ordinary meeting of council agenda€¦ · 27-01-2015 · ordinary meeting of council agenda 27...

ORDINARY MEETING OF COUNCIL

AGENDA

27 JANUARY 2015

ORDINARY MEETING OF COUNCIL AGENDA 27 JANUARY 2015

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TABLE OF CONTENTS

1 ACKNOWLEDGEMENT OF COUNTRY .............................................................................. 2

2 DECLARATION OF OPENING ............................................................................................... 2

3 ATTENDANCE ........................................................................................................................... 2

4 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ....................... 2

5 PUBLIC QUESTION TIME ...................................................................................................... 3

6 APPLICATIONS FOR LEAVE OF ABSENCE ...................................................................... 3

7 PETITIONS, DEPUTATIONS OR PRESENTATIONS ......................................................... 3

8 DECLARATIONS OF CONFLICTS OF INTEREST ............................................................ 3

9 CONFIRMATION OF MINUTES OF PREVIOUS COUNCIL MEETING – AS

CIRCULATED ............................................................................................................................ 3

10 ANNOUNCEMENTS BY THE CHAIR (WITHOUT DISCUSSION) ................................... 4

11 REPORTS OF COMMUNITY INFRASTRUCTURE ............................................................ 5

CI088 RFT 10 1415 – SUPPLY OF TRAFFIC MANAGEMENT SERVICES ......................... 5 CI089 RFT 14 1415 MULLEWA FLOOD DAMAGE REPAIRS ............................................. 8

12 REPORTS OF CORPORATE & COMMERCIAL SERVICES .......................................... 11

CCS096 STATEMENT OF FINANCIAL ACTIVITY TO 31 DECEMBER 2014 ....................... 11

13 REPORTS OF CREATIVE COMMUNITIES ....................................................................... 14

CC196 WELCOME TO COUNTRY GUIDE .......................................................................... 14

14 REPORTS OF OFFICE OF THE CEO .................................................................................. 17

15 REPORTS OF SUSTAINABLE COMMUNITIES ................................................................ 18

SC196 NOMINATIONS FOR MID WEST JOINT DEVELOPMENT ASSESSMENT PANEL

MEMBERSHIP ........................................................................................................... 18 SC197 FINAL ADOPTION OF LOCAL PLANNING SCHEME AMENDMENT NO. 22 –

COMMUNITY PURPOSE ADDITIONAL USE, KARLOO ........................................ 21 SC198 FINAL ADOPTION OF LOCAL PLANNING SCHEME AMENDMENT NO. 23 –

RESIDENTIAL R30, WAGGRAKINE ......................................................................... 25

16 REPORTS TO BE RECEIVED ............................................................................................... 30

17 ELECTED MEMBERS MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN

GIVEN ........................................................................................................................................ 32

18 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN .............. 32

19 URGENT BUSINESS APPROVED BY PRESIDING MEMBER OR BY DECISION OF

THE MEETING ........................................................................................................................ 32

20 CLOSURE ................................................................................................................................. 32

APPENDIX 1 – ATTACHMENTS AND REPORTS TO BE RECEIVED ..................................... 33


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CITY OF GREATER GERALDTON

ORDINARY MEETING OF COUNCIL TO BE HELD ON TUESDAY, 27 JANUARY 2015 AT 5.30PM

CHAMBERS, CATHEDRAL AVENUE

A G E N D A DISCLAIMER: The Chairman advises that the purpose of this Council Meeting is to discuss and, where possible, make resolutions about items appearing on the agenda. Whilst Council has the power to resolve such items and may in fact, appear to have done so at the meeting, no person should rely on or act on the basis of such decision or on any advice or information provided by a Member or Officer, or on the content of any discussion occurring, during the course of the meeting. Persons should be aware that the provisions of the Local Government Act 1995 (Section 5.25(e)) and Council’s Standing Orders Local Laws establish procedures for revocation or recision of a Council decision. No person should rely on the decisions made by Council until formal advice of the Council decision is received by that person. The City of Greater Geraldton expressly disclaims liability for any loss or damage suffered by any person as a result of relying on or acting on the basis of any resolution of Council, or any advice or information provided by a Member or Officer, or the content of any discussion occurring, during the course of the Council meeting.

1 ACKNOWLEDGEMENT OF COUNTRY

I would like to acknowledge the traditional owners of the land on which we meet, pay respect to the Elders and to the knowledge embedded forever within the Aboriginal Custodianship of Country.

2 DECLARATION OF OPENING 3 ATTENDANCE

Present: Officers: Others: Members of Public: Members of Press: Apologies: Leave of Absence:

4 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE Nil.


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5 PUBLIC QUESTION TIME Questions provided in writing prior to the meeting or at the meeting will receive a formal response. Please note that you cannot make statements in Public Question Time and such statements will not be recorded in the Minutes. Our Local Laws and the Local Government Act require questions to be put to the presiding member and answered by the Council. No questions can be put to individual Councillors.

6 APPLICATIONS FOR LEAVE OF ABSENCE

Existing Approved Leave

Councillor From To (inclusive)

Cr P Fiorenza 18 December 2014 25 January 2015

Cr T Thomas 3 February 2015 22 February 2015

Cr B Hall requests leave of absence for the period 23 March 2015 to 7 June 2015 be approved.

7 PETITIONS, DEPUTATIONS OR PRESENTATIONS

8 DECLARATIONS OF CONFLICTS OF INTEREST

9 CONFIRMATION OF MINUTES OF PREVIOUS COUNCIL MEETING – as circulated RECOMMENDED that the minutes of the Ordinary Meeting of Council held on 16 December 2014, as previously circulated, be adopted as a true and correct record of proceedings.


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10 ANNOUNCEMENTS BY THE CHAIR (WITHOUT DISCUSSION) Events attended by the Mayor or his representative

DATE FUNCTION REPRESENTATIVE

17 December 2014

Verita Road Tour Mayor Ian Carpenter

17 December 2014

Community Grants Celebration Mayor Ian Carpenter

17 December 2014

CGG Staff Christmas Party Mayor Ian Carpenter

18 December 2014

Geraldton Health Education Training and Accommodation Project Update

Mayor Ian Carpenter

19 December 2014

Mayor’s Christmas Lights Tour Mayor Ian Carpenter

20 December 2014

Geraldton Volunteer Tour Guides Christmas Dinner

Mayor Ian Carpenter

8 January 2015 Meeting with Department of Border Protection and Immigration

Mayor Ian Carpenter

12 January 2015 Private Citizenship Ceremony Mayor Ian Carpenter

13 January 2015 Meeting with Deputy Police Commissioner

Mayor Ian Carpenter

15 January 2015 Interview with ABC Radio Mayor Ian Carpenter

15 January 2015 Private Citizenship Ceremony Mayor Ian Carpenter

15 January 2015 Meeting with Menshed Geraldton Mayor Ian Carpenter

15 January 2015 Meeting with Rotary Exchange Students

Mayor Ian Carpenter

17 January 2015 “Our Town” Production – Showcase

Mayor Ian Carpenter

20 January 2015 Meeting with Hugh Ross & Tony Dodd

Mayor Ian Carpenter

20 January 2015 Agenda Forum Mayor Ian Carpenter

21 January 2015 Interview with ABC Radio Mayor Ian Carpenter

22 January 2015 Regional Capitals Australia Teleconference

Mayor Ian Carpenter

22 January 2015 WA Country Builders Brick Story Event

Mayor Ian Carpenter

23 January 2015 Grants Commission Meeting Mayor Ian Carpenter

23 January 2015 Queens Park Theatre 2015 Season Launch

Mayor Ian Carpenter

26 January 2015 Australia Day 2015 – Citizenship Ceremony

Mayor Ian Carpenter

26 January 2015 Australia Day Senior Citizens Afternoon Tea Celebration

Mayor Ian Carpenter

26 January 2015 Australia Day Market Creations/ Geraldton Toyota Celebrations

Mayor Ian Carpenter

27 January 2015 Ordinary Meeting of Council Mayor Ian Carpenter


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11 REPORTS OF COMMUNITY INFRASTRUCTURE

CI088 RFT 10 1415 – SUPPLY OF TRAFFIC MANAGEMENT SERVICES

AGENDA REFERENCE: D-15-01671 AUTHOR: P Traylen, Principal Works Manager EXECUTIVE: N Arbuthnot, Director of Community

Infrastructure DATE OF REPORT: 11 December 2014 FILE REFERENCE: TT/6/0003-04 APPLICANT / PROPONENT: City of Greater Geraldton ATTACHMENTS: Yes (1x Confidential)

EXECUTIVE SUMMARY: The objective of this report is to seek Council approval to award the supply traffic management services within the City. The successful Contractor will be appointed for a two year period. EXECUTIVE RECOMMENDATION; That Council by Simple Majority pursuant to Section 3.18 of the Local Government Act 1995 as amended RESOLVES to:

1. AWARD RFT 10 1415 Supply Of Traffic Management Services to the preferred tenderer; and

2. RECORD the tender details in the minutes. PROPONENT: The proponent is the City of Greater Geraldton. BACKGROUND: The tender was advertised in The West Australian on Saturday 20 September 2014 and in the Geraldton Guardian on 19 September 2014. The tender was also advertised on the WALGA Tender Link e-Tendering Portal. Tender details were also available on the City’s website. The closing date for the tender was 1pm Tuesday 14 October 2014.

These works include, but are not limited to, the design, supply, installation, maintenance and removal of temporary traffic control devices, traffic controllers, signposting, lights, barriers and other items to meet traffic management services required by the City.

The tender is weighted on relevant experience, key personnel, resources and demonstrated understanding of the tender requirements.

Thirteen suppliers registered to receive copies of the tender, five submissions were received from the following Tenderer’s:

(a) Tru-Line Excavations & Plumbing Pty Ltd

(b) Altus Traffic Pty Ltd

(c) Evolution Traffic Control

(d) Midwest Traffic Controllers


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(e) Advanced Traffic Management (WA) Pty Ltd

ECONOMIC, SOCIAL, ENVIRONMENTAL & CULTURAL ISSUES: Economic: The two yearly supply tenders allow Community Infrastructure managers and supervisors to cost effectively purchase goods and services from approved suppliers at known costs. Social: There are no known social impacts. Environmental: There are no known environmental impacts. Cultural & Heritage: There are no known cultural or heritage impacts. RELEVANT PRECEDENTS: Two yearly supply Contracts have been used for a number of years and have been proven to be an effective method of obtaining goods and services at competitive rates. COMMUNITY/COUNCILLOR CONSULTATION: There has been no community/councillor consultation. LEGISLATIVE/POLICY IMPLICATIONS: Tenders are called to determine a preferred supplier to comply with the provisions of the Local Government Act 1995 and with Local Government (Functions and General) Regulations 1996. FINANCIAL AND RESOURCE IMPLICATIONS: Prices tendered are recorded and utilised for future project pricing. The tables in the Confidential Attachment indicates prices of all services. Budget allocation is within the annual construction (budget projects) and maintenance budget provisions. INTEGRATED PLANNING LINKS:

Title: Economy Transportation

Strategy 4.2.1

Developing more efficient transport options that are secure and safe to sustain our lifestyle

REGIONAL OUTCOMES: To develop a functional network of roads, paths and drainage while providing a safe working environment for City workers and contractors RISK MANAGEMENT As part of the procurement process a risk rating analysis was undertaken.

The project was allocated a risk rating of significant.


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ALTERNATIVE OPTIONS CONSIDERED BY CITY OFFICERS The following alternatives have been considered by officers:

1. NOT TO PROCEED with RFT 10 1415 Supply of Traffic Management Services; and

2. That the City re-tender to source another supplier.

Alternative 1 was discounted as the two yearly tender process allows the City to secure goods and services at current competitive rates for managing traffic for the construction and maintenance of roads, drains and footpaths within the City. Alternative 2 was discounted as the submissions received through this tender process were compliant and competitive. The submissions gave the City an excellent cross section of price, supply and service of the required goods and services.


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CI089 RFT 14 1415 MULLEWA FLOOD DAMAGE REPAIRS

AGENDA REFERENCE: D-15-01686 AUTHOR: G Sherlock, Manager Project Delivery &

Infrastructure Management EXECUTIVE: N Arbuthnot, Director of Community

Infrastructure DATE OF REPORT: 6 January 2015 FILE REFERENCE: RO/6/0020 APPLICANT / PROPONENT: City of Greater Geraldton ATTACHMENTS: Yes (1x Confidential)

EXECUTIVE SUMMARY: The purpose of this item is to seek Council approval to award RFT 14 1415 to the preferred tenderer. EXECUTIVE RECOMMENDATION; That Council by Simple Majority, pursuant to Section 5.20 of the Local Government Act 1995 RESOLVES to:

1. AWARD the contract for RFT 14 1415 – Mullewa Flood

Damage Repairs to the preferred tenderer; and 2. RECORD the tender details in the minutes.

PROPONENT: The proponent is the City of Greater Geraldton. BACKGROUND: On 26 July 2014 the Mullewa area was subjected to exceptionally heavy rainfall, as a result, several roads within the area were damaged (Carnarvon Mullewa Road, Williams Road, Fegan Road, Barrabarra Road & Nungulya Road). The City made a submission to Main Roads WA (MRWA) for funding to undertake the repairs. The City’s submission was successful and the City has received sufficient funding to undertake design, construction & project management of the repair works. The tender is weighted on relevant experience, key personnel, resources and demonstrated understanding. Forty Three suppliers registered to receive copies of the tender, eleven submissions were received from the following: (a) ARC Earthmoving

(b) ATM Civil

(c) Cardinal Contractors

(d) Central Earth Moving

(e) Cross County Civil


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(f) GLH Contracting

(g) Goodwork Holdings

(h) JMC Truck & Loader Hire

(i) Leeuwin Civil

(j) Red Dust Holdings

(k) WBHO Civil ECONOMIC, SOCIAL, ENVIRONMENTAL & CULTURAL ISSUES: Economic: There are no known economic impacts. Social: There are no known social impacts. Environmental: There are no known environmental impacts. Cultural & Heritage: There are no known cultural or heritage impacts. RELEVANT PRECEDENTS: There are no known relevant precedents. COMMUNITY/COUNCILLOR CONSULTATION: There has been no community/councillor consultation. LEGISLATIVE/POLICY IMPLICATIONS: There are no legislative or policy implications. FINANCIAL AND RESOURCE IMPLICATIONS: There are no financial or resource implications as all the costs are covered under the grant funding provided. INTEGRATED PLANNING LINKS:

Title: Economy Transportation

Strategy 4.2.1 Developing more efficient transport options that are secure and safe to sustain our lifestyle

REGIONAL OUTCOMES: Once the works are completed the community will see an improvement in the road network within the Mullewa area. RISK MANAGEMENT Not awarding the tender at this stage will lead to further deterioration of the affected roads within Mullewa. The City would also lose all grant funding should the works not be completed within this financial year and this in turn would mean that the City would have to find further funding in the 2015-2016


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financial year to undertake the repairs. Awarding the tender at this time to the preferred tenderer will mitigate all the above risks. ALTERNATIVE OPTIONS CONSIDERED BY CITY OFFICERS No additional options were considered.


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12 REPORTS OF CORPORATE & COMMERCIAL SERVICES

CCS096 STATEMENT OF FINANCIAL ACTIVITY TO 31 DECEMBER 2014

AGENDA REFERENCE: D-15-01579 AUTHOR: T Machukera, Management Accountant EXECUTIVE: B Davis, Director of Corporate &

Commercial Services DATE OF REPORT: 7 January 2014 FILE REFERENCE: FM/17/0001 APPLICANT / PROPONENT: City of Greater Geraldton ATTACHMENTS: Yes (x1)

EXECUTIVE SUMMARY: The attached financial reports provide a comprehensive report on the City’s finances to 31 December 2014. The statements include no matters of variance considered to be of concern. EXECUTIVE RECOMMENDATION; That Council by Simple Majority pursuant to Regulation 34 of the Local Government (Financial Management) Regulations 1996 RESOLVES to:

1. RECEIVE the December 2014 monthly financial activity statements

as attached.

PROPONENT: The proponent is the City of Greater Geraldton. BACKGROUND: The financial position at the end of December 2014 is detailed in the attached report and summarised as follows relative to year-to-date budget expectations: Operating Income $36,760 0.1% Positive Variance Operating Expenditure $1,550,593 4.1% Positive Variance Net Operating $1,587,353 Capital Expenditure $2,093,906 9.9% Positive Variance Capital Revenue $33,669 0.8% Positive Variance Cash at Bank - Municipal $15,414,409 Cash at Bank – Reserve $16,256,002 Total Funds Invested $29,406,305 Net Rates Collected 85.13%

Receivables Outstanding $1,464,555


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The attached report provides explanatory notes for items greater than 10% or $50,000. This commentary provides Council with an overall understanding of how the finances are progressing in relation to the adopted budget. The financial position represented in the December financials shows a positive variance of $1,587,353 in the net operating result. The closing funding surplus is due to year to date Capital expenditure being less than YTD budget, as a result of timing of works for buildings, roads, plant & equipment ECONOMIC, SOCIAL, ENVIRONMENTAL & CULTURAL ISSUES: Economic: There are no economic impacts. Social: There are no social impacts. Environmental: There are no environmental impacts. Cultural & Heritage: There are no cultural or heritage impacts. RELEVANT PRECEDENTS: Council is provided with financial reports each month. COMMUNITY/COUNCILLOR CONSULTATION: There has been no community/councillor consultation. LEGISLATIVE/POLICY IMPLICATIONS: Section 6.4 of the Local Government Act 1995 and Regulation 34 of the Local Government (Financial Management) Regulations 1996 require that as a minimum Council is to receive a Statement of Financial Activity. FINANCIAL AND RESOURCE IMPLICATIONS: Any issues in relation to expenditure and revenue allocations or variance trends are identified and addressed each month. INTEGRATED PLANNING LINKS:

Title: Governance Planning and Policy

Strategy 5.2.7 Ensuring efficient and effective delivery of service

REGIONAL OUTCOMES: There are no impacts to regional outcomes. RISK MANAGEMENT There are no risks to be considered.


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ALTERNATIVE OPTIONS CONSIDERED BY CITY OFFICERS There are no alternative options to consider.


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13 REPORTS OF CREATIVE COMMUNITIES

CC196 WELCOME TO COUNTRY GUIDE

AGENDA REFERENCE: D-15-01678 AUTHOR: R Ellis, Manager Community

Development and Empowerment and N Gregory, Aboriginal Community Development Officer

EXECUTIVE: A Selvey, Director Creative Communities DATE OF REPORT: 20 January 2015 FILE REFERENCE: GO/6/0015 APPLICANT / PROPONENT: City of Greater Geraldton ATTACHMENTS: Yes (x1)

EXECUTIVE SUMMARY: The purpose of this report is to seek formal endorsement from the Council for the City of Greater Geraldton Welcome to Country Guidelines.

EXECUTIVE RECOMMENDATION; That Council by Simple Majority pursuant to Section 3.1 of the Local Government Act RESOLVES to:

1. ENDORSE the City of Greater Geraldton Welcome to Country Guide; and

2. IMPLEMENT the Welcome to Country Guide including changing the wording of the current Acknowledgment to Country at Council meetings.

PROPONENT: The proponent is the City of Greater Geraldton. BACKGROUND: The draft Welcome to Country Guide provides an explanation about when, and how, to conduct a Welcome to Country, or an Acknowledgement of Country. The document explains the differences and cultural nuances that need to be observed, and provides guidance for the City, Council, or its representatives about Welcome to Country, and Acknowledgement of Country protocols.

The draft guide has been developed using information sourced from previous versions of similar documents developed at the City and via extensive engagement with Aboriginal community members.

The draft Welcome to Country Guide has been reviewed and endorsed by the Reconciliation Committee.

In addition, on 2 December 2014 the draft Guide was presented at the Concept Forum for review and discussion.

All feedback from the Aboriginal community, the Reconciliation Committee and the Concept Forum has been very positive.


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Upon formal endorsement the guide will be made available publicly to assist and guide the City and external agencies in Welcome to Country protocols.

ECONOMIC, SOCIAL, ENVIRONMENTAL & CULTURAL ISSUES: Economic: There are no environmental impacts. Social: The promotion and respect for Aboriginal Culture will contribute positively to the health, wellbeing and pride of Aboriginal people in the Greater Geraldton community. Environmental: There are no environmental impacts. Cultural & Heritage: Implementation of the Welcome to Country Guide will reinforce and celebrate Aboriginal culture and heritage. RELEVANT PRECEDENTS: There are no relevant precedents. COMMUNITY/COUNCILLOR CONSULTATION: The Aboriginal community and stakeholders have been consulted extensively in the creation, and review, of the Welcome to Country Guide. Councillors and Committee members were consulted at the 11 November 2014 Reconciliation Committee meeting. Councillors feedback was sought at the 2 December 2014 Concept Forum. LEGISLATIVE/POLICY IMPLICATIONS: There are no legislative or policy implications. FINANCIAL AND RESOURCE IMPLICATIONS: There is no direct financial implication in adopting the Welcome to Country Guide; however where official Welcome to Country is required by the City, a budget allocation will be required to meet associated costs. Page 5 of the Welcome to Country Guide has more information about these costs. INTEGRATED PLANNING LINKS:

Title: Culture Our Heritage

Strategy 1.1.3 Recognising and celebrating Yamaji people and their languages and culture.

Strategy 1.1.4 Our Heritage. Promoting Aboriginal and Torres Strait Islander history and communities

REGIONAL OUTCOMES: The Welcome to Country Guide has regional impacts, in that, the boundaries for Native Title claims overlap neighbouring Local Government areas. Consultation with the representatives from the Native Title groups has been


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undertaken to ensure that the information relates to Native Title boundaries outside the City of Greater Geraldton boundaries is correct. RISK MANAGEMENT There is a risk that the Aboriginal Community members nominated in the guide, as being the appropriate person to deliver a Welcome to Country, may change. The City is mitigating this risk by having a replaceable page in the final document which will be updated regularly with a clear disclaimer about the potential for changing roles in the Aboriginal community and the date that the information was printed. ALTERNATIVE OPTIONS CONSIDERED BY CITY OFFICERS An alternative option could be to not have an official Welcome to Country Guide, and all City officers and representatives to navigate this sensitive issue without clear guidance. This approach is not recommended as it is time-consuming and can be complex.


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14 REPORTS OF OFFICE OF THE CEO Nil.


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15 REPORTS OF SUSTAINABLE COMMUNITIES

SC196 NOMINATIONS FOR MID WEST JOINT DEVELOPMENT ASSESSMENT PANEL MEMBERSHIP

AGENDA REFERENCE: D-15-00597 AUTHOR: M Connell, Manager Urban & Regional

Development EXECUTIVE: P Melling, Director Sustainable

Communities DATE OF REPORT: 6 January 2015 FILE REFERENCE: LP/9/0017 APPLICANT / PROPONENT: Development Assessment Panel ATTACHMENTS: No

EXECUTIVE SUMMARY: The current appointment of all local government Development Assessment Panel members is due to expire on 26 April 2015. This report seeks nominations for membership to the Mid West Joint Development Assessment Panel (JDAP) for up to a 2 year term, expiring on 26 April 2017. EXECUTIVE RECOMMENDATION: That Council by Simple Majority, pursuant to Regulation 26 of the Planning and Development (Development Assessment Panels) Regulations 2011, RESOLVES to:

1. ADVISE the Minister for Planning that it nominates: a. Mayor I Carpenter; b. Councillor N McIlwaine as the City of Greater Geraldton local

government representatives on the Joint Mid West Development Assessment Panel; and

2. ADVISE the Minister for Planning that it nominates: a. Councillor ____________ ;and b. Councillor ____________ as the City of Greater Geraldton

alternate local government representatives on the Joint Mid West Development Assessment Panel.

PROPONENT The proponent is the Development Assessment Panels who report directly to the Minister for Planning. BACKGROUND On 1 July 2011, 15 Development Assessment Panels (DAP) came into operation in order to determine development applications that meet a certain threshold value. In the case of the City of Greater Geraldton for development applications with an estimated cost of $7 million or more, it is mandatory that they are determined by a DAP. For applications $3 million or more and less than $7


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million, the applicant has the option of having the application determined by a DAP or the local government. Each DAP comprises 5 members; 3 specialist members, one of which is the presiding member, and 2 local government members. Appointments of all local government DAP members expire on 26 April 2015. Members whose term has expired will be eligible for re-consideration at this time. Council is requested to nominate 4 elected members (comprising 2 local members and 2 alternate local members) to sit on the JDAP as required. Nominations are required to be received no later than Friday 27 February, 2015. Following receipt of all local government nominations, the Minister for Planning will consider and appoint all nominees for up to a 2 year term, expiring on 26 April 2017. All appointed local members will be placed on the local government member register and advised of DAP training dates and times. It is a mandatory requirement, pursuant to the DAP regulations, that all DAP members attend training before they can sit on a DAP and determine applications. Local government representatives who have previously been appointed to a DAP and have received training are not required to attend further training. Local government elections may result in a change to local DAP membership if current councillors, who are DAP members, are not re-elected. In this instance, the deputy local DAP members will take the place of the former local DAP members. If both local and alternate (deputy) local members are not re-elected, the local government will need to re-nominate for the Minister’s consideration of appointment. ECONOMIC, SOCIAL, ENVIRONMENTAL & CULTURAL ISSUES Economic There are no economic issues. Social There are no social issues. Environmental There are no environmental issues. Cultural & Heritage There are no cultural and heritage issues. RELEVANT PRECEDENTS Council at its meeting held on 22 November 2011 nominated Mayor I Carpenter and Councillor N McIlwaine as the City’s local government representatives on the JDAP, and also nominated Councillor R Ramage and Councillor N Messina as alternate local government representatives.


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Council at its meeting held on 29 January 2013 nominated Mayor I Carpenter and Councillor N McIlwaine as the City’s local government representatives on the JDAP, and also nominated Councillor L Graham and Councillor S Van Styn as alternate local government representatives. COMMUNITY/COUNCILLOR CONSULTATION Mayor Ian Carpenter and Deputy Mayor Cr Neil McIlwaine indicated their desire to continue to represent the City on the Development Assessment Panel. LEGISLATIVE/POLICY IMPLICATIONS Part 11A of the Planning and Development Act (2005) introduced Development Assessment Panels into the Act and this is supported by the Planning and Development (Development Assessment Panels) Regulations 2011. FINANCIAL AND RESOURCE IMPLICATIONS There are no financial and budget implications other than staff time required in processing applications. Local DAP members are entitled to be paid for their attendance at DAP training and at DAP meetings. INTEGRATED PLANNING LINKS


Strategy 5.2.6 Supporting decisions to create a long term sustainable city

REGIONAL OUTCOMES There are no regional outcomes. RISK MANAGEMENT If Council fails to nominate any elected members the Minister for Planning can appoint any representative of the local government who is an eligible voter and who the Minister considers has relevant knowledge or experience. This would further remove any decision making power from the Council. ALTERNATIVE OPTIONS CONSIDERED BY CITY OFFICERS The option to not nominate any elected members is not supported by City officers as the City is required, under Regulation 26 of the Planning and Development (Development Assessment Panels) Regulations 2011, to nominate elected members to sit on the JDAP as required. The option to defer the matter is not supported by City officers as nominations are required to be received no later than Friday 27 February 2015. Determining the matter now allows sufficient time for City officers to accumulate and forward the necessary documentation to the DAP secretariat.


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SC197 FINAL ADOPTION OF LOCAL PLANNING SCHEME AMENDMENT NO. 22 – COMMUNITY PURPOSE ADDITIONAL USE, KARLOO

AGENDA REFERENCE: D-15-00925 AUTHOR: K Elder, City Strategic Planning & M

Thomson, Strategic Planning Officer EXECUTIVE: M Connell, Acting Director Sustainable

Communities DATE OF REPORT: 9 January 2015 FILE REFERENCE: LP/15/0021 APPLICANT / PROPONENT: LandWest Urban and Rural Planning

Consultants ATTACHMENTS: Yes (x2) EXECUTIVE SUMMARY: The advertising period has concluded for Amendment No. 22 which proposes to add an additional use of ‘Community Purpose’ to Lot 11379 Assen Street, Karloo. This report recommends final approval of the Amendment and that it be forwarded to the Minister for Planning for final endorsement. EXECUTIVE RECOMMENDATION That Council by Simple Majority, pursuant to Part 5 of the Planning and Development Act 2005 RESOLVES to:

1. DETERMINE the submissions as outlined in the ‘Schedule of Submissions’;

2. ADOPT for final approval Scheme Amendment No. 22 to Local Planning Scheme No. 5 (Greenough); and

3. SEEK final approval of the Scheme Amendment from the Minister for Planning.

PROPONENT The proponent is LandWest Urban and Rural Planning Consultants on behalf of Sun City Christian Centre Inc. BACKGROUND The subject land is located approximately 3km from the Geraldton city centre, in Karloo. The land has frontage to Assen Street to the west and Karloo Court to the east. It is bounded to the north by a vacant Department of Education primary school site, to the south west by John Willcock High School and to the south east by vacant land owned by the Department of Housing which is part of the ‘Karloo-Wandina’ project. The subject lot is 4.7ha in area and is currently vacant however contains some vegetation which is traversed by a number of firebreaks.


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The intention is for the land to be developed by Sun City Christian Centre as a community and care facility (run by their service provider arm Sun City Care). The City has already issued a development approval over the site for a ‘Place of Worship’ with some associated outbuildings. In addition to these it is anticipated that future development may include the following facilities:

Emergency accommodation,

Medical facilities and care centre,

Community kitchen and dining area,

Community garden,

Thrift shop; and

Indoor playground and crèche. The applicant has provided an indicative long term concept plan for the site as part of the Amendment document which is included as Attachment No. SC197A. ECONOMIC, SOCIAL, ENVIRONMENTAL & CULTURAL ISSUES: Economic There are no economic issues. Social The Amendment would enable a number of community purpose uses to be considered for the site. Environmental The Environmental Protection Authority considered that the Amendment should not be assessed under Part IV of the Environmental Protection Act. Cultural & Heritage There are no cultural and heritage issues. RELEVANT PRECEDENTS The author is not aware of any relevant precedents. COMMUNITY/COUNCILLOR CONSULTATION: The Amendment was publically advertised in accordance with the provisions of the Planning and Development Act 2005. The advertising period commenced on 13 November 2014 and concluded on 9 January 2015 and involved the following:

1. A notice appeared in the Midwest Times on 13 November 2014; 2. Adjoining/nearby landowners within a 100m radius were written to

and advised of the proposed Amendment; 3. A sign was placed on-site; 4. The Amendment details were made available on the City’s website;


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5. The Amendment details were publicly displayed at the Civic Centre; and

6. The Amendment was referred to the following:

ATCO Gas;

Department of Aboriginal Affairs;

Department of Education;

Department of Fire and Emergency Services;

Department of Health;

Department of Housing;

Department of Lands;

John Willcock College;

Main Roads Western Australia;

Midwest Development Commission;

Midwest Chamber of Commerce and Industry;

Public Transport Authority ;

Rangeway, Utakarra Karloo Progress Association;

Telstra;

Water Corporation; and

Western Power. Submissions As a result of the advertising, a total of 7 submissions were received with no objections to the proposal. A ‘Schedule of Submissions’ is included as Attachment No. SC197B and copies of the actual submission are available to Council upon request. LEGISLATIVE/POLICY IMPLICATIONS The subject lot is currently zoned ‘Residential R15’ under Local Planning Scheme No. 5 (Greenough). The proposed Amendment seeks to; include an Additional Use of ‘Community Purpose’ over the land, and insert the following table into Schedule 2: No. Description of Land Additional Use Conditions

1 Lot 11379 Assen Street Karloo

Community Purpose “A” use

As determined by the local government.

Under the current zoning, a number of the uses intended to be developed by Sun City Christian Centre can be considered within the ‘Residential’ zone. However, some of the proposed facilities would be defined as ‘Community Purpose’ uses which are an ‘X’ (not permitted) use in the ‘Residential’ zone. ‘Community Purpose’ is defined in the Scheme as:

The use of premises designed or adapted primarily for the provision of educational, social or recreational facilities or services by organisations involved in activities for community benefit.


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The location of the subject lot abutting the existing John Willcock Senior High School and the vacant Department of Education primary school site makes it an appropriate position for the approval of uses consistent with the ‘Community Purpose’ use class. Given that the additional uses will be an ‘A’ advertising use, the City will maintain the ability to apply its discretion in determining applications following public advertising. This approach is also consistent with Town Planning Scheme No. 3 (Geraldton) which has ‘Community Purpose’ as an ‘SA’ (advertising use) within the Residential zone. Part 5 of the Planning and Development Act 2005 provides for the amendment of a Local Planning Scheme. FINANCIAL AND RESOURCE IMPLICATIONS There are no financial and resource implications. INTEGRATED PLANNING LINKS


Strategy: 5.2.1 Responding to community aspirations by providing creative yet effective planning and zoning for future development.

REGIONAL OUTCOMES Geraldton Region Plan (1999) and Greater Geraldton Structure Plan 2011: This plan seeks to provide a framework for the future management, protection and coordination of regional planning in the region. The Region Plan incorporates a structure plan for the Greater Geraldton area. The subject lot is identified as ‘urban’ on the structure plan. RISK MANAGEMENT There are no inherent risks to the City in approving the Amendment. ALTERNATIVE OPTIONS CONSIDERED BY CITY OFFICERS The option to refuse the Amendment is not supported by City officers as it is considered that the Amendment will allow for the comprehensive development of the site for community and care facilities with integrated residential areas. In the context of the location of the site adjacent to existing and planned education facilities and the approved church proposed for the site, it is considered that the additional ‘Community Purpose’ use will enhance the level of community facilities in the area. The option to defer the Amendment is not supported by City officers as there is considered to be sufficient information for Council to determine the matter.


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SC198 FINAL ADOPTION OF LOCAL PLANNING SCHEME AMENDMENT NO. 23 – RESIDENTIAL R30, WAGGRAKINE

AGENDA REFERENCE: D-15-00939 AUTHOR: K Elder, City Strategic Planning & M

Thomson, Strategic Planning Officer EXECUTIVE: M Connell, Acting Director Sustainable

Communities DATE OF REPORT: 9 January 2015 FILE REFERENCE: LP/15/0020 APPLICANT / PROPONENT: LandWest Urban and Rural Planning

Consultants ATTACHMENTS: Yes (x2)

EXECUTIVE SUMMARY The advertising period has concluded for Amendment No. 23 which proposes to modify the Residential Density Coding of a portion of Lot 9004 Presentation Parade, Waggrakine from ‘R12.5’ to ‘R30’. This report recommends final approval of the Amendment and that it be forwarded to the Minister for Planning for final endorsement. EXECUTIVE RECOMMENDATION That Council by Simple Majority, pursuant to Part 5 of the Planning and Development Act 2005 RESOLVES to:

1. DETERMINE the submissions as outlined in the ‘Schedule of Submissions’;

2. ADOPT for final approval Scheme Amendment No. 23 to Local Planning Scheme No. 5 (Greenough); and

3. SEEK final approval of the Scheme Amendment from the Minister for Planning.

PROPONENT The proponent is LandWest Urban and Rural Planning Consultants on behalf of Westbrook Asset Pty Ltd. BACKGROUND In January 2014 Council supported a modification to the Waggrakine Residential Estate Structure Plan design to ensure that public open space appropriately contained the drainage necessary for the future development of the wider land area forming the “Seafields Estate”. As part of the modification to the road and public open space layout, a site was identified for medium density development. This Amendment proposes to amend the Residential Design Code density of the subject land from R12.5 to R30 in accordance with the endorsed Waggrakine Residential Estate Structure Plan.


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The subject land is located north of Presentation Parade and west of Half Moon Drive and is subject to a WA Planning Commission subdivision approval. The specific site, the subject of this Scheme Amendment, will be created as Lot 442. Future Lot 442 is 3,000m2 in area with frontages of 40 metres and 59 metres respectively to Half Moon Drive and Presentation Parade. The lot will adjoin future public open space on its western and southern boundaries. The Waggrakine Residential Estate Structure Plan requires that a Detailed Area Plan (DAP) be adopted prior to subdivision and/or development for the site which will ensure that the future development is integrated with the open space through passive surveillance and active frontages. Extracts from the Amendment document, which includes a copy of the Waggrakine Residential Estate Structure Plan and an extract of the subdivision approval, is included as Attachment No. SC198A. ECONOMIC, SOCIAL, ENVIRONMENTAL & CULTURAL ISSUES: Economic The Amendment will help to facilitate a diverse mixture of housing types in the Seafields Estate. Social The development will ultimately provide a range of housing choices and increase the residential amenity. Environmental The Environmental Protection Authority considered that the Amendment should not be assessed under Part IV of the Environmental Protection Act. Cultural & Heritage There are no cultural and heritage issues. RELEVANT PRECEDENTS Council at its meeting held on 28 January 2014 gave final approval to the modification to the Waggrakine Residential Estate Structure Plan. This modification included the designation of a portion of Lot 9004 for Medium Density Development. The WA Planning Commission granted final approval to the modification on 30 April 2014. COMMUNITY/COUNCILLOR CONSULTATION The Amendment was publically advertised in accordance with the provisions of the Planning and Development Act 2005. The advertising period commenced on 13 November 2014 and concluded on 9 January 2015 and involved the following:


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1. A notice appeared in the Midwest Times on 13 November 2014; 2. Adjoining/nearby landowners within a 100m radius were written to

and advised of the proposed Scheme Amendment; 3. A sign was placed on-site; 4. The Amendment details were made available on the City’s website; 5. The Amendment details were publicly displayed at the Civic

Centre; and 6. The Amendment was referred to the following:

ATCO Gas;

Department of Aboriginal Affairs;

Department of Agriculture and Food;

Department of Education;

Department of Fire and Emergency Services;

Department of Health;

Department of Housing;

Department of Lands;

Department of Water;

Main Roads Western Australia;

Midwest Development Commission;

Midwest Chamber of Commerce and Industry;

Public Transport Authority ;

Telstra;

Waggrakine/Glenfield Progress Association;

Water Corporation; and

Western Power. Submissions As a result of the advertising, a total of 8 submissions were received with no objections to the proposal. A ‘Schedule of Submissions’ is included as Attachment No. SC198B and copies of the actual submission are available to Council upon request. LEGISLATIVE/POLICY IMPLICATIONS The subject land is currently zoned ‘Residential’ under Local Planning Scheme No. 5 (Greenough) with a Residential Design Codes density of ‘R12.5’. The Amendment proposes to modify the Residential Design Codes density ‘R30’. This will lower the minimum and average lot sizes from 700m2 and 800m2 to 260m2 and 300m2 and amend a number of other general site requirements. LPS No. 5 (Greenough) lists the objectives of the ‘Residential’ zone, being:

To provide for residential development at a range of densities with a variety of housing to meet the needs of different household types through the application of the Residential Design Codes.


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It is considered that the Amendment is in accordance with these objectives as it provides a range of housing choices through an increase in residential density. Part 5 of the Planning and Development Act 2005 provides for the amendment of a Local Planning Scheme. FINANCIAL AND RESOURCE IMPLICATIONS There are no financial and resource implications. INTEGRATED PLANNING LINKS:


Strategy 5.2.1 Responding to community aspirations by providing creative yet effective planning and zoning for future development.

REGIONAL OUTCOMES: Liveable Neighbourhoods (2007): Liveable Neighbourhoods is an operational policy for the design and assessment of structure plans and subdivision for new urban areas. Element 1 R18 states:

The lot layout should provide a mix of housing types, lot sizes and densities with smaller residential lots and higher density housing in areas close to town and neighbourhood centres, near public transport stops, and in areas with high amenity such as next to parks.

Residential Development Strategy (2013): The Strategy is a response to the changing local and regional economic environment and the need to provide a logical, coherent, highly liveable and sustainable model for residential development in the City to meet the needs of all residents and build strong communities. It broadly indicated the extent of residential and future residential land along with existing and proposed rural living areas. The subject land is identified as “Single Residential (R10-R25) however clause 2.2 states that:

…small discrete increases in density to that shown on the Strategy Map are appropriate in certain circumstances (e.g. in single residential areas, medium density dwellings adjacent to areas of high amenity such as quality public open space…).

Waggrakine Residential Estate Structure Plan: The Waggrakine Residential Estate Structure Plan illustrates the future development and subdivision intentions of the area. The subject land is delineated as a Medium Density Development site.


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RISK MANAGEMENT There are no inherent risks to the City in approving the Amendment. ALTERNATIVE OPTIONS CONSIDERED BY CITY OFFICERS It is considered that the Amendment is consistent with the overall strategic planning framework and the direction given in the recent modification to the Waggrakine Residential Estate Structure Plan. The Amendment proposed is of a minor nature and will facilitate medium density development in an area of higher amenity. The option to refuse the Amendment is not supported by City officers as it is consistent with the endorsed Waggrakine Residential Estate Structure Plan which clearly identifies the site for ‘medium density development’. The option to defer the Amendment is not supported by City officers as there is considered to be sufficient information for Council to determine the matter.


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16 REPORTS TO BE RECEIVED

REPORTS TO BE RECEIVED

AGENDA REFERENCE: D-15-01278 AUTHOR: K Diehm, Chief Executive Officer EXECUTIVE: K Diehm, Chief Executive Officer DATE OF REPORT: 8 January 2015 FILE REFERENCE: GO/6/0002 APPLICANT / PROPONENT: City of Greater Geraldton ATTACHMENTS: Yes x8

EXECUTIVE SUMMARY: To receive the Reports of the City of Greater Geraldton. EXECUTIVE RECOMMENDATION: PART A That Council by Simple Majority pursuant to Section 22.(2) of the Local Government Act 1995 RESOLVES to

1. RECEIVE the following appended reports: a. Reports – Creative Communities

i. CC197 - Australia Day 2015 Committee Meeting Minutes - 25 November 2014;

ii. CC198 - Public Arts Advisory Committee Meeting Minutes – 03 December 2014;

iii. CC199 - HMAS Sydney II Memorial Advisory Committee Meeting Minutes – 08 December 2014;

iv. CC200 - Heritage Advisory Committee Meeting Minutes – 12 December 2014;

v. CC201 - QEII Seniors Advisory Committee Meeting Minutes – 17 December 2014;

b. Reports – Sustainable Communities: i. SCDD094 – Delegated Determinations; and ii. SC199 - Community Safety Crime Prevention Committee

Meeting Minutes – 11 December 2014. PART B That Council by Simple Majority, pursuant to Sections 5.13 and 34 of the Local Government (Financial Management) Regulations 1996 RESOLVES to:

1. RECEIVE the following appended reports: a. Reports – Corporate and Commercial Services;

i. CCS097 Confidential Report – List of Accounts Paid Under Delegation December 2014.

PROPONENT: The proponent is the City of Greater Geraldton


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BACKGROUND: Information and items for noting or receiving (i.e. periodic reports, minutes of other meetings) are to be included in an appendix attached to the Council agenda. Any reports received under this Agenda are considered received only. Any recommendations or proposals contained within the “Reports (including Minutes) to be Received” are not approved or endorsed by Council in any way. Any outcomes or recommendations requiring Council approval must be presented separately to Council as a Report for consideration at an Ordinary Meeting of Council. COMMUNITY/COUNCILLOR CONSULTATION: Not applicable. LEGISLATIVE/POLICY IMPLICATIONS: Not applicable.


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17 ELECTED MEMBERS MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

18 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN

GIVEN

19 URGENT BUSINESS APPROVED BY PRESIDING MEMBER OR BY DECISION OF THE MEETING

20 CLOSURE


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APPENDIX 1 – ATTACHMENTS AND REPORTS TO BE RECEIVED Attachments and Reports to be Received are available on the City of Greater Geraldton website at: http://www.cgg.wa.gov.au/your-council/meetings

http://www.cgg.wa.gov.au/your-council/meetings

ordinary meeting of council agenda€¦ · 27-01-2015 · ordinary meeting of council agenda 27...

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