ordinance no.17-~ an ordinance ... - zanesville, ohiodumpster -3 cu yard $32.00 dumdster -6 cu yard...

Public Service Committee

Andrew Roberts, Chair

ORDINANCE NO.17-~ INTRODUCED BY COUNCIL

AN ORDINANCE AUTHORIZING NEW PARK FEES FOR THE CITY OF ZANESVILLE.

WHEREAS, the City of Zanesville provides various areas for the public's use; and

WHEREAS, these public places have a variety of uses, from open spaces, recreational, playgrounds, shelters and boat launches; and

WHEREAS, some of these public spaces have facilities which are requested to be reserved for private individual or organizational use which has been permitted, subject to conditions and payment of fee charges. These permit fees provide funds for the public facilities' operational and maintenance costs; and

WHEREAS, the City has not reviewed and increased rental charges for reservation of its major facilities

for a number of years; and

WHEREAS, City staff researched the relative fees of comparable facilities in Ohio, and found the City of

Zanesville's fees needed to be either updated or newly developed altogether.

NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Zanesville, State of Ohio, that:

SECTION ONE: The City of Zanesville hereby establishes a new Park Facility fee schedule, attached as

"Exhibit A".

SECTION TWO: This Ordinance shall take effect and be in force from and after the earliest period

allowed by law.

PASSED:

ATTEST:

_______ ~' 2017

Susan Culbertson, Clerk of Council

APPROVED: ,2017

Jeff nlton, Mayor

Daniel M. Vincent, President of Council

THIS LEGISLAnON APPROVED AS TO FORM

Ordinance N9 L7-48 P~RSONAl EVENT RENTAL AGREEMENT

City of Zanesville Parks & Recreation

Office - 1413 Greenwood Ave, Zanesville OH 43701

Mail- 401 Market St., Zanesville OH 43701

Phone: 740-455-0637

Event Name: ____________________________ __ # of Attendees ___ _

Today's Date: Event Place:

Contact: ____________________________ _ Event Date: ________________________ _

Phone#: ____________________________ _

•• YOU REUEVE THE CITY OF ZANESVILLE OF ALL UABILITY FOR THE TIME OF YOUR RENTAL··

# Costs Total

Items Cost

o Shelter House o 9am-lpm

o Gazebo Dlpm-spm $20.00/4 hours (residents)

o Amphitheatre Ds pm-9pm $30.00/4 hours (non residents)

indudes electricity at Zane Landing, Putnam Hill, War Vets,

Calvert (Tucker), Keen St Parks, Riverside 1st shelter & Kldsville

o Standard Electric Service $4.00 per 4 hours

o Extra Picnic Tables -limit five (5) $7.50 ea

Total Paid: I

------ --- --- ---- -- --- --- --- --- -fr,roij,c; ~;eon~ _. __ r- ' - -: . - - - - - ' - - - ' - -" - " - - " - O,rte"Paid: =. L _ _ _ _ • _ __ - - " - _ .

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Ordinance No. 17-48

EVENT RENTAL AGREEMENT City of Zanesville Parks & Recreation

401 Market St., Zanesville OH 43701

Phone: 740-455-0637 Fax: 740-455-0793

Event Name: ____________________________ __ # of Attendees _____ _

loday's Date: Event Place:

Contact: ______________ _ Event Date: ____________ _

Phone#' Event Time'

•• YOU RELIEVE THE CITY OF ZANESVILLE OF ALL LIABIlITY FOR THE TIME OF YOUR RENTAL ••

Items # Costs Total Cost

__ Shelter House --Gazebo __ Amphitheatre Includes electric ilt Zane Landing. Putnam Hill, War Vets, Goddard, Calvert (Tucker), & 37.50 per day

Keen St Parks & 1st shetter & Kidsville at Riverside

Portable Restroom $180.00 - -$300.00

Cleaning Service Fee - a separate check for $120 will be included with each rental 0/ the portable restrooms; iithe resrraoms are cleaned BEFORE they or/! $120.00

returned, the $120 check will be returned.

__ Band Wagon $180.00

__ Bleachers (up to 2 sets) $75.00

__ Extra Picnic Tables -limit five (5) $7.50 ea

3 cu yard- $32 per dump _ Dumpsters 6 cu yard - $53 oer dump

-- Electric Add Ons - additional plugs available only at $25.00 per connection • shelters that alreadv have electrlcitv

Water (install & teardown) $250.00

Street Cleaning $60.00 per hour

_ City Supplied Barricades $25.00

Cleaning Service Fee Check #. ____ _ Amount Due:

Total Paid: Returned Cashed - - - Date ____ _

.. -- -----_ ... .. - .. .. - .. .. _ .. .. - ..... - . _ - - _. - _ • • _ • • _ . - - - -- -.- • • - _. _ _ po - Id-: - - -_. - _. - - - - - /Or office use only

R • t# Date D. .. _ .. .. _"'._ . .. _ .. .. _ .. . ...... .... - .. .. _ .,. 1_ .. ,!c!!p. .. -" is = == " ... Z1< .. ,~ .. ... == .. .. . s = d o-. ... ... ___ .... _ ..... :;;;;:4 = ..-. ~. = ., '" -..... ..... ..- ...

Ordinance No. 17-48

BUSINESS EVENT RENTAL AGREEMENT City of Zanesville Parks & Recreation

Office - 1413 Greenwood Ave, Zanesville OH 43701

Mail- 401 Market St., Zanesville OH 43701

Phone: 740-455-0637

Event Name: ___________________________ __ # of Attendees ____ _

Today's Date: Event Place:

Contact: ______________ _ Event Date: ____________ _

Phone#: _______________ _

•• YOU RELIEVE THE CITY OF ZANESVILlE OF ALL LIABILITY FOR THE TIME OF YOUR RENTAL ••

Items # Costs SubTotal

o Zane Landing o Shelter House o gam -lpm $100.00/4 hours (local)

o Amphitheatre o 1pm-5pm $150.00/4 hours (out of town)

0 o 5pm - 9pm whole day = $250

Riverside (Kidsville)

0 Portable Restroom $200.00

Cleaning Service Fee - a separate check for $150 will be included $350.00

with each rental a/the portable restrooms; if the re$trooms are deaned $150.00 BEFORE they are returned, the $150 check will be returned.

$4.00 per 4 hours

0 Standard Electric o New Electrical $200/hr (billed as costs

incurred)

o Bleachers (up to 2 seu) 100.00 ea

0 Extra Picnic Tables - limit five (5) 10.00 ea

o Dumpsters 3 cu yard- $50 per dump 6 cu yard - $65 oer dump

o Electric Add Ons $30 per connection •

o Water (install & teardown) $250.00

o Street Cleaning $60.00 per hour

Cleaning Service Fee Check # I Total Paid I I ._ -.-•. _. -- .,-.-- -. - -- - -- - -Dtl-t -Pld: --.,- -- - -- -- -- ----- - --- -io-;ojj;c;~.~-;;n!~ = ~ ~ =: i I Receipt# __ ..! __ a_ ~ _ . .. - - - .. . _- - -- ----- - - - - -- -- - --" ~- "'''

EVENT

Rental- Local Business $100.00

Rental - Out of Town Business $150.00

Rental- Any - Business Rental $250.00

PERSONAL tVt.N I IU,R I KU

Description Cost

Park Rentals - Restdents $20.00

Park Rentals - Non-residents $30.00

Standard Electric SeNice $4.00 $7.50 Extra Picnic Tables

All D.y (9.-9p)

Pe, 4 Hour Block:

.!B 10-50. 50·90 4 Hour Block:

1P. 10-5p. 5".9p 4 HOIXBlock

Table

New Park Fees

Details

9.- Choose from the Shelter House, Gazebo. Of Amphitheatre -Includes electricity at Zane, Putnam, War Vets, Cahlert (Tucker), Keen, Riverside 1st Shelter, Kidzville

9.- Choose from the Shelter House, Gazebo, or Amphitheatre - includes electrIcity at Zane, Putnam, War Vets, Calvert [Tucker}, Keen, Riverside 1st Shelter, KidzvlUe

N/A limit of up to 5 additional tables

o a. 5'

~ Z ? --l .),. 00

Desalptlon COst

Park Rental $37.50

Portable Restroom $180.00

Portable Restroom - Cleaning Fee (Denosit) $120.00

BandWagon $lBO.OO

Bleachers $75.00

Extra Picnic Tables $7.50

Dumpster - 3 cu yard $32.00

DumDster - 6 cu yard $53.00

Electric Add Ons $25.00

Water $250.00

Street deaning $60.00

City Supplied Barricades $25.00

Per Day

Unit Unit Unit

Up to 2

Table Unit

Unit Connection

HookuD Hour Unit

Current Park Fees

Details

Includes electric - for items like shelter house, gazebo, amphitheatre, Putnam Hill, Goddard, KktzviRe, etc.

N/A Fee (deposit) charaed for each Dortable restroom rented - Fee returned if the restroom was returned dean

N/A

75.00 pays for up to two bleacher units

Umlt of up to 5 additional tables

N/A

N/A Additional plugs on~available at shelters that already have electricity

Covers Installation and teardown

N/A

N/A

o a i· ~ ---.)

.l>-00


Andrew Roberts, Chair

ORDINANCE NO. 17- 49 INTRODUCED BY COUNCIL

AN ORDINANCE AUTHORIZING THE PROPER CITY OFFICIAL TO PURCHASE GRINDER PUMPS FOR THE CITY'S EAST END SEWER COLLECTION SYSTEM FROM COVALEN

WHEREAS, the City of Zanesville installed an East-end household grinder pump system in the 1980's for conveyance of wastewater to the treatment facility; and

WHEREAS, over the past 30 years, the City has had these pumps and circuit boards repaired, rebuilt, and replaced when required to do so; and

WHEREAS, these specific types of small "grinder" pumps, totaling 382, have reached life expectancy and require replacement, as determined by a COM Smith 2015 East End Sewer Assessment Report; and

WHEREAS, for the past year, the City followed the COM Smith report recommendation and conducted a trail program; installing two different types of grinder pumps into a small number of locations for the purpose of evaluating purchase costs vs. ongoing maintenance of each pump; and

WHEREAS, the City intends to purchase and install all of the pumps/ circuit boards over several years to capitalize the investment through existing sanitary sewer resources; and

WHEREAS, the selection of a uniform pump type wil l reduce purchasing costs and space for parts inventory; and

WHEREAS, Covalen is the sale supplier in our area for the E/One upgrade grinder pump package, thereby being considered as an exclusive vendor.

NOW, THEREFORE, BE IT ORDAINED, by the Council of the City of Zanesville, State of Ohio, that:

SECTION ONE: The proper City officia l is hereby authorized to purchase up to 33 E/One upgrade grinder pump packages and associated electrical panels from Cova len as an exclusive supplier, in an estimated cost of $70,000.00. The cost for this purchase shall be taken from Line Item 604.5456.54499.

SECTION TWO: This Ordinance shall take effect and be in force from and after the earliest period al lowed

by law.

PASSED: ________ ~, 2017

ATTEST: __________________ __

Sue Cu lbertson, Clerk of Counci l

APPROVED: _________ ~, 2017

JEFFTllTON, Mayor

Daniel M. Vincent President of Council

THIS LEGISLATION APPROVED AS TO FORM

Ordinance No. 17-49

April 4, 2017

Attention: To whom it may concern

Subject: Environment One Representation in Ohio

Thank you for your interest in the products of Environment One Corporation. As you may be aware EIOne is the inventor and market leader in supplying gravity sewer alternatives, via the Low Pressure Sewer System.

EIOne achieves superior customer service by utilizing a market strategy that empowers our indirect representation with dedicated and protected markets. Our network of factory authorized distributorships are trained to apply our equipment to solve many troublesome applications.

Please be advised that Covalen is our authorized distributor for EIOne Low Pressure Sewer Systems in all counties in Ohio, except Jefferson, Belmont and Monroe. Covalen is headquartered in Indianapolis, Indiana. The company provides energy and waterlwastewater infrastructure solutions that have improved the operations, financial results, and quality of life of its customers.

Once again, thank you for your interest in the products of Environment One. If you have any questions or comments please do not hesitate to contact myself or your Covalen representative.

Sincerely,

rJt'-r [ fi0tJC

Gregory C. Wall North-Midwest Regional Manager gwall@,eone.com 518.344.9802

ENVIRONMENT ONE CORPORATION 2773 BALLTOWN ROAD . NISKAYUNA. NEW YORK 12309

TELEPHONE518.346.6161 . FAX518.346.6188 . www.eone.com A Precision Casfports Company

Ordinance No. 17-49

(:) c.ova le ~ : smart nfrastructure : . .

04/04/17

To: Steve Shirley

Company: Zanesville

Answer to questions from Jerry Usher 4/4/17:

• Our official company name is Covalen

Page: 1 of: 1

Project: Zanesville UPGRADE Project

• Depending on supply cable length requested per station (32'-150') for $70,000 Zanesville will receive 32-33 COMPLETE Upgrade grinder pump packages which include; 240v pump with 7' core cable, alarm panel, supply cable, flexible discharge hose, slide face assembly, and mushroom vent, and freight to Zanesville.

Notes: Covalen

Nick Jacobi


Andy Roberts, Chair

ORDINANCE NO. 17- ---"'5"'0'----__

AN ORDINANCE AUTHORIZING THE EXPENDITURE OF FUNDS FOR THE PURCHASE OF MATERIALS AND SERVICES FOR THE CONSTRUCTION OF THE MAPLE AVENUE WATER MAIN PROJECT.

WHEREAS, by the adoption of Ordinance No. 16-61, the Zanesville City Council authorized expenditure of funds acquired through the Ohio Water Development Authority for the construction of several potable water projects, including the East Highland Drive project; and

WHEREAS, resulting from the continued southern Maple Avenue water main breaks, which cause concern for City worker and public safety; interruption to area business services, and the loss of water product, the City seeks to divert funding from the E. Highland Drive project to the Maple Avenue Water Main project; and

WHEREAS, the funding will be used to purchase materials and contract for service for the replacement of the failing 8" water main in the center lane of Maple Avenue, beginning at Sheridan Street and ending at McConnell Avenue; and

WHEREAS, the diverting offunds for the Maple Avenue water main project will still permit the City to install a significant amount of needed (upsized) water main into E. Highland Drive, which then can be continued in a su bsequent budget year; and

WHEREAS, the Ohio Water Development Authority staff stated no objection to the reallocation of the funds.


SECTION ONE: The proper City official is hereby authorized to purchase materials and services in an estimated amount of $102,154 for the Maple Avenue Water Main Replacement Project (Sheridan Street to

McConnell Avenue).

SECTION TWO: The funds for the purchase of materials and services shall be paid from the City's Water

Fund Line Item # 611.5473.54457.

SECTION THREE: This Ordinance shall take effect and be in force from and after the earliest period allowed

bylaw.

PASSED:

ATTEST:

APPROVED:

_______ _ ~, 2017

SUSAN CULBERTSON Clerk of Council

________ ~, 2017

JEFF TILTON, Mayor

DANIEL M. VINCENT President of Council


W DIRECTOR'S OFFICE

Ordinance No. 17-50

Public Service Committee Andv Roberts, Chair

ORDINANCE NO. 16--,6,,1,-__

AN ORDINANCE AUTHORIZING THE PROPER CITY OFFICIAL TO APPLY FOR AN OHIO WATER DEVELOPMENT AUTHORITY LOAN FOR MULTIPLE WATER PROJECTS AND AUTHORIZING THE EXPENDITURE OF fUNDS FOR THE

PURCHASE OF MATERIALS FOR THE CONSTRUCTION OF SAID P.OJ~CTS, AND DECLARING AN EMERGENCY.

WHEREAS, the City has need to replace the aging potable waterlines on East Highland Drive, North linden Avenue, and the Forest/Locust Avenue area :

• The East Highland Waterline Project will install (including appurtenances) a new 8" water main that will connect to Dresden Road & Linden Avenue. This project will create additional water pressure for the customers and create a circulating system; and

• The City has abandoned a significant portion of the "older'" water main on Linden Avenue, but still needs to install a portion of new water main from Adair to McConnell Avenue prior to repaving the

street, scheduled for late spring 2017; and

• The City will also use a portion of the loan proceeds to clean water wells 11 and 16.

WHEREAS, funding through Ohio Water Development Authority provides low interest loans for municipal construction projects, and due to limited grant availability and project cost, obtaining a loan Is necessary for

completion of these projects; and.

WHEREAS, due to needing Council approval prior to the submission of the application due date of July 29,

2016, it is necessary to pass this Ordinance as an emergency.


SECTION ONE: The proper City official Is hereby authorized to apply for an Ohio Water Development

Authority Loan for $400,000 for the individual projects listed above.

SECTION TWO: The loan will be for a term of twenty years at an estimated 3.07% interest rate, or a rate of

O.S% lower than prime rate.

SECTION THREE: For the reasons statIM:! in the preamble hereto, this Ordinance is declared to be an emergency measure. Provided it receives the affirmative vote of six (6) or more members of City Council. this Ordinance shall take effect and be in force Immediately upon its passage and approval of the Mayor. Otherwise. it

shall take effect and be in force from and after the earliest period allowed by law.

PASSED;

ArrEST;

APPROVED:

r!l.'f Lli~-,-' .!.I ___ ~ 2016 , l'

! ~A\ :;J) 'tAt SUSAN CULBERTSON Clerk of Council

-;:s; I ~ )d-.

~, 2or

2016

Dw,J~if t~~~(~ DANIEL M. VINCENT President of council


RECTOR'S OFFICE

Council-Mayor Government Jeff Tifton, Mayor

:T COST EO" ~ UK

THE CITY OF

Zanesville 14 Buckeye Drive Zanesville, Ohio 43701 Phone (740) 455-0631 Ext. 6 Fax (740)455-0661 E-mail: [email protected]

I MaPI9Av9. 1341- '8inch~ I

Ordinance No. 17-50

WATER DEPARTMENT

JOHN R. SMml WATER METER & MAINT. SUPERVlSOR

2017 Rates I

"roject upen Cut) ~TNAME 2flf2017 I St to McConnell 0 Ive.

PER HOUR JIEMS

~R:t~67 ~Us~d , Board

Traffic Signal, $,1.34

IIactor 1 Pot Hole ~~ :rew TruCK , Skid Steer $15.0(

tsaw $16.0{ ITOTAlS

~UR Direct Rate Billable Rate ~

IMaint Worker --.t $32. I Main' . Worker '32. IMain' o Worker '32. IMain' . Worker !it I: Main . Worker

~ '34.85

~~ I '39.51 i l.i6 ;39.51

I 140.34 LS

IPERMILE "! Billable R Ie Miles

I Utility TruCk 1 lor 1.85 i , 1/2 Ton 1.53

IDump frucK !.25 Crew 'ruck '2.25

~~ iTREI:~~ ~CO:iT ; LONG SIDE

IUIAL

"'"'UUvO g

User Inputs Hourly Wages

,,·cp.:>! pump, ,~v 'v , & "'~~"'~ "g""" 'v

Total 424

1.00 400 117,4

~ ~ 115,~

2~

1432 $71

Total 40C 0$ , 4001

~ 280 7: ,

O. 400 _$

~ , lIt

1061 6!l ;2,42C

2122 $:

Total 1 $10.21

i ~ 1672

~( : D

11'.57

East Highland Drive

Water Materials

Backfill & street Repair

North linden Ave.

Water Materials


Alley Forerst/locust Ave.

Water Materials


Equipment Rental

Well Cleaning/Repairs

Total: $394,877.88

Ordinance 16-61

$85,454.49

$83.919.79

$169,374.28

$90,060.48

$59.064.75

$149,125.23

$8,092.46

$15,610.75

$2.675.00

$26,378.37

$50,000

Ordinance No. 17-50

RECEIVED

MAR 2 2 2017 Community Development Committee Mark Baker, Chair

CLERK OF COUNCIL ORDINANCE NO. 17-~

LNTRODUCED BY COUNCIL

AI'! ORDINANCE AUTHORIZING SUBMISSION OF A FORiVIAL REQUEST TO OHIO DEVELOPMENT SERVICES AGENCY FOR APPROVAL TO EXPEND THE CITY'S ECONOMIC DEVELOPMENT REVOLVING LOAl'! FUND FOR THE PURPOSE OF ARCHITECTURAL AND

CONSTRUCTION SERVICES OF A MAIN STREET PROJECT

WHEREAS, the Ohio Development Services Agency (ODS A) awarded grant funds to the City of Zanesville for the purpose of administering and making loans through an Economic Development and a Micro-enterprise Revolving Loan Programs; and

WHEREAS, the program policies were approved by City Council Ordinance 90-126; and

WHEREAS, ODSA required the City to merge the individual program balances into one fund , identified within City Council Ordinance 15-3, "Authorization to Administer Revolving Loan Funds" agreement; and

WHEREAS, the current balance of the combined Economic Development Revolving Loan Fund is $43 ,208 (City Fund #311); and

WHEREAS, ODS A has been requiring CDBG grant recipients to spend down the balance of its Revolving Loan Fund, including requiring these funds to be pledged as local match for any application to ODSA's other grant programs; and

WHEREAS, the City recently submitted the stabilization of several properties located in the 600 block of Main Street as a project concept to ODSA for their CDBG ' 'Targets of Opportunity" grant funding program. In the project concept, the City identified the Revolving Loan Fund as a local match for the project; and

WHEREAS, ODS A has forma lly invi ted the City to proceed in the submission of the Targets of Opportunity grant application; and

WHEREAS, before moving forward with the Targets of Opportunity Grant application, the City must first formally request and receive approval from ODSA to use its Revolving Loan Funds for the purpose of securing architectural services and pennits for the Main Street properties stabilization project; and

WHEREAS, thereafter, any unspent Revolving Loan Fund balance will be used as match to the Targets of Opportunity grant funds for the purposes of paying project construction costs,

NOW, THEREFORE, BE IT ORDAlNED by the Council of the City of Zanesville, State of .Ohio; that

SECTION ONE: The City Council hereby authorizes the proper City official to submit a formal request to Ohio Development Services Agency's to permit the use of the unencumbered balance of the City's economic development Revolving Loan Fund for the purpose of funding architectural and construction services for the stabilization of properties within the 600 block of Main Street.

Ordinance No. 17-40

SECTION TWO: This Ordinance shall take effect upon the approval of the Mayor and from and after the earliest period allowed by law.

PASSED:

ATTEST:

____________ ~. 20 17.

SUSAN CULBERTSON CLERK OF COUNCIL

APPROVED: ___________ , 2017.

JEFF TILTON MAYOR

DAl"lIEL M. VINCENT PRESIDENT OF COUNCIL

THIS LEGISLATION APPROVED AS TO FORNI

~FFICE

Ordinance No. 17-40

hio John R. Kasich . GO'ltlfl lUI

December 30, 2016

Development Serv ices Agency

Da ... id Goodman . Dl r!!1..101

The Honorable Jeff Tilton. Mayor City of Zanesville 401 Market Street Zanesville, OH 43701-3574

Subject: Community Development Block Grant (CDBG) Targets of Opportunity Program Proposal

Dear Mayor Tilton:

The Office of Community Development (OeD) has reviewed the City of Zanesville's Community Development Block Grant (CDBG) Targets of Opportunity Program proposal. The City's proposal was submilted on November 16, 2016. The projecl entails stabilization of three buildings, which share common center walls. at 604, 606, and 608 Main Street. The buildings were deemed to be unsafe and a public hazard in their current condition. The estimated total project cost is 5535,000, which includes the donated value of the buildings.

The project appears to meet the requirements of the program as outlined in the PY 2016 State of Ohio Consotidated Ptan Annual Action Plan and appears to be an appropriate use of CDBG Targets of Opportunity Program funds. However. the City must verify that the buildings are eligible for the National Register of Historic Places or in a Local Historic District prior to submission of a full application. The project also appears to qualify under the CDBG spot slum and blight national objective. The City will be required to submit a Building Conditions Form and Slum/Blight Certification at the time of application. OCD will permit the City to submit a full application for funding consideration when these conditions are met.

The City should request OCD open an application in the OCEAN online grants management system when the project is ready to submi t. The City will be required to submit an intake form. which is available on OCD's Technical Assistance website. to set up user roles if it is not already registered.

The maximum request OCD will consider is $200,000. not to exceed 50 percent of the documented project cost. The City will be required to secure matching funds for the batance of Ihe project cost. Eligibility for CDBG assistance does not guarantee project funding. Additionally, funds will not be reserved for the City or this project. Funding is awarded on a first submitted, first approved basis. so the City is encouraged to submit an application as soon as all of the required documentation is available and matching funds are committed. The City is also advised to start the environmental review process if it intends to submit a full application.

The City must resubmit a letter of interest for OGO's consideration if OCD does not receive a fun application by March 31, 2018.

Questions should be addressed to David J. Pasquariello. Community Development Program Representative , at (614) 466-8787 or David [email protected],

Sincerety,

!lIf4~ Matthew LaMantia. Deputy Chief Office of Community Development

MUMRO/DJfTDK

c: Daniel Louwers, City of Zanesville Mary R. Oakley. OC(v-o

77 Sculh High Str<'!er ~O Box 10C1 ':olumbus 01: 11' .lnlR- lOOl U.S .I~

oi.:ll·:!.:i52..180 soc I 8·13 '30e \\.\\.'w dpVl"!io;; llll!!l t (lnr,) .\!n~·

RECEIVED

Public Service Committee Andrew Roberts, Chai r

MAR 1 2 2017

ORDINANCE NO. 17 - .ilL INTRODUCED BY COUNCIL

CLERK OF COUNCIL

AN ORDINANCE AUTHORIZING AN ENCROACHMENT OF A CITY RIGHT-OF-WAY.

WHEREAS, Judith Thomas purchased Parcel # 85-34-05-17-000, currently known as 2084 Norwood Boulevard Zanesvil le, Ohio on June 26, 2001; and

WHEREAS, the attached garage was built on the property prior to Judith Thomas purchasing the property; and

WHEREAS, it was recently discovered that said garage encroaches in the public' s right-of-way; and

WHEREAS, the City currently has no plans to improve said right of way and has no objection to allowing said encroachment, subject to certain conditions.

NOW, THEREFORE, BE IT ORDAINED, by the Council of t he City of Zanesville, State of Ohio, that:

SECTION 1: The City acknowledges that there is an encroachment of a stru ctu re associated with Muskingum County Parcel # 85-34-05-17-000, located adjacent to the public right-of-way.

SECTION 2: The City Council hereby permits such encroachment subject to the property owner's execution of a Hold Harmless Agreement, attached as " Exhibit A".

SECTION 3: That these permissions for the Encroachment shall continue until such time as those portions of the structure encroaching w ithin the public right of way are destroyed, removed, no longer in use, not continuously maintained by the Owner/User, or the City of Zanesville has use for the Right of Way. Nothing in this Ordinance shall be construed either: to allow the installation by Owner/ User of any above ground or below ground structure other than the portions of garage within the right of way; or to allow any greater encroachment beyond the dimensions and spatial areas shown "Exhibit A".

SECTION 4: This Ordinance sha ll take effect and be in force from and after the earliest period allowed by law.

PASSED:

ATIEST:

APPROVED:

_________ ' 2017

Susan Culbertson Clerk of Council

_________ ~, 2017

Jeff Tilton, Mayor

Daniel M. Vincent President of Council


~~ DIRECTOR'S OFFICE

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WAIVER OF LIABILITY AND HOLD HARMLESS AGREEMENT for access to and use of City of Zanesville Right of Way

Whereas, Judith Thomas ("Thomas" or "I"), whose address is 2084 Norwood Boulevard, Zanesville, Ohio 43701, is the owner of real property and improvements described as Muskingum County Parcel # 85-34-05-17-000, and is requesting authorization for an encroachment of an existing garage that was previously built across the City of Zanesville right-of-way; and

Whereas, the City adopted Ordinance No. 17 - __ authorizing such request, suhject to Thomas executing a Hold Harmless Agreement.

Now, for good and valuable consideration, receipt and sufficiency of which is acknowledged, including the consideration for receiving permission to encroach upon the City of Zanesville right-of-way, described as the public right-of-way in between Parcel 85-34-05-17-000 and Parcel 85-26-01-02-001 , further identified in Attachment A:

1. Thomas, for herself, her heirs, invitees, guests, successors, and assigns, hereby releases, waives, discharges, and covenants not to sue the City, its officers, agents, servants, or employees (hereinafter collectively referred to as the "City") from any and all liability, claims, demands, actions and causes of action whatsoever arising out of or related to any loss, damage, or injury, including death, whether caused by the negligence of the City or otherwise, for use of the encroachment area.

2. Thomas, for herself, her heirs, invitees, guests, successors, and assigns, acknowledges she is fully aware of the risks and hazards connected with the use of City property, including the encroachment area. Thomas voluntarily assumes full responsibility, and agrees to indemnify and hold the City harmless for any and all loss, property damage, or personal injury, including death, that may be sustained by herself or any person while in, on, or upon the encroachment area.

3. Thomas further hereby agrees to indemnify and hold the City harmless from any loss, liability, damage or costs, including court costs and attorney fees, due to use of said encroachment area.

4. Thomas understands that City of Zanesville will not maintain any insurance policy covering any circumstance arising from use of the encroachment area. As such, Thomas is aware that she should review my personal insurance portfolio and maintain an insurance policy sufficient to cover any potential liability or loss occurring from use of the encroachment area or otherwise.

5. It is Thomas' express intent that this Waiver of Liability and Hold Harmless Agreement shall bind the members of Thomas' family and spouse, if Thomas is alive, and her heirs, assigns and personal representative, if she is deceased, and shall be deemed as a RELEASE, WAIVER, DISCHARGE AND COVENANT NOT TO USE SUE the City. Thomas hereby further agrees that this Waiver of Liability and Hold Harmless Agreement shall be construed in accordance with the laws of the State of Ohio.

6. IN SIGNING THIS RELEASE, I ACKNOWLEDGE AND REPRESENT THAT I have read the foregoing Waiver of Liability and Hold Harmless Agreement, understand it and sign it voluntarily as my own free act and deed; no oral representations, statements, or inducements, apart from the foregoing written agreement, have been made; I am at least eighteen (18) years of age and fully

competent; and I execute this Release for full , adequate and complete consideration fully intending to be bound by same.

Signed on this __ day of April, 2017.

By: Judith Thomas

County of Muskingum State of Ohio,

Now before me, a duly authorized Notary Public for the State of Ohio, came Judith Thomas, who swears and affirms that she signed the foregoing document of her own free act and deed.

Notary Public

Community Development Committee Mark Baker, Chair

ORDI NANCE NO. 17----"'.4=-3 __ INTRODUCED BY COUNCIL

RECEIVED

MAR 2 1 2017

CLERK OF COUNCIL

AN ORDINANCE AUTHORIZING THE COMMUNITY DEVELOPMENT DIRECTOR TO EXECUTE ALL DOCUMENTS TO AWARD UP TO $6,500.00 IN NEIGHBORHOOD GRANTS TO

SUPPORT COMMUNITY-BUILDING ACTIVITIES BY NEIGHBORHOOD GROUPS IN THE CITY.

WHEREAS, the City of Zanesville, through its Community Development Department proposes to reinvest and administer City Redevelopment Funds into a Neighborhood Grants Program ("NGP"), which is intended to encourage neighborhood groups to implement neighborhood improvement strategies and, increase the number of residents and resident leaders involved in responding constructively to neighborhood issues, problems and opportunities; and

WHEREAS, the Community Development Department will advertise the availability of the grants, conduct a preapplication workshop for neighborhood groups and accept applications based on NGP guidelines, attached to this Ordinance as "Exhibit A"; and

WHEREAS, the City wil l use the independent, volunteer six-person Citizen Advisory Committee to advise the Community Development Department on which applications should receive funding, in what amount, and with what condit ions or guidance. The Director of the Community Development Department will consider the CAe's recommendations when making the awards; and

WHEREAS, the $6,500 in grant awards for the Neighborhood Grant Program shall be provided from the City Redevelopment Fund, which has an unencumbered balance of $124,377. Depending upon app lications received, the total amount available will generally divided as $1,500 for Level I activities and $5,000 for Level II projects.


SECTION ONE: The City Council hereby authorizes the Community Development Director to expend up to $6,500 and execute all documents for the award of the City of Zanesville's 2017 Neighborhood Grants. Funds for said small grants sha ll be paid from City Budget Line Item

#303.4105.56185.

SECTION TWO: The Community Development Department will monitor the progress of the funded projects, provide technical assistance as needed, and ensure delivery of all project close-out

reports and receipts.

PASSED:

ATIEST:

Ordinance No. 17-43

SECTION THREE: This Ordinance shall take effect and be in force from and after the earliest period allowed by law.

__________ ' 2017

SUSAN CULBERTSON,

Clerk of Counci l DANIEL M. VINCENT, President of Counci l

APPROVED: _ _ _____ _ ~, 2017 THIS LEGISLATION APPROVED

AS TO FORM

JEFF TI LTON,

Mayor

DIRECTOR'S OFFICE

Ordinance No. 17-43

City of Zanesville

NEIGHBORHOOD GRANT FUNDS

Neighborhood Grant Funds Level I -170313

Ordinance No. 17-43

Table of Contents

Program Overview .... .... ............... ............ ....................... .... .. ... ......... ... ... .. ... ... .......... ........... .... .. ... 3

Eligible Groups ............. ........... ..... ..... .. ..... .. ................... ........... ... .... .. ... ... .. ... ... .... .... .... ... ... ..... ... ... . 4

Timeline ....... .............. .. ............................................................................. ... ... ..... ......... .... ... ......... .. 4

Eligible Projects .... ... ... .... ..... ... ...... ... ......... ...... ...... ............................ ... ... . .... .. ............ ..... .. .... ...... . 4

Application Evaluation Criteria ................. ...... .. . ... ... .. ... . . . . ............... ....... .. . .. 5

r

We encourage you to call the City of Zanesville Community Development Department before you prepare your application. We can offer guidance and assistance to help you submit a successful application.

Community Development Department (740) 455-0601x12i1 401 Market St" Rm 204 Zanesville, OH 43701

Neighborhood Grant Funds Level I -170313 2

Ordinance No. 17-43 Program Overview

What Are Neighborhood Grants Program Funds? Neighborhood Grant Program (NGP) funds provide neighborhood groups with financial support from the City of Zanesville for projects that enhance and strengthen neighborhoods.

Neighborhood groups are urged to develop proposals that make the most of resources and strengthen partnerships.

Community-building is core to the success of projects supported by Neighborhood Grant Funds; the process of bringing people together and building relationships is as important as project results.

The City Council has authorized up to $6,500 to be distributed in 2017. Depending upon applications received, this is generallv divided as $1,500 for Level I activities and $5,000 for Level II projects.

Funding Levels The Neighborhood Improvement Funds are available at two levels:

• Level I funding (provides up to $300 per project and does not require a neighborhood group to provide a matching amount.

• Level II funding provides $301 to $1,000 per. project and requires a neighborhood organization to provide a match. An organization can provide its share of a project's cost through any combination of volunteer labor and donations of material, services, and cash. Information about Level II funding is available in a separate infolJl1ation packet.

Application and awards are competitive. See page 5 for Application Evaluation Criteria.

Project Requirements Many projects are eligible for Neighborhooa Improvement Funds. To be considered for funding, a project must help build a stronger and healthier community. Projects must:

C Provide a public benefit and be free and open to all members of the community. C Emphasize self-help, with project i eas initiated, planned, and implemented by

the neighbors and community members who will be affected by the project. C Demonstrate community involvement or match. C Project costs are reimbursed (only) by the City. o Occur within the City of Zanesville limits.

"Funds will not be approved for the continuation or duplication of the same project (Le. any type of festival, celebration or gathering), even if it's submitted in a different fiscal year.

Project Types

1. Neighborhood Organizing -- To create, diversify or expand an organization 's membership for the benefit of the entire neighborhood or community. 2. Physical Improvement -- To make a physical improvement in a neighborhood or community. . 3. Non-physical Improvement -- To organize and hold activities or events, such as afestlval, celebration, training session, educational campaign or workshop.

Neighborhood Grant Funds Level 1-170313 3

Ordinance No. 17-43

Eligible Groups

Neighborhood-based organizations as well as groups of neighbors who do not belong to an organization are eligible for Levell Neighborhood Improvement Funds.

While encouraged to participate, NGP applications will not be accepted from Schools, Faithbased organizations, Service Organizations, Community Based Non-profits and For-profit Organizations

The project must take place within the City of Zanesville limits.

Timeline [ The City's Community Development Office will host an Informational Workshop prior to

application deadline. o Completed applications will be accepted through (TBD), 2017. [ A Citizen Advisor Committee will recommend project awards. [ A grant agreement will be developed and must be fully signed before the start of a

project. We do not fund projects after the fact nor do we reimburse for projects that have already taken place once the application has been submitted.

[ The Community Development Department will decide whether to approve funding within three weeks of receiving an application. All projects must be completed by November 3D, 201 .

[ The organization or group recei'(ing Neighborhood Improvement Funds must submit a final report with eligible, itemized expenses and receipts . The City wil l reimburse applicant with in two weeks of receiving fina report and actual receipts.

Examples of P ojects Level I funding can be used for a variety of events, activities and projects. Here are some examples:

C Community gardens and landscaping . o Providing safety classes (Community Emergency Response Team (CERT), "Map

Your Neighborhood", "irst Aid or CPR classes) [1 Educationa l programs such as lawn care, property maintenance and conflict

resolutio . C Rental of City meeting space. C Membersnip in neighborhood organizations such as Neighborhoods USA,

Neighbor Works and National Neighborhood Network. o Newsletter develop ent. r:; One time printing costs. [ Programs to engage outh, seniors and people with disabilities. [ Permitted costs to start a "Block Watch" program.

Examples of Cost not eligible (see a complete list on City Website)

o Food and/or alcoholic beverages. [ Cash awards. r:; Field trips and admissions. o Mobile phone & associated costs

Neighborhood Grant Funds Level I -170313 4

Ordinance No. 17-43

APPLICATION EVALUATION CRITERIA

Applications will be evaluated and reviewed on a total score of 100 points. A desirable application should include completed and detailed sections that let the review committee know that your group has planned well , can organize broad community support and knows how to secure resources needed to complete the project.

The Application Cover Page: This sheet should provide basic contact and summary information about your project and introduction of your group.

1) Project Summary and Need (30 Points) The purpose of the Neighborhood Outreach Grant Program is to provide services, programs and other outreach programs to benefit Zanesville while developing stronger ore connected neighborhoods and communities. This section should highlight exactly how you will build a more vibrant community, why you want to do the project, how it benefits the public at large and exactly, wtJat you will do. A work plan will let us know the step-by-step activities of your project.

2) Neighborhood Involvement I Community Building: (30 Points) This application should layout who is involved in the project. Projects should involve as many diverse groups and individuals as possible and should refiect the demographics of your community, including youth , seniors, immigrants, renters, homeowners, business organizations, etc. Information about your group as well as the different types of people and oles that make up your project should be provided.

3) Outcomes (25 Points) A successful project will have a vision for success. This application should include specific outcomes, both tangible and I or intangible results , and how you will measure project success.

4) Project Resources and Readiness (15 Points) The application sfiould exhibit community support, whettier in the form of in-kind contributions, volunteer labor, donated aterials or professional services, or funding from other sources. Project readiness means the project has been well planned and will be successful in garnering community support.

Neighborhood Grant Funds Level 1-170313 5

Ordinance No. 17-43

City of Zanesville

NEIGHBORH _ ... _~ GRANT FUNDS

FY-17 Applicatlo

Community Development Department

Deadline to Apply:

lBD,2017

Neighborhood Grant Funds Level I Application - 1703 13

Ordinance No. 17-43

Table of Contents

Application .. .... ... ....... ... .. ... .... ..... .... ........... ..... ...... ....... .. ...... .... .... ............. .. ... ........ ....... .. 3-4

We encourage you to call the City of Zanesville Co before you prepare your application. We can offer submit a successful application .

Community Development Department (740) 455-0601 x124 401 Market St. , Rm 204 Zanesville, OH 43701

Development Department and assistance to help you

Thank you for your interest in Level I Neighborhood Grant Funds. The City of Zanesville is making these funds available to help jumpstart your neighborhood or community improvement projects, activities and events. We encourage you to get together with your neighbors to plan and implement a great community-building Rroject!


N E I G H B 0 RHO 0 D GRANT FUN D S - LEV ELI

Application

Level I funds are open to neighborhood and grassroots community groups, including groups of neighbors who are not part of an organization. Levell funds provide up to $300 for communitydriven projects that enhance and strengthen a neighborhood.

"You may receive only one grant per fiscal year, regardless of level. Funds will not be approved for the continuation or duplication of the same project (i.e. any type of festival, celebration or gathering), even if it's submitted in a differe t fiscal year.

Instructions: • Please read Level I information packet first. • If guidance is needed, contact the program coordinator Lisa Davis at (740) 455-0601 x124 or

[email protected] • Fill out the application form. • Provide an estimate of expenses. After the project is complete, send a final report with

eligible, itemized expenses and receipts. The City will reimburse applicant within two weeks of receiving final report and actual receipts.

Your Name: _________ ---;~--"-~"'___;;: Title (if any) _______ _

Day1ime Phone:_---'''--~=~''-cc---~

Email: _____ ~,...::...,__-~-:---~!.;:--';.,_--------------

How did you hear about Neighborhood Grant Funds? _____________ _

If you represent a{!eighborhooa organization, please provide the name of the organization: __ ~ '~~-,L-}---------------------

If you are not part of an OrganiZ group, please list the names and addresses of others working with you on this project. (Attach another page if necessary)

Name Address


Ordinance No. 17-43 Name of event, activity or project ____________ Oate of event _____ _

Address/location of event, activity or project _______________ _

If you are planning an event or activity, what is the expected attendance?

Number households represented: __ _ Number of residents expected: __ _

Describe the need and positive outcomes this project will have on your neighborhood/community: (Attach additional page if necessary)

Why is the activity needed?

What will be the lasting effect of the project/activity?

cription of expenditures Estimated expense

$_---=:;;--

$,- --:-0-'--

$,----

$,-----

Amount you are seeking in Level I Funds (maximum allowable is $300): ______ _

What dollar amount of other funds is being provided for this project? ______ _

Is this a new event/activity/project? Yes __ No

If no, describe how the grant expands the activity.

Signature: ________________ ,Oate: __________ _

Neighborhood Grant Funds Level I Application - 170313

Des

4

Ordinance No. 17-43

City of Zanesville

NEIGHBORHOOD G..,/nNT Fl:JNDS

Due Date TBD 2017


Neighborhood Grant Funds Level II - 170307

Ordinance No. 17-43

Table of Contents

Application .. .. ... .. ... ... ... .... .... ... ... ... .. .. .. .. ... ............ ... ... .. ... .. ... .... .. ................ ..... .. . 2-7

Application Completion Checklist. .. ... .......... .... ........ ... .......... ... .......... .. ... .. ............ 8

Note To Neighborhood Organizations


Neighborhood Gront Funds Level II - '70307 2

(>rdjp8pce No j '-4' Application - Part A

Level II funds are open to neighborhood organizations. It provides $301 to $1,000 per project and must be matched by the neighborhood organization. You may receive only one grant per fiscal year, regardless of level. Funds will not be approved for the continuation or duplication of the same project (Le. any type of festival, celebration or gathering), even if it's submitted in a different fiscal year.

Instructions: • Please read Level II information packeifirst. • If guidance is needed, contact the program coordinator Lisa Davis at (740) 455-0601 x124 or

[email protected] • Fill out the application form. • Provide an estimate of expenses. After the project is complete, send a final report with eligible,

itemized expenses and receipts. The City will reimburse applicant within two weeks of receiving final report and actual receipts.

APPLICATION INFORMATION Please Indicate the Chair, President or Director of the organization and a contact person (if different). The Contact person should be able to answer specific questions regarding the project and application.

Name of A

President or Chairperson

Street Address

Contact Person

Telephone

Email Address

PROJECT INFORMATION

Zip Code

Telephone

Include both the specific neighborhood the roject will take place in and the physical location of the project (if applicable). An authorized re resentative of the organization, such as a chair, vice chair, resident, etc. must si n the a lication . Name of event, activity or project

Location of Project

Community/ Neighborhood Benefiting How Did You Hear About Neighborhood Grant Funds?

Amount Requested

Estimated Project Start Date

Signature of Authorized Representative

Ne;ghborhood Gront Funds level II - 170307

Esti mated Project Completion Date

Title Date

3

Ordinance No. 17-43

NEIGHBORHOOD IMPROVEMENT FUNDS - LEVEL II

Application - Part A

I. Description of the project: Provide an overview of the project, including all relevant information.

II . Description of applicant Provide a brief description of your organization as well as any other projects undertaken by the organization.

III. Needs, goals, and measures of success Describe:

7. Why the project is worthwhile and what neighborhood need it will fulfill. 2. How the project will benefit the neighborhoodlcommunity in which it is located and who

will benefit from the project, if applicable. 3. How the success of the project will be measured.

Neighborhood Grant Funds Level 11- 170307 4

Ordinance No. 17-43

NEIGHBORHOOD GRANT FUNDS - LEVEL II

Application - Part A

IV. Community input and outreach It is extremely important that applicants demonstrate that all affected residents and organizations have ample opportunity to participate in planning the project.

Describe: 7. How input and involvement from the community was obtained in selecting and

planning the project. 2. What efforts were made to include all stakeholders (bUSi, Sses, residents, etc.).

V. Partnerships Describe any partnerships that were formed or will be formed to plan and implement this project or any partnerships that will result from this project.

VI . Future maintenanc of project If this is a project is a physical improvement, such as a neighborhood sign or landscaping, describe how the project will be maintained after grant funds are used.

Neighborhood Grant Funds Level II - 170307 5

9 r )] 171i

Application - Part B LIST THE COSTS OF THE PROJECT

PROJECT COSTS Source Notes and Explanation

~.

/) / /',~

1/\'-" '"'~ ( 1/ "" I" A.. ,,~

,........... "V/ ~

\\'. ~, \\ '- ~,

/ .,,-......, , ./""-.... ........... , "-

" '\\ ..... ./

(r "V t-......, '.

~ .. '" -..... I')

,''''' '" --\\ ~

" 1 'I

,",'J / "J

Total Project Cost

DETERMINE YOUR SHARE OF THE TOTAL PROJECT COSTS:

Total project cost from calculations above (gray box) = .5 or .25 ____ _ For a 50/50 match, multiply the total project cost by .5 and the result will be your share to provide. For a 75/25 match, multiply the total project cost by .25 and the result will be your share to provide. Now proceed to the next page to show how you will provide your share of the project cost.

Neighborhood Gront Funds l evel 11- 170307

Total

6

N E I G H B 0 RHO 0 0 GRANT FUN 0 5 - LEV ELI I

Application - Part B

MATCHING RESOURCES TO BE PROVIDED BY APPLICANTS

Resources Calculations/Explanations Total

*** Total contributions made by neighborhood = L-____ --l

** These matching contributions from the neighborhood need to equal or exceed your group's share of the total project cost.


N E I G H B 0 RHO 0 0 GRANT FUN 0 S - LEV ELI I

Application Completion Checklist

_Application, Part A (pages 3 - 5) completed in entirety.

_Application, Part B (Two Budget Sheets, pages 6 & 7) completed in entirety.

_ Application has been signed by the organization's president, chairperson, or vice chair (p. 3).

_This page, signed by the submitting applicant.

Signature of submitting applicant

Completed applications may be mailed to:

Community Development Department 401 Market St ZanE7ville, OH 43701

Or hand·delivered to:

Community, Development Department 401 Market St Rm 204 Zanesville , Of-f.43701

Lisa Davis [email protected] (740) 455-0601 x124

Neighborhood Gront Funds Level 11- 170307

Submission Date

8

Ordinance No. 17-43

City of Zanesville

NEIGBORHOOD GRANT FUNDS

et and Sample Budget Sheets FY-17


Neighborhood Gront Funds l evel II - 17031 3

Ordinance No. 17-43

Table of Contents

Program Overview ................... .... ....... ......................... .. .................... .. .... ........ .................... ... .. ... . 3

Eligible Organizations ......................................... ... ...... ......... ................ ... .......................... .......... 4

Timeline .................................... ...................... ... ...... ... ......... ... ...... .. .............. ......... ... ...................... 4

Eligible Projects .. ................................................................................ ................................... ....... 5

Ineligible Projects ............. ................................. ...... ............... ... .... ............... ... .......... .. ......... .. ....... 6

Neighborhood Match ... ... ..... ... ... .. .................. ... .......... .. ....................................... .. .. .... .. .............. 7

City of Zanesville Development Areas .................. .. .............. .. .................. .... ..... ............... .. ..... 8

Application Review Criteria/FAQ ................................. .... .... .. .... ......................... .. .. ... ............ .. ... 9

Sample Budget Sheet: Project Costs .......... .... .. .. ...... .. .................. ........................ .. ........ .. ...... 1 0

Sample Budget Sheet: Matching Reso rces ...... ............................... .... .. ......................... ..... 11

Note To Neighborhood Organizations


Community Development Department (740) 455-0601x124 401 Market SI. , Rm 204 Zanesville, OH 43701

Neighborhood Grant Funds Level II - '703'3 2

Ordinance No. 17-43

Program Overview

What Are Neighborhood Grant Program (NGP) Funds? Neighborhood Grant Program funds reimburse neighborhood groups with up to $1,000 from the City of Zanesville for projects that enhance and strengthen neighborhoods. All projects are initiated, planned, and carried out by community members in partnership with the City.

Neighborhood organizations are urged to develop proposals that make the most of resources and strengthen partnerships.

Community-building is core to the success of projects supported by Neighborhood Grant Funds; the process of bringing people together and building relationships is as important as project results .

The City Council has authorized up to $6,500 to be distributed in 2017. Depending upon applications received, this is generally divided as $1 ,500 for Level I activities and $5,000 for Level II projects.

Funding Levels NGP funds are available at two levels:

Level I funding provides up to $300 per project an ' does not require a neighborhood group to provide a matching amount. A separate 'nformation packet and application are available for groups seeking Levell fund ing .

Level II funding provides $301 to $1,000 per project ana requires the neighborhood organization to provide a match. Neighborhood groups locatea in City of Zanesville. A neighborhood group can provide its share of a project's cost through any combination of volunteer labor- and donations of material , services, and cash.

Application and awards are competitive. See page 9 for Application Evaluation Criteria.

Project Requirements Many projects are eligible for Neig Dorhood Grant Funds. To be considered for funding , a project must help build a stronger and Healthier community. Projects must:

• Provide a public benefit and be free and open to all members of the community. • Emphasize self-help, with project ideas initiated, planned, and implemented by

the neighbors and community members who will be affected by the project. • Demonstrate community involvement or match. • Occur within the City of Zanesville limits.

··Funds will not be approved for the continuation or duplication of the same project (i.e. any type of festival, celebration or gathering), even if it's submitted in a different fiscal year.

Project Types 1. Neighborhood Organizing -- To create, diversify or expand an organization's membership for the benefit of the entire neighborhood or community. 2. Physical improvement -- To make a physical improvement in a neighborhood or community. . 3. Non-physical improvement -- To organize and hold activities or events, such as afestlval, celebration, training session, educational campaign or workshop.

Neighborhood Grant Funds l evel II - 17031 3 3

Ordinance No. 17-43

Eligible Organizations

To receive matching funds, an organization must demonstrate community input and involvement and show that the project will benefit the neighborhood. The project must take place within the boundaries of the City of Zanesville.

Many types of neighborhood-based organizations are eligible, including: • Neighborhood Associations • Neighborhood Groups

A group or organization applying for funds must: • Have an identifiable constituency within the neighborhood's specific geographic

boundaries inside the City of Zanesville corporate limits; • Hold at least one annual meeting . The minutes of meetings and attendance list must be

forwarded to the Community Development Department; • Have a body of officers, with at least one person designated as the contact for the

organization; • Be nonpartisan; • Have a constitution, bylaws and/or mission statement; and • Open its membership to everyone who lives 0 owns property in the neighborhood.

In-eligible Organizations

While encouraged to participate, NGP applications will not be ccepted from Schools, Faithbased organizations, Service Organizations, Community Based Non-profits and For-profit organizations

[ The City's Community Development Office will host an Informational Workshop prior to application deadline.

C Completed applications will be accepted through (TBD), 2017. o A Citizen Advisor Committee will recommend project awards. o A grant agreement will be developea, and must be fully signed before the start of a

project. We do not fund projects after the fact nor do we reimburse for projects that have already taken place once the application has been submitted.

o The Community Development Department will decide whether to approve funding within three weeks of receiving an application. All projects must be completed by November 30, 2017.

o The organization or group receiving Neighborhood Improvement Funds must submit a final report with eligible, itemized expenses and receipts. The City will reimburse applicant within two weeks of receiving final report and actual receipts.


QrdlllflQce J::.lo. 1J-43 EliglDle I"'roJects

Eligible projects may be organizational , social , educational , or involve a structural or physical improvement. Below are examples of projects that may receive funds. The list is not allinclusive. Applicants are encouraged to submit creative ideas for funding .

• Community gardens and landscaping.

• Providing safety classes (Community Emergency Response Team (CERT), "Map Your Neighborhood", First Aid or CPR classes)

• Educational programs, such as lawn care, property maintenance and membership development.

• Mailings to members of a neighborhood-based organization.

• Rental of City meeting space.

• Membership in neighborhood organizations such as Neighborhoods USA, NeighborWorks and National Neighborhood Network.

• Neighborhood promotion and branding.

• Neighborhood Watch signs.

• Newsletter development.

•

•

•

•

•

•

•

•

• •

One time printing costs.

Neighborhood park and related improve, ts.

Physical improvements to private property that benefit the larger neighborhood where an ow< r use agreement or easement has been provided .

New signage or replacement of neighborhood signs in older neighborhoods. (Please rememBer to include the cost of permits in your application.)

Playground equipment.

"Yard-of-the-M~" tyP2 gns.

Eligible costs for "Block Watch" program.

Youth programs.

Programs to engage seniors and people with disabilities.

Neighborhood Grant Funds l evel 11- 170313 5

Ordinance No. 17-43

Ineligible Projects

Neighborhood Grant Funds are public funds. They may not be spent for purposes that violate the Ohio Revised Code or City of Zanesville ordinances.

Neighborhood Grant Funds may not be used for the purchase of:

• Food or Alcoholic Beverages

• Motor vehicles

• Employment of individuals or companies to provide services that are available from the City of Zanesville.

• Purchase of real property.

• Physical improvements to private property that benefit a single individual.

• Mobile phones, mobile phone services or similar electronic devices or associated airtime.

• Money for the private use of individuals, organizations or groups or for uses that do not benefit the neighborhood at large. This includes payment for services such as rent, telephone, utilities and Internet.

• Membership in political or raternalorganizations.

•

• Cash prizes.

• Purchase of yard equipment, chainsaws weed-eaters, lawn mowers and similar equipment unless it is part of an approvea community tool shed.

• Reimbursement for purchases or projects that have been completed prior to approval of Neighborhood Grant Program application.

Neighborhood G ront Funds l evel II - 17031 3 6

Ordinance No. 17-43

Neighborhood Match

It is important to have neighborhood participation for projects to be viable, thus organizations share in the cost of improvement projects. An organization can provide its share of the costs through any combination of fundraising, volunteer labor (currently valued at $12.00 per person per hour), in-kind and contributions and other types of donations.

• 75/25 Match Neighborhood organizations located in City of Zanesville Redevelopment Areas (see attached map) may apply for a maximum of $1 ,000 in Neighborhood Grant Funds to pay for up to 75 percent of a project's cost. The neighborhood organization must provide the remaining 25 percent.

Example of 75/25 Match:

Total project cost:

25% from neighborhood organ~~:

$1 ,200

$ 900

$ 300

• 50/50 Match: ~ All other neighborhood organizations may apply for maximum of $1 ,000 in Neighborhood Grant Funds to pay for up to 50 percent of a project!S cost. The neighborhood organization must provide the remaining 50 percent.

Example of 50/50 Match:


$1,200

$ 600

$ 600

7

Ordinance No. 17-43

Zanesville Redevelopment Areas

(Map)

Neighborhood Gront Funds level 11- 1703 13 8

Ordinance No. 1 7-43

APPLICATION EVALUATION CRITERIA Applications will be evaluated and reviewed on a total score of 100 points. A desirable application should Include completed and detailed sections that let the review committee know that your group has planned well, can organize broad community support and knows how to secure resources needed to complete the project.

The Application Cover Page: This sheet should provide basic contact and summary information about your project and introduction of your group.

1) Project Summary and Need (30 Points) The purpose of the Neighborhood Outreach Grant Program is to provide services, programs and other outreach programs to benefit Zanesville while developing stronger more connected neighborhoods and communities. This section should highlight exactly how you will build a more vibrant community, why you want to do the project, how it benefits the public at large and exactly what you will do. A work plan will let us know the step-by-step activities of your project.

2) Neighborhood Involvement / Community Building: (30 Points) This application should layout who is involved in the Rroject. Projects should involve as many diverse groups and individuals as possible and should reflect the demographics of your community, including youth, seniors, immigrants, renters, homeowners, business organizations, etc. Information about your group as well as the different types of people and roles that make up your project should be provided.

3) Outcomes (25 Points) A successful project will have a vision for success. This application should include specific outcomes, both tangible and / or intangible results, and how you will measure project success.

4) Project Resources and Readiness (15 Points) The application should exhibit community support, whether in the form of in-kind contributions, volunteer labor, donated materials or professional services, or funding from other sources. Project readiness means the project has been well planned and will be successful in garnering community support.

Q: How many times may my organization receive funding for projects? A: Organizations may receive Neighborhood Grant Eunds only once during a fiscal year (January 1 -December 31).

Q: How do I access funds allocated to my project? A: Recipients access funds through Reimbursement only.

Q: What if we don't have the "up-front" money necessary to pay the cost for our project? A: There are several organizations in Zanesville/Muskingum County that you can approach to provide initial funding and/or support until you receive the project reimbursement. Please ask City staff for a

list.

Q: Can my organization combine Community Development Block Grant Funds (CDBG) Funds and Neighborhood Grant Funds to pay for a project? A: No. Neighborhood Grant Funds cannot be used for projects that also involve CDBG funds.

Q: What if my application is not approved? .' . A: You may request feedback on your application and are welcome to resubmit your application any time. The Community Development Department will be happy to assist you as you work on your

application.

Neighborhood Grant Funds Levell! - '703'3 9

5 QrdiJil'il)c~No. 17...A3 t ample cuuget ~nee

An application includes two sections: Part A and Part B. The following two samples serve as examples of how the budget forms in Part B might be filled out. They are for illustrative purposes only. This sample budget is based on a neighborhood applying for landscaping assistance.

PROJ ECT COSTS Source Notes and Explanation

Plants (6 trees, 20 plants, 20 bushes for planting around new ABC Landscape/ Nursery Quote (attached) for materials

sign)

"' ....

(/""" /) -

Shovels, post diggers and tiller ~ Quote from Capital (attached) for 3-day

rental We Rent-all rental.

'" /" ........ / ....... ,v r ,; \. " 10 Resident Volunteers Each vOlun~~11 provide 2 hours

Labor Hours at a $12.00 value~,)our

,( '\\ 1 Ovolunteers x 2 hours x 12.00

" J I

~ .-........ "'v'"~ \ Total Project Cost =

How to det; rmine your sh~~he project's cost:

Total project cost as il lustrated above = $1,170.00.

•

Total

$500.00

$430.00

$240.00

$1 ,170.00

For a 50/50 match, your group will need to provide $585.00 of the tota l project cost. ($1,170 x.5 = $585.00)

• For a 75/25 match, your group will need to provide $292.50 of the total project cost. ($1,170 x .25 = $292.50)

Proceed to the next page to show how you will provide your share of the project cost.

Neighborhood Gront Funds Level IL 1703 1 3 10

5 a n1PIe.aBllltgel-'8 heet for matching resources to be provided by applicant

(This illustration is based on a 75125 match)

MINIMUM TOTAL OF PROJECT COSTS TO BE MATCHED BY APPLICANTS = $292.50

Resources

Volunteer Labor Hours (10 volunteers have been recruited and will each give 2 hours of their time for a Neighborhood Work Day to clear debris and underbrush, till the soil and put all lantin s in the round

Monetary Donations

Others:

Calculations/Explanations

Cash contribution from community = $100

We Rent-All discounted $30 off the total cost of rental (from $460 to $430, a savings of $30)

Total

$240.00

$100.00

$30.00

** Total contributions made by neighborhood = '--__ $3_7_0_.0_0_-'

•• The matching contributions from the neighborhood exceeds the required mat~hi~g amount of $292.50. The neighborhood organization has successfully shown how It Will

match its share of the costs for the project.

Neighborhood Grant Funds level ILl 703 13 J J

Community Development Committee Mark Baker, Chair

RECEIVED

MAR 2 2 2017

CLERK OF COUNCIL ORDINANCE NO. 17-~ INTRODUCED BY COUNCIL

AN ORDINANCE AUTHORIZING THE IMPLEMENTATION OF NEW COMMUNITY DEVELOPMENT FEES FOR THE CITY OF ZANESVILLE.

WHEREAS, the Community Development Department takes applications for zoning compliance and (4) four City boards and commissions; and

WHEREAS, the current fee structure has not been updated since 2008; and

WHEREAS, the Community Development Department researched the relative fees of comparable cities in Ohio, and found the City of Zanesville's fees needed to be either updated or newly developed altogether; and

WHEREAS, the Community Development Department has developed a new fee schedule in accordance with their research, which is now ready for review and implementation, and is attached as "Exhibit A"; and

WHEREAS, section 1113.10 of the City's Codified Ordinances states: "(c) The amounts of [filing] fees shall be as determined from time to time by Council."


SECTION ONE: The Community Development Department is hereby authorized to implement and utilize the new fee schedule, as presented in "Exhibit A".

SECTION TWO: This Ordinance shall take effect and be in force from and after the earliest period allowed by law.

PASSED:

ATTEST:

________________ ~,2017

Susan Culbertson, Clerk of Council

APPROVED: ________________ , 2017

Jeff Tilton, Mayor

Daniel M. Vincent, President of Council


Application:

Lot Split (without a Plat)

Lot Line Adjustment

Rezoning

Planned Unit Development

Sketch Plan


Plan Review


Minor Revision

Subdivision Sketch Plan

Preliminary Plat Review

Ordinance No. 17-44 Planning and Zoning - Proposed Fees

(new fees highlighted in yellow)

Cu rrent Fees

(white) and Reasoning: Proposed Fees

(yellow)

$100 + $2/Lot

or $lO/Acre

Whichever is

Greater

$100 + $2/Lot

or $10/Acre

Whichever is

Greater

$200

Most communities examined did not have a fee for this. The

$0 fee for the required PUD Plan review Is sufficient In this

situation. We should encourage sketch plans In advance; charging for them would have an opposite effect.

Only a handful of communities examined chal'8ed for this. Marietta was at the low range at $50, Sandusky (one of Zanesville's comparable cities) was $300, and Reynoldsbul'8 ($75O) and Marysville ($1,000) were at the hi8h end. Staff feels that $300 Is a reasonable amount with the amount of

$300 work that goes Into a PUD plan review and was in line with a comparable city charged. This fee would be chal'8ed at the

t ime of the application and will cover the preliminary review through Planning Commission and Council. The Final Plat Review fee would then be chal'8ed for the flnal review

through PC and Council (as required by code).

$100 + $2/Lot

or $10/Acre

Whichever is

Greater

Most communities examined did not have a fee for this. The

$0 fee for the required preliminary plat review Is sufficient in

this situation. We should encourage sketch plans in advance;

charging for them would have an opposite effect.

$100 + $2/l ot or $10/ Acre Whichever is Greater

$100 + $2RIi~inqnce No. 17-44

Final Plat Review or $10/Acre

Whichever is

Greater

Street Vacation $250 (plus

recording fees)

$25

Design Review Board (residential).

$50

(commercial)

$25

Downtown Design Review (residential),

Board $50

(commercial)

Cha nge of Use $175

Temporary Use $175

Appeal $175

Variance (single family $175

residential)

Variance (multi-family) $175

Variance (nonresidential) $175

Conditional Use $175

Signs - permanent $25 A $25 fee has been proposed for all sign applications. This

falls within the $15-$75 range that other communities

Signs - temporary $25 charge for sign permits. A good portion of the Planning and

Signs - contractor $25 Zoning Administrator's time Is taken up by the large

amounts of sign permit requests that the City receives each

Signs - Portable $25 year.

Signs - Banner $25

$10 (before Most communities charge a planning and zoning application

Accessory Buildings work starts); fee. We recommend that all accessory structures have a $10

$50 (after work filing fee. The proposed fee Is actually lower than most

starts) examined communities, but the hope Is to provide Incentive

to get approval before a project starts.

$10 (before work

Decks starts); $50 (after This proposed fee for a zoning application Is structured to

work starts) encourage people to gain permission first and to avoid any

additional costs. Currently there Is little Incentive to actually

OrdlO! nee o. - . $10 (before follow proper procedure. A $50 fee would be charged if

N 1744

Swimming Pools work starts); work started on a project before It was permitted. $50 (after work

starts)

$10 (before

Fences work starts);

$50 (after work

starts)

This proposed fee falls within the $60-$250 range that the examined communities charge for non-residential

construction and additions/remodeling. The $100 fee is more In line with communities of similar size and

$100 (before demographics to Zanesville. Non-residential fees should be higher because these projects typically demand more

Non-Residential New work starts); coordination with the Planning and Zoning Administrator. Constructlon/ Addition $200 (after

work starts) This proposed fee Is structured to encourage people to gain permission first and to avoid any additional costs. A $200 fee would be charged Instead of the $100 fee if work started on a project before it was permitted.

This proposed fee Is at the lower end of the range of examined communities but falls In line with the most

comparable cities (Sandusky - $25 and Alliance - $35). It also Is the same as what the City charges for residential

$25 (before applications for Design Review Board. This way, all Residential New work starts); reSidential construction/alteration applications in the City Constructlon/ Addition $100 (after are the same across the board.

work starts) This proposed fee is structured to encourage people to gain permission first and to avoid any additional costs. A $100 fee would be charged instead of the $25 fee if work started on a project before it was permitted.

Ordinance No. 17-44

Type

(without a Plat)

I Planned UI'~ Development Minor Revision

I P"'limlo",V Plat Review

Design Review Board

(single family residential)

Ordinance No. 17-44

Application Type

Lot Split (without a Plat) $100 + $2/Lot or $10/ Acre Whichever is Greater

$100 + $2/lot or Lot Line Adjustment $10/ Acre Whichever is

Greater

Rezoning $200

Planned Unit Development Minor $100 + $2/Lot or

Revision $10/ Acre Whichever is Greater

$100 + $2/Lot or Final Plat Review $10/ Acre Whichever Is

Greater

Street Vacation $250 (plus recording feesl

Design Review Board $25 (residential), $50 I{commerclal)

Downtown Design Review Board $25 (residential), $50 commercial)

Change to Nonconforming $175

ProDertv Temporary Use $175

Appeal $175

Variance (single family residential) $175

Variance (multi-family) $175

Variance (nonresidential) $175

Conditional Use $175

...... ..... $150 (resldendll). $100 $100

LotSpllt(wlthout l P'-t) $250 (oommercMl)

Lot Une Adjustment $50

.- $500

Pbinned Unit ~ 5ketd1 $SOD - l000n;JflO.au Of less, pU $50 for

p~nned Untt De et P hent PI.n $750 (plw $SO pel' eKh~15

,....., "'I aaes or portion thMwof over 10

Pllnned UnIt Development Minor $SOD $SOD , ........ SubcIvbIon Sketch P!.n 150

$200 plus 50 per $750 (pIuf; $SO p...- $300 Prellmlnlory "'-t Revtew 101' ""'

$300 (plus $50 IMr $7SO I ... $50 "" $400 plus SO per lot Flnel Plat RevIew lot) ~~

ArMndmenttoFiMI I'tet $SOD

Street VKol'tlon $SOD

Prll/ilte ~ DedlaltiOn Review .... _ .......

DeIIIn RevIew BotIni $250

Downtown DesIan Re\IIew ao.td

o.ar. tD Noi"""h~Oi""' • $" p • n. T Um -- $250

$15 (~10 contacts),

V.rt.nee (51 ... family $125(11-50 $SO $100 c:ontKtsl. $150 relldentl.l) (OWIr 50 contacts)

$75 (0-10 contacts).

$125(11-50 $250

Vlri.nee (multl-t.mllyl $4" contllCb). $150 (ower 50 contacts)

-- ......... .- -- - .... -$30-$100 (pi8t wlth

$30 36 or more lob: .cId ,_"'"

$100-$350 (plus $SOD for cost of $SO e..m.. nadc;es,

-,*",-"I

$SO

$SO

$50

$200 pIUs 10 per lot

$200

$150 $SO

$30 $250 $65"-, $165 non-rukSentllit

$35 {plus $SOO for _of_ $150

'-', $30 $250 $65

5Cenographk: ret;:Ofd)

$75 jpIus $500 for costof hell""-

$150 "0.'''.

$30 $250 $1651

Iteoap1IphIc reootd)

,-

$300

$300

$150

$50

$100

$100

$100

-$100 + S2/l.ot or $101Acre~ . ......, $100 + $2/Lot Of'"

$1O/Ac::,.WhIdIewr b_

$2DO

$1.00 .. $2JI.ot: or SW .... _ --$100 .. $2Il.af: or SUVAcN WIIIchewr 1.-$UI) .. $2It.at or ---IsGru.r

I=.f .... -

$25f_.

-'-t $175

75

$17.

$175

$17'

o ~ § g

~ --J .J:,.

"'"

lnonresidentilll)

1""""-..."'"

0 a ~. ...... , "" I~:-'-:"--"'-'I ~ (1)

z ~ -....., , .j>. .j>.

ZonIrc Cert.IMuIti-

Ordinance No. 17-44

~ ~ l....: ...

~

Ii ~

" ;: 0:

~

l ~ ~

No repetition of remarks shall be permitted nor speaking on the same subject matter will be allowed at more than three meetings, unless there has been a substantive change to the legislation or situation as determined by the President.

To accommodate special needs or circumstances that are in the best interest of the City, Council may temporarily suspend any of these rules, by motion, second and 213 majority vote (6 votes), which includes the opportunity to address Council without written notice.

If a speaker does not speak on a matter concerning the legislative or administrative responsibilities of city government, the PreSident may terminate the right to speak and refer the speaker to more appropriate public forum.

Signs and banners are not permitted in Council Chambers. This prohibition does not apply to charts, diagrams, enlarged photographs, or other demonstrative exhibits or visual media utilized by a speaker in presenting testimony to Council.

Any variance or waiver of these rules shall be by a 2/3 majority vote (6 votes) of Council. -~-- ---------- ---------- --- - ------ ---------- - --------- -----. _--- -------- - . . _---------- ---- -._------ ----- -

PETITION TO ADDRESS COUNCIL

IT IS ADVISED THAT YOU READ AND FAMILIARIZE YOURSELF WITH THE ABOVE·LlSTED RULES AS WELL AS ALL RULES SET FORTH IN CHAPTER 111 OF THE CODIFIED ORDINANCES OF THE CITY OF ZANESVILLE PRIOR TO SPEAKING BEFORE COUNCIL.

Those desiring to address Council must complete a "Petition to Address Council." These Petitions are available in the Clerk's office, online, by email request, and in Council Chambers. To speak on a non·agenda item, the completed Petition must be provided to the Clerk of Council by noon on Wednesday the week prior to the Council meeting to be eligible to speak at the meeting. To address Council on an item that is on the agenda, the Petition must be provided to the Clerk of Council fifteen minutes prior to beginning of the meeting. Council will not consider an incomplete Petition to Address Council, which requires the following: Name, Organization Representing (if any), Address, Telephone Number, Email Address (optional), Ordinance/Resolution Number and if For or Against the legislation, and if not speaking on an agenda item list the Subject. Also required is a Signature and Date to indicate "I Have read the restrictions and guidelines regarding speaking before Council, including those set forth in Chapter 111 of Zanesville's Codified Ordinances. I understand and agree to abide by these rules and acknowledge that my failure to abide by these rules may result in my request to speak being denied or terminated". It is recommended that any available supporting documentation be submitted with the Petition to ensure that Council and City Administration have the information necessary to effectively respond to the concern. All documents submitted to Council become public documents, so please ensure that all personal and private information is redacted (deleted or removed).

NAME: &i c. \ loNe 5 REPRESENTING AN ORGANIZATION (IF YES, PLEASE lIST):-",.,Iv1'H-y-=:s'-'Et.....j.i~f---------R-E-CEIVE~ ;25 pm

ADDRESS :'---jr47-/--;;:'-="'-'---+=-:-; APR 1 7 2017

TE LEPHONE .. _ f-I-'-P.Lf~.A...l...l--..t...:""'"4'-------- CLERK OF COUNCIL

COMMUNICATION/RESOLUTION/ORDINANCE #: _____ _ ___ _ FOR OR AGAINST

IF YOU ARE NOT SPEAKING ON AN AGENDA ITEM, YOU MUST INDICATE YO~R BJECT BELOW:

I HAVE READ THE RESTRICTIONS AND GUIDELINES REGARDING SPEAKING BEFORE COUNCIL, INCLUDING THOSE SET FORTH IN CHAPTER 111 OF ZANESVILLE'S CODIFIED ORDINANCES. I UNDERSTAND AND AGREE TO ABIDE BY THESE RULES AND ACKNOWLEDGE THAT MY FAILURE TO ABIDE BY THESE RULES MAY RESULT IN MY REQUEST TO SPEAK BEING DENIED OR TERMINATED

ordinance no.17-~ an ordinance ... - zanesville, ohiodumpster -3 cu yard $32.00 dumdster -6 cu yard...

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