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Page 1: Oral Speaker Guidelines · Presentation Presentation time Your power point presentation Presentation language Meeting with your session chairperson Technical equipment Speakers‘

Oral Speaker

Guidelines

Page 2: Oral Speaker Guidelines · Presentation Presentation time Your power point presentation Presentation language Meeting with your session chairperson Technical equipment Speakers‘

This guideline has been designed to help you prepare for your oral session at PCIM

Europe 2017. Hereafter, guidelines and advice to follow in preparation for your

successful presentation are provided.

Important Deadlinesf

09 January 2017 Check of your program details (Dispatch of final program

in March 2017)

02 February 2017 Speaker‘s registration (Please consider the conditions)

15 March 2017 Submission of your manuscript (Please consider the

guidelines)

09 May 2017 Submission of your power point presentation (optional)

Essentials

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Essentials

Participation

Manuscript

Presentation

Marketing

Travel & Stay

Title PCIM Europe 2017 –

Power Electronics – Intelligent Motion –

Renewable Energy and Energy Management

Date 16 – 18 May 2017

Venue Exhibition Centre Nuremberg, NCC Mitte

Organizer Mesago PCIM GmbH

Your Contact Daniela Käser

Project Assistant

Phone: +49 711 61946-972

Fax: +49 711 61946-11972

[email protected]

Page 3: Oral Speaker Guidelines · Presentation Presentation time Your power point presentation Presentation language Meeting with your session chairperson Technical equipment Speakers‘

Participation

Registration of speakers

General terms and conditions for participation

Registration of co-authors

Speakers must register online for the conference (at a reduced rate)

Please note that the registration is mandatory. After completing your online

registration you will receive a confirmation by e-mail. The PDF attached to this e-mail is

your entry ticket. Please print this ticket and bring it to the conference.

The special conference rate for speakers is 330.00 EUR + 19 % VAT.

The fee includes:

PCIM Europe 2017 proceedings will be included in the IET Inspec database,

Compendex, Scopus and IEEExplore

Free entrance to the PCIM Europe 2017 Exhibition

Invitation to the exhibition party on Tuesday, 16 May 2017 at the Exhibition Centre

Nuremberg

Invitation to the Advisory Board and Speakers Evening on Wednesday, 17 May

2017

Free promotional material

Free conference and tutorial program mailing to your business contacts

by 02 February

2017.

Entrance to the full conference on all three days

PCIM Europe 2017 conference proceedings

All papers presented at the PCIM Europe 2017 Conference and published in the

We are offering special prices for co-authors who wish to register for the conference. The

price per person is 360/410 EUR for one day, 560/610 EUR for two days and 670/720

EUR for the full conference. All prices are per person and + 19 % VAT. The prices

depend on the date of registration (early registration fee available until 10 April 2017).

Information about the registration will be sent out to all co-authors directly in February

2017. Please inform us of additional co-authors, who were not included in your abstract,

as soon as possible.

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Page 4: Oral Speaker Guidelines · Presentation Presentation time Your power point presentation Presentation language Meeting with your session chairperson Technical equipment Speakers‘

No-show policy

It is important that as a confirmed speaker, you attend the conference in person to

deliver your presentation. Attendees plan their conference visit according to the

conference program and will probably have taken time to see you personally and find

out more about your results and developments.

If as a speaker you are, for any reason, unable to attend the conference, we would

urge that a co-author or appropriate colleague from your company/university presents

the paper. Please note that speaker changes are only possible in exceptional

cases and have to be reported immediately to Mesago PCIM GmbH in writing.

Mesago PCIM GmbH, as the organizer of the PCIM Europe conference, is responsible

for the quality of the event and cannot permit confirmed and announced papers to not

be presented.

If no one is available to present the paper and Mesago PCIM GmbH has not been

notified beforehand, the speaker will not be accepted for any other future PCIM Con-

ferences.

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Page 5: Oral Speaker Guidelines · Presentation Presentation time Your power point presentation Presentation language Meeting with your session chairperson Technical equipment Speakers‘

Manuscript

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General

Instructions

To be included in the conference proceedings please send your manuscript as a

processable PDF file transmitted via e-mail.

The proceedings will be published on a USB flash drive and your manuscript will be

included exactly as it is submitted. Manuscripts must be handed in by 15 March 2017.

In order that we can ensure that the proceedings are available at the beginning of the

conference, your manuscript must reach us by this deadline. Please be aware that

manuscripts which are submitted too late will not be published in the proceedings or

the IET Inspec database, Scopus, Compendex and IEEExplore. If your manuscript is

not submitted by this date, you are requested to send a copy of your paper to all

participants prior to the conference.

Please note that Mesago PCIM GmbH reserves the right to cancel any presenta-

tion if the manuscript is not submitted. Furthermore, please note that your

manuscript will only be published in the proceedings if you have successfully

registered as speaker.

If nothing particular has been individually agreed upon with the author, the number of

pages is restricted to a maximum of 8 pages. Your manuscript will not be edited or

rewritten. With regards to the general outline and graphical style of the proceedings

we therefore ask you to use the template for your manuscript, which includes all

important writing instructions. This can be downloaded or ordered via e-mail from

Important guidelines, which have to be absolutely aligned, are:

Margins (left 1,65 cm, right 1,65 cm, top 2,5 cm, bottom 3,5 cm)

Pictures and graphics have to be embedded in the PDF file

No indication of page numbers (will be carried out by the publisher)

Use of font Arial (minimum size 10), text 12pt line spacing

The use of company letterheads or paper with company logos will automatically

lead to the manuscript being rejected! The same applies if any company identi-

fication is printed automatically throughout the text or if company-/product

brochures are used as a "component" in the manuscript.

[email protected].

Download Word-Template

Download LaTeX-Template

Page 6: Oral Speaker Guidelines · Presentation Presentation time Your power point presentation Presentation language Meeting with your session chairperson Technical equipment Speakers‘

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Submission of the manuscript

Copyright Agreement

Software License Agreement

Please e-mail the manuscript before the 15 March 2017 deadline. The earlier we

receive your manuscript, the more thoroughly we can review it and be of assistance if

anything requires your attention.

Please send your manuscript (processable PDF file) to:

Manuscripts up to 10 MB can be sent via e-mail.

Please do not forget to read the Copyright Agreement PDF file. When you submit

your manuscript to Mesago PCIM GmbH you will be deemed to agree with these

conditions.

The production of the USB flash drive may not be performed with any kind of

unlicensed software. The authors of manuscripts must therefore affirm that only

licensed software has been used to prepare their paper and thus release Mesago

PCIM GmbH from any claim for damages from third parties.

[email protected]

Download Copyright Agreement

Page 7: Oral Speaker Guidelines · Presentation Presentation time Your power point presentation Presentation language Meeting with your session chairperson Technical equipment Speakers‘

Presentation

Presentation time

Your power point presentation

Presentation language

Meeting with your session chairperson

Technical equipment

Speakers‘ Room

The lecture session will last 30 minutes including questions and answers. The

session will comprise 2 minutes for the introduction of the speaker by the

chairperson, 20 minutes for the presentation, 5 minutes for questions and answers

and 3 minutes for room change. Please plan your presentation accordingly.

A document with tips and hints how to prepare a presentation is available for

download.

You are welcome to send your ppt file in advance no later than to

. We will then ensure that your presentation is

available on the computer in the conference room before the session starts. Of

course you can also bring your ppt file and copy to the laptop yourself.

A technician will be available to help you. We suggest that you make use of the

morning, lunch time or coffee breaks to carry out this task. Please do not disturb a

running session.

Sometimes delegates are interested in obtaining the ppt file of certain oral

presentations. Please indicate in your paper (see the template) if you would be willing

to make your ppt file available to delegates on request. Alternatively you can also

send the ppt file to after the conference; we will then

offer it as download at .

The official language during the entire conference will be English. Please prepare

your slides and presentation in English.

Please arrive at the room where your conference session will be held, at least 5

minutes before your session begins in order that you and your session chairperson

can be introduced to each other. The session chairperson will have already been

given your short biography and manuscript and will introduce you to the audience.

You are required to be present during the entire session.

The organizer will provide a projector, laptop and microphones in each conference

room. You may bring your presentation file on a memory stick (USB).

If you need any further technical equipment, please inform

by .

The speakers‘ room serves as a meeting point for advisory board members and

speakers. It may also be used for brief discussions with third parties. The location of

the speakers‘ room will be announced on-site.

Download tips and hints-document

[email protected]

[email protected]

www.pcim-europe.com

[email protected]

07 May 2017

16 March 2017

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Page 8: Oral Speaker Guidelines · Presentation Presentation time Your power point presentation Presentation language Meeting with your session chairperson Technical equipment Speakers‘

Marketing

Through comprehensive press and public relations, as well as different promotion

activities Mesago takes care that your presentation will be successful. Take the

opportunity as well and promote your presentation to make sure that your contribu-

tion will receive the maximum of attention. Each promotional opportunity is a step

towards ensuring the success of your presentation. Let your business contacts,

colleagues and other interested parties know about your presentation. You are

welcome to use the text in the following link for advertising purposes.

In addition, we will gladly send you material to promote your participation at PCIM

Europe 2017. Get inspired by our wide range of promotional material and benefit

from this service, which is free of charge:

As soon as the conference flyer is available, each speaker will receive a number of

copies. Please feel free to order additional conference flyers for your own mailings to

promote your participation at PCIM Europe 2017.

The visitor brochures include the most important information about the conference

and the exhibition at a glance.

Your colleagues and business contacts will appreciate a free invitation to the concur-

rent exhibition (not including conference participation).

Use them with your letter post or any printed material to achieve maximum attention

for your presentation at PCIM Europe 2017.

Use them to create awareness for your participation in PCIM Europe 2017.

To order your promotional material please fill in the and mail it to

Marketing Text

[email protected]

website

order form

[email protected]

Conference and Seminar/Tutorial Flyer

E-Mail Signature and Event Logos

Visitor Brochures

Complimentary Visitor Tickets

Advertising Stickers

Social Media

Point out your presentation at PCIM Europe 2017 in your daily e-mail conversation by

designing your individual e-mail signature. You can order your signature by e-mail to

. Furthermore, use event logos for your advertise-

ments or brochures. You can download them from the PCIM Europe 2017 .

Use social media platforms such as Twitter, Xing or LinkedIn to promote your presen-

tation at PCIM Europe 2017. The official hashtag of PCIM Europe is #pcimeurope.

You can use it to create an instant connection to PCIM Europe.

Follow us!

Posters

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Page 9: Oral Speaker Guidelines · Presentation Presentation time Your power point presentation Presentation language Meeting with your session chairperson Technical equipment Speakers‘

Travel & Stay

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Travel

Stay / hotels

At our you will find recommendations on how to get to PCIM Europe 2017 by car, train,

plane and public transport.

Visit our to book your hotel or download the hotel reservation form for the Arvena Park

Hotel. We have arranged a special discount at the official “PCIM Headquarter Hotel” for you.

Please be aware that you are responsible for the reservation of your hotel room and make sure to

reserve in time, as the number of rooms at the headquarter hotel is limited.

website

website

English Version

German Version

We look forward to welcoming you in Nuremberg!