optimist international1 district conferences governors-elect
TRANSCRIPT
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Optimist International 1
District Conferences
Governors-Elect
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Optimist International 2
Meetings & Conferences (6)
• Lieutenant Governor-Elect
• Presidents-Elect, Sec/Tres.
• 1st Quarter Conference
• 2nd Quarter Conference
• 3rd Quarter Conference
• District Convention
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Optimist International 3
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Optimist International 4
Why Meet?
What Do Club Attendees Want?
Why Spend a Weekend at a Conference?
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Optimist International 5
Conference Objectives
• To Help Club Succeed
• Boost Spirit of Volunteer
• Fun, Fellowship & Food
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Optimist International 6
Organizing District Conferences
•Plan
•Promote
•Put it on
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Optimist International 7
Role of Governor
• Selecting Sites & Dates• Negotiate Contracts with Conference & Convention
Chair
• Determine Agendas• Coordinate with Committees
• Registration, promotions, program, hospitality, handouts, etc.
• At the Conference• Meet, Greet and show Appreciation• Preside at Board
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Optimist International 8
Role of Conference & Convention Committee
• Chair• Arrangements
w/ Hotels• Meeting
Budgets• Room Set-ups• Sgt.-at-Arms• Banners & Flags• Meal Service
• Registration• Welcome Optimists• Fees & Nametags• Agendas & Information• Committee/Display
Tables
• Entertainment• Decoration• Local Host
(JOOI/Youth)
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Optimist International 9
Role of Leadership Development Committee
• Get the best training• Help choose topics• Get best Presenters
• Workshops• Breakouts• Roundtables
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Optimist International 10
Sample Conference Agendas
• Choose from agenda as a menu
• Something for everyone! All-the-time!
• Wide appeal topics for spouses
• Leave them “hungry” for more info
• Pump them up! Feel appreciated
• Time for interaction - Use the Hallways
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Optimist International 11
Sample Agenda
• Registration• Hall of Optimism
• Friday Evening• Executive
• Management Meeting
• Hospitality Room• OIF Fund-raiser
• Saturday• 9-Up-beat Session (all)• 10-Roundtables &
Breakouts (choose)
• 12-Lunch Program• 2-Roundtables &
Breakouts • Board Business
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Optimist International 12
Agenda Notes
• Stay on Time!• Starting late and running over shows disrespect for
attendees and other presenters
• Friday nights are optional for Club Attendees• Exec. Comm. In one room, Hospitality/Fun in another• Promote as Optional
• Board Meeting in separate room• Does not have appeal to all attendees, therefore should
have an alternate room for officers
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Optimist International 13
Halls & Walls
Hall of Optimism Wall of Optimism
• Registration Table• Coffee Break Area• OI Merchandise Tables• Committee Promotional Tables• Winning C.P.A. & Scrapbooks• CPA Winners Highlight a Project• Local JOOI Youth Table• Outside Vendors (fundraising)
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Optimist International 14
Teammate Activities
• District Tradition
• Incorporate into Agenda• General Session (1-hr with Teammates)• Breakout/roundtable topics of wide appeal
• History of the Area• Palm Reading Demonstration• Choosing Optimism• Orientation for new member
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Optimist International 15
Kids Activities
• Most not done at Conference• 1-day
• Convention at Resort (3-days)• Crafts & Arts• Zoos & Field Trips• Singing Rehearsal• Joint sessions singing
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Optimist International 16
District Conferences
Governors-Elect