optimise your sap receivables management · optimise your sap® receivables management best of...
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AutoBank Automatic Cash Application Cash & Liquidity Management Payment Management Treasury Management eBAM
AutoBank Automatic Cash Application Cash & Liquidity Management Payment Management Treasury Management eBAM
Optimise Your SAP® Receivables Management
Best of Breed Cash Application within SAP®
Website: www.bestsapcbi.com Email us: [email protected]
AutoBank Automatic Cash Application Cash & Liquidity Management Payment Management Treasury Management eBAM
FinanceSuite Fully Embedded in SAP®
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SAP Look & Feel
» No new application / handling
SAP role & authorization concept
» No separated databases
Own namespace in SAP
» separated tables, independent from
» release changes
Generally taking advantage of existing
SAP environment (Total Cost of
Ownership)
» enhancements to add value wherever
necessary
Website: www.bestsapcbi.com Email us: [email protected]
AutoBank Automatic Cash Application Cash & Liquidity Management Payment Management Treasury Management eBAM
Clients (500+)
3 Website: www.bestsapcbi.com Email us: [email protected]
AutoBank Automatic Cash Application
Cash & Liquidity Management Payment Management Treasury Management eBAM
AutoBank Automatic Cash Application Cash & Liquidity Management Payment Management Treasury Management eBAM
Hanse Orga – AutoBank Automatic Cash Application
Unlocking Efficiencies in the Order to Cash Cycle in SAP®
4 Website: www.bestsapcbi.com Email us: [email protected]
AutoBank Automatic Cash Application
Cash & Liquidity Management Payment Management Treasury Management eBAM
General challenges
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Different data formats and structures
» Differences per region, country, bank
» Local payment practices and behaviour result in heterogeneous contents
» Separate stream of remittance advices from trading partners (EDI, paper-based, internet, etc.)
Data quality
» Partial payments & combined invoices
» Truncated, wrong or missing information
Limited capabilities and flexibility of standard ERP to fine tune and maintain rules / filters
» High dependency on IT resources for changes
Implementation of Shared Services
» No standardisation of processes and systems
» Harmonized processes and reporting are not available
Compliance and regulations demand STP and auditable processes
Website: www.bestsapcbi.com Email us: [email protected]
AutoBank Automatic Cash Application
Cash & Liquidity Management Payment Management Treasury Management eBAM
Issues in Cash Application
Operational issues affecting manual efforts
Invoice details are truncated, mis-keyed, or
incorrect
Customer delivers a reference number other than
an the invoice number (e.g., PO #, Order #)
Hit rate decreases when new structures contents
come up
Customer delivers remittance directly and invoice
details are input manually
Parent company pays on behalf of multiple
customers
Significant amount of deductions
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Ca
sh A
pp
licatio
n P
rocess
BANK STATEMENT
Ban
k
Other files
Reports, etc.
DIRECT REMITTANCE
Cu
sto
mer
EDI, Excel,
PDF, Email
Website: www.bestsapcbi.com Email us: [email protected]
AutoBank Automatic Cash Application
Cash & Liquidity Management Payment Management Treasury Management eBAM
Added value with AutoBank
Significantly increases automation
» Flexible rules and filters -> highest possible rates
Sophisticated tools to optimise manual clearing processes
» Gain efficiency throughout the entire process
A complete, real-time overview of the reconciliation process
» Analytics to actively manage improvements in the reconciliation process
whilst…
» being fully integrated in SAP
» not leaving SAP standard procedures
» enabling users to adapt their own business rules
» being equipped for integration of international formats, structures and specific payment behaviours
7 Website: www.bestsapcbi.com Email us: [email protected]
AutoBank Automatic Cash Application
Cash & Liquidity Management Payment Management Treasury Management eBAM
Overview of Features and Functions
High automation and efficiency
» Bank statements and remittance advices
» Highest possible automatic matching due to
flexible matching logic
» Very low IT involvement
Optimized manual post-processing
» Single user-friendly selection screen
» Posting proposals
Performance Cockpit
» Control and overview of cash application
processes
» Performance analytics and trend analysis
Integrated workflows
» Clarification and master data maintenance
workflows
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SAP System Environment
SAP ® R/3 ®
AutoBank®
Reporting / Workflows /
Flexible processes
SAP FI / FI-CA
Bank
Statements
Remittance
Advices
Website: www.bestsapcbi.com Email us: [email protected]
AutoBank Automatic Cash Application
Cash & Liquidity Management Payment Management Treasury Management eBAM
REFERENCES:
2011200/808 345, 789
SALES DOCUMENTS:
19/0040989-91
XBLNR:
200808345,
200808789
VBELV_2:
190040989,
190040990,
190040991
Efficient matching and posting sequences
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Main Rules
Grouping of line
items by content
Filter principle
Posting Rules
Creation and
validation of
posting records
Filtering, supplementing and matching information
Note to Payee / Reference Number: Result
Filters
Analysis of line
item information
Matching against
accounting data
Website: www.bestsapcbi.com Email us: [email protected]
AutoBank Automatic Cash Application
Cash & Liquidity Management Payment Management Treasury Management eBAM
Optimised Manual Post-processing
10 Website: www.bestsapcbi.com Email us: [email protected]
AutoBank Automatic Cash Application
Cash & Liquidity Management Payment Management Treasury Management eBAM
Performance Cockpit
11 Website: www.bestsapcbi.com Email us: [email protected]
AutoBank Automatic Cash Application
Cash & Liquidity Management Payment Management Treasury Management eBAM
Conversion
Processing of Remittance
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Customer 3
Remittance Advices Scanner
PDF CSV
EDI TXT VDA
Customer 1 Customer 2
Archive System
Accountant 1 Automatic email to the
accountant
All incoming
electronic files are
mapped
Output file is one
common format to
be imported in SAP
Remittance Advices
FinanceSuite AutoBank
Automatic Cash Application
Posting Clarification
SAP ® R/3 ®
Website: www.bestsapcbi.com Email us: [email protected]
AutoBank Automatic Cash Application Cash & Liquidity Management Payment Management Treasury Management eBAM
Value Proposition
FinanceSuite is fully embedded in SAP®
SAP® Certified solution
Installed on SAP® application server and
SAP® database
Developed in ABAP
SAP user and access controls
Independent from SAP® release change
Available from version 4.6C to ECC 6.0
Leverage SAP framework & master data
Standard interaction with G/L, AP, AR and
further subledgers
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SAP System Environment
SAP ® R/3 ®
AutoBank®
Reporting / Workflows /
Flexible processes
SAP FI / FI-CA
Bank
Statements
Remittance
Advices
Lockbox
Website: www.bestsapcbi.com Email us: [email protected]
AutoBank Automatic Cash Application
Cash & Liquidity Management Payment Management Treasury Management eBAM
Summary of AutoBank Benefits
Central solution for bank statements, lockbox and remittance advices
Standard solution for all company codes, banks
Higher levels of STP
Utmost automation of reconciliation process
Good fit for Shared Service Centres
Gain efficiency with less FTE’s
Central post processing and performance cockpit for all processes
Easy roll-out of additional company codes
Geared towards international usage (language support, statement format, international consultants)
Extend the value of standard ERP
Improve automatic matching due to flexible matching and integrated conversion logic
Independence from IT
Integration in SAP, same ‘look and feel’
Improve order to cash cycle, free up working capital
Reconciliation process is finished earlier, chasing bad debtors can start earlier
Employees are relieved from standard tasks, can be re-allocated to more valuable tasks
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Website: www.bestsapcbi.com Email us: [email protected]