oracle hcm cloud - user manual · oracle hcm cloud – workforce structures page 4 of 38 step 2....

Oracle HCM Cloud - User Manual

Core HR Transactions

Oracle HCM Cloud – Workforce Structures

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1.1. Table of Contents

1.1. Table of Contents .................................................................................................................................................... 2

2. HR Specialist - Corporate - Self Service Transactions.................................................................................................. 3

2.1.1. New Hire ......................................................................................................................................................... 3

2.1.2. Transfer the Employee .................................................................................................................................. 11

2.1.3. Change Employee Manager .......................................................................................................................... 16

2.1.4. Change Employee Location ........................................................................................................................... 21

2.1.5. Change Employee Salary ............................................................................................................................... 25

2.1.6. Promote the Employee ................................................................................................................................. 29

2.1.7. Terminate the Employee ............................................................................................................................... 33


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2. HR SPECIALIST - CORPORATE - SELF SERVICE TRANSACTIONS

2.1.1. New Hire

In this section we will see how to create a new person record in the system.

Step 1. Click on Navigator icon from home screen as show in the screenshot & Click on New Person link under My

Workforce subject area.


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Step 2. Click on Tasks icon and then click on Hire an employee link

Step 3. Fill in Identification Information of the employee such as Hire Date, Legal entity Name, Person Number,

Employee Name, Date of Birth, National Identification details and then click on Next button


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Step 4. Fill in address details, phone details, Email details of Employee in personal Information section as shown in the

Screenshot

Fill in Legislative details


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Step 5 Fill in citizenship details, Passport Details. Click on Create Icon under Visa Information section for Visa and

Work Permit information.


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Fill in Visa and Work permit (KITAS) information and click on OK button

Click on Contact Type drop down list. Select the contact type from the list.


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Fill in details of Contact such as Name, Phone number etc.


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Step 6. Assignment - Manager (Please add Line Manager) * If line manager not selected for this employee at the time of

hire then approvals might not work properly for this employee

Fill in Payroll Information such as Payroll Name, Basic Salary, and Expense Amount or skip this

Click on Next button on Employment Information Page after filling all information on Employment information Page.

Step 7. Click on Next on Roles Page


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Step 8. Click on Review Button and after reviewing the information click on ‘Submit’ Button. A dialogue box will pop up

asking for confirmation. Click on ‘Yes’


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2.1.2. Transfer the Employee This section shows how to Transfer an Employee. Navigation: - Navigator Person Management Process Steps: -

Login to the Oracle System using Username and Password.

Go to the Person Management in Workforce using Navigator


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Search for particular person by various available option (Name, Person number etc.)

Click on Person name which redirects to you in MANAGE EMPLOYMENT tab. Click on Edit button & go for an Update.


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Enter the date & select an Action as Transfer.

Enter new location /Department at existing ones & click on Submit once you made change


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Check whether your saved changes reflected or not & go for submit.


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2.1.3. Change Employee Manager This section shows how to change employee Manager. Navigation: - Navigator Person Management Process Steps: -



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Go to the Person Management in Workforce using Navigator.



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Enter the date & select an Action as Manager Change.


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Enter new Manager Details at existing ones & click on Submit once you made change


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2.1.4. Change Employee Location This section shows how to change Employee Location.

Navigation: - Navigator Person Management

Process Steps: - Login to the Oracle System using Username and Password.



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Enter the date & select an Action as Location Change.

Enter new location at existing ones & click on Submit once you made change.


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2.1.5. Change Employee Salary This section shows how to change Employee Salary.





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Click on Person name which redirects to you in MANAGE EMPLOYMENT tab.

Click on task pane at top right corner & select Manage Salary.


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Enter new salary or edit existing salary & click on Submit once you made change.


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Click on submit.


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2.1.6. Promote the Employee This section shows how to Promote an Employee.





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Click on Person name which redirects to you in MANAGE EMPLOYMENT tab. Click on Edit button & go for an Update


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Enter the date & select an Action as Promote.

Enter new Job/Department / Salary at existing ones & click on Submit once you made change.


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Check whether your saved changes reflected or not & go for submit.


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2.1.7. Terminate the Employee This section shows how to change Employee Salary.





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Click on Person name which redirects to you in MANAGE EMPLOYMENT tab.

Click on task pane at top right corner & select Manage Work Relationship.


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Enter the date & select an Action as Terminate.


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Fill the required & available details. Click on Review tab & submit


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oracle hcm cloud - user manual · oracle hcm cloud – workforce structures page 4 of 38 step 2....

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