan, annexe, campervan or tent;

(3) A tent must not be allowed closer than 3 metres to any other tent;

(4) A tent or caravan (including any associated structure or annexe) must not be located:-

• Closer than one metre to an access road; or

• Closer than 2 metres to the boundary of the camping area

• Closer than 20 metres to any property boundary

(5) The installation of tents, caravans, campervans and annexes is not permitted within the common areas of the event;

(6) No Fires are permitted within the designated primitive camping ground.



Attachment A



DIRECTOR OPERATIONS REPORT


1. PROPOSED NAMING OF LANEWAY OFF BARTON HIGHWAY ......................................................2

2. URBAN ROADS UPGRADE PRIORITY LIST ..............................................................................................4

Director Operations Report – Page 1


1. PROPOSED NAMING OF LANEWAY OFF BARTON HIGHWAY FILE: R.05.08.01 – LUK

PURPOSE OF REPORT

To formalise the name of an existing laneway access off the Barton Highway near Mundays lane.

REPORT

1. Background

Council has been approached by Roads and Maritime Services to formally name the existing laneway off the Barton highway, opposite Mundays Lane. The road is known locally as Wilsons Lane after historic owners of property in the area.

The laneway is shown in the aerial image below.

The laneway is not maintained by Council but serves as the primary access for a number of properties. It is proposed to formally name the road so that it can be signposted and to ensure it can be identified by emergency vehicles if required.

2. Consultation Process

After receiving the request to name the laneway from Roads and Maritime Services, Council advertised the proposed road naming in accordance with Council’s Roads naming policy RD-POL-06. This policy requires written notification to be sent to the affected land owners as well as the Geographical Names Board (GNB); who are responsible for adopting road names in NSW. The notification was sent to the residents asking for their comment on a proposed name as well as suggesting three other names which had a historic tie to the subject area. The majority of the residents responded to Council’s request, strongly objecting to any other name being used apart from Wilsons Lane. The reasoning behind this was that the laneway has unofficially been known as Wilsons Lane for a number of years, after the owners of areas of land in the vicinity of the road dating back to 1810. The Wilson family still own some land, and live, in the area and therefore it seems appropriate to formalise the road name to be Wilsons Lane. The GNB did raise some concern with the proposed Wilsons Lane name on the basis that there is already an existing Wilson Place in Yass. Residents of Wilsons Lane were advised of these concerns however decided to appeal them on the basis that the name Wilson has significant historical meaning to the area. Furthermore, the name ‘Wilsons Lane’ already appears on GPS devices and on Google Maps



Staff also lodged an appeal on behalf of the residents due to the fact that the name was in accordance with the GNB guidelines even though it was similar to an existing name. After receiving these objections, and in further discussions with staff, the GNB board agreed that the historic significance of the name needs to be preserved within this area. They advised that the adoption of the name only required a resolution from Council in order to finalise the process. As such, in accordance with Council policy and the requirements of the GNB, Council now needs to decide on the preferred name for the road.


There will be minor costs associated with gazettal of the road name. The RMS will be responsible for purchasing and installing new signage along the Barton Highway to clearly identify Wilsons Lane.

COMMUNICATION PLAN

Significant consultation has been undertaken between Council staff and the property owners who are all in favour of the road officially being named Wilsons Lane. Residents in the area have strongly opposed any other name due to the historic significance of the name “Wilson” to the area.


Social The naming of this laneway will provide benefit to residents in the area as well as assisting emergency and other vehicles, to locate the premises served by this laneway.

Economic N/A

Environment N/A

Governance The Geographical Names Board requires that Council adopt the preferred name prior to approval by the board and gazettal of the name.

RECOMMENDATION

That “Wilsons Lane” be adopted as the name for the unsealed road off the Barton Highway opposite Mundays Lane.



2. URBAN ROADS UPGRADE PRIORITY LIST

FILE: R.05.06.00 – LUK

PURPOSE OF REPORT

To adopt a priority list for upgrades to Council’s unsealed urban street network.

REPORT

1. Background

In December 2010 Council adopted a priority list for upgrading of rural unsealed roads. This list has been used as the basis for inclusion of various sections of unsealed road in Council’s Operational plan as funding has become available to upgrade roads to a sealed surface. The adopted list did not consider urban roads.

It is now proposed that Council adopt a similar priority list for its unsealed urban street network. A similar list was adopted in 2005 and numerous projects have since been completed in Gundaroo, Sutton, Bowning, and Binalong with a view to eventually providing a sealed surface to all urban streets.

As with the rural roads priority list, the system is not intended to commit Council funds to undertaking works, but to provide a list of priorities, for consideration as funds are available to undertake this type of work.

2. Methodology

Council currently has 26 separate sections of unsealed urban streets. These sections range in length and width, have considerable difference in the traffic volumes they carry, and service varying numbers of properties.

In determining a priority list, likely traffic volumes and number of existing residences were the primary consideration. It is difficult to develop a system like that used for unsealed roads as the vast majority of urban roads that remain unsealed have very low usage and/or serve only one or two properties. As such the priority list is somewhat more subjective and aims to share improvement works around the village areas.

Of the villages, Bowning still has the highest number of unsealed roads and features predominantly on the list. Sutton, Gundaroo, and Binalong have very few remaining unsealed streets. Wee Jasper and Bookham do have unsealed streets but in general, each street accesses a very small number of properties, which have low traffic volumes. As such it would be difficult to see them as higher priorities than the streets that are listed.

3. Proposed Priority List

A priority list of the top 10 road sections has been developed for Council’s consideration. Based on funding availability over recent years it is likely that this list would take over ten years to complete and as such there is little point to expanding the list further. The proposed priority along with a cost estimate for each is shown below:

Figure 1.0 – Urban Street Priority list.




Strategic Action 6.2.1.4 identifies the need to develop a strategy for sealing of village streets.

COMMUNICATION PLAN

Proposed works would be communicated via the annual operational plan as funds are committed.


Social The sealing of urban streets improves the amenity of local towns and villages.

Economic Nil.

Environment Nil.

Governance Adopting a priority list will ensure a transparent approach in determining future upgrade priorities on Council’s unsealed urban street network and will ensure that funding is allocated appropriately.

RECOMMENDATION

That Council adopt the following priority list for upgrade of unsealed urban roads:



DIRECTOR CORPORATE & COMMUNITY SERVICES REPORT


1. RATE ARREARS .................................................................................................................................................2

2. NSW PUBLIC LIBRARY ASSOCIATION FUNDING CAMPAIGN ........................................................3

3. INVESTMENT REPORT ....................................................................................................................................5

4. DRAFT OPERATIONAL PLAN 2014/15 .....................................................................................................9

Director C&CS Report – Page 1 of 9


1. RATE ARREARS

FILE: R.02.00.06 – DLG

PURPOSE OF REPORT

To update Council on rates arrears.

REPORT

Table 1 – Arrears as at 31 March 2014

Rates and Charges Levied

(includes interest) Paid in 1st 2nd &

3rd quarters Balance

outstanding

% Paid in 1st 2nd

& 3rd quarters

Arrears at 30/6/2013 $840,887.38 $575,498.32 $265,389.06 68.44

Current Year Rates and Charges billed since 1 July 2013 $12,126,499.75 $9,096,690.50 $3,029,809.25 75.01

TOTALS $12,967,387.13 $9,672,188.82 $3,295,198.31 74.59

Table 2 - Summary of Prior Year’s Outstanding Balance as at 31 March 2014

Year No of

Assessments Amount

2004/2005 1 $ 201.52

2005/2006 1 $ 309.09

2006/2007 2 $1,454.27

2007/2008 4 $2,960.86

2008/2009 10 $8,794.62

2009/2010 14 $18,123.48

2010/2011 24 $27,082.00

2011/2012 40 $52,750.51

2012/2013 201 $153,712.71

$265,389.06

The rate arrears 30 June 2013 showed an outstanding balance of $840,887.38 which has now been reduced to $265,389.06 an improvement of $575,498.32 or 68.44%.


Nil

COMMUNICATION PLAN

Nil


Social Nil

Economic Nil

Environment Nil

Governance Nil

RECOMMENDATION

That the information be noted.



2. NSW PUBLIC LIBRARY ASSOCIATION FUNDING CAMPAIGN

FILE: C.03.08.02 – CAC

PURPOSE OF REPORT

Seeking approval to support the NSW Public Library Associations campaign to increase the amount of funding that the NSW State Government provides to Local Government for the provision of library services.

REPORT

NSW Local Government receives the lowest per-capita funding for public libraries from State Government of all states in Australia and NSW State Government expenditure on public libraries has decreased as a proportion of total public library expenditure from 23% in 1980 to 7% in 2013.

According to the NSW Public Library Association, Councils in NSW are paying 93% of the total cost to operate public libraries in NSW. Yass Valley Council is currently paying approximately 88%.

During the 2011 election campaign, the current NSW State Government made a pre-election commitment to undertake a comprehensive review of the quantum and allocation of funding for NSW public libraries. To date there has been no significant action by the government to meet this commitment.

In the absence of any government action the Library Council of NSW used the government’s pre-election commitment as a trigger to convene a committee of representatives from the NSW Public Libraries Association (representing regional and rural councils and libraries), the NSW Metropolitan Public Libraries Association (representing metropolitan councils and libraries), and the State Library of NSW, to develop an evidence-based submission about public library funding.

The Library Council of NSW provided a submission to the NSW State Government recommending a fairer, simpler and more transparent method for the distribution of funds. The following principles for a new approach were recommended:

• Establish a base level of funding for Councils with populations below 20,000 people

• Grant a modest increase in per capita allocations for all Councils

• Address disadvantage transparently through the application of appropriate disability factors;

• Build and maintain infrastructure via a substantial capital fund, entitled the Building Library Infrastructure Program.

The NSW Public Library Associations (NSWPLA) are coordinating a targeted campaign to bring the situation to the attention of politicians and funding decision makers.

Local Government NSW (LGNSW) and the Australian Library and Information Association (ALIA) are assisting NSWPLA in this campaign and information will be provided to Councils and public libraries on an ongoing basis from these bodies throughout the campaign.

There is currently a high degree of uncertainty as to the level of ongoing funding for public libraries in NSW from the State Government. The intent of the NSW Library Act in 1939 was for equal funding from state and local governments to provide library services. Since that time local government has increasingly carried the funding burden and the situation has deteriorated significantly over the past few decades. Without urgent action from Local Government and NSW Public Library Association the situation is likely to continue and Local Government become increasingly financially responsible for delivering library services.


N/A

COMMUNICATION PLAN

N/A




Social N/A

Economic N/A

Environment N/A

Governance Additional State Government funding is required to ensure the long term financial sustainability of Council’s library service and to ensure that the cost burden to Yass Valley Council does not increase beyond current levels.

RECOMMENDATION

That Yass Valley Council provides support to the campaign mounted by the NSW Public Library Association for increased NSW State Government funding to NSW Local Government for public libraries by:

1. making representation to the local State Member the Hon Katrina Hodgkinson in relation to the need for additional funding from the NSW State Government for the provision of public library services;

2. writing to the Hon Troy Grant, Minister for the Arts, calling upon the Government to implement the Reforming Public Library Funding submission of the Library Council of NSW in 2012 for the reform of the funding system for NSW public libraries.



3. INVESTMENT REPORT

FILE: F.01.04.04 – SJD

PURPOSE OF REPORT

Submitting Investment Report as at 31 March 2014.

REPORT

1. Introduction

In accordance with the Local Government (General) Regulation 2005 (NSW) Section 212, this report provides a summary of Council’s investments as at 31 March 2014. In accordance with Section (1)(b), it can be certified that the investments listed have been made in accordance with the Act, the appropriate Regulations and Council’s Investment Policy.

2. Comments on Investments

The RBA continues to leave the cash rate unchanged at 2.5% and most economists predict that this will continue until 2015. Council’s current investment portfolio while not achieving large returns is continuing to provide regular and stable returns of at least 1% above the cash rate. Valuations of Council investments as at 31 March 2014 are detailed in Attachment A.

One of the most distressed CDO’s in the Lehman Brothers portfolio, Kakadu, matured on 20 March 2014 paying back 91.4% ($91,401.54) of principal. The CDO was officially valued at 32% of face value during the Lehman court case for the purpose of loss assessment and was bid as low as 4% at different times during 2009 and 2011. Council continued to hold this security to maturity because it was considered that the present value of the coupon flows were more likely to be greater than any price that could be achieved through a sale.

Final claim information regarding the Lehman Brothers case has been submitted by Piper Alderman in the last week and it is expected that determinations will be made in coming weeks regarding a final outcome for Council. A detailed report will be prepared for Council at this time.

3. Calculation of Interest

Many of Council’s investments have complex factors involved in the calculation of interest (excluding term deposits and cash accounts). The information shown in Attachment A below, forms only part of the interest calculation and should be taken as an indication of the relevant interest rate only. Further information, including any contingencies, is held in Financial Services and can be made available on request


Council’s investment portfolio provides funding for some projects identified in the Operational Plan.

COMMUNICATION PLAN

N/A


Social N/A

Economic N/A

Environment N/A

Governance Ensure compliance with the Local Government Act, Regulation and Council’s Investment Policy. Funds invested with due diligence and with consideration of Council’s liquidity requirements.

RECOMMENDATION

That the Investment Report as at 31 March 2014 be received and it be noted that the summary has been prepared in accordance with the Act, the Regulations and Council’s Investment Policy.



Attachment A

Short Term Investments (Cash Accounting) as at 31 March 2014

Investment Type Par Value $ Market Value $ Maturity RateInterest $

July 13-June 14

Cash Working AccountsNAB Working Account 1,000.00 1,000.00 n/a n/a 20.35 NAB 11am Call Account 1,880,855.60 1,880,855.60 n/a 2.50% 60,930.25

1,881,855.60 1,881,855.60 60,950.60

Term Deposits < 180 daysIMB 23588 1,148,667.67 1,148,667.67 6/06/2014 3.50% 37,939.27 IMB 29876 2,416,287.79 2,416,287.79 30/04/2014 3.50% 65,658.62 NAB 2,275,553.01 2,275,553.01 12/05/2014 3.67% 64,135.09 Defence Bank 1,233,731.87 1,233,731.87 6/05/2014 3.45% 33,012.52 ING Australia Ltd 2,089,141.81 2,089,141.81 14/04/2014 3.49% 30,119.33 Interest Recalled Funds * 71,881.09

9,163,382.15 9,163,382.15 302,745.92 Total Short Term 11,045,237.75 11,045,237.75 363,696.52 * Refers to interest received in the current financial year for investments no longer held by council

Long Term Investments (Cash Accounting) as at 31 March 2014

Long Term Investment Par Value

Market Value March 2014

Market Value Feb 2014

Market Value March 2013 Maturity Rate

Interest Jul 13-Jun 14

$ $ $ $ $

ANZ: ZCTP Bond 2,035,753.94 1,805,998.75 1,802,110.46 1,722,532.89 1/06/2017 n/a - ANZ: Averon II FRN 500,000.00 494,900.00 493,000.00 495,800.00 20/06/2014 n/a - Longreach Series 26 500,000.00 497,350.00 496,400.00 482,200.00 7/06/2014 n/a -

3,035,753.94 2,798,248.75 2,791,510.46 2,700,532.89 -

Tcorp Strategic Cash Facility 3,000,000.00 3,059,196.00 3,047,917.24 n/a 59,196.00 FIIG: Dresdner Emu 500,000.00 476,550.00 476,550.00 458,950.00 30/10/2015 n/a - WBC: Hickory Trust 1,000,000.00 682,160.00 682,160.00 385,520.00 20/06/2016 5.74% 22,807.40

4,500,000.00 4,217,906.00 4,206,627.24 844,470.00 82,003.40

Aphex Glenelg 200,000.00 190,460.00 188,080.00 130,980.00 22/12/2014 5.89% 6,538.26 Corsair Kakadu 100,000.00 matured 77,650.00 33,010.00 20/03/2014 5.64% 2,408.79

300,000.00 190,460.00 265,730.00 163,990.00 8,947.05 Total Long Term 7,835,753.94 7,206,614.75 7,263,867.70 3,708,992.89 90,950.45

Principal Protected

Non Principal Protected

Ex Lehman Brothers



Table 1 – Exposure by Credit Rating Type as at 31 March 2014

S&P Rating (or equivalent) Actual as at 31 December 2013 Maximum % Invested per Policy A1+/AAA Nil 100%

A1/AA 49.44% 90% A2/A 29.02% 70%

A3/BBB Nil 10% in total CCC 3.74% Note 1

Unrated 1.04% Note 1 N/A 16.76% Note 2

Note 1 – Long term investments falling outside the scope of current policy are grandfathered under the Ministerial Order. Note 2 – The TCorp Strategic Cash Facility is an allowable investment under the Ministerial Order.

Table 2 – Exposure to Single Institutions at 31 March 2014

Institution S&P Rating (or equiv) Exposure Max Exposure per Policy NAB A1/AA 22.78% 40% ING A1 11.45% 40% IMB A2 19.53% 25%

DefBank A2 6.76% 25% ANZ A1/AA 12.61% 40%

Longreach A 2.72% 25% FIIG AA 2.61% 40%

Westpac A1/AA 3.74% 40% Ex Lehman Unrated 1.04% Note 1 above

TCorp N/A

16.76% Note 2 above



4. DRAFT OPERATIONAL PLAN 2014/15

FILE: M.03.00.00 – SEN

PURPOSE OF REPORT

To seek approval to place the Draft Operational Plan 2014/2015 on public exhibition.

REPORT

The Draft Operational Plan 2014/2015 (Attachment A) has been prepared in accordance with the Legislative requirements detailed in the Local Government Act 1993 (NSW).

This annual Operational Plan, which includes the Draft Budget for 2014/15, supports Council’s four year Delivery Program and details the individual projects and activities that will be undertaken for the year to achieve the commitments made in the Delivery Program. 2014/15 is the second of the four years covered by the Delivery Program prepared for the term of the current Council. The Delivery Program has been reviewed as part of the development of this Operational Plan and other than minor wording changes to reflect new position and organisation names, it is still considered current.


The Operational Plan supports the Delivery Program which was adopted in June 2013 and established Council’s priorities for the term of the current Council.

The Draft Budget shows a planned operational deficit of $560,275 for the 2014/15 year, which reflects the continuation of existing levels of service, increasing costs to provide those services and a change in accounting philosophy. An amount of $481,065 has been allowed in the operational budget for repayment of the outstanding general fund loans principal of $5 million. In previous years, the repayment of the principal has been funded from reserves rather than the operational budget. While this is an acceptable practice under the relevant Accounting Standards it does not really provide the true financial position of Council. If the attached 2014/15 budget was presented using the same accounting philosophy as in past years, the deficit would be $79,000, not $560,275.

COMMUNICATION PLAN

The Draft Operational Plan is required to be publically exhibited for a minimum of 28 days. A Media Release will be prepared ensuring that all media outlets and community associations are aware of the exhibition period which will also be advertised in the Yass Tribune and on Council’s website and Facebook Page.

Access to the document will be available via Council’s website or at the Council Administration Office and Yass Library.


Social

Economic

Environment

The Community Strategic Plan is the overarching document that identifies the community’s main priorities and aspirations for the future covering social, economic and environmental factors and includes strategies for achieving these goals. The Operational Plan support Council’s delivery of those priorities.

Governance The proposed budget deficit confirms TCORP’s assessment of Council’s financial position as having a ' negative' outlook unless there is some structural change to the income and expenditure equation. This year’s Draft Budget highlights the need for a Service Level Review and the updating of Council's Long Term Financial Plan to ensure that Council is financially sustainable into the future. Both these key tasks are planned to be undertaken in the first half of 2014/15.

RECOMMENDATION

That Council approve the Draft Operational Plan 2014-2015 to be placed on public exhibition from Monday 5 May until Monday 2 June 2014.



GENERAL MANAGER’S REPORT


1. INQUIRY INTO REGIONAL DEVELOPMENT ...........................................................................................2

2. INQUIRY INTO 2012 LOCAL GOVERNMENT ELECTIONS .................................................................4

3. BARTON HIGHWAY IMPROVEMENT STRATEGY ..................................................................................6

General Manager’s Report – Page 1 of 7


1. INQUIRY INTO REGIONAL DEVELOPMENT

FILE: E.01.00.03 – SKG

PURPOSE OF REPORT

Advising Council of the outcomes of the ACT Select Committee into Regional Development.

REPORT

1. Background

A Selection Committee on Regional Development was formed on 28 February 2013 by resolution of the ACT Government with the role to inquire and report into the ACT’s relationship with the surrounding region.

A public hearing was held on 23 May 2013 and was attended by Yass Valley Mayor, Rowena Abbey.

2. Inquiry Findings

The Selection Committee made 19 recommendations that the ACT Government:

1. Make arrangements in the ACT, and make representations to the NSW Government, so as to improve coordination at the state and territory level and across local government areas.

2. Define, in consultation, its present and future relationship with each of the local Government Areas in the region to produce an articulated picture of its engagement with region, and a basis on which to develop its regional relationships.

3. NSW Governments refer to the region, consistently, as the Australian Capital Region as defined by the Australian Bureau of Statistics.

4. NSW Governments, in collaboration, develop a brand and marketing strategy for the region that draws on its agricultural production, including wine and speciality foods; its ‘clean, green’ image; renewable energy production; and natural assets including the Snowy Mountains and the South Coast.

5. Work, in association with the NSW Government, under the auspices of the Memorandum of Understanding process to develop template arrangements which can be applied in different areas to resolve regulatory inconsistency and duplication, and to provide for equitable funding arrangements between the two jurisdictions.

6. Work in association with the Government of NSW to advocate on behalf of legislative arrangements, such as model legislation, which will foster inter-jurisdictional cooperation across borders within the Australian Federation.

7. Work in association with the Government of NSW to create regulatory conditions and funding streams favourable to the areas of expanding economic activity and employment growth identified in the Greater Capital Region Strategy – Stage 1 report.

8. Form coalitions within the region based on common interest to lobby for Commonwealth funds for transport infrastructure, and that grants applications should be based on data collected on current and projected use, accident rates, projected economic benefits if the infrastructure is built, and opportunity cost.

9. Work, in consultation with the NSW Government and local government authorities in the Australia Capital Region, to establish priorities and an agenda for a program of transport infrastructure upgrades, to inform applications for federal funding for infrastructure upgrades, and to provide a work program for upgrades.

10. Improve inter-modal transport connections noting the significance of Canberra Airport within the region.

11. Red Tape Committee place a high priority on resolving cross-border regulatory conflicts and duplications on public transport, so that effective public transport links can be established between locations in the ACT and those in NSW.

12. Review workplace policies on working from locations in the region (that is, teleworking) to ensure that this is an option available to ACT Public Service employees.

13. In association with the NSW Government, monitor progress on the roll-out of broadband services to locations in the Australian Capital Region and if necessary advocate on behalf of effective broadband services for locations in the region.



15.

14. In association with the NSW Government, establish a process to define and promote a tourism brand for the Australian Capital Region based on its ‘clean green’ image, natural attractions, and wine and food producers. This will entail working with individual businesses and local government authorities in the region to position their attractions within the overall brand.

• Ensures that the growth of renewable energy generation in the region is not obstructed by inconsistent or duplicate regulation;

• works to create and maintain a favourable legislative and regulatory conditions for renewable energy in the ACT and region; and

• continues to foster demand for renewable energy in the ACT.

16 Relevant agencies working in collaboration with those of the NSW Government, build on the collaborative and coordinated approach amongst defence contractors present in the region, with a view to supporting bids for large Defence contracts in the region.

17. Work to promote Canberra as a University City focused on attracting and retaining students from within the region. The ACT Government should develop programs designed to retain students within the region, including assisting them to identify work opportunities.

18. In association with the NSW Government, as a matter of priority develop template arrangements to allow it to enter into collaborative procurement with local government in the region, and to allow local governments to participate in contract processes initiated by the Territory.

19. Makes a request of the ACT Commissioner for Sustainability and the Environment to do additional collaborative work with SEROC member councils to improve environmental reporting in the region.

Comment

The recommendations of the Committee if implemented by the ACT Government should result in a stronger working relationship between the ACT and the surrounding Councils. The propensity for the ACT to work with surrounding Councils has increased significantly in the past few years. This has been demonstrated by the commitment of ACT to SEROC and the development of cross border working parties on planning and illegal dumping.


Nil

COMMUNICATION PLAN

Not applicable.


Social N/A

Economic N/A

Environment N/A

Governance N/A

RECOMMENDATION




2. INQUIRY INTO 2012 LOCAL GOVERNMENT ELECTIONS

FILE: E.02.00.01 – SKG

PURPOSE OF REPORT

To provide information regarding findings of Inquiry.

REPORT

1. Background

Following the 2012 local government elections the NSW State Government set up a Committee to investigate the operation of the election.

The major difference in this election compared to previous elections was that councils were able to choose whether to engage the services of the Electoral Commission or whether they would manage their own elections. Yass Valley Council chose to use the services of the Electoral Commission. Most councils that chose to run their own elections contracted a third party – the Australian Election Company – to assist them. The majority of councils indicated that they were happy with the conduct of their elections.

The Committee was concerned about the experience of two councils that sought to make changes to arrangements administering their elections due to difficulties they encountered. These changes were sought at relatively short notice and although their elections were ultimately successful, there is no guarantee that this would always be the case. The Committee recommended that those councils who choose not to work with the Electoral Commissioner either provide evidence to the Department of Premier and Cabinet that they are capable to conduct an election or have secured contracts with another electoral service provider, at least 15 months prior to the election.

There were a significant number of candidates who stood for election, most of these had positive experiences. Many of the difficulties encountered by candidates involved the requirement to have an official agent to manage campaign finances. The Committee was advised that it can be difficult to identify an appropriate person to act in this role. It has therefore been recommended that the mandatory requirement to appoint an official agent be removed.

There was a considerably high voter turnout in the 2012 elections and the Committee commended the work of the Electoral Commission.

The Committee also recommends that councils be given the option to conduct its elections via a postal ballot rather than by attendance voting. This would ensure that the process of voting is simpler for electors and will also lead to significant savings.

2. Findings and Recommendations

The Inquiry made the following findings and recommendations:

1. Support the current arrangements that grant local councils the authority to conduct their own elections. However, the Committee recommends that both the Department of Premier and Cabinet and the Joint Standing Committee of Electoral Matters review the administration of future elections.

2. Each council that administers its own election be required to submit information relating to candidate participation and voter turnout to the Division of Local Government.

3. Each council that resolves to administer its election in-house be required to prepare a report for the Division of Local Government in which it demonstrates its capacity to conduct a successful election. This report should include council’s access to suitably qualified returning officers, as well as possible substitutes, and be prepared no later than 15 months prior to the 2016 elections.

4. The Department of Premier and Cabinet takes steps to ensure that all councils not utilising the services of the Electoral Commission, or that are not conducting their elections in-house, have secured contracts with an electoral service provider at least 15 months prior to the 2016 elections.

5. The Division of Local Government provide guidance to the Electoral Commission with respect to the extent and mode of electoral roll data that can be disclosed to councils that conduct their own elections. Particular weight should be given to ensuring councils are granted sufficient access to roll data, while safeguarding elector privacy.



If this is not possible, the Committee believes it is the democratic obligation of the Electoral Commission to provide soft copy access to rolls so that Councils can exercise their right to undertake their own elections, should they decide to do so.

6. The Government raise the threshold for a candidate to open a campaign account to $2,500, indexed annually to inflation.

7. The Government remove the mandatory requirement for a candidate to appoint an official agent but that candidates may choose to appoint an official agent if they wish.

8. The Government remove the requirement that a candidate information sheet is made in the form of a statutory declaration.

9. The introduction of a count back system, modelled on the one currently operating in Victoria, as an option for councils when casual vacancies arise within 18 months of the original election in lieu of a by-election.

10. The Government abolish the existing eligibility requirements with respect to whether an elector is qualified to cast a postal vote.

11. The Committee recommends that each council be granted the option to conduct its elections via a postal ballot in lieu of attendance voting on a designated polling day.

12. The Government abolish existing eligibility requirements with respect to whether an elector is qualified to cast a pre-poll vote. Further, the Committee recommends that the Government retains the existing two week pre-poll period.

13. The Government extend technology-assisted voting (or iVote) to be available to all electors ahead of the 2016 Local Government elections and subsequent State elections. The Committee recommends that there is an independent software review and report on the integrity of iVote systems prior to implementation.

14. Amend the Local Government Act to provide for permanency of the non-residential roll across all NSW councils so that electors are not required to re-apply for inclusion prior to each election.

15. The Government introduce the model used by the City of Melbourne for the City of System in all its respects including the deeming provisions and the compulsory voting aspect for electors on the non-residential roll.

Furthermore, the Government consider applying this model in City Council areas with significant economic centres such as Newcastle, Wollongong and Parramatta.


Nil

COMMUNICATION PLAN

Not applicable.


Social N/A

Economic N/A

Environment N/A

Governance N/A

RECOMMENDATION




3. BARTON HIGHWAY IMPROVEMENT STRATEGY

FILE: RD.00494 – DJR

PURPOSE OF REPORT

To provide an update on the status of the project.

REPORT

1. Background

The State and Federal Governments have committed $150,000 each towards the development of a “Barton Highway Improvement Strategy”. Yass Valley Council has been an active player in the initiation of this project commencing with the development of the Mayor’s Petition for Duplication of the Barton in 2013. This petition with over 6,000 signatures was presented to the Prime Minister Julia Gillard, the then Deputy Leader of the Federal Opposition, Warren Truss, and the NSW Minister for Roads and Ports, Duncan Gay in mid 2013. Recognising that the Barton Highway was not on the 'radar' of the NSW Government, the representation to Minister Gay sought three things:

1. A clarification of the process for assessing the priority of road infrastructure projects in NSW for the notification to the Federal Government

2. A commitment for the NSW Government to develop a strategic approach for the Barton Highway Upgrade

3. A timetable for the improvement works and ultimate completion of the duplication of the Barton

In September 2013, the NSW State Government announced a $300,000 study to develop an 'improvement strategy' for the Barton Highway and committed $150,000 funding subject to this being matched by the Federal Government. The Mayor established a Barton Highway Task Force (comprising local Mayors) in November 2013 to assist the political process for getting the Barton upgraded. The Taskforce recommended that an application for funding be lodged with Infrastructure Australia prior to the closing date of 28 November 2013. A non-conforming application was lodged to get the Barton Highway on the 'radar' of Infrastructure Australia. A conforming application required major investigations, analysis and preparation of a detailed submission. The Mayor advised the Taskforce that it will be convened as and when required.

2. Improvement Strategy

In February 2014 the Federal Government confirmed its share of funding and the Terms of Reference (ToR) for the study were developed and signed off by both the Federal and State Governments. The governance structure to oversee the project involves a Governmental Steering Committee comprising members from NSW Roads and Maritime Services, Transport for NSW, the Department of Infrastructure and Regional Development and the ACT Government and the General Manager as Council’s representative. The Steering Committee will oversee the work of the project team that will undertake the investigation and prepare the report for signing off by the NSW Minister for Roads and Ports and the Federal Minister for Infrastructure and Regional Development.

The inaugural meeting of the Committee held on 27 March 2014 developed the protocols for the project with the expectation that the project will be completed within 6 months. My perception from that meeting was that the study will be comprehensive and will identify a pathway to duplication of the Barton through a number of staged projects. Recognising that duplication of the Highway is unlikely in the short term, such an outcome will provide a guiding document that will allow Council and community to be informed in regard to the various steps in the process prior to duplication of the Highway.

At the time of writing, the project brief is being prepared with the expectation of commissioning consultants for the project in mid-May.

The next Steering Committee meeting is to be held on 15 May 2014.


Nil

COMMUNICATION PLAN

Media releases on the project will be provided periodically by Transport for NSW. General Manager’s Report – Page 6 of 7



Social Upgrading the Barton will improve road safety, reduce trauma, reduce travel times and generally contribute to an improved quality of life for all users

Economic Duplication of the Barton would have far reaching economic benefits across the ACT , Riverina and South West Region of NSW

Environment N/A

Governance Council is represented on the steering committee that is overseeing the Improvement Strategy Project being run by Roads and Maritime Services

RECOMMENDATION




1. MAYORAL MATTERS

FILE: M.02.00.00 – RA

PURPOSE OF REPORT

To advise Council of the functions and events I have attended:

25 March Meeting with Sophie Wade and the General Manager

26 March Yass Valley Connect at Gundaroo

27 March ‘Old Hume Highway’ meeting, hosted by Frank Burke, with Tourism Manager and the General Manager

1 April Meeting with Archbishop and Katrina Hodgkinson regarding the future of Mt Carmel High School

3 April RMS/Local Government Strategic Discussion forum with Director of Operations and the General Manager

Yass Valley Connect at Binalong

6 April Canberra Airport meeting with Terry Snow

8 April Rye Park Wind Farm meeting with Mayors and General Managers from Boorowa and Upper Lachlan Councils

9 April Mens Shed meeting

Budget Workshop

12 April Official Opening of Ray Apps Memorial Units

50th Anniversary Dinner of the Yass Apex Homes

15 April Economic Development Board meeting

16 April Welcoming function for Tour Against Suicide – 2014, charity cycling ride from Hay (Community Action for Suicide Elimination)

24 April CWA 90th Birthday luncheon

25 April ANZAC Day Commemorative Celebrations – Yass

29 April Cross-Border Illegal Dumping launch and PR flight, Hume

RECOMMENDATION

That the information be received.

Clr Rowena Abbey Mayor

Clr Abbey Councillor Report – Page 1

Cr Jasmin Jones Report April Meeting 2014.

To advise Council of my recent advocacy work for our community and meetings/events I have attended.

21.03.14 Yass Hospital Health One $1.45 million funding announcement which came out of the clinical review process started in 2011-2012. Attended along with Mayor Abbey, Cr Frost, local member K. Hodgkinson & Health Parliamentary secretary Melinda Pavey.

26.03.14 Gundaroo Council meeting

29.03.14 Attended Murrumbateman Primary School working group meeting and discussed concerns regarding response from Dept. of Education with Pru Goward, Member for Goulburn (future electorate will include Yass Valley).

29.03.14 Met with local real estate agent Mr Bernie Johnson to discuss concerns regarding unknown storm water costs associated with land development & queries about fees. 31.03.14 Facilitated and attended ABA inaugural meeting in Yass

01.04.14 Request under GIPA to the Dept. of Education IA unit to facilitate the quick release of the Murrumbateman primary school report. Followed up with Ms Goward’s staff.

02.04.14 Corresponded with Calvary Hospital CEO following up issues raised by residents regarding access for Yass Valley to the new birth centre at Calvary & Compacks access from Calvary follow up with Yass health campus Manager Warren Rivett

02.04.14 Budget workshop council chambers

03.04.14 Youth Council meeting

05.04.14 Reconnaissance with Sustainable Communities Committee member Ross Webster of erosion issues due to illegal off road drivers, identified areas needing bollard fencing, road gravel below O’Conner Park and future willow removal work needed along river.

11.04.14 Youth Week Movie Night set up and supervision at Memorial Hall

14.04.14 Meeting and reconnaissance walk with Elder Eric Bell, Land Care members & Council Parks Manager Peter Harvey to discuss building upon the recent path and plantings work and opening up the opposite bank again to recreational access. Future project to involve a Land Care grant application to their organisation.

15.04.14 Follow up with Music NSW on behalf of Youth Council regarding securing Yass as a destination for the regional music “Indent” tour. RecommendationThat the information be received.

Cr Jasmin Jones

Yass Hospital Funding ABA inaugural Meeting Youth Week Movie set up, event & promotion

Youth Council meeting Erosion & riparian restoration reconnaissance Land Care grant application initiative for riverside

Cr Geoff Frost Report to April Council meeting 2014

Summary of events attended since the February Council meeting report:

20th Feb Murrumbateman Progress Association

26th Feb Main Street Workshop

26th Feb Council Meeting

27th Feb Murrumbateman Community Connect

1st Mar Yass FM interview: Community and Council matters

2nd Mar Hose down Bowning bus stop. Inspection of Fairy Hole Road

3rd Mar Meeting with General Manager

11th Mar Council Health Services Committee

14th Mar Presentation to Country Mayors Association meeting

16th Mar Yass Show/Meeting with General Manager

18th Mar Council Workshop/ Tour of Liberty Theatre

20th Mar Murrumbateman Progress Association

21st Mar Health One launch – Yass Hospital (Mayor in attendance)

22nd Mar Murrumbateman Markets. Yass FM interview: community and Council matters.

26th Mar Main Street Committee meetings

26th Mar Gundaroo Community Connect/Council meeting

27th Mar Old Hume Highway tourism proposal meeting at Comur Cottage, hosted by Mr Frank Burke. (Mayor, General Manager and Tourism Manager in attendance).

30th Mar Meeting with constituents - Yass

3 Apr Binalong Community Connect

4th Apr Wool fashion show at Crisp’s Gallery

5th Apr Davis family reunion - Murrumbateman

6th Apr Meeting with constituents - Bookham

9th Apr Council Budget workshop

11th Apr Attended “Hound of the Baskervilles” at Yass Liberty Theatre

12th Apr Bookham Sheep Show and Country Fair. Opening of the Yass Apex Homes and 50th anniversary celebrations. (Mayor in attendance)

15th Apr Economic Development Board meeting

ordinary meeting of council - yass valley council. prayer 2. apologies 3. declaration of pecuniary...

Documents