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Oral Presentation Oral Presentation TechniquesTechniques

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Oral Presentation Techniques: Oral Presentation Techniques: ObjectivesObjectives• To introduce the key factors for successful To introduce the key factors for successful

presentation deliverypresentation delivery

• To prepare effective visual aidsTo prepare effective visual aids

• To deliver successful presentationsTo deliver successful presentations

• To evaluate presentation deliveryTo evaluate presentation delivery

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4 Key Factors for a Successful 4 Key Factors for a Successful PresentationPresentation

1. Timing1. Timing

2. Attention span2. Attention span

3. Personal 3. Personal

approachapproach

4. Practice4. Practice

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1. Timing1. Timing

Do not ramble on during a presentation

Remember:One Minute per Slide as Guideline

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2. Attention Span: 2. Attention Span: Audience attention fluctuatesAudience attention fluctuates

TIME

Repeat key ideas

Voice

JokesATTENTION

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3. 3. Personal ApproachPersonal ApproachPersonal features of the presenter can make or Personal features of the presenter can make or break presentationbreak presentation

A. Gesture

B. Voice

C. Eye Contact

D. Breathing

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3A. Gesture3A. GestureImportant in non-verbal communicationImportant in non-verbal communication

• Emphasize pointsEmphasize points• HighlightsHighlights• Audience attentionAudience attention• Vary gestureVary gesture• ImportantImportant    

– position of speakerposition of speaker

– position of transparenciesposition of transparencies

– not to much movementnot to much movement

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3B. Voice3B. VoiceCritical part of a verbal presentationCritical part of a verbal presentation

• Volume - speak to Volume - speak to be heardbe heard

• Modulation - vary Modulation - vary the voicethe voice

• Pause - make Pause - make emphasis with emphasis with pausepause

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3C. Eye Contact3C. Eye ContactLook at each member of your audienceLook at each member of your audience

• InvolvementInvolvement• Trust/supportTrust/support• InterestInterest• Spontaneous reactionSpontaneous reaction

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3D. Breathing3D. BreathingBreathing during presentation is different from Breathing during presentation is different from normal breathing normal breathing

• Breathing deeper Breathing deeper forfor– volumevolume– controlcontrol– emphasisemphasis

• Don't lose your Don't lose your breath or you will breath or you will drown in mid-airdrown in mid-air

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Elements of an Oral PresentationElements of an Oral Presentation

• Good visual aidsGood visual aids

• Logical sequenceLogical sequence

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Why we need visual aids ?Why we need visual aids ?

• crystallize ideascrystallize ideas• keep speaker on trackkeep speaker on track• generate interestgenerate interest• help information retentionhelp information retention

Use visual aids to maximize theUse visual aids to maximize the effectiveness of your presentationeffectiveness of your presentation

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Visual Aid RulesVisual Aid Rules

• Keep it simpleKeep it simple• Minimize wordsMinimize words• Use large fontsUse large fonts• List key pointsList key points• Use exact phrasingUse exact phrasing• Use colorUse color• Prepare handoutsPrepare handouts

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Prepare a Presentation in aPrepare a Presentation in aLogical SequenceLogical Sequence

• SituationSituation• ThemeTheme• StorylineStoryline• StoryboardStoryboard• MasterMaster• ProductionProduction• PracticePractice

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1. Situation1. SituationConsider the audience carefullyConsider the audience carefully

• How big?How big?• Who?Who?• Level of knowledge?Level of knowledge?• Level of interest?Level of interest?• Resistance?Resistance?• Time?Time?

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2. 2. ThemeThemeDefine your theme in one short sentenceDefine your theme in one short sentence

• Be conciseBe concise• DirectDirect

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3. 3. StorylineStorylinebreak down your theme into major partsbreak down your theme into major parts

StorylinStorylinee

ThemeTheme

ProblemProblemDefinitionDefinition

ApproachApproach FindingsFindings RecommendationRecommendation

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ThemeTheme

Problem Problem definitiondefinition ApproachApproach FindingsFindings RecommendationRecommendation

4. Storyboard4. Storyboardvisualize the storyline into a storyboardvisualize the storyline into a storyboard

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5. Master5. Masterfinalize the flow of the presentationfinalize the flow of the presentation

• Finalize dataFinalize data• Sketch all diagrams—claritySketch all diagrams—clarity• ConclusionConclusion• Check for logicCheck for logic• ConsultationConsultation• RehearsalRehearsal

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6. Production6. Production

• Allow plenty of time for Allow plenty of time for productionproduction

• One key message per slide!One key message per slide!• 5 rules when preparing visual 5 rules when preparing visual

aids:aids:– 1. Keep it simple1. Keep it simple– 2. Minimize words2. Minimize words– 3. List key points3. List key points– 4. Make letters large4. Make letters large– 5. Use exact phrasing5. Use exact phrasing

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7. Practice!7. Practice!Adequate rehearsal is essential for a good Adequate rehearsal is essential for a good presentationpresentation

• Development of each Development of each visualvisual

• TransitionTransition• Self-confidenceSelf-confidence• TimingTiming

Practice Makes PerfectPractice Makes Perfect

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8. Evaluation8. Evaluation

• After every presentation After every presentation EVALUATEEVALUATE– Did the audience Did the audience

“get” the key points?“get” the key points?– Were the visual aids Were the visual aids

clear and useful?clear and useful?– Were the questions Were the questions

relevant?relevant?• When possible use When possible use

written evaluationswritten evaluations

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ConclusionConclusion

• Any professional can become an Any professional can become an effective presenter.effective presenter.

• Knowledge is not enough.Knowledge is not enough.• Being able to communicate is equally Being able to communicate is equally

important.important.• Investing time and effort in improving Investing time and effort in improving

presentation skills is “always rewarded”.presentation skills is “always rewarded”.