oracle sshr

7/25/2019 Oracle SSHR

1/63

Oracle SSHR

Oracle HRMS

Self-Service Human Resource


2/63

Agenda

Introduction to Self-Service Human Resources Major Features

SSHR Setup

SSHR & Workow

How does SSHR function work Functions

Common Modules

Customiin! SSHR pa!es usin! "# Framework


3/63

Introduction

Oracle SelfService Human Resources

(SSHR) extends the functionality of standard

Oracle HRMS by enabling both emloyees and

managers to articiate in Human Resources

management via a !eb bro!ser"

SSHR offers secure selfservice business

transactions and easytouse functionality

driven by Oracle#s roven !eb and !or$flo!

technologies"


4/63

W$at does self%service mean

Self%service means t$at t$e ori!inator of a task is alsot$e person responsi'le for t$at task(

)sin! a standard we' 'rowser* t$e user accesses HRdata and performs a speci+c task* for e,ample*re!isterin! a c$an!e of address(

. transferrin! t$e responsi'ilit. for t$e task to t$eori!inator of t$e task* data accurac. is increased andadministration costs are reduced(

Introduction


5/63

% &he $ey elements that distinguish selfservice alications from othersystems are'

% easytouse user interfaces

% easy access to functions via !eb bro!sers

% comlex rocesses reduced to simle stes

% reliability and scalability enabling many eole to

exerience good resonse times for examle during

an annual benefit enrollment eriod

oortunities to configure and extend the

alication to meet enterrise needs

% system accessibility for eole !ho are not HumanResource secialists

% ability to configure SSHR !eb ages to suit user

reuirements"

Ma*or +eatures


6/63

SSHR Setup


7/63

/$ere are two primar. roles t$at an SSHR user can 'e dividedinto0

1mplo.ees 2non%mana!ers3

1mplo.ees can onl. access t$eir own emplo.ee records(

Mana!ers Mana!ers can process t$e records of t$eir own and also for

ot$er emplo.ees(

4erson +eld of t$e )sers window is particularl. important forSSHR as

it acts as t$e link 'etween t$e professional forms interface andSSHR(

It ensures t$at t$e user name is linked to t$e correct emplo.ee

Users


8/63

% Self-Service provides two standard responsi'ilities* 1mplo.eeSelf-Service 56(7 and Mana!er Self-Service 56(7

Role Responsibility Menu Attached

,mloyee ,mloyee Self-Service ./"0 ,mloyee Self-Service ./"0

Manager Manager Self-Service ./"0 Manager Self-Service ./"0

Responsibilities in SSHR


9/63

8( #ccessin! functions directl. froma menu0/$e traditional navi!ation pat$ for SSHR users is toselect a function* for e,ample* 4ersonal Information

or C$an!e Mana!er* directl. from a user menu(

9( #ccessin! functions from t$e

#ctions pa!es0Instead of selectin! a speci+c function from t$emenu* t$e user selects eit$er t$e 4ersonal #ctionsfunction 2for emplo.ees3 or t$e Mana!er #ctionsfunction 2for mana!ers3(

Function Navigation paths


10/63

Method !


11/63

Method "! From Actions #age


12/63

Method "! From Actions #age


13/63

"racle Workow is em'edded wit$in SSHRand mana!es t$e ow of information'etween t$e HR professional* t$e mana!er*t$e emplo.ee* and t$e applicant(

# workow activit. w$ic$ is de+ned as afunction and w$ic$ maps to a 4:;S


14/63

% Oracle SelfService 1eb Alications utili2e the caabilities ofOracle 1or$flo! to manage transaction flo!s"

% SSHR uses !or$flo! rocesses to combine related functions into a

single transaction (for examle to add Secial Information &yes

to 3hange Assignment or to 4ersonal Information)" and to control

the transaction flo! bet!een the initiating user and other users

such as a manager an HR rofessional or an alicant"


15/63

% Also use the 1or$flo! 5uilder to configure your arovalsrocesses"

% An item tye can include one or more rocesses and related

ob*ects such as item attributes functions and messages"

Oracle SSHR delivers a number of redefined !or$flo! itemtyes containing !or$flo! rocesses that you can !or$ !ith'

% HR (HRSSA)

% HR SelfService 5enefits


16/63

Arovals

% Arovals rocesses enable you to decide !hether

transactions carried out by SSHR users need aroval

before they are submitted to the HR tables"

% All arovals mechanisms used in SSHR follo! the basic

arovals loo sho!n belo!'

SSHR And $or%flo&


17/63

SSHR And $or%flo&


18/63

% In SSHR some functions can be accessed by Managersonly examle 3hange 5ase Salary ./"0 &ermination to

carry out corresonding oerations on their sub-ordinates"

% Also there are many common functions !hich can be

accessed by both the ,mloyees and the Managers",xamle 4ersonal Information Aly for a 6ob"

+unctions


19/63

% /$e 4ersonal Information module ena'les users toupdate and maintain t$eir personal records( /$e4ersonal Information module covers t$e followin!areas0

= asic emplo.ee details= 4$one num'er

= #ddress

= "t$er addresses

= 1mer!enc. Contacts

= >ependents and ene+ciaries

+unctions' 4ersonal Information


20/63

#ersonal 'nformation ! Overvie& page



21/63



22/63


23/63


24/63


25/63


26/63


27/63

% &ermination is one of the modules !hich can be accessed only byManagers"

% &he &ermination module enables a manager to end an emloyee#s

relationshi !ith their emloyer" 7ou can also use the 3hange

Suervisor !or$flo! rocess to reassign a terminated suervisor#s

reorts"

8ote' 7ou cannot reverse a termination in SSHR"

Functions! (ermination


28/63


29/63


30/63


31/63


32/63


33/63

3 M d l


34/63

3ommon Modules that rovide common lo!level

functionality used in many of the higherlevel

functions in SSHR are'

% 4erson &ree% Actions 4age

% Multile Assignments

% Release ,mloyee Information

% Save +or 9ater% Revie! and 3onfirm

3ommon Modules


35/63

4erson /ree/$e 4erson /ree* or $ierarc$.* is t$e startin! point for all

mana!er self%service functions( It ena'les mana!ers toselect

an emplo.ee Record for processin! in SSHR(

/$e 4erson /ree pa!e consists of t$e followin! nestedcomponents0

% 1mplo.ees re!ion

= Hierarc$. nested re!ion= M. :ist nested re!ion

= Searc$ nested re!ion

% 1mplo.ee #ctions re!ion


36/63

4erson /ree/$e format of t$e 4erson /ree pa!e depends on t$e

navi!ation

pat$ t$at t$e mana!er $as taken( /$ere are twopossi'le pat$s0

% From t$e !eneric Mana!er #ctions 56(7 menu

In t$is case* t$e mana!er +rst selects t$e person from t$e

person tree and t$en selects t$e SSHR module(

% From a speci+c mana!er self%service menu item

In t$is case* t$e mana!er selects a speci+c module and

t$en selects t$e person for processin!


37/63


38/63

#ctions 4a!e

/$e #ctions pa!e displa.s a conte,t%sensitive list ofactions

t$at can 'e performed for a selected person andsuspended

actions( Suspended actions can include actions t$at auser $as

saved for later su'mission or actions t$at $ave 'eenreturned

to t$e initiator '. an approver* for e,ample* to 'ecorrected(


39/63

#ctions 4a!e

/$e #ctions pa!e can 'e accessed in one of t$efollowin!

wa.s0 Mana!ers can select an emplo.ee usin! one of t$e

emplo.ee selection met$ods and t$en c$oose t$e#ctions ta' to displa. t$e actions relevant to t$eemplo.ee(

Mana!ers can select t$e #ctions ta' from t$eHierarc$. pa!e and displa. t$eir own personalactions(

1mplo.ees can select t$e 4ersonal #ctions menuoption from t$e 1mplo.ee menu and displa. t$eir

personal actions(


40/63


41/63

Multiple #ssi!nments

/$e multiple assi!nment functionalit. ena'lesmana!ers to view and update 'ot$ primar. and

secondar. assi!nments for an emplo.ee(

/o ena'le multiple assi!nments* t$e pro+le option

HR0 #llow Selection of #ssi!nments must 'e set to

.es att$e re?uired level(

W$en t$e multiple assi!nment functionalit. isena'led* t$e

person tree includes emplo.ees w$o report to t$emana!er


42/63


43/63

Release 1mplo.ee Information

/$e Release 1mplo.ee Information function ena'les an

emplo.ee to s$are information a'out t$emselves wit$

anot$eremplo.ee* often a mana!er* w$o would not usuall. $ave

access to t$eir records(

/$e Release 1mplo.ee Information function is availa'le

underprede+ned Mana!er and 1mplo.ee responsi'ilities(

/$e person w$o is !ranted access will continue to $ave

access until it is e,plicitl. revoked(


44/63


45/63

Save For :ater

= /$e Save for :ater functionalit. ena'les a user tointerrupt transactions 'efore t$e. are complete andsave t$em so t$at t$e. can 'e completed at a laterpoint(

= In addition* approvers can return transactions to t$einitiator for correction( /$is can 'e done wit$ Return

For Correction option in t$e noti+cation sent to t$eapprover( In t$is case* t$e initiator can reopen t$etransaction* correct t$e information* and resu'mit itfor approval(


46/63


47/63


48/63

Review and Con+rm

% /$e Con+rm pa!e is displa.ed after t$e Review pa!e( /$e

Con+rm pa!e contains a con+rmation messa!e

descri'in! t$estatus of t$e transaction( /$e user can print a cop. of t$e

su'mitted transaction for t$eir records if re?uired(


49/63


50/63

Managing AbsencesManaging Absences


51/63

Managing AbsencesManaging Absences

% )mployees ta%e time off from &or% for different reasons* you can manage these

absences by !

% Recording paid or unpaid time off from &or% ta%en by employees+

% Referencing absent time ta%en by employee in payroll run+

% Maintaining* analy,ing and reporting the reason for absence+

% )mployee absence can be recorded using absence details &indo&+

% Using Absence details &indo& you can record!

% Actual start and end dates

% Reason for absence

% uration of absence

% #ro.ected start and end dates and absence notification date

% #erson authori,ing the absence

% #erson replacing the absent &or%er+

/reate Absence


52/63

/reate Absence

Ab t ilAb t il


53/63

(8) #eople#eople )nter and Maintain)nter and Maintain

OthersOthers

AbsenceAbsence

OrOr Fast#athFast#ath AbsenceAbsence

%Select the absence tye from the list of values" 3ategory automatically gets

oulated"%Select reason of absence if $no!n"%,nter ro*ected start date and end date for the absence" If absence is time secific

then also enter start time and end time"%,nter Actual start date and end date for the absence" If absence is time secific then

also enter start time and end time"%Select the emloyee !ho has authori2ed the absence"%Select the emloyee !ho !ill relace the emloyee during his absence"%&he 5alance information of the element associated !ith absence tye automatically

gets oulated"

Absence etailsAbsence etails

Absence uration 0alidationAbsence uration 0alidation


54/63

1hile entering absence duration system !arns you '

%If :uration is not eual to ;end date - start date< for absence measured in days

(if there is no absence duration formula)%&he duration is greater than net entitlement recorded for emloyee in a 4&O

accrual lan"

%A decreasing absence balance becomes negative"%If the duration is not eual to value calculated by the absence duration formula"

Absence uration 0alidationAbsence uration 0alidation

9eave Reuest through SSHR


55/63

+ t f i R it t


56/63

)1ternal 2ob sites

+eatures of i Recruitment

,nter the details of the sites to !hich the *obs need to be osted" 3hoose the start date andend dates and select the *ob sites to !hich the vacancy details need to be osted

9eave Reuest'Receive 8otifications


57/63

0ie&ing Absence History0ie&ing Absence History


58/63

=se the .ie! Absence History !indo! to vie! all absences for an emloyee"

3N4 0ie& Histories Absence

%Select an emloyee then choose the +ind button"

%&he absences aear in the lo!er art of the !indo!" =se the standard+older features to select a subset of these absence records and to choose

the fields to see"

g y


59/63

5isting )mployees by Absence (ype5isting )mployees by Absence (ype


60/63

=se the 9ist ,mloyees by Absence &ye !indo! to see all the

absence records for a articular absence tye or category of tyes"

3N4 0ie& 5ists )mployees by Absence (ype

%,nter any combination of absence tye category and start and end

dates to define the absences to vie!" 3hoose the +ind button"

%&he absences aear in the lo!er art of the !indo!" =se the

standard +older features to select a subset of these absence

records and to choose the fields to see

5isting )mployees by Absence (ype5isting )mployees by Absence (ype


61/63

Running the Absence ReportRunning the Absence Report


62/63

Running the Absence Reportg p



63/63


oracle sshr

Documents