opticon board meeting, heraklion, 5 - 6 november 2018 ...€¦ · ec “pilot” meeting april 2018...

OPTICON Board Meeting, Heraklion, 5th - 6th November 2018

OPTICON WP9

Management

Mid-term Review Brussels 17th October 2018

Our H2020 ambition: a culture of co-operation and synergy –delivering and disseminating new ideas, ambitions and proposals

OPTICON Board Meeting Heraklion 5th and 6th November 2018

Coordinator: Prof Gerry GilmoreProject Manager: Dr Gudrun PebodyProject Scientist: Dr John Davies (ATC Edinburgh)

AdministrationFinanceReporting

WP oversight

DisseminationImpact

Team, Board and Executive meetings

StrategyStrategic Planning

Publicity

Management


HORIZON 2020 – OPTICON (730890) → mid-term

WP oversight

WP4 Kick-off February 2017 (JKD)WP8+11 Kick-off March 2017 (JKD)WP5 Kick-off April 2017 (JKD)WP6 Kick-off May 2017 (JKD / GP)WP12 Board meeting (EWASS) June 2017 (GP)WP12 Instrumentation school July 2017 (JKD / GP)WP12 NEON school September 2017 (GP)WP8 Progress October 2017 (JKD)WP2 Progress October 2017 (GP)WP7+14 Workshop October 2017 (JKD)WP13 Alerts workshop December 2017 (IoA/UCAM rep)WP1+10 Kick-off & Progress December 2017 (GP / GG)WP12 Board meeting (EWASS) April 2018 (GG)WP5 Progress April 2018 (GP)WP4 Progress May 2018 (JKD)WP6 Progress September 2018 (JKD)WP13 Alerts workshop October 2018 (IoA/UCAM rep)


Executive and Strategy meeting Konkoly 19-20 February 2018Board meeting Heraklion 5-6 November 2018

Strategy (WP15) and I3 cooperation

RadioNet Board meeting January 2017 (GP / GG)Europlanet meeting February 2017 (GP / GG)AHEAD Board meeting March 2017 (GP)ASTERICS Policy Forum January 2018 (GG /GP)RadioNet Board meeting March 2018 (GG / GP)EC “Pilot” meeting April 2018 (GP)EC “Pilot” meeting September 2018 (GG / GP)ICRI Conference September 2018 (GP)

Board and Executive meetings



Project meetings

Project Mid-term Review Brussels 17th October 2018

Administration

Consortium Agreement – finalised May 2017Distribution of pre-financing paymentContinuous reporting Periodic reporting (RP1)



Periodic Reporting

RP1 report submitted on 7th September 2018First H2020 report – instructions sent for financial reporting and TNA reportingChanged financial statement and UoR format→ simplified reporting process → simplified description of resources claimed→ more difficult to monitor individual WP spend

No audits until RP3 (end of project)→ faster submission process→ no monitoring of compliance by individual partners



Everything is electronic, everything goes through the ECAS portal: grant preparation, reporting, amendments, communication, signatures → simplification?Increased monitoring provision → Increased monitoring activity?

H2020

Do we need to address this as an issue internally?

IAC

INAF

UCAM

STFC

CNRS

MPG

NOVAUDUR

Amendments

→ CNRS – Third parties, set up and budgets→ CNRS – OHP change of unit costs→ AAT – change of administrating beneficiary→ OXFORD – termination of beneficiary→ UCAM – change of IBAN→ CSIC – Article 9 (Implementation of action tasks by beneficiaries not receiving EU

funding) → DURHAM – change of partner representative→ DoA – Adjustment of timeline for milestones and deliverables



Next payment

Depends on the final approval of RP1 report (Informal PO comments are positive)Payment amount to expect is EU contribution corresponding to the eligible (i.e. accepted) costs incurred in the reporting periodPayment date shown on portal is 6th December 2018

Mid-term Review Brussels 17th October 2018

Our H2020 ambition: a culture of co-operation and synergy –delivering and disseminating new ideas, ambitions and proposals


OPTICON Board Meeting, Heraklion, 5th - 6th November 2018

OPTICON WP15Future

Strategy

Continuing task for the Executive (funding agencies plus strategy partners)

Business – Board members votes

• Change of lead for WP6 – photonics• Change Roger Haynes (AIP) to Roger Harris (LSW)• Case made and supported by WP6 and all institutes• complexity – LSW not a partner – GP can manage

• [we will vote on this after the WP9 management presentation]

OPTICON Board Heraklion 5-6 November 2018

OPTICON through the Framework Programmes

JRAs49%

Management5%

Networks12%

TNA34%

OPTICON FP6

JRAs55%

Management9%

Networks17%

TNA19%

OPTICON FP7-1

JRAs51%

Management8%

Networks17%

TNA24%

OPTICON FP7-2

JRAs49%

Management8%

Networks20%

TNA23%

OPTICON H2020

The Primary goal is to ensure the next US Decadal review still looks across to Europe as the most successful way to support world-leading astronomy

The OPTICON contribution to this has relied on continuing EC support for the three pillars of the I3 (Integrated Infrastructure Initiative) funding model- Technology R&D- Community support and development networks- Innovative trans national access, supporting diverse communities.

OPTICON has a proud record of initiating networks to support and strengthen astronomy and technology communities.

These have become independent self-sustaining parts of a stronger whole

OPTICON has continuously evolved to remain relevant


Network Evolution

Astronomy ESFRI & Research Infrastructure ClusterASTERICS - 653477

DADI: Building on Euro-VO, Astronet, +

Astronomy ESFRI & Research Infrastructure Cluster 17

INFRAIA-03-2020: Pilot for a new model of Integr. Activities To explore new ways to support the opening of national/regional/ European

RIs and the provision of integrated RI services at EU level One stage call. Targeted approach – 2020 Targeting larger sets of RIs, gathering close communities, even with different

degree of coordination, to develop and implement a programme focussing onaccess provision and integration

THE WORLD IS CHANGING:

Call 3 – Integrating and opening RIs of Europeaninterest (continued in 2020)

Thematic coverage:

• RI for advanced optical/IR and radio astronomy: OPTICON (optical infrared network for astronomy), RadioNet (advanced radio astronomy)

INFRAIA-03-2020Pilot for a new model of Integrating Activities

Do not want a forced take-over of one by the other Develop partnership under a common umbrella we have to work out an implementation plan

Significant reduction of funds – loss of many activities Details of Call under discussion and development First draft to Programme Committee end 2018 This timetable ensures contract continuity until 12/2024

INFRAIA-01-2018-2019Integrating Activities for Advanced communities

Change of emphasis: “sustainable” = “no EC funding”


What next?• set up a small group, jointly with RadioNet, with

remit:→talk to the EC, to maximise our return from the Pilot

• That same, or another, group also needs to:→define how we will implement the new joint structure - lead

organisation, division of responsibilities.→agree on an organisational and management structure.→draft for approval the details of the next proposal and

workplan distribution

• We will have to have all that resolved in 2019.→Expected new Call – end 2019

Pilot structure?• Minimum: two quasi-self-managed groups under a

common umbrella→Strengths: retains current brands, management

experience; allows time to develop long-term plan.→Weakness: interim only; fails to lock in synergies

• Budget split – ratio of current funds?

• Independent external review of both current projects? Structure and activities?


OPTICON Executive recommendation: CNRS to become the lead organisation, with separately-administered RadioNet and OPTICON “activities” under joint leadership.Jean-Gabriel Cuby to be CNRS responsible.

• OPTICON Board to agree CNRS as the Pilot “umbrella” lead organisation


OPTICON-RadioNetdeveloping synergies, maintaining strengths

Pilot structure?• Discussion outcome:


The auditors’ referenceGA and AMGA

• The Grant Agreement is specific to OPTICON 730890 and forms the legal contract with the EU.

It can be downloaded from the ECAS portal (MP button, then “document library”)

• Annex I – Description of Action (proposal, Work Packages, deliverables, person months)

• Annex II – budget for the action• Annex III – Accession form (for any additional partners)• Annex IV – Financial Statement (form C)• Annex V – Certificate of Financial Statement (audit)• Annex VI – Certificate of Methodology (rare, one-off audit)

• The Annotated Model Grant Agreement (now on v. 4.0) provides interpretational support.

http://ec.europa.eu/research/participants/data/ref/h2020/mga/gga/h2020-mga-gga-multi_en.pdf Or google…

• If in doubt, please refer to it for eligible costs, personnel costs, time recording, VAT, IP terms, Open Access, gender equality etc

• Everything is electronic, everything goes through the ECAS portal: grant preparation, reporting, amendments, communication, signatures

• Increased monitoring provision → Increased monitoring activity?

• Continuous reporting

• New reporting periods: 1-18, 19-36 and 37-48

• Emphasis on dissemination, publication, exploitation of results

• Stricter rules

• VAT is now an eligible cost!

• Only one audit

opticon board meeting, heraklion, 5 - 6 november 2018 ...€¦ · ec “pilot” meeting april 2018...

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