orange county e-procurement initiatives january 8, 2007
TRANSCRIPT
Orange CountyOrange CountyE-Procurement InitiativesE-Procurement Initiatives
January 8, 2007January 8, 2007
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E-Procurement Presentation OutlineE-Procurement Presentation Outline
• DefinitionDefinition• BenefitsBenefits• Orange County ImplementationOrange County Implementation• ManagementManagement• FutureFuture• Questions/DiscussionQuestions/Discussion• Special PresentationSpecial Presentation
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E-Procurement Presentation OutlineE-Procurement Presentation Outline
• DefinitionDefinition• BenefitsBenefits• Orange County ImplementationOrange County Implementation• ManagementManagement• FutureFuture• Questions/DiscussionQuestions/Discussion• Special PresentationSpecial Presentation
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E-Procurement DefinitionE-Procurement Definition
The facilitation of BUSINESSBUSINESSBUSINESSBUSINESS
and / or BUSINESSBUSINESSCONSUMERCONSUMER purchase
and sale of supplies and services
electronically…
TYPICALLY TYPICALLY
THROUGH THE THROUGH THE
INTERNET !INTERNET !
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E-Procurement at Orange CountyE-Procurement at Orange County
PaintPaint
BusinessBusinessBusiness Example (M/WBE Vendor Search)Business Example (M/WBE Vendor Search)
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E-Procurement DefinitionE-Procurement Definition
BusinessBusinessConsumer ExampleConsumer Example(Process Clarification)(Process Clarification)
Index of Commodities
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E-Procurement Presentation OutlineE-Procurement Presentation Outline
• DefinitionDefinition• BenefitsBenefits• Orange County ImplementationOrange County Implementation• ManagementManagement• FutureFuture• Questions/DiscussionQuestions/Discussion• Special PresentationSpecial Presentation
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E-Procurement BenefitsE-Procurement Benefits
It Educates !Clarifies Procedures !
Is Timely & Up-To-Date !Saves Trees !
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E-Procurement BenefitsE-Procurement Benefits
• 39,000+ registered
vendors
• 500+ M/WBE firms
• 7,000+ pages of
M/WBE vendor listings
printed each month
• Information was
not up-to-date
BEFORE E-PROCUREMENT…
Oh boy…I’ll be Oh boy…I’ll be typing all night !typing all night !
39,000+
M/WBE LISTING
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E-Procurement BenefitsE-Procurement Benefits
• Slow internal
processes
• Bids typed and mailed
• Special print ads were
required for each bid
• Vendors had to visit
our offices
• Bulletin board
postings were a major
means of notification
BEFORE E-PROCUREMENT
Inconvenient for customers !
Difficult for staff to support !
How much LONGER ?
?
How will I EVER
catch up ?!
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E-Procurement Presentation OutlineE-Procurement Presentation Outline
• DefinitionDefinition• BenefitsBenefits• Orange County ImplementationOrange County Implementation• ManagementManagement• FutureFuture• Questions/DiscussionQuestions/Discussion• Special PresentationSpecial Presentation
AFTER E-PROCUREMENT…
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E-Procurement BenefitsE-Procurement Benefits
• Faster internal
processes
• Reduction in
phone calls
• Vendors
needed to visit
our offices less
often
• Less paperwork
AFTER E-PROCUREMENT…
Printed copies no longer required !
Online data is up to date ! Processes are more user friendly !
“Red Tape” reduced!
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E-Procurement BenefitsE-Procurement Benefits
• Bid solicitations
are emailed
• Print ads and
bulletin boards
are optional
• Reduced foot-
traffic
• Fewer phone
calls
AFTER E-PROCUREMENT
“I was able to update my information within minutes and gain instant access to new bids. The system is GREAT!”
– Wilson Consultants Corporation (disaster recovery services)
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E-Procurement Presentation OutlineE-Procurement Presentation Outline
• DefinitionDefinition• BenefitsBenefits• Orange County ImplementationOrange County Implementation• ManagementManagement• FutureFuture• Questions/DiscussionQuestions/Discussion• Special PresentationSpecial Presentation
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E-Procurement at Orange CountyE-Procurement at Orange County
Bid OpportunitiesBid Opportunities
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E-Procurement at Orange CountyE-Procurement at Orange County
Design PlansDesign Plans
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E-Procurement DefinitionE-Procurement Definition
BusinessBusinessBusiness ExampleBusiness Example
(Minority Vendor Search Results)(Minority Vendor Search Results)
MWB/E Graduate
MWB/E Graduate
Firms
FirmsMWB/E Complete Vendor L
isting
MWB/E Complete Vendor Listin
g
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E-Procurement at Orange CountyE-Procurement at Orange County
Bid Award RecommendationsBid Award Recommendations
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PROFESSIONAL SERVICESPROFESSIONAL SERVICES
E-Procurement at Orange CountyE-Procurement at Orange County
Term ContractsTerm Contracts
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E-Procurement at Orange CountyE-Procurement at Orange County
Volume of WorkVolume of Work
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E-Procurement at Orange CountyE-Procurement at Orange County
Vendor RegistrationVendor Registration
ORANGE PARTNERS, INCORANGE PARTNERS, INC
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E-Procurement at Orange CountyE-Procurement at Orange County
Using Online Vendor Registration, a Vendor Can:Using Online Vendor Registration, a Vendor Can:
Register as a new vendor
Designate minority status
Receive emailbid notices
Trackpayments
Bid List: Goods & Services
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E-Procurement at Orange CountyE-Procurement at Orange County
Using Online Vendor Registration, a Vendor Can:Using Online Vendor Registration, a Vendor Can:
Register as a new vendor
Designate minority status
Bid List: Goods & Services
Receive emailbid notices
Trackpayments
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E-Procurement at Orange CountyE-Procurement at Orange County
Using Online Vendor Registration, a Vendor Can:Using Online Vendor Registration, a Vendor Can:
Register as a new vendor
Designate minority status
Bid List: Goods & Services
Receive emailbid notices
Trackpayments
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E-Procurement at Orange CountyE-Procurement at Orange County
Using Online Vendor Registration, a Vendor Can:Using Online Vendor Registration, a Vendor Can:
Register as a new vendor
Designate minority status
Bid List: Goods & Services
Receive emailbid notices
Trackpayments
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E-Procurement at Orange CountyE-Procurement at Orange County
Using Online Vendor Registration, a Vendor Can:Using Online Vendor Registration, a Vendor Can:
Register as a new vendor
Designate minority status
Bid List: Goods & Services
Receive emailbid notices
Trackpayments
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E-Procurement at Orange CountyE-Procurement at Orange County
Using Online Vendor Registration, a Vendor Can:Using Online Vendor Registration, a Vendor Can:
Register as a new vendor
Designate minority status
Bid List: Goods & Service
Receive emailbid notices
Trackpayments
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E-Procurement Presentation OutlineE-Procurement Presentation Outline
• DefinitionDefinition• BenefitsBenefits• Orange County ImplementationOrange County Implementation• ManagementManagement• FutureFuture• Questions/DiscussionQuestions/Discussion• Special PresentationSpecial Presentation
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E-Procurement ManagementE-Procurement Management
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Cost AvoidanceCost Avoidance
Purchases: $297,834,812Bids/RFPs issued: 224
Purchases: $599,205,695 Bids/RFPs issued: 472
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E-Procurement ManagementE-Procurement Management
Cost AvoidanceCost AvoidancePurchasing & Contracts DivisionPurchasing & Contracts Division
Fiscal Fiscal YearYear
Number Number of Staff*of Staff*
Total Total PurchasesPurchases
Bids/RFPs Bids/RFPs IssuedIssued
1993-94 2727 $297,834,812 224
2007-08 2929 $599,205,695 472
*Increase of .005% per year.
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E-Procurement ManagementE-Procurement Management
Controlling Costs by Developing In-HouseControlling Costs by Developing In-House
$468,000 to outsource at 60% completion
$60,000 built in- house at 60% completion
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E-Procurement Presentation OutlineE-Procurement Presentation Outline
• DefinitionDefinition• BenefitsBenefits• Orange County ImplementationOrange County Implementation• ManagementManagement• FutureFuture• Questions/DiscussionQuestions/Discussion• Special PresentationSpecial Presentation
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Orange County ImplementationOrange County Implementation
$$$$
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Key Issue: FundingKey Issue: Funding
E-Procurement FutureE-Procurement Future
Looking ahead…Looking ahead…
Electronic:Electronic:
• Receipt of Bids and ProposalsReceipt of Bids and Proposals??
• Execution of Contracts and P.O.sExecution of Contracts and P.O.s??
$$$$
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Thanks to the E-Procurement Team!Thanks to the E-Procurement Team!
To all who have contributed … To all who have contributed … Paul Banton – ISS
Heather Coons – Finance
Sheena Ferguson – Business Development
Roberto Franceschetti – ISS
Susan Hall – ISS
James McNamara – ISS
Al Portugal – ISS
Rebecca Sanchez – ISS
Bill Staffeld – ISS
Donna Stolnacker – Finance
Elaine Walker – Purchasing & Contracts
ISS Network Team
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E-Procurement Presentation OutlineE-Procurement Presentation Outline
• DefinitionDefinition• BenefitsBenefits• Orange County ImplementationOrange County Implementation• ManagementManagement• FutureFuture• Questions/DiscussionQuestions/Discussion• Special PresentationSpecial Presentation
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E-Procurement FutureE-Procurement Future
Orange County Purchasing and ContractsOrange County Purchasing and Contracts
Recipients 12 Consecutive YearsRecipients 12 Consecutive Years
ProfessionalismInnovationLeadership