NOTICE OF COUNCIL MEETING

NOTICE IS HEREBY GIVEN in accordance with Section 83 of the Local Government Act 1999, that a meeting of the

COUNCIL

of

The District Council of Tumby Bay

will be held at the Council Chamber, Mortlock Street

on

8th January 2019

at 5:30pm

TJ Smith Chief Executive Officer

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INDEX

1.0 ROLL CALL 1.1 Present 1.2 In Attendance

1.3 Apologies / Leave of Absence

1.4 Absent

2.0 MINUTES OF PREVIOUS MEETING

2.1 MINUTES OF THE ORDINARY MEETING held on 11th December 2018. Recommendation

That the Minutes of the Ordinary Meeting held on the 11th December 2018 be confirmed as a correct record.

3.0 DECLARATION OF INTEREST – Nil. 4.0 DEFERRED MOTIONS – Nil. 5.0 MAYOR’S REPORT – Nil. 6.0 DEPUTATIONS

Mr Tim Scholz – to provide an update regarding the proposed port development at Cape Hardy.

7.0 COMMUNITY DELEGATES’/REPRESENTATIVES’ REPORTS 7.1 Elected Members Reports 8.0 QUESTION ON NOTICE

• Cr Trenberth Can Council please revisit the current burning restrictions applying in the gazetted town areas within the District Council area?

Officer’s Comment Councillors have previously received Cr Trenberth’s email of 17/12/2018 regarding this matter. It is proposed that the burning restrictions and associated matters, e.g. green waste disposal, be addressed at an Informal Gathering (Workshop). This approach allows all issues to be methodically addressed while being separated from the decision making process that occurs in a formal Council meeting. The matter is not time sensitive as the fire restriction period is not scheduled to end until 15/04/2019.

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9.0 QUESTION WITHOUT NOTICE 10.0 PETITIONS – Nil.

11.0 MOTION ON NOTICE

• Moved Cr RJ Lawrie The current minutes of Council meetings do not contain sufficient detail to allow a review of what occurred at the Council meeting.

Supporting Comments from Cr Lawrie This complaint is confirmed by comments from a large percentage of our community when campaigning at the recent Council elections. Officer’s Comments Council Minutes are a formal document containing information relating to formal motions and procedures as outlined in the Council Meeting Procedures Handbook which refers to the Local Government Act and Regulations. As such, minutes are not intended to be a comprehensive record or proceedings such as Hansards. Councillors have the ability to have their vote recorded (and therefore their position on issues) through the calling of divisions. This issue may well be one of needing to improve how Council communicates decisions following meetings. As such it is proposed that the matter would be better dealt with at an Informal Gathering (Workshop) where the issues can be addressed while being separated from the decision making process that occurs in a formal Council meeting. This could result in an Agenda item coming back to Council with a review of Policy 2.03 “Community Communication”.

12.0 COUNCIL/COMMUNITY COMMITTEE REPORTS

12.1 AUDIT1/119 Minutes 11th December 2018 Recommendation That the Minutes of the Audit Committee Meeting held on 11th December 2018 be received and noted by Council.

13.0 OFFICERS’ REPORTS

13.1 Chief Executive Officer’s Reports

Recommendation That the following reports from the Chief Executive Officer be received. CEO 1/119 Capital Works 2018/2019

CEO 2/119 Reevesby Island – Net Fishing Limits CEO 3/119 Tumby Bay Industrial Land

CEO 1/119 Capital Works 2018/2019 Recommendation That the report be received and noted.

CEO 2/119 Reevesby Island – Net Fishing Limits

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Recommendation That the report regarding management arrangements for Reevesby Island -

Net Fishing Limits be noted. CEO 3/119 Tumby Bay Industrial Land Recommendation

That Council approve proceeding to preliminary design and costing for the development of industrial/commercial land on the west side of North Trezise Street, Tumby Bay with a further report to be available for consideration on completion.

13.2 Corporate Services Reports

Recommendation That the following reports from the Deputy Chief Executive Officer be received.

DCEO 1/119 Statement of Financial Position DCEO 2/119 Budget v Actual Report DCEO 1/119 Statement of Financial Position Recommendation

That the payment of cheque numbers 23577 to 23583 for a total of $13,633.83 and electronic fund transfer batch numbers 500 to 502 for a total of $219,200.06 be endorsed.

DCEO 2/119 Budget v Actual Report Recommendation That the report be received and noted.

13.3 Technical Services & Operations Reports

Recommendation That the following report from the Works Manager be received.

WM 1/119 Policy 5.16 – Credit Card Use WM 1/119 Policy 5.16 – Credit Card Use Recommendation

That Council adopt the reviewed Policy #5.16 “Credit Card Use” as presented.

14.0 OTHER REPORTS – Nil. 15.0 CORRESPONDENCE – Nil.

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16.0 LATE CORRESPONDENCE – Nil. 17.0 INFORMATION TABLED – Nil. 18.0 ITEMS LAID ON THE TABLE – Nil. 19.0 MATTERS IN CONFIDENCE – Nil. 20.0 MEETING CLOSED AT -

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District Council of Tumby Bay

Minutes of Previous Meeting

476 Ordinary Council Meeting 11th December 2018

TRIM: R18/17417 – Minutes 11/12/2018

DISTRICT COUNCIL OF TUMBY BAY MINUTES OF THE ORDINARY MEETING OF COUNCIL held at the Council Chamber, Mortlock Street, Tumby Bay on Tuesday 11th December 2018 at 5.30pm. 1.0 ROLL CALL 1.1 Present

Mayor Sam Telfer, Councillors Robert Randall, Bob Lawrie, Hannah Allen-Jordan, Helen Kroemer, Stephen Hibbit and Ricky Trenberth

1.2 In Attendance

Trevor Smith (CEO), Dion Watson (DCEO), Emma McDonald (Manager Environmental Services) Damian Windsor (Works Manager) and Jodie Blum (Executive Assistant)

1.3 Apologies – Nil.

1.4 Leave of Absence – Nil.

1.5 Absent – Nil.

2.0 MINUTES OF PREVIOUS MEETING

2.1 MINUTES OF THE SPECIAL MEETING held on 15th November 2018.

1c/122018 Moved – Cr Kroemer Seconded – Cr Trenberth

That the Minutes of the Special Meeting held on the 15th November 2018 be confirmed as a correct record.

CARRIED

3.0 DECLARATION OF INTEREST – Nil. 4.0 DEFERRED MOTIONS – Nil. 5.0 MAYOR’S REPORT

• National Trust Awards • ALGA National Roads Conference – Alice Springs • EPLGA Board Meeting • Whyalla “Big Reveal “ Presentation

6.0 DEPUTATIONS – Nil. 7.0 COMMUNITY DELEGATES’/REPRESENTATIVES’ REPORTS 7.1 Elected Members Reports Mayor Telfer

• New Council Swearing In Ceremony • EPLGA Board Meeting • National Trust Meeting • LG Mandatory Training • ALGA National Roads Conference • State Minster Meetings ( Knoll, Chapman & Speirs)

477 Ordinary Council Meeting 11th December 2018

TRIM: R18/17417 – Minutes 11/12/2018

• RDAWEP Strategic Plan Meeting • Tumby Bay Carols • Australia Day Awards Panel Meeting • Whyalla “Big Reveal “ Presentation • LGA Mayors Forum

Cr Allen-Jordan

• New Council Swearing In Ceremony • Tumby bay Progress Association Meeting • Elected Member Mandatory Training • Tumby Bay Community Bank • Australia Day Awards Panel Meeting

Cr Kroemer

• New Council Swearing In Ceremony • Elected Member Mandatory Training • Audit Committee Meeting

8.0 QUESTION ON NOTICE – Nil. 9.0 QUESTION WITHOUT NOTICE – Nil. 10.0 PETITIONS – Nil. 11.0 MOTION ON NOTICE – Nil. 12.0 COUNCIL/COMMUNITY COMMITTEE REPORTS

12.1 MINUTES OF THE AUSTRALIA DAY AWARD PANEL held on 4th

December 2018.

2c/122018 Moved – Cr Allen-Jordan Seconded – Cr Lawrie That the Minutes of the Australia Day Award Panel held 4th December 2018 be confirmed as a correct record.

CARRIED 13.0 OFFICERS’ REPORTS

13.1 Chief Executive Officer’s Reports 3c/122018 Moved – Cr Trenberth Seconded – Cr Hibbit

That the following reports from the Chief Executive Officer be received. CEO 1/1218 Capital Works 2018/2019

CEO 2/1218 Invitation – Reevesby Island Homestead Restoration Project

CEO 3/1218 Appointments to External Bodies CEO 4/1218 Draft Annual Report 2017/18 CEO 5/1218 SpendMapp – Eftpos Tourism Spending Tracking

System CEO 6/1218 Australia Day Award Panel Judging

CARRIED CEO 1/1218 Capital Works 2018/2019

4c/122018 Moved – Cr Hibbit Seconded – Cr Trenberth Received and noted.

CARRIED

478 Ordinary Council Meeting 11th December 2018

TRIM: R18/17417 – Minutes 11/12/2018

CEO 2/1218 Invitation – Reevesby Island Homestead Restoration Project

5c/122018 Moved – Cr Kroemer Seconded – Cr Hibbit

That Council note the report and agree to an appropriate “in principle” letter of support that does not commit the Council to any funding or resources.

CARRIED

CEO 3/1218 Appointments to External Bodies

6c/122018 Moved – Cr Hibbit Seconded – Cr Kroemer That Council nominate the following Councillors to serve on:

• Tumby Bay Progress Association (x 2) – Cr Allen-Jordan & Cr Randall

• Port Neill Progress Association – Cr Kroemer • Lipson Progress Association – Cr Randall • Ungarra Progress Association – Cr Hibbit • LEHAC – Cr Kroemer • Excel Museum – Cr Hibbit • Tumby Aged Homes – CEO, Trevor Smith • Tumby Bay Area School – Cr Trenberth • Tumby Bay Community Library – Cr Allen-Jordan • Tumby Bay CFS Group – Cr Trenberth • Tumby Bay SES – Cr Lawrie • Lower Eyre Road Safety Committee – Cr Randall

CARRIED CEO 4/1218 Draft Annual Report 2017/18

7c/122018 Moved – Cr Lawrie Seconded – Cr Kroemer

That Council adopt the District Council of Tumby Bay Annual Report 2017/18 as presented.

CARRIED CEO 5/1218 SpendMapp – Eftpos Tourism Spending Tracking

System 8c/122018 Moved – Cr Kroemer Seconded – Cr Allen-Jordan

That the District Council of Tumby Bay subscribes to SpendMapp with 50% financial assistance from the Tumby Bay Progress Association for a 12-month period.

CARRIED CEO 6/1218 Australia Day Award Panel Judging 9c/122018 Moved – Cr Lawrie Seconded – Cr Hibbit

That pursuant to Policy 2.21, Council endorses the Australia Day Awards Panel recommendations of:

• 2019 Citizen of the Year: Eileen Weiss • 2019 Young Citizen of the Year: Jade Dunn • 2019 Community Event of the Year: Tumby Bay Progress

Association, Silo & Street Art Project CARRIED

479 Ordinary Council Meeting 11th December 2018

TRIM: R18/17417 – Minutes 11/12/2018

13.2 Corporate Services Reports

10c/122018 Moved – Cr Allen-Jordan Seconded – Cr Hibbit

That the following reports from the Deputy Chief Executive Officer be received.

DCEO 1/1218 Statement of Financial Position DCEO 2/1218 Budget v Actual Report DCEO 3/1218 2017/2018 Budget and Actual Comparison DCEO 4/1218 2018/2019 Budget Review One – October 2018

CARRIED DCEO 1/1218 Statement of Financial Position 11c/122018 Moved – Cr Kroemer Seconded – Cr Trenberth

That the payment of cheque numbers 23569 to 23576 for a total of $10,387.22 and electronic fund transfer batch numbers 495 to 499 for a total of $532,213.44 be endorsed.

CARRIED

DCEO 2/1218 Budget v Actual Report Received and noted.

DCEO 3/1218 2017/2018 Budget and Actual Comparison

12c/122018 Moved – Cr Hibbit Seconded – Cr Lawrie

That Council receive and note the comparison of the 2017/2018 Budget and Audited Financial Statements as presented.

CARRIED

DCEO 4/1218 2018/2019 Budget Review One – October 2018

13c/122018 Moved – Cr Kroemer Seconded – Cr Hibbit That Council accept the 2018/2019 Budget Review One October 2018 as presented and the Deputy CEO update the Council’s budget to reflect the changes.

CARRIED

13.3 Technical Services & Operations Reports

14c/122018 Moved – Cr Allen-Jordan Seconded – Cr Randall That the following reports from the Works Manager be received.

WM 1/1218 Port Neill Foreshore Redevelopment WM 2/1218 Port Neill Jetty Repairs WM 3/1218 Road Closure Process

CARRIED Dion Watson departed the meeting at 6.50pm and returned at 6.52pm

480 Ordinary Council Meeting 11th December 2018

TRIM: R18/17417 – Minutes 11/12/2018

WM 1/1218 Port Neill Foreshore Redevelopment 15c/122018 Moved – Cr Lawrie Seconded – Cr Hibbit

That Council notes the additional cost required to completed the core scope of works for the Port Neill Foreshore Upgrade, and that the budget allocation for the project be adjusted to reflect the additional $23,750 required to complete the shade shelter installation.

CARRIED

WM 2/1218 Port Neill Jetty Repairs 16c/122018 Moved – Cr Allen-Jordan Seconded – Cr Kroemer

That Council endorse the actions of the CEO in approving unbudgeted expenditure for the repair of the Port Neill jetty and that the 2018/19 budget be adjusted by reducing the allocation to Jetty Reserve by $30,000 and increasing the Recreational Jetties Maintenance budget by $30,000.

CARRIED WM 3/1218 Road Closure Process 17c/122018 Moved – Cr Lawrie Seconded – Cr Trenberth

That the Mayor and CEO be authorised to sign and seal a Road Process Order to give effect to the closure of the portion of Public Road situated adjoining Section 395 in the Hundred of Yaranyacka, more particularly delineated and lettered as ‘A” on the Preliminary Plan 18/0043.

CARRIED 14.0 OTHER REPORTS – Nil. 15.0 CORRESPONDENCE – Nil. 16.0 LATE CORRESPONDENCE – Nil. 17.0 INFORMATION TABLED – Nil. 18.0 ITEMS LAID ON THE TABLE – Nil. 19.0 MATTERS IN CONFIDENCE – Nil.

20.0 MEETING CLOSED AT – 7.06pm

DATE: ____________________CONFIRMED: _______________________

Mayor

District Council of Tumby Bay

Council Committee Reports

119 AUDIT COMMITTEE MEETING 11th December 2018

TRIM: R18/17290 – Audit Committee Minutes

DISTRICT COUNCIL OF TUMBY BAY

MINUTES OF THE AUDIT COMMITTEE MEETING held at the Council Office, Mortlock Street, Tumby Bay on Tuesday 11th December 2018 at 4.05pm. 1.0 ROLL CALL 1.1 Present: Cr Helen Kroemer (Chairperson), Cr Ricky Trenberth

(Committee Member), Vicki Seidel (Committee Member) Bryce Breed (Committee Member) and John Ewen (Committee Member via phone link)

1.2 In Attendance

Dion Watson (DCEO) and Damian Windsor (Works Manager)

1.3 Apologies/ Leave of Absence – Nil. 1.4 Absent – Nil.

2.0 MINUTES OF PREVIOUS MEETING

2.1 Minutes of the Audit Committee Meeting held on 24th October 2018.

Moved – Cr Trenberth Seconded – J Ewen That the Minutes of the Audit Committee Meeting held on 24th October 2018 be confirmed as a correct record.

CARRIED 3.0 OFFICER’S REPORTS Bryce Breed entered the meeting at 4.09pm

3.1 Corporate Services Report

Moved – Cr Trenberth Seconded – J Ewen That the following report from the Deputy Chief Executive Officer be

received.

DCEO 1/1218 Appointment of Audit Committee Chairperson

CARRIED DCEO 1/1218 Appointment of Audit Committee

Chairperson Cr Trenberth nominated Cr Kroemer - Accepted

3.2 Works Manager Report

Moved – Cr Trenberth Seconded – B Breed That the following report from the Works Manager be received.

WM 1/1218 Valuation of Infrastructure Assets

CARRIED

120 AUDIT COMMITTEE MEETING 11th December 2018

TRIM: R18/17290 – Audit Committee Minutes

WM 1/1218 Valuation of Infrastructure Assets Received and noted.

Damian Windsor left the meeting at 4.23pm

3.3 Corporate Services Reports

Moved – B Breed Seconded – Cr Trenberth That the following reports from the Deputy Chief Executive Officer be

received.

DCEO 2/1218 Internal Controls – Internal Audit November 2018

DCEO 3/1218 2017/2018 Audit Documents – Dean Newbery & Partners

DCEO 4/1218 2017/2018 Budget and Actual Comparison DCEO 5/1218 2017/2018 DC Tumby Bay Annual Report DCEO 6/1218 2018/2019 Budget Review One – October

2018 DCEO 7/1218 Investment Report – September 2018 DCEO 8/1218 Audit Committee Work Program

CARRIED

DCEO 2/1218 Internal Controls – Internal Audit November 2018

Received and noted. DCEO 3/1218 2017/2018 Audit Documents – Dean

Newbery & Partners

Received and noted. Vicki Seidel entered the meeting at 4.30pm

DCEO 4/1218 2017/2018 Budget and Actual Comparison

Received and noted. DCEO 5/1218 2017/2018 DC Tumby Bay Annual Report Received and noted.

DCEO 6/1218 2018/2019 Budget Review One – October 2018

Moved – V Seidel Seconded – Cr Trenberth That the Audit Committee receive and note the 2018/2019 Budget Review One October 2018 as presented.

CARRIED

DCEO 7/1218 Investment Report – September 2018

Received and noted.

121 AUDIT COMMITTEE MEETING 11th December 2018

TRIM: R18/17290 – Audit Committee Minutes

DCEO 8/1218 Audit Committee Work Program Received and noted.

4.0 CORRESPONDENCE – Nil.

5.0 MEETING CLOSED AT – 5.00pm

District Council of Tumby Bay

Officer’s Reports

REPORT TO: Mayor and Councillors FROM: Chief Executive Officer DATE: 8th January 2019 REPORT REF: CEO 1/119 SUBJECT: Capital Works 2018/2019 1.0 PROPOSAL

That Council note the attached Programs and Capital Works Schedule for 2018/2019.

2.0 BACKGROUND DISCUSSION

The information is provided monthly. Councillors are encouraged to contact the CEO or Executive with questions prior to the meeting.

3.0 RELEVANCE TO STRATEGIC PLAN AND BUDGET

Where projects vary from the adopted budget the variation is highlighted in the financial reporting. Significant variations are generally reported separately to Council.

4.0 RISK ASSESSMENT – N/A

5.0 DISCUSSION DETAIL

As required. 6.0 REVIEW PROVISIONS – N/A 7.0 RECOMMENDATION (S)

That the report be received and noted.

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Budget Actual/Estimate Funding Approvals Works Start Finish

Capital Works Program - carried over Current StatusStormwater Management Plan 3,836,400$ Grant - Successful Tender Works Commenced

Additional Land Acquisition Occuring

Port Neill Foreshore 301,000$ 313,000$ Grant - Successful n/a Tender Aug-18 Nov-18 Works compelte bar one shade structure adjacent playground

Former Depot - Soil testing and Rehabilitation 99,000$ n/a EPA Quotes Oct-18 Remediation to commence not before 11th October

Pioneer Memorial (ex-clock) Tower 69,300$ 76,361$ Grant & Donations n/a Quotes Jun-18 Feb-19Engineering, Designs, Fabrication complete, foundations poured pre-christmas

Plant Replacement 306,000$ n/a

Capital Works Program

Tumby Bay CWMS 39,000$ 9,000$ Nov-18 Jan-19Disinfection Equipment Renewal. Planned Sand Filter renewal to be deferred (not required at this time).

Port Neill CWMS 4,000$ 4,000$ Sep-18 Sep-18 Retention Payment for irrigation systems

Pillaworta Tower 79,700$ To be determined

Tumby Bay Cemtery Ashes Internment Expansion 10,000$ 7,000$ n/a Complete. Joint project with Lions Club.

Burrawing Creek Road 26,100$ 20,600$ Oct-18 Nov-18 Upgrade 1.7 km to all weather surface. Complete

Graham Smelt Causeway Detailed Design 60,000$ 60,000$ DA lodged. Detailed design to commence subject to approval.Port Neill Boat Ramp Breakwater Concept and Estimates 17,000$ 17,000$ Quotes being sought.

Marina Footpaths 9,200$ n/a Only undertaken to service new developed allotments as required.

Island Footpaths 6,100$ n/a Only undertaken to service new developed allotments as required.

Road Sealing Program 165,300$ 240,300$

Lipson - Ungarra Road 165,300$ 133,300$ Jan-19 Mar-19

Port Neill Access Road 107,000$ Jan-19 Mar-19 Additional road per WM1/1118

Road Construction Program 651,000$ 656,600$ Barnes Hill Road (010) from Ch 3100 to Western Boundary 100,500$ 90,000$ Sep-18 Oct-18 CompleteDraypole Hill Road (005) from Mine Hill Road to Log Hut Road 40,000$ Mar-18 Mar-18

Additional road included due savings in rubble raising and crushing contract

Moody Centre Road (005) from Mt Hill Rd to Chainage 4000 (J Baldissera Gate) 99,200$ 89,800$ Sep-18 Sep-18 CompleteMoody Centre Road (025) from Chainage 13050 to Mt Hill Coomaba Rd 55,100$ 50,300$ Aug-18 Sep-18 CompleteMt Hill Coomaba Road (010) from Balumbah Kinnard Rd to Wills Rd 93,200$ 83,500$ Aug-18 Aug-18 CompleteYallunda Flat Road (005) from Bratten Way to Stevens Rd 89,300$ 89,300$ Nov-18 Dec-18 Commenced

Yallunda Flat Road (010) from Stevens Rd to Chainage 7620 103,100$ 103,100$ Feb-18 Feb-18Yallunda Flat Road (015) from Chainage 7620 to Koppio Rd 110,600$ 110,600$ Feb-18 Mar-18

Blacker Road - new construction carry forward Subject to agreement with landowners

2019 Street Art 20,000$ 20,000$ TBPA Apr-19 Scheduled for April 2019

Website Upgrade Oct-18 Activated with monitoring and further improvements

DCTB Facebook -$ n/a n/a Oct-18 Activated with monitoring and further improvements

Tumby Bay Industrial Area and Transport Planning 40,000$ 40,000$ Jul-18Evaluating design options for pricing. Undertaking Supply and Demand Assessment.

Tumby Bay Cemetery Ashes Interment Expansion 10,000$

Roofing - Archive Building -$ -$ n/a Leaking roof - temporary fix at present - obtaining quotes to re-roof

Projects and Capital Works Program 2018-2019 - Update 3 January 2019

Projects

Unbudgeted Projects

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REPORT TO: Mayor and Councillors FROM: Chief Executive Officer DATE: 8th January 2019 REPORT REF: CEO 2/119 SUBJECT: Reevesby Island – Net Fishing Limits FILE: F16/158 1.0 PROPOSAL

To note that PIRSA are continuing the managements arrangements limiting net fishing in the “lagoon” area adjacent to the western side of Reevesby Island. (Copy Attached)

2.0 BACKGROUND INFORMATION

The management arrangements were introduced in part due to representations made to the State government by Council. The arrangements first came into affect on 31 December 2017. The matter was first raised by Cr Lawrie in April 2017 and previous Council reports on this matter were made in September 2017 and January 2018. The issue reflected community concerns regarding environmental sustainability and the negative impact on fishing tourism and the local economy.

3.0 RELEVANCE TO STRATEGIC PLAN AND BUDGET

Goal 2 Environment The preservation of our unique natural heritage and environment for current and future generations

Outcome 2.1 Natural Resources Improved healthy & productive natural resources &

natural systems Strategy 2.14 Marine and Terrestrial Parks Assist and participate in ensuring marine parks and

terrestrial parks are sustainable Goal 3 Economic Development

Sustainable economic development opportunities identified, collaboratively pursued and promoted

Outcome 3.1 Industry Growth in new and existing industry and business Strategy 3.1.2 Tourism Promote regional and local tourism and associated

trade benefits

Budget Not Applicable

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4.0 RISK ASSESSMENT – Not Applicable 5.0 DISCUSSION DETAIL – Not Applicable 6.0 REVIEW PROVISIONS

The review of the management arrangements is the responsibility of the State government through PIRSA. No further information or comment from the Council has been requested.

7.0 RECOMMENDATION (S)

That the report regarding management arrangements for Reevesby Island - Net Fishing Limits be noted.

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December 2018

RECEIVED21 DEC 2018

DISTKICT COUNCIL OF TUMW BAY

m Government of South Australia

Primary Industries and Regions SA

FISHERIES & AQUACULTURE

Level 1425 Grenfell StreetAdelaideSASOOO

GPO Box 1625Adelaide SA 5001

DX 210

Tel (08) 8226 0900Fax (08)82260330

www.plr.sa.gov.au

Mr Trevor SmithChief Executive OfficerDistrict Council of Tumby BayPO Box 61TUMBY BAY SA 5605

Dear Mr Smith

I write to inform you of the continuation of the management arrangements limiting net fishingin the "lagoon" area adjacent to the western side of Reevesby Island (map attached for yourreference).

As you are aware, in 2017 there were on-going community concerns relating to impacts ofnet fishing activities in waters surrounding the Sir Joseph Banks Group of islands

PIRSA consulted with the Marine Fishers Association and The District Council ofTumby Bayto develop the following management arrangements to mitigate their concerns and to find abalanced solution:

• Annually close the "lagoon" area adjacent to the western side of Reevesby Island toall net fishing for the summer holiday period from 15 December to the 31 January,Easter holidays (including the Thursday prior to Good Friday) and long weekends.

• Prohibit the practice of double drain-off netting shots in the lagoon area.

• Closely monitor the number of fishing days in the area.

The continuation of these arrangements for the period 16 December 2018 to 15 December2019 have been implemented through two notices issued pursuant to s 79 of the FisheriesManagement Act 2007 (Attachment 1 and 2).

If you have any queries regarding these arrangements, please contact Mr Jonathan McPhail,Fisheries Manager, PIRSA Fisheries and Aquaculture on 08 8429 0508.

Yours sincerely

Sean SIoanEXECUTIVE DIRECTORFISHERIES AND AQUACULTURE

Objective ID: A3857083

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REEVESBY ISLAND NETSPATIAL CLOSURE

Reevesby Island Net Spatial Closure

0L

0L

1

J_LKilometres

i

Nautical Miles

2J

1J

GPS coordinates based onGeocentric Datum of Australia 1994 (GDA94),

in degrees decimal minute format.

GDA94Lambert Conformal Conic Projection

Marum Island

34°31.137'S136°15.354'E

34° 31.621'S136<>15.1H'E

34° 32.425'S136°15.585'E

Lusby Island

34° 32.595'S136°15.691'E

ReevesbyIslancfNet

Spatial Closure ^^

&.

S p e /) c e r

Winceby Island

34°30.178'S136°16.855'E

Spencer

34° 32.766'S136°16.274'E

Gulf

Government of South Australia

V}S] Primary Industries and Regions SA

.1600028 P1RSA SPATIAL

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FISHERIES MANAGEMENT ACT 2007 : SECTION 79

TAKE notice that it is hereby declared that it shall be unlawful for any person to engagein the class of fishing activity specified in Schedule 1 within in the area described inSchedule 2 during the period specified in Schedule 3.

SCHEDULE 1

The act of taking or an act preparatory to or involved in the use of more than one gill,mesh or hauling net in conjunction with another fishing net to perform the fishingactivity known as "a double drain-off net shot" to take aquatic resources as describedin licence condition 1309.

SCHEDULE 2

State waters contained within the area bounded by a line commencing near thelocation on mean high water springs closest to 34°30'10.66" South, 136°16'51.32"East, then southeast to the location on mean high water springs closest to34°31'08.22" South, 136°15'21.26" East, then beginning southwards following the lineof mean high water springs to the location closest to 34°31'37.28" South,136°15'06.67" East, then southwest to the location on mean high water springs closestto 34°32'25.52" South, 136°15'35.12" East, then south to the line of mean high watersprings to the location closest to 34°32'35.69" South, 136°15'41.43" East, thensouthwest to the location on mean high water springs closest to 34°32'45.97" South,136°16'16.46" East, then beginning north following the line of mean high water to thepoint of commencement.

SCHEDULE 3

0001 hours on 15 December 2018 until 2359 hours on 14 December 2019.

For the purpose of this notice the spatial descriptions are geodesics based on theGeocentric Datum of Australia 1994 (GDA94). A map is enclosed for your reference.

Dated |4 December 2018

Sean SloanEXECUTIVE DIRECTORFISHERIES AND AQUACULTUREDelegate of the Minister for Primary Industries and Regional Development

Objective ID: A3848519

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FISHERIES MANAGEMENT ACT 2007 : SECTION 79

TAKE notice that it is hereby declared that it shall be unlawful for any person to engagein the class of fishing activity specified in Schedule 1 within the area described inSchedule 2 during the period specified in Schedule 3.

SCHEDULE 1

The act of taking or an act preparatory to or involved in the commercial take of anyaquatic resources using a fish net.

SCHEDULE 2

State waters contained within the area bounded by a line commencing near thelocation on mean high water springs closest to 34°30'10.66" South, 136°16'51.32"East, then southeast to the location on mean high water springs closest to34°31'08.22" South, 136°15'21.26" East, then beginning southwards following the lineof mean high water springs to the location closest to 34°31'37.28" South,136°15'06.67" East, then southwest to the location on mean high water springs closestto 34°32'25.52" South, 136°15'35.12" East, then south to the line of mean high watersprings to the location closest to 34°32'35.69" South, 136°15'41.43" East, thensouthwest to the location on mean high water springs closest to 34°32'45.97" South,136°16'16.46" East, then beginning north following the line of mean high water to thepoint of commencement.

SCHEDULE 3

a) the period commencing at 0001 hours on 15 December 2018 until 2359 hours on31 January 2019: and

b) the period commencing at 0100 hours on Friday 8 March 2019 and ending at 2359hours on Monday 11 March 2019;and

c) the period commencing at 0100 hours on Thursday 18 April 2019 and ending at2359 on Monday 23 April 2019;and

d) the period commencing at 0100 hours on Friday 7 June 2019 and ending at 2359on Monday 10 June 2019; and

e) the period commencing at 0100 hours on Friday 4 October 2019 and ending 2359on Monday 7 October 2019.

Objective ID: A3848521

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For the purpose of this notice:

Fish net - includes any net other than a hand net (including a dab net, dip net or shrimpnet), hoop net, drop net or a prawn trawl net;

Spatial information - the spatial descriptions are geodesics based on theGeocentric Datum of Australia 1994 {GDA94). A map is enclosed for your reference.

Dated 1^- December 2018

Sean SloanEXECUTIVE DIRECTORFISHERIES AND AQUACULTUREDelegate of the Minister for Primary Industries and Regional Development

Objective ID: A3848521

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REPORT TO: Mayor and Councillors FROM: Chief Executive Officer DATE: 8th January 2019 REPORT REF: CEO 3/119 SUBJECT: Tumby Bay Industrial Land FILE: F18/40 1.0 PROPOSAL

To seek Council endorsement to proceed to preliminary design and costings for the expansion of industrial/commercial land on the west side of North Trezise Street, Tumby Bay. The proposal would likely be for 6-8 lots. Following receipt of the design and costing report Council will be able to determine whether to proceed in the 2019/2020 budget year.

2.0 BACKGROUND INFORMATION

Council allocated $40,000 in the 2018/2019 budget (bringing the available total to $68,000) to progress concept design and other works associated with a proposed expansion of the industrial/commercial area in Tumby Bay. The concept work, which included preliminary design sketches, highlighted the difficulty in determining the optimal design and allotment sizes for the “green fields” area of land between Pumpa Street and Harvey Well Road. Allotment size and layout has a major impact on development and servicing costs.

To assist in the decision making process a Supply and Demand Assessment

report was commissioned to provide a market review, specifically the future demand for industrial lots proposed to be developed in Tumby Bay’s industrial (and commercial) zone. A copy of the report is provided with the agenda to elected members.

Other work undertaken includes a vegetation assessment. The survey

information and vegetation assessment is not time sensitive and can be utilised at any date in the future. However, as outlined in the attached report and in the “Discussion Detail” the immediate need for land, not tied to mining or port development, is for smaller industrial/commercial allotments of a similar nature to those previously sold by Council on a regular basis over the past years.

To progress further concept work on the larger “green fields” area requires more information on demand than is currently available in the absence of a guaranteed development at Cape Hardy. To date an amount of $22,655 has been spent on concept work, $17,800 on survey work and $10,995 on the Supply and Demand Assessment.

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3.0 RELEVANCE TO STRATEGIC PLAN AND BUDGET

Strategic Plan Goal 3 Economic Development

Sustainable economic development opportunities identified, collaboratively pursued and promoted.

Outcome 3.1 Industry: - Growth in new and existing industry Strategy 3.1.1 New and Existing Industry

Support and assist existing and new industry and business to develop

Goal 1 Infrastructure Maintain, develop and improce Council’s infrastructure to meet current and future needs.

Outcome 1.9 Land Development – Land developed to meet future needs

Strategy 1.9.1 Land Development Assist with land development to meet future needs

Budget The budget for industrial land use planning in 2018/2019 is $68,000 which includes a carry over amount from the previous financial year. $51,450 has been spent to date.

4.0 RISK ASSESSMENT

Proceeding to preliminary design and costings for the land in North Trezise Street has a minimal risk with the sales history for smaller allotments of this type. The risk of not proceeding with preliminary design and costing for larger industrial allotments is minimal given that any accelerated need for land as a result of a significant mining or port development comes with at least a 12-24 month window of opportunity.

5.0 DISCUSSION DETAIL Please note that the further work proposed should be largely able to be

undertaken in-house with minimal additional costs.

The previous land division of commercial lots in North Trezise Street has been successful with all but one allotment being sold by Council. Industrial land sales in Tumby Bay are detailed in Table 3 on page 13 of the report. On average these lots were selling at one per year. Not all allotments have been developed when sold. However where that land is currently held privately for investment or future use by the owner it is not available for current developments.

The North Trezise Street land currently has street frontage with water and

power either available or nearby in North Trezise Street. The CWMS would require design work and extension and the blocks would require fill to be brought in. Native vegetation clearance would require an offset payment.

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Preliminary design and costing is about 70% of the total work required to go to tender for construction. As most of this work can be achieved in-house the development costs as outlined above would not be incurred unless Council determined to proceed to final design and tender at which point a cost-benefit analysis would be available to assist with decision making.

6.0 REVIEW PROVISIONS

This is a single low cost stage prior to Council determining if and when to proceed to development.

7.0 RECOMMENDATION (S)

That Council approve proceeding to preliminary design and costing for the development of industrial/commercial land on the west side of North Trezise Street, Tumby Bay with a further report to be available for consideration on completion.

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REPORT TO: Mayor and Councillors FROM: Deputy CEO DATE: 8th January 2019 REPORT REF: DCEO 1/119 SUBJECT: Statement of Financial Position 1.0 PROPOSAL

Report detailing current cash holdings. 2.0 BACKGROUND DISCUSSION

Council have two banks accounts: • General Account for operations • BPay Account for electronic payments

Council currently have two investment accounts in use:

• General Investment Account for cash reserves • CWMS Investment Account for CWMS reserve funds

3.0 RELEVANCE TO STRATEGIC PLAN AND BUDGET – N/A 4.0 RISK ASSESSMENT – N/A 5.0 DISCUSSION DETAIL

Funds are moved between bank accounts and investment accounts to meet daily cash flow requirements.

6.0 REVIEW PROVISIONS

Banks accounts reconciled weekly and investment accounts monthly.

7.0 RECOMMENDATION (S)

That the payment of cheque numbers 23577 to 23583 for a total of $13,633.83 and electronic fund transfer batch numbers 500 to 502 for a total of $219,200.06 be endorsed.

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THE DISTRICT COUNCIL OF TUMBY BAY MEETING TO BE HELD ON TUESDAY 8TH JANUARY 2019

Statement of Financial Position as at 17th December 2018

District Council of Tumby Bay General Account

Balance as per Statement

$645,274.33

Add Unpresented Deposits

$7,067.92 Subtract Unpresented Cheques

$12,984.06

Subtract EFT Payments

$0.00

Balance as per General Ledger $635,559.27 Add Deposits not raised on Computer $3,798.92 $639,358.19

District Council of Tumby Bay B-Pay Account

Balance as per Statement

$0.00

Add Deposits not Presented

$0.00

Balance as per General Ledger $0.00 Add Deposits not raised on Computer $0.00 $0.00

District Council of Tumby Bay LGFA Investment Accounts

General 24 Hour Call Account

$1,641,341.64

General 90 Days Fixed $1,000,000.00 CWMS Account

$192,176.82

Balance as per General Ledger

$2,833,518.46

Total Cash Funds being held

$3,472,876.65

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REPORT TO: Mayor and Councillors FROM: Deputy CEO DATE: 8th January 2019 REPORT REF: DCEO 2/119 SUBJECT: Budget v Actual Report 1.0 PROPOSAL

Report detailing budget versus actual for Council income and expenditure accounts.

2.0 BACKGROUND DISCUSSION

Line by line account of Council’s income and expenditure movements at time of reporting.

3.0 RELEVANCE TO STRATEGIC PLAN AND BUDGET

2018/2019 Budget adopted 17th July 2018.

4.0 RISK ASSESSMENT – N/A 5.0 DISCUSSION DETAIL – N/A 6.0 REVIEW PROVISIONS

The current report is based on the 2018/2019 Budget Review One adopted by Council on 11th December 2018. The second review of the 2018/2019 Budget will be completed in February 2019.

7.0 RECOMMENDATION (S)

That the report be received and noted.

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Account Name Description Actual Budget Balance

Income

01/10000/000/000 Office Rent 0 -5000 -500001/10010/000/000 Clerical Services -2983 -3000 -1701/10020/000/000 Administration - Other Income -22300 -15000 730001/10030/000/000 Legal Expenses Re-imbursed - Rates -1176 -7000 -582401/10050/000/000 General Rate - Townships -3792639 -3792600 3901/11550/000/000 Seperate Rate - NRM Levy -179450 -179400 5001/11600/000/000 Seperate Rate - Port Neill Hall -6799 -6800 -101/11900/000/000 Service Charge - Tumby Bay CWMS -722545 -722500 4501/11910/000/000 Service Charge - Refuse Collection -316608 -316200 40801/13050/000/000 Rate Fines & Interest -9941 -14500 -455901/14900/000/000 Illegal Dumping Expiations 0 -500 -50001/14999/000/000 Abandoned Cars - Release Fees 0 -500 -50001/15001/000/000 Fire Protection - Fines & Expiations 0 -500 -50001/15500/000/000 Dog Control - Regn Fees -12441 -17000 -455901/15510/000/000 Dog Control - Other -237 -1500 -126301/16500/000/000 Health -1013 -4000 -298701/16760/000/000 Youth Welfare 0 -2000 -200001/17000/000/000 Planning Inspection -8957 -22000 -1304301/18100/000/000 Septic Tank Applications -4824 -4500 32401/18110/000/000 Tumby Bay CWMS -7412 -41000 -3358801/18120/000/000 Township Garbage Collection Service Charge -14394 -14300 9401/18150/000/000 DrumMuster Program -2148 -2400 -25201/18306/000/000 Stormwater Management Plan -10000 -2503600 -249360001/18600/000/000 Cemeteries - Fees & Charges -16114 -26000 -988601/19000/000/000 Hall Hire Fees -1500 -3300 -180001/19100/000/000 Libraries -12760 -12700 6001/19200/000/000 Parks & Reserves -1937 -1500 43701/19210/000/000 Camp Ground Fees -1049 -4500 -345101/19300/000/000 Tumby Bay Oval Surface -1680 -7100 -542001/19310/000/000 Tumby Bay Oval Reserve -40 -1200 -116001/19400/000/000 Port Neill Oval -10 0 1001/19500/000/000 Ungarra Oval -10 0 1001/19600/000/000 Mortlock Park -349 -1000 -65101/20000/000/000 Sections 234 262 & 311 -864 -14200 -1333601/21000/000/000 Development Fees -6683 -12000 -531701/22000/000/000 Road Grants - Construction -374906 -432700 -5779401/22400/000/000 Private Works -11617 -24700 -1308301/22500/000/000 Community Bus -618 -7500 -688201/22560/000/000 Boat Ramps and Tumby Bay Marina -6125 -11000 -487501/23320/000/000 Training Subsidies & Incentives -2500 -12200 -970001/24100/000/000 Grants Commission -124882 -249800 -12491801/24300/000/000 Road Rents -9217 -9200 1701/24400/000/000 Rate Searches -2295 -5800 -350501/24500/000/000 Ritz Cafe -5963 -20200 -1423701/24510/000/000 Telstra Phone Tower -9005 -9000 501/24600/000/000 Loan Principal Repayments - Clubs & Other -23277 -41100 -1782301/24700/000/000 Sundry Sales -13416 -3000 1041601/24800/000/000 Other -43320 -39900 342001/24850/000/000 Gain/Loss on Sale of Assets -122727 -138000 -1527301/25100/000/000 Interest - L.G.F.A. -18285 -24000 -571501/25110/000/000 Interest - Banks -1719 -4000 -228101/25111/000/000 Interest - Loan Repayments Clubs & Other -4685 -8700 -401501/26000/000/000 Plant Hire -231068 -485600 -254532

Totals -6164492 -9285700 -3121208

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Account Name Description Actual Budget Balance

Expenditure

01/02000/000/000 Assessments 13854 14100 24601/02010/000/000 Audit Fees 2199 17500 1530101/02030/000/000 Bank Charges 5041 13600 855901/02060/000/000 Insurance 57533 120200 6266701/02070/000/000 Legal Charges 11730 51000 3927001/02080/000/000 Long Service Leave 17766 24700 693401/02082/000/000 Holiday Pay 38038 98000 5996201/02084/000/000 Sick Leave 8413 19000 1058701/02090/000/000 Maintenance Office Equipment 131680 201600 6992001/02100/000/000 Office Expenses 19260 35100 1584001/02110/000/000 Salaries 223556 493200 26964401/02120/000/000 Subscriptions 29236 28500 -73601/02130/000/000 Staff Training 13643 32200 1855701/02140/000/000 Telephone 10480 26000 1552001/02150/000/000 Travelling Expenses 16276 34400 1812401/02160/000/000 Other Expenses 38330 77600 3927001/02170/000/000 Advertising, Printing & Stationery 21846 51000 2915401/02175/000/000 Compliance 13818 71300 5748201/02181/000/000 Superannuation 37577 78300 4072301/02190/000/000 Councillor's Allowances 31950 65500 3355001/02200/000/000 Election Expenses 6855 16800 994501/02210/000/000 Councillor' Expenses 11887 23000 1111301/02295/000/000 General Inspection 5662 10800 513801/02297/000/000 Vandalism 601 1600 99901/02298/000/000 Abandoned Cars 0 1000 100001/02300/000/000 Fire Protection - FPO 11123 20100 897701/02310/000/000 Fire Protection - Other 6142 13500 735801/02430/000/000 State Emergency Service 0 300 30001/02440/000/000 Dog Control 5970 17800 1183001/02500/000/000 Health Inspection 11349 24000 1265101/02510/000/000 Health Services - Other 2586 15000 1241401/02560/000/000 Rate Rebates 47508 47500 -801/02570/000/000 Youth Welfare 6203 16500 1029701/02610/000/000 Planning Inspection 25694 66500 4080601/02612/000/000 Development Plan Review 0 15000 1500001/02630/000/000 Tumby Bay Industrial Subdivision 149 300 15101/02635/000/000 Tumby Bay Commercial Subdivision 356 300 -5601/02640/000/000 Port Neill Turnbull Subdivision 0 900 90001/02645/000/000 Urban Stormwater Management 7743 9200 145701/02650/000/000 Public Conveniences 34267 64100 2983301/02665/000/000 NRM Levy 44767 179100 13433301/02670/000/000 Street Lighting 31726 69400 3767401/02675/000/000 Foreshore Protection 2440 20100 1766001/02679/000/000 Garbage Collection - Disposal 43490 118800 7531001/02680/000/000 Garbage Collection - Township Electors Bins 87055 215700 12864501/02681/000/000 Garbage Collection - Township Public Bins 4321 10100 577901/02682/000/000 Garbage Collection - Drummuster 2177 3400 122301/02684/000/000 Garbage Collection - Koppio 208 900 69201/02685/000/000 Garbage Collection - Illegal Dumping 2799 1000 -179901/02686/000/000 Garbage Collection - Foreshores 2232 7700 546801/02687/000/000 Garbage Collection - Skip Bin Service 0 1000 100001/02688/000/000 Garbage Collection - Street Sweeping 3362 15500 1213801/02690/000/000 Tumby Bay Waste Transfer Station 14606 34600 1999401/02692/000/000 Port Neill Waste Transfer Station 5153 15100 994701/02694/000/000 Ungarra Waste Transfer Station 2906 7200 429401/02700/000/000 Tumby Bay CWMS - Maintenance 46719 154700 10798101/02701/000/000 Tumby Bay CWMS - Treatment Plant 31182 77200 4601801/02702/000/000 Tumby Bay CWMS - Pumping Tanks 29552 69800 40248

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Account Name Description Actual Budget Balance

Expenditure

01/02703/000/000 Tumby Bay CWMS - Grease Traps 7474 16000 852601/02704/000/000 Port Neill CWMS - Maintenance 13680 24100 1042001/02710/000/000 Cemeteries - Other 5746 13700 795401/02712/000/000 Cemeteries - Grave Digging 13400 22000 860001/02800/000/000 Tumby Bay Soldiers Memorial Hall 16710 31000 1429001/02805/000/000 Port Neill Hall - Special Rate 6800 6800 001/02810/000/000 Excell Museum 5811 5900 8901/02820/000/000 Donations 5600 12200 660001/02830/000/000 Regional Development Board 28985 29000 1501/02835/000/000 Community Events 711 28700 2798901/02840/000/000 Library - Tumby Bay School Community 19434 35700 1626601/02860/000/000 Parks & Gardens - Tumby Bay 97667 219000 12133301/02870/000/000 Parks & Gardens - Port Neill 23991 59400 3540901/02880/000/000 Parks & Gardens - Lipson 4080 3500 -58001/02890/000/000 Parks & Gardens - District 6471 10200 372901/02895/000/000 Camp Grounds 0 1900 190001/02900/000/000 Other Sport Reserves 1877 3400 152301/02905/000/000 Recreational Jetties 2379 10100 772101/02910/000/000 Oval - Tumby Bay Oval Surface 1758 7100 534201/02912/000/000 Oval - Tumby Bay Oval Reserve 1659 6300 464101/02920/000/000 Oval - Port Neill 356 1900 154401/02930/000/000 Oval - Mortlock Park 2768 2900 13201/02940/000/000 Oval - Ungarra 7794 9200 140601/02950/000/000 Oval - Lipson 83 0 -8301/03000/000/000 Sections 234 262 & 311 Hutchison 282 1400 111901/03010/000/000 Section 317 Hutchison 179 1400 122101/03048/000/000 Pest Plant - Other 0 1600 160001/03100/000/000 Building Inspection 23942 51500 2755801/03200/000/000 Airstrip 13441 17100 365901/03210/000/000 Tumby Bay Boat Ramp & Marina 4555 8400 384501/03212/000/000 Port Neill Boat Ramp 8762 10200 143801/03220/000/000 Cost of Private Works 2745 12100 935501/03230/000/000 Off Street Parking 3995 1400 -259501/05300/000/000 Sealed Road Mtce - Townships 10690 23400 1271001/05301/000/000 Sealed Road Mtce - Rural 24020 33400 938001/05330/000/000 Unsealed Road Mtce - Townships 478 1000 52201/05340/000/000 Patrol Grading - Rural 130469 263100 13263101/05341/000/000 Drainage Works - Rural 8403 23300 1489701/05342/000/000 Roadside Tree Clearance - Rural 96992 100000 300801/05343/000/000 Unsealed Road Mtce - Rural 38195 50500 1230501/05355/000/000 Bridges Mtce - Rural 1400 1400 001/05360/000/000 K & W/T Mtce - Townships 2177 2200 2301/05390/000/000 Footpath Mtce - Townships 16490 25400 891001/05470/000/000 Traffic Control - Townships 2817 13200 1038301/05471/000/000 Traffic Control - Rural 16030 31600 1557001/07320/000/000 Tourism 831 4000 316901/07321/000/000 Motorhome Park & Travellers Rest 1938 3000 106201/07340/000/000 Community Development Officer 8369 15900 753101/07346/000/000 Economic Development Proposals 239 12000 1176101/07400/000/000 Depot Expenses 14782 38100 2331801/07420/000/000 Holiday Pay 24809 117100 9229101/07430/000/000 Long Service Leave 6787 27500 2071301/07440/000/000 Small Plant & Tools 10941 30100 1915901/07450/000/000 Protective Clothing 2664 7000 433601/07460/000/000 Salaries 99984 203400 10341601/07470/000/000 Sick Pay 11566 25000 1343401/07480/000/000 Staff Training 19484 30000 1051601/07490/000/000 Travelling Expenses 22596 62500 39904

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Account Name Description Actual Budget Balance

Expenditure

01/07500/000/000 Other Expenses 15358 38700 2334201/07510/000/000 Community Bus 2722 14000 1127801/07520/000/000 Ritz Cafe 7406 6200 -120601/07570/000/000 Superannuation 38538 87000 4846201/07580/000/000 Loan Interest - L.G.F.A. 3896 145400 14150401/07700/000/000 Plant - Repairs 170506 243400 7289401/29000/000/000 Plant 214617 306000 9138301/29002/000/000 Tumby Bay CWMS 0 39000 3900001/31214/000/000 Lipson/Ungarra Road - Seal (R) 60 165300 16524001/36006/000/000 Marina Subdivision - Footpaths 0 9200 920001/36007/000/000 Island Subdivision - Footpaths 0 6100 610001/36065/000/000 Rubble Pit Reinstatments 1320 6000 468001/36126/000/000 Port Neill CWMS 3998 4000 201/36127/000/000 Sale of Council Depot 2357 0 -235701/36135/000/000 Port Neill Foreshore Project 275841 313300 3745901/36139/000/000 Pillaworta Tower Inspection/Renewal 0 79700 7970001/36140/000/000 Tumby Bay Industrial Subdivision - Master Plan 40455 68800 2834501/36145/000/000 Trezise Street Depot 2 - Soil Testing 22280 99000 7672001/36150/000/000 Solar Power Project - Office & Depot 20022 22500 247801/36156/000/000 Solar Power Project - TB CWMS Treatment Plan 23347 23400 5301/36159/000/000 TB Stormwater Management Plan - Land 186911 240000 5308901/36160/000/000 TB Stormwater Management Plan - Construction 100694 3846400 374570601/36162/000/000 Pioneer Tower 16664 66300 4963601/36164/000/000 Graham Smelt Causeway Bridge - Design & Estimate 0 60000 6000001/36165/000/000 Port Neill Boat Ramp Breakwall - Survey & Estimate 0 17000 1700001/36166/000/000 Burrawing Creek Road 18986 26100 711401/36167/000/000 Tumby Bay Cemetery Ashes Interment Expansion 6237 10000 376301/36168/000/000 Kiebrox Footpaths 5132 5100 -3201/36169/000/000 Road Closures 5452 0 -545201/41527/000/000 Barnes Hill Road - Sheeting (R) 84038 100600 1656201/41753/000/000 Moody Centre Road - Sheeting (R) 132128 141700 957201/41754/000/000 Mt Hill /Coomaba Road - Sheeting (R) 78523 84400 587701/41960/000/000 Yallunda Flat Road - Sheeting (R) 162964 303000 140036

Totals 3827753 11305100 7477347

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REPORT TO: Mayor and Councillors FROM: Works Manager DATE: 8th January 2019 REPORT REF: WM 1/119 SUBJECT: Policy 5.16 – Credit Card Use 1.0 PROPOSAL

To seek Council approval to issue Gary King, Works Supervisor with a Council credit card to the limit of $3000.00 for Operational and Fuel use only. For this to occur, Policy 5.16 requires review and update. The current policy is attached.

2.0 BACKGROUND DISCUSSION

The current policy has a limit for Council credit cards set at $30,000. Policy 5.16 would need to be updated to reflect the new limit for Council credit cards to be set at $33,000.

3.0 RELEVANCE TO STRATEGIC PLAN AND BUDGET

The change in the Credit Card Use policy has no effect on existing procurement policy and procedure.

4.0 RISK ASSESSMENT

Council has existing internal control to manage risks associated with credit card purchases which will continue to apply.

5.0 DISCUSSION DETAIL

The issue of the additional credit card is required to allow the timely purchase of goods and materials from suppliers with whom Council does not hold a trading account.

6.0 REVIEW PROVISIONS

Policy #5.16 has a review frequency of four years, or earlier as required.

7.0 RECOMMENDATION (S) That Council modify Policy #5.16 “Credit Card Use” by adding the Works Supervisor with a limit of $3,000 and changing the combined limit to $33,000.

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DISTRICT COUNCIt »( TUMBY BAY

POLICY#5.16

Credit Card Use

POLICY AREA

Finance

VersionNo:

Issued:

NextReview:

Nov 2015

Feb 2018

Aims & ObjectivesTo provide a credit limit on the use of Credit Cards by Staff for Council business.

Policy Detail

The business limit for Council Credit Cards is $30,000. Council authorises thefollowing persons to use corporate credit cards for Council business only:-

Credit LimitThe MayorChief Executive OfficerDeputy Chief Executive OfficerManager WorksManager Environmental ServicesExecutive Assistant to Chief Executive Officer

$5,000$5,000$5,000$5,000$5,000$5,000 (General Admin use)

.ooc

Further, all credit card expenditure is to be justified with ALL tax invoices attached tothe credit card statement along with a credit card transaction form detailing the date,supplier, and type of goods/service received. All transactions on the credit cardstatement must be justified on the credit card transaction form and include theappropriate general ledger account number and an "Authorised for Payment"signature along with any other relevant information,

Prior to issue of credit card, employees are required to sign a "Credit Card EmployeeDeclaration" confirming compliance with Council policy and procedures.

Strategic Link:

Delegation:

Documentation:

Authority:

Credit Card Vouchers

Adopted by Council: 10/11/2015 {Motion 7c/112015 }

SIGNED:

Responsible Officer

Date: / /

Electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled.Before using a printed copy, verify that it is the current version

S:\GDS20FUNCTIONSU3overnance\Policies & ProceduresU'olicy Manual - Current\5 Finance & Internal ControlWord VersionU. 16 Credit Card Use.doc Page 1 Of 1

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