ORAL PRESENTATION AT CONFERNCES/SEMINAR

Aarti SareenMSPT-I honours

Roll no. 8

• An oral presentation is a short talk on a set topic given to a tutorial/researcher or seminar group. In an oral presentation one (or more) presenters give a talk to a audience group and present views on a topic based on their readings or research. The rest of the group then joins in a discussion/cross questioning of the topic.

ORAL PRESENTATION MEANS

• Presenting research paper• Preparing and delivering a talk• Leading a group discussion• Preparing handouts and visual aids• Submitting a written assignment based on

the presentation topic

MOST COMMAN

• PowerPoint presentation

• Overhead projector

• Poster

THE ATTENTION CURVE

Almost everyone listens in the beginning. This is THE moment to make clear that you will present work that the audience cannot afford to miss.

If you want to get your message through, you should state it loud and clear in the beginning, and repeat it at the end.

• We can make our presentation

interesting by proper

structuring our presentation.

• By lighting the mood of our

audience.

WHAT TO PRESENT AND PLAN

• Following should be considered

• Concept of the seminar/conference

• Types/number of audience• Duration allotted• Requirements

PREPARING PRÉSENTATION

• Preparing an oral presentation is much like preparing any other assignment; it needs to be planned researched and written before it is delivered.

1.Plan your presentation.2.Plan your

visual.3.Design your

visual.4.Plan your

graphics.

STRUCTURE OF ORAL PRESENTATION

• A good oral presentation is well structured; this makes it easier for the listener to follow.

• Basically there are three parts to a typical oral presentation: the

• Beginning(INTRODUCTION) • the middle and (BODY)• the end (CONCLUSION)

INTRODUCTION/BEGINNING

An introduction is like a road map that tells your audience the direction your presentation will take.

• State your topic and tell the audience what your presentation will cover.• Outline the main points.

A good introduction will capture an audience’s attention.

Start your talk by greeting the audienceand introducing yourself.• State your topic clearly. For example:• ‘I’m going to talk about...’• ‘Today I’d like to discuss…’• Provide an outline of the main points.• Provide any necessary background ordefinition of terms.

BODY/MIDDLE• This is the further progression part of the

presentation. The body of your presentation is where you develop the main points and present examples and evidence.

• Make sure you provide clear links between main points, explanations and examples.

• Use visual aids to engage the interest of your audience and 'show’ instead of just ‘tell’.

• Emphasize important information. Tell your audience when information is particularly important or interesting. Tell them Why.

Body……….• Use verbal ‘signposts’ to guide youraudience through the presentation,

highlight key points and indicate the different sections of your presentation.

• ‘Another point is...’• ‘A contrary view to consider is’• ‘In conclusion’• Move from one point to the next by

using phrases (such as ‘Firstly ...secondly’ ... ‘finally’).

• Introduce supporting evidence ‘For example...’ ‘[Author name] states that ...’

CONCLUSION/THE END

• The conclusion is usually a summary of the main points made in the body

of the talk.• Restate the main points.• Re-answer the question.

• Don’t introduce any new information in the conclusion. Take

the opportunity to show that you have covered all the points you made in

your introduction.

Thank the audience, and invite questions:

• Restate the purpose of your talk, andsay that you have achieved your aim:• ‘I think it’s now clear that ...’

Conclusion cont……..

HANDLING QUESTIONS• You are the expert

– Prepare among friends– Insist that they challenge you

• It’s OK to say you don’t know, or haven’t done the experiment yet

• The three “D”’s– Defend– Deflect– Defer

STORYLINE

ORAL PRESENTATI

ON

4 KEYS FOR SUCCESFUL ORAL PRESENTATION

• 1. Timing• 2. Attention span• 3. Personal approach• 4. Practice

1. TIMING

• Do not ramble on during a presentation.

• One minute per slide.

• When time is allotted do not ignore the limit.

Structure of a ten-minute talK

• Background (1-2 slides)• Aim of the study (1 slide – essential!)• Brief methods (1 slide)• Results (4-8 slides)• Summary (1 slide)• Conclusions (1 slide)

No more than 20 slides in total!

INTRO

BODY

2. ATTENTION SPAN:Audience attention fluctuates

3. Personal ApproachPersonal features of the presenter can make or

break presentation

• A. Gesture/body language• B. Voice• C. Eye Contact• D. Breathing

4. PRACTICE Adequate rehearsal is essential for a good

presentation

• Development of each slide and visual• Self-confidence• Timing

ELEMENTS OF ORAL PRESENTATION

• Good visual aids• Logical sequence

WHY WE NEED VISUAL AIDS ?

• crystallize ideas• keep speaker on track• generate interest• help information retention• Use visual aids to maximize theeffectiveness of your presentation

LOGICAL SEQUENCE

• Enhance interest• Create link• Enhance understanding• Concentrate on focus

DO’s • Ensure in advance that the room has a projector. • Do a number of practice runs through the presentation before

the real thing. • Be prepared for all technology to fail and either have backup

transparencies for images or a full set of notes in order to give the presentation without any slides.

• Limit how many slides you include - you usually need far less than you think you do. Again, practice will help you gain confidence to know how many are sufficient.

• Only use keywords and simple phrases. • Use a large enough, easy-to-read font.• Label any graphs, charts, figures and diagrams (again in a

readable font size). • Include images for visual interest occasionally if relevant.

DON’T• Rely too heavily on the PowerPoint presentation, which may

experience technical difficulties on the day. • Simply read from your slides - let them be reminders and key

points. • Use amusing fonts - stick to the basics such as Times or Arial. • Use unnecessary slide or text transitions - it's distracting and

slow to watch letters appear one at a time. • Use PowerPoint sounds or any other sounds unless it's part of

the presentation. • Choose a template that's busy and doesn't relate to the

presentation.

CONCLUSION

• Any professional can become an effective presenter.

• Knowledge is not enough.• Being able to communicate is equally

important.• Investing time and effort in improving

presentation skills is “always rewarded”.

QUESTIONS……????

Thank You…