operational plan 2014-2015 - shire of augusta-margaret river isp annual...a mrcci business sundowner...

Quarter 3 Report Operational Plan 2014-2015

Shire of Augusta Margaret River This report has been generated from 1 January 2015 – 31 March 2015

Print Date: 18-May-2015

OVERVIEW

Action Progress Against Targets

263 actions reported on

252 At least 60% of action target achieved

5 Between 40% and 60% of action target achieved

4 Less than 40% of action target achieved

2 actions with no target set

ACTION PLANS

At least 60% of action target achieved

Between 40% and 60% of action target achieved

Less than 40% of action target achieved

No target set

* Dates have been revised from the Original dates

Chief Executive Office



ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE

% TARGET ON TARGET

%

3.2.2.4 Seek sponsorship and develop a shovel ready application for Stage I and II of the Margaret River Cultural Centre Redevelopment in accordance with Council resolution of 28 August 2013

Gary Evershed - Chief Executive Officer

Completed 01-Jul-2014 30-Jun-2016 100.00% 75.00%

ACTION PROGRESS COMMENTS: Further information provided to SWDC demonstrating integration with tourism, accommodation and hospitality sectors including over 100 letters of support, two further research study findings, a MRCCI survey showing 77% support for the project. Arts MR have applied for gift recipient status. Council has endorsed an application for National Stronger Region Funding in Round 2.

Last Updated: 18-May-2015


% TARGET ON TARGET

%

4.1.1.1 Convene regular meetings of the Industry Leaders Group



ACTION PROGRESS COMMENTS: The Industry Leaders Group have met every six weeks as scheduled.

Last Updated: 21-Apr-2015


% TARGET ON TARGET

%

4.3.3.1 Lobby the Federal Government for priority connection to the National Broadband Network



ACTION PROGRESS COMMENTS: Correspondence sent to Nola Marino and Malcolm Turnbull on 11 September 2014

Last Updated: 02-Feb-2015


% TARGET ON TARGET

%

4.4.2.1 Provide facilities to hold regular events with partners to act as a convenor of local businesses



ACTION PROGRESS COMMENTS: Recent meetings held at Shire Offices include MRCCI Board, Bendigo Bank Board, Lower Blackwood Basin and Cape to Cape Catchments Groups, Arts Margaret River. A MRCCI business sundowner was held by Forrest Personnel.



% TARGET ON TARGET

%

4.4.2.2 Support development of the small business sector in the Shire



ACTION PROGRESS COMMENTS: MRCCI representative attended delegation to Haining for the Sister City signing ceremony. Shire sponsored a prize for the Margaret River Region Business awards to the value of $2,000. MRCCI participated in the delegation to Haining in November 2014. Planning processes streamlined under delegated authority.



% TARGET ON TARGET

%

4.4.4.1 Arrange a host delegation from Haining, and undertake a reciprocal visit and Haining, in conjunction with a visit to Vietnam to investigate a potential relationship



ACTION PROGRESS COMMENTS: A successful Haining visit to Margaret River was conducted in the week of the Gourmet Escape. Vietnam visit deferred - desk top investigation to be carried out this year into feasibility.



% TARGET ON TARGET

%

4.4.4.3 Foster sister city relationships with Haining and develop promotional materials in appropriate formats



ACTION PROGRESS COMMENTS: Visit to Haining completed in early November. Sister City agreement was formally signed off. Promotional materials have been developed in conjuction with AMRTA and WIA

Last Updated: 07-Jan-2015


% TARGET ON TARGET

%

4.4.4.4 Identify land availability options for student accomodation



ACTION PROGRESS COMMENTS: Land at Margaret River High School identified as potential site for student accommodation. Education campus partners looking at private enterprise to provide options - there is no funding available from the State or Federal governments



% TARGET ON TARGET

%

4.4.4.8 Sponsor initiatives in collaboration with the City of Busselton through the Capes Regional Organisation of Councils (CAPEROC) governance structure



ACTION PROGRESS COMMENTS: Participating in Higher Education review being carried out by Curtin University. Collaborated on Regional Waste Facility review and funding application, which has expanded to include the Bunbury Wellington Group of Councils. Supporting development of Regional App. In principle support agreed for Regional Signage.



% TARGET ON TARGET

%

4.4.4.9 Work collaboratively with the South West Development Commission, other tiers of government and the community sector to maximise sustainable



economic development

ACTION PROGRESS COMMENTS: Shire's Manager Planning has inputted into SWDC updated business case for Perimeter Rd funding. Worked with SWDC to demonstrate tourism, accommodation and hospitality sector support for the Cultural Centre redevelopment.



% TARGET ON TARGET

%

4.5.1.1 Work with Margaret River Education Campus Board to support their efforts to improve the vitality of the campus



ACTION PROGRESS COMMENTS: Attended regular MREC Board meetings, with CEO as chair. Met with Curtin Uni on their future plans for the campus. Supported the relocation of the Farmers Markets to the Campus.



% TARGET ON TARGET

%

5.1.1.1 Conduct a comprehensive Councillor development and capacity building program using Western Australian Local Government Association (WALGA) modules and other identified courses



ACTION PROGRESS COMMENTS: Cr Kylie Kennaugh has undertaken online training. Media training provided to Shire President. Training information forwarded to Councillors on an ongoing basis and training opportunities explored



% TARGET ON TARGET

%

5.1.1.4 Conduct Councillor briefing sessions prior to Ordinary Council Meetings


Completed 24-Sep-2014 30-Jun-2018 100.00% 75.00%

ACTION PROGRESS COMMENTS: Councillor briefing sessions held as required. Reports on briefing sessions completed every quarter. Review of content and function of briefing sessions held with the result that some sessions now open to the public and advertised to encourage participation and information sharing



% TARGET ON TARGET

%

5.1.1.5 Conduct Strategic Planning Days with Council in November/December 2014 and 2015



ACTION PROGRESS COMMENTS: Councillors planning days completed in November and March.



% TARGET ON TARGET

%

5.1.2.1 Develop the Shire as a values based and driven organisation



ACTION PROGRESS COMMENTS: Values reinforced at whole of staff meetings which was held on 3rd of July and December 12 . Employee recognition awards made based on the values of the Shire. Values poster updated and on display throughout Shire



% TARGET ON TARGET

%

5.1.2.3 Facilitate staff participation in the Local Government Managers Australia (LGMA) 2015 Aspiring Leaders and Mentors Conference



ACTION PROGRESS COMMENTS: Aspiring Leaders and Mentors conference held at Whyndam Resort Geographe Bay region in 2015. The Shire was well represented and the CEO was the MC at the conference dinner at the Aravina Estate.



% TARGET ON TARGET

%

5.1.2.4 Promote and support Women in Leadership program to foster greater participation of female Councillors and staff into leadership positions



ACTION PROGRESS COMMENTS: Appropriate and relevant training, seminars and other options identified and supported. Cr Serventy may be the first female Deputy Shire President in the history of the Shire.



% TARGET ON TARGET

%

5.1.3.2 Provide Code of Conduct training for Councillors Emma Rogers - Governance Officer


ACTION PROGRESS COMMENTS: Code of Conduct reviewed and adopted by Council September 24,2014.



% TARGET ON TARGET

%

5.1.4.1 Conduct open information workshops for Councillors on a monthly basis and closed strategic planning workshops at least three times annually



ACTION PROGRESS COMMENTS: Workshops being held as required. Topics have included the LAMP and POS strategy, Management of Vegetation on Shire Lands, and Waste Transfer Stations. Cultural Centre, Witchliffe Waste Water Scheme etc.



% TARGET ON TARGET

%

5.1.5.1 Participate and convene CapeROC meetings and provide secretariate services in 2014, and transfer to the City of Busselton in 2015



ACTION PROGRESS COMMENTS: CapeROC meetings held as set out in TOR - AMR Shire hosted in 2014 and now secretariat has been transferred to City of Busselton.



% TARGET ON TARGET

%

5.2.5.1 Audit and Risk Management Committee meetings held as required in 2014 and 2015



ACTION PROGRESS COMMENTS: Audit and Risk Management Committee meetings held as required in 2014 and 2015



% TARGET ON TARGET

%

5.4.4.1 Conduct three all of staff meetings per annum Gary Evershed - Chief Executive Officer


ACTION PROGRESS COMMENTS: Whole of staff meetings held on 3rd of July and December 12 2014. Code of Conduct, Risk Management and staff achievements included. next planned for July 3 2015 in next reporting period



% TARGET ON TARGET

%

5.6.1.1 Implement a continuous improvement program across the organisation



ACTION PROGRESS COMMENTS: Continuous progress is standing item at all team meetings, as well as SLT and ELT. This is a data collection mechanism which shows how business units embrace continuous improvement and comply with the program.



% TARGET ON TARGET

%

5.7.1.2 Benchmark Shire services against other WA local government e.g. financial benchmarks



ACTION PROGRESS COMMENTS: Consultant Ron Back was engaged to update Councillors on performance and the Shire's position vis a vis other local governments.



% TARGET ON TARGET

%

5.7.1.3 Conduct internal Audit of Shire's Financial Processess to include internal controls and risk management



ACTION PROGRESS COMMENTS: Internal audit conducted in February 2015 so as not to clash with the preparation of audited financial statements and budget preparation.



% TARGET ON TARGET

%

5.7.1.4 Undertake community satisfaction survey every two years



ACTION PROGRESS COMMENTS: Community Satisfaction Survey undertaken every three years - no funding available for two year frequency. Next survey planned for 2015-2016.


Governance


% TARGET ON TARGET

%

5.1.3.1 Complete and submit Statutory Compliance Return and remediate any errors within timeframes

Emma Rogers - Governance Officer


ACTION PROGRESS COMMENTS: Statutory Compliance Return completed



% TARGET ON TARGET

%

5.1.4.3 Convene twice monthly Ordinary Meetings of Council and Special meetings of Council as called by the Shire President, Council or 3 elected members


In Progress

01-Jul-2014 30-Jun-2018 75.00% 75.00%

ACTION PROGRESS COMMENTS: All Ordinary Meetings of Council held as scheduled. (11 and 25 February, 11 and 25 March 2015).



% TARGET ON TARGET

%

5.6.2.2 Conduct comprehensive review of Standing Orders every four years, early in the election years


In Progress

01-Jul-2014 30-Jun-2015 25.00% 25.00%

ACTION PROGRESS COMMENTS: A review of the Standing Orders will be completed in 2015-16 financial year.



% TARGET ON TARGET

%

5.6.2.3 Conduct comprehensive rolling review of Shire policies over a three year period


In Progress

01-Jul-2014 30-Jun-2018 75.00% 75.00%

ACTION PROGRESS COMMENTS: Audit of policy review and a report will go to Executive Leadership Team Meeting.


Marketing


% TARGET ON TARGET

%

4.1.1.2 Maintain a positive collaborative relationship with the Margaret River Wine Industry Association and promote the Margaret River Wine Region as Australia's premier wine region



ACTION PROGRESS COMMENTS: Margaret River Wine Industry Association attend regular Industry Leaders Meeting. Adin Fern Winery participated in Haining delegation. Shire is considering a $2,500 support for a major MRWIA publicity feature in the Decanter magazine.



% TARGET ON TARGET

%

4.2.1.1 Administer the CAPEROC events website in conjunction with the City of Busselton

Amanda Russell - Marketing & Events Officer

In Progress

01-Jul-2014 30-Jun-2018 80.00% 80.00%

ACTION PROGRESS COMMENTS: Website is complete and being maintained by AMRTA and AMR Shire.



% TARGET ON TARGET

%

4.2.1.2 Develop a CAPEROC events website in conjunction with the City of Busselton



ACTION PROGRESS COMMENTS: The Calendar of Events is now being produced electronically in conjunction with the City of Busselton



% TARGET ON TARGET

%

4.2.1.3 Produce the Capes Regional Organisation of Councils (CAPEROC) Calendar of Events in conjunction with the City of Busselton



ACTION PROGRESS COMMENTS: The Calendar of Events is produced in conjunction with the City of Busselton. The hard copy was printed and distributed in Nocember 2014.



% TARGET ON TARGET

%

4.2.2.1 Maintain a postive collaborative relationship with the Augusta Margaret River Tourism Authority (AMRTA) to measure visitor numbers and impacts and maximise visitor benefits to the Shire



ACTION PROGRESS COMMENTS: CEO presented to MRBTA combined Board meeting on Shire activities and projects. AMRTA are a member of the Industry Leaders Group which meets every six weeks. Shire co-

sponsored the MR Region Business Awards, Drug Aware Pro and other events with AMRTA. Provided letter of support for AMRTA funding application for Royalties for Regions for lighthouse works particularly asbestos removal.



% TARGET ON TARGET

%

4.2.4.1 Sponsor iconic events that showcase the Shire to national and international audiences


In Progress

01-Jul-2014 30-Jun-2018 95.00% 75.00%

ACTION PROGRESS COMMENTS: The icon events budget is now fully allocated. New funding applications forms complete. First round funding due to Council in June.



% TARGET ON TARGET

%

4.4.4.2 Develop and maintain a comprehensive suite of marketing materials, including foreign languages to attract business investment


In Progress

01-Jul-2014 30-Jun-2018 75.00% 74.00%

ACTION PROGRESS COMMENTS: Ongoing. Review is continuing. Material sent to Haining to celebrate Chinese New Year.



% TARGET ON TARGET

%

5.5.2.1 Implement the Communication Strategy and Marketing Plan


In Progress

01-Jul-2014 30-Jun-2018 75.00% 75.00%

ACTION PROGRESS COMMENTS: Branding Strategy presentation conducted at the Councillor Strategic Planning Day. First round branding design presented. Feedback session scheduled for late April.



% TARGET ON TARGET

%

5.5.2.2 Participate in the Regional Branding Project Amanda Russell - Marketing & Events Officer

In Progress

01-Jul-2014 30-Jun-2015 75.00% 75.00%

ACTION PROGRESS COMMENTS: AMR Shire Marketing and Events Offer has attended MRBTA branding strategy and design workshops to provide input from a Shire perspective. Feedback sessions are ongoing. CEO has attended a MRBTA presentation on the findings of the review and the new logo.



% TARGET ON TARGET

%

5.5.2.4 Monitor and administer functions of the Shire's website for internal and external stakeholders


In Progress

02-Oct-2014 30-Jun-2018 75.00% 75.00%

ACTION PROGRESS COMMENTS: Refreshed website has been developed and ongoing administration is conducted


Human Resources

Human Resources


% TARGET ON TARGET

%

5.1.2.5 Participate in suitable programs with a wider community benefit that demonstrate good corporate citizenship

Nigel Anderson - Manager Human Resources

In Progress

01-Jul-2014 30-Jun-2015 75.00% 75.00%

ACTION PROGRESS COMMENTS: No work experience placements for this quarter.



% TARGET ON TARGET

%

5.1.2.6 Promote and support Emerging Leadership program to foster leadership


Completed 01-Mar-2015 30-Apr-2015 100.00% 50.00%

ACTION PROGRESS COMMENTS: LGMA Leadership Conference held on the 26-27 March was attended by 8 staff.



% TARGET ON TARGET

%

5.2.2.14 Complete Department of Local Government and Communities $25,000 funded Workforce Planning Project, including online job applications, productivity data collection and training needs analysis


In Progress

01-Jul-2014 30-Jun-2015 75.00% 75.00%

ACTION PROGRESS COMMENTS: Training needs analysis has been completed and training prioritized to fit in with the draft budget allocation.



% TARGET ON TARGET

%

5.4.1.1 Implement employee development and growth program


In Progress

01-Oct-2014 30-Jun-2015 75.00% 75.00%

ACTION PROGRESS COMMENTS: In-house training programs that have been run within the quarter include the following: * Microsoft Excel Advanced * Microsoft Intermediate



% TARGET ON TARGET

%

5.4.1.5 Review the Shire's training and development plans


In Progress

01-Jul-2014 30-Jun-2015 75.00% 75.00%

ACTION PROGRESS COMMENTS: Staff are currently undertaking their training needs analysis and development plans for financial year ending 2016.



% TARGET ON TARGET

%

5.4.2.1 Facilitate employee recognition program Nigel Anderson - Manager Human Resources

In Progress

01-Dec-2014 30-Jun-2015 50.00% 50.00%

ACTION PROGRESS COMMENTS: The CEO recognised the service milestones of one staff member, who had achieved their 10 year milestone.



% TARGET ON TARGET

%

5.4.3.1 Implement employee health program Nigel Anderson - Manager Human Resources

In Progress

01-Jul-2014 30-Jun-2015 75.00% 75.00%

ACTION PROGRESS COMMENTS: Health programs including Health assessments and inoculations have been scheduled for the next quarter.



% TARGET ON TARGET

%

5.4.3.2 Implement Equal Opportunity Plan Nigel Anderson - Manager Human Resources

In Progress

01-Jul-2014 30-Jun-2015 75.00% 75.00%

ACTION PROGRESS COMMENTS: EEO comprehensive inductions have been undertaken with new 19 staff during the quarter.



% TARGET ON TARGET

%

5.4.3.3 Implement Occupational Safety and Health Management Plan


In Progress

01-Jul-2014 30-Jun-2015 50.00% 75.00%

ACTION PROGRESS COMMENTS: The OSH program has been implemented for the quarter with the following initiatives being completed: * 12 Inspections * 13 Standard Operating Procedures reviewed * 6 Accident/Incidents being investigated * 1 Emergency Response undertaken



% TARGET ON TARGET

%

5.4.4.4 Develop an integrated performance management system


In Progress

01-Oct-2014 30-Jun-2015 50.00% 50.00%

ACTION PROGRESS COMMENTS: Business unit key performance measures have been develop and endorsed by the Executive Leadership Team.


Corporate & Community Services

Community Development and Safety

Community and Emergency Services


% TARGET ON TARGET

%

1.4.1.5 Liaise with State Government on bushfire strategies and resourcing

Paul Gravett - Manager Community Development &

Safety

In Progress

01-Jul-2014 30-Jun-2018 70.00% 70.00%

ACTION PROGRESS COMMENTS: Ongoing consultation with DFES lower south west regarding response arrangements and incident management team capabilities occurs. Regular meetings with DFES and CESM support regional strategy alignment and delivery.



% TARGET ON TARGET

%

2.6.2.4 Partner with Department of Fire and Emergency Services and the Office of Bushfire Risk Management (OBRM) in Bushfire Risk Management in the Shire


Safety

In Progress

01-Jul-2014 30-Jun-2018 85.00% 90.00%

ACTION PROGRESS COMMENTS: Finalised Treatment Program to secure $40k payment to assist works. Prescribed burn completed for Barrett St Reserve in Autumn 2015 while works have been completed surrounding MR Speedway. Lobbied state government for ongoing support with assistance of WALGA and pilot LG's. Additional funding of $3.2 million has been allocated in the budget and it is likely a government announcement on future support for the program is imminent which will include the AMRS.



% TARGET ON TARGET

%

2.6.2.5 Provide community emergency services and programs

Brendan Jordan - Community Emergency Services Manager

In Progress

01-Jul-2014 30-Jun-2018 70.00% 70.00%

ACTION PROGRESS COMMENTS: Ongoing - Bush fire fleet maintained in serviceable condition - all incidents responded to in a timely manner.


Community Development


% TARGET ON TARGET

%

1.5.1.1 Liaise with the community on disability access and inclusion requirements

Katie Taylor - Community Development Officer

In Progress

01-Jul-2014 30-Jun-2018 70.00% 70.00%

ACTION PROGRESS COMMENTS: Quarterly meetings are held with the Community Access And Inclusion Reference Group where plans and projects are tabled for community feedback. The Shire's Community Development Officer also responds to individual inquiries on access and inclusion, completes research and provides advice to both internal and external stakeholders on access and inclusion.



% TARGET ON TARGET

%

2.1.1.1 Facilitate compliance of the licence agreement for the Cultural Centre


Safety

In Progress

01-Jul-2014 30-Jun-2017 70.00% 70.00%

ACTION PROGRESS COMMENTS: Manager of Community Development and Safety continues to work with Arts Margaret River key personnel re the Licence Agreement. Six Month Report, Annual Business Plan and 2015 Financials provided. Hal Martin, General Manager, Arts MR resigned mid Jan 2015. Review underway to fill vacant role.



% TARGET ON TARGET

%

2.1.1.2 Implement Arts and Culture Policy Paul Gravett - Manager Community Development &

Safety


ACTION PROGRESS COMMENTS: Adopted at Council 27 August 2014

Last Updated: 26-Sep-2014


% TARGET ON TARGET

%

2.1.1.4 Support Historical Groups Gemma Mincherton - Senior Community Development

Officer

In Progress

01-Jul-2014 30-Jun-2018 65.00% 60.00%

ACTION PROGRESS COMMENTS: The signage style guide is now complete and a site specific plan is being drawn up by Mulloways. The MRDHS are working on information and photos to be included in the interp signs



% TARGET ON TARGET

%

2.1.2.2 Provide professional advice and support to community groups

Gemma Mincherton - Senior Community Development

Officer

In Progress

01-Jul-2014 30-Jun-2018 65.00% 70.00%

ACTION PROGRESS COMMENTS: Support and advice is provided to individuals and community groups on a weekly basis through all of the CD staff. Inquiries vary from groups looking for funding, a project partner, a letter of support or general advice about event management and promotion. This is ongoing

Last Updated: 31-Mar-2015


% TARGET ON TARGET

%

2.2.1.1 Develop Skate Park business plan and seek funding (subject to further Council approvals)


Safety

In Progress

01-Jul-2014 30-Jun-2017 30.00% 40.00%

ACTION PROGRESS COMMENTS: Delayed due to time required to refine internal / external funding options and priorities, and to secure in principle Elected Member support (presentation held 9 March 2015). Project Concept Plan and Funding Strategy to go to Council in May 2015. MR Lions have pledged $25k towards the project. Business Plan to progress second quarter of 2015 to assist funding applications. Australian Sports Foundation (ASF) have confirmed project eligible for tax deductible status if registered with the ASF. Working group to assist project fundraising and delivery to be established post Council endorsement. Site visit made to Collie to view SuperTown project skate park.



% TARGET ON TARGET

%

2.2.1.2 Implement actions from the Active Ageing program


In Progress

01-Jul-2014 30-Jun-2018 80.00% 80.00%

ACTION PROGRESS COMMENTS: Active Ageing Program is still in its infancy - to be further informed by new Active Ageing / Age Friendly Plan currently under development Seniors month activities held throughout November 2014 which included an expo and seminars promoting active ageing as well as Living Longer Living Stronger Have a Go Day at the Rec Centre



% TARGET ON TARGET

%

2.2.1.3 Implement actions from the Youth Plan Gemma Mincherton - Senior Community Development

Officer

In Progress

01-Jul-2014 30-Jun-2015 70.00% 70.00%

ACTION PROGRESS COMMENTS: Activities in the youth area include: * a bike fixing day and a mountain bike adventure * the Meelup Beach Festival for National Youth Week * a youth mural at the Cowaramup Skate Park * the Freestyle Now Skate Scooter and BMX comp at the Margaret River Skate Park



% TARGET ON TARGET

%

2.2.1.4 Manage the Zone Room Youth Precinct Gemma Mincherton - Senior Community Development

Officer

In Progress

01-Jul-2014 30-Jun-2018 70.00% 70.00%

ACTION PROGRESS COMMENTS: Testing and tagging of all electrical equip has been complete and broken equip disposed of. A new gas heating system has been earmarked for the Zone Room as the existing one seems to go out regularly



% TARGET ON TARGET

%

2.2.1.5 Review Active Ageing Plan and Policy Katie Taylor - Community Development Officer

In Progress

01-Jul-2014 30-Jun-2018 30.00% 30.00%

ACTION PROGRESS COMMENTS: New CDO progressing with training, desk top review and information gathering process to assist development of the Active Ageing (Age Friendly) Plan / Policy. Focus is on DAIP, Halls Review / Volunteering Plan engagement.



% TARGET ON TARGET

%

2.2.2.1 Implement actions from the Disability Access and Inclusion Plan


In Progress

01-Jul-2014 30-Jun-2018 60.00% 60.00%

ACTION PROGRESS COMMENTS: * Quarterly meetings (CAIRG) are held with internal and external stakeholders and biannual meetings held internally (AIRG). * Discussions had with responsible officers for each strategy of the DAIP and assistance with implementing initiatives. * Project planning is underway to complete actions. * Sept - Oct: Shire's Blue Bay project is being completed where disabled parking bays are audited to check for compliance with standards and an awareness raising campaign is undertaken to ensure they bays are kept free for people holding the ACROD stickers * New CDO has entered DAIP activities as KPI's for internal officers to help map and track the DAIP progress. * Induction program has been refined and inductions underway. *Initiatives underway to address Outcome 7 Employment of people with a disability *inclusive events held *internal design review team brought together



% TARGET ON TARGET

%

2.3.2.1 Facilitate the Community Connect program Katie Taylor - Community Development Officer

In Progress

01-Jul-2014 30-Jun-2018 60.00% 60.00%

ACTION PROGRESS COMMENTS: * Ongoing information on funding opportunities to community groups. * Now that the new website has been launched, the on-line register needs time spent to set up community groups with usernames and passwords. This will be undertaken as priorities allow. * New full time CDO focusing on desktop review of volunteering programs with view to update / refine / reinvigorate Community Connect program. * Community group and volunteer support through National Volunteer Week strategies



% TARGET ON TARGET

%

2.3.2.2 Provide support to the Community Resource Centre Executive to develop a long term plan for the Old Hospital/Community Resource Centre site


Safety

In Progress

01-Jul-2014 30-Jun-2015 25.00% 25.00%

ACTION PROGRESS COMMENTS: Shire staff are in regular contact with the Community Resource Centre and preliminary discussions are underway in considering development of a long term plan for the site. No further progress has been made on this action. Awaiting outcome of discussions betn CRC and Shire Executive re the site and future directions.



% TARGET ON TARGET

%

2.3.2.3 Support Hall Management groups Katie Taylor - Community Development Officer

In Progress

01-Jul-2014 30-Jun-2018 70.00% 70.00%

ACTION PROGRESS COMMENTS: Ongoing support. Assistance with annual insurance renewals complete. key information about community halls financials gathered.



% TARGET ON TARGET

%

2.3.2.4 Undertake a strategic review of Community Halls


Safety

In Progress

20-Aug-2014 30-Jun-2015 30.00% 60.00%

ACTION PROGRESS COMMENTS: Met with Halls Steering Group Thurs 19 March 2015 to discuss RFQ, as well as other key aspects of Governance, Financial Contributions, Supporting Tools, Usage / Activation and Asbestos Management as well as stakeholder engagement approach. Draft RFQ to inform maintenance items, schedule and estimate costs has been refined. Estimated to be released May 2015. Letter to be sent to Hall Groups mid April 2015 updating on process and seeking attendance at consult session end of April 2015. Background research continues to inform strategy / objectives.



% TARGET ON TARGET

%

2.3.2.5 Undertake a strategic review of Historical Groups


Safety

In Progress

01-Jul-2014 30-Jun-2015 30.00% 60.00%

ACTION PROGRESS COMMENTS: Met with Halls Steering Group Thurs 19 March 2015 to discuss RFQ, as well as other key aspects of Governance, Financial Contributions, Supporting Tools, Usage / Activation and

Asbestos Management as well as stakeholder engagement approach. Draft RFQ to inform maintenance items, schedule and estimate costs has been refined. Estimated to be released May 2015. Letter to be sent to MR Historical Society (Old Settlement) and Augusta Museum mid April 2015 updating on process and seeking attendance at consult session end of April 2015. Background research continues to inform strategy / objectives.



% TARGET ON TARGET

%

2.6.1.4 Implement actions from the Community Safety and Crime Prevention Plan


Officer

In Progress

01-Jul-2014 30-Jun-2018 65.00% 80.00%

ACTION PROGRESS COMMENTS: Liquor Forum meetings have resumed for the year with the meetings now being held at the licensed premises which seems to be attracting more members. We have also been successful in attracting $9,000 worth of funds from WAPOL for the Safer Communities Plan which we are using for youth engagement and Liquor Forum messaging



% TARGET ON TARGET

%

2.6.1.7 Review Community Safety and Crime Prevention Plan


Officer

In Progress

01-Jul-2014 30-Jun-2015 90.00% 100.00%

ACTION PROGRESS COMMENTS: The public comment period has now closed for the draft Safer Communities Plan , with two submission received. The plan was updated accordingly and a report is being prepared for council on adopting the final plan



% TARGET ON TARGET

%

3.2.2.5 Undertake equipment upgrades to the Margaret River Cultural Centre


Safety

In Progress

01-Jul-2014 30-Jun-2015 85.00% 90.00%

ACTION PROGRESS COMMENTS: Major works completed during February - March 2015. Signage, PA System purchase and installation, minor electrical modifications, celebratory event, audit and acquittal remaining.



% TARGET ON TARGET

%

4.3.2.1 Assist with the identification of a longer term site for the Farmer's Market


Safety


ACTION PROGRESS COMMENTS: Completed after two year contract signed. Long term planning on MR Main Street will provide potential location for Farmers Mkt in future.



% TARGET ON TARGET

%

5.1.5.2 Hold regular meetings with Arts Margaret River Paul Gravett - Manager Community Development &

Safety

In Progress

01-Jul-2014 30-Jun-2018 70.00% 70.00%

ACTION PROGRESS COMMENTS: Manager of Community Development and Safety meets with Arts Margaret River regularly and some joint projects are underway. Met with Arts MR 20 Jan 2015 to discuss fly system and coming budget preparation; 5 Feb 2015 to discuss staffing plan, budget, Licence reporting requirements, Richard Stuart Report; 26 Feb 2015 with Fred Affleck to discuss minor refinements required for Business Plan 2015. Ongoing telephone communication and on site meetings have been held that cross over Fly System Works, Stuart Report, redevelopment as well as Licence Agreement management.



% TARGET ON TARGET

%

5.1.5.3 Hold regular meetings with the Art and Culture Advisory Group


Officer

In Progress

01-Jul-2014 30-Jun-2018 70.00% 70.00%

ACTION PROGRESS COMMENTS: Email consultation conducted with the Art and Culture Advisory Group on the DCA submission for the next piece of public art.



% TARGET ON TARGET

%

5.1.5.4 Hold regular meetings with the Community Access and Inclusion Reference Group


In Progress

01-Jul-2014 30-Jun-2018 75.00% 75.00%

ACTION PROGRESS COMMENTS: Oct - Dec : two meetings (one being a special meeting to discuss cultural centre redevelopment plans) were held with the Community Access and Inclusion Group (CAIRG) and the Community Development Officer consults with the group regularly via email and phone. Jan - Mar: one CAIRG meeting held in February. Approx. 10 new members joined group from various organisations. IA info consistently sent to group (approx. 65 recipients).



% TARGET ON TARGET

%

5.1.5.5 Hold regular meetings with the Community Network Group


Officer

In Progress

01-Jul-2014 30-Jun-2018 75.00% 70.00%

ACTION PROGRESS COMMENTS: CNG meeting held mid April with updates on changes within mental health



% TARGET ON TARGET

%

5.1.5.6 Hold regular meetings with the Liquor Forum Gemma Mincherton - Senior Community Development

Officer

In Progress

01-Jul-2014 30-Jun-2018 75.00% 75.00%

ACTION PROGRESS COMMENTS: Liquor Forum meetings are held each quarter with the forum moving to a a model where the meetings are held at various licensed premises which seems to increase attendance



% TARGET ON TARGET

%

5.1.5.7 Hold regular meetings with the Youth Advisory Council


In Progress

01-Jul-2014 30-Jun-2018 75.00% 70.00%

Officer

ACTION PROGRESS COMMENTS: Meetings are held weekly with the Margaret River Youth Advisory Council during the school term. In addition to this youth activities included: * a bike fixing workshop * consultation on the water trampoline in the Margaret River * consultation on the play equipment in Memorial Park * progression of film making and song writing workshops


Rangers


% TARGET ON TARGET

%

2.6.1.3 Finalise procedures and guildelines document in Rangers Services


Safety


ACTION PROGRESS COMMENTS: Completed. To be reviewed and refined by new Ranger Coordinator with Rangers team over coming 12 months.



% TARGET ON TARGET

%

2.6.1.5 Provide dog exercise areas Mike Molyneux - Ranger Coordinator

In Progress

01-Jul-2014 30-Jun-2018 70.00% 70.00%

ACTION PROGRESS COMMENTS: 15 dog exercise areas are monitored on an regular basis for compliance with local laws. Education focus and information provided to community members where appropriate. Letters have been distributed to all dog owners notifying of Responsible Dog Ownership requirements. Greater focus on Gnarabup beach area to enhance compliance with local laws and DEA's.



% TARGET ON TARGET

%

2.6.1.6 Provide Rangers regulatory services Mike Molyneux - Ranger Coordinator

In Progress

01-Jul-2014 30-Jun-2018 70.00% 70.00%

ACTION PROGRESS COMMENTS: Regulatory services provided by Rangers this include: 3520 Fire Prevention inspections completed, 80 Infringements issued, 17 S.33 orders issued for non compliance. Inspection numbers are down on previous years due to lower staff resources and staff changeover during this period 188 Infringements issued for dog related matters, most relate to failure to renew 2014 registrations. 43 Illegal Camping infringements issued, patrols are continuing in known problem areas. Litter/Illegal dumping patrols continue, no infringements issued during this period. Administration of cemeteries within the shire. Staff are currently working on mapping the areas and cross referencing plots to ensure accuracy. 2 Abandoned Vehicles impounded during this period, including a boat and trailer. 4 Attendances to incidents of shark warnings on shire beaches. Waring signs installed by Rangers. Appox 1000 Letters sent to dog owners advising of the requirement for all dogs to be micro-chipped by 1 November 2015. 7 Media releases issued relating to Fire warnings, illegal camping and dog related issues. 1 Radio interview conducted regarding confining dogs.



% TARGET ON TARGET

%

2.6.1.8 Update relevant local laws Paul Gravett - Manager Community Development &

Safety

In Progress

01-Jul-2014 30-Jun-2015 70.00% 70.00%

ACTION PROGRESS COMMENTS: Rangers have received first draft of Cat Local Law, Fencing Local Law and Amendment Dog Local Law from Conway Highbury.


Corporate and Community Services

Corporate and Community Services


% TARGET ON TARGET

%

2.1.1.5 Manage the Community Development Fund Annie Riordan - Director of Corporate and Community

Services

In Progress

01-Jan-2015 31-Mar-2015 75.00% 100.00%

ACTION PROGRESS COMMENTS: Five adverts booked during January and February in the Margaret River Times calling for applications, closing 6 March 2015. Applications are being assessed with final decision in April 2015.



% TARGET ON TARGET

%

2.3.1.1 Organise Thank a Volunteer Celebrations Annie Riordan - Director of Corporate and Community

Services


ACTION PROGRESS COMMENTS: Successful event held on 4 December 2014. New awards in the Volunteer of the Year and Youth Volunteer of the Year were awarded. Grant funding for the event has been acquitted.

Last Updated: 22-Dec-2014


% TARGET ON TARGET

%

4.2.3.1 Construct chalets at Turner Caravan Park using Caravan Park Reserve Funds to develop a joint venture with a suitable partner

Annie Riordan - Director of Corporate and Community

Services

In Progress

01-Jul-2014 30-Jun-2015 10.00% 100.00%

ACTION PROGRESS COMMENTS: Redevelopment plans and joint venture options being progressed with feedback anticipated for May.



% TARGET ON TARGET

%

5.1.5.8 Hold regular meetings with the Sport and Recreation Advisory Committee


Services

In Progress

01-Jul-2014 30-Jun-2018 70.00% 70.00%

ACTION PROGRESS COMMENTS: Sport and Recreation Advisory Committee meeting held 6 August 2014 and 1 April 2015. SRAC meetings for 1 October and 3 December did not reach a quorum. Informal meetings were held on these dates and notes recorded.



% TARGET ON TARGET

%

5.2.1.1 Continue implementation of the Integrated Planning and Reporting (IPR) program, including

Kirstie Kitis - Corporate Planner In Progress

01-Jul-2014 30-Jun-2018 70.00% 70.00%

quarterly reporting against the Operational Plan to Council

ACTION PROGRESS COMMENTS: Quarterly reporting on the Annual Business Plan to Council has been actioned.



% TARGET ON TARGET

%

5.2.1.2 Develop and adopt Annual Operational Plans linked to Corporate Plan and Annual Budget


01-Jul-2014 30-Jun-2018 70.00% 70.00%

ACTION PROGRESS COMMENTS: Preparation for the 2015-2016 Annual Operational Plan is under way. Business Unit planning templates are being developed, the LTFP review has commenced with project specific meetings under way to better align the two corporate documents.



% TARGET ON TARGET

%

5.2.1.4 Review Business Unit plans for directorate in line with strategic direction


Services

In Progress

01-Jul-2014 30-Jun-2018 70.00% 70.00%

ACTION PROGRESS COMMENTS: Service Level Review forms completed. Business unit planning is currently being completed to inform the Corporate Plan



% TARGET ON TARGET

%

5.2.1.5 Undertake a desktop review of the Community Strategic Plan

Kirstie Kitis - Corporate Planner Completed 01-Jul-2014 30-Jun-2015 100.00% 70.00%

ACTION PROGRESS COMMENTS: Demographic data and statements have been updated with latest information. Log of changes has been created. Staff participated in a survey via survey monkey.All Managers, and Directors have reviewed currency of goals, key projects and KPIs for relevancy and currency. Council adopted the recommendation to consult with the public for 21 days. All changes minor in nature and not altering overall strategic intent of the CSP. Minor changes included new Shire's president, updates to geographical and population data and administrative updates.

Adopted OM 25 March 2015



% TARGET ON TARGET

%

5.2.1.6 Undertake a desktop review of the Corporate Plan


01-Jul-2014 30-Jun-2018 70.00% 70.00%

ACTION PROGRESS COMMENTS: Worked closely with Works and Environmental Health and Waste to realign actions to the CSP2033 and corporate business plan. Has resulted in large changes to wording and not to strategic direction of corporate documents.



% TARGET ON TARGET

%

5.2.2.6 Develop Risk Management Framework Annie Riordan - Director of Corporate and Community

Services


ACTION PROGRESS COMMENTS: Risk Management Framework presented to the Audit and Risk Management Committee for endorsement on 22 October 2014



% TARGET ON TARGET

%

5.2.2.7 Implement Risk Management Framework and develop Risk Registers for Strategic, Operational and Project Risks


Services


ACTION PROGRESS COMMENTS: Risk Profiles developed in conjunction with LGIS and regularly risk reporting provided to ELT. Further enhancement of the operational risk identification is occurring through business unit planning.



% TARGET ON TARGET

%

5.5.1.1 Review customer service standards for Corporate and Community Services directorate


Services


ACTION PROGRESS COMMENTS: Directorate customer service standards are incorporated into the updated Customer Service Charter



% TARGET ON TARGET

%

5.6.2.5 Review and update procedures for Corporate and Community Services directorate


Services

In Progress

01-Jul-2014 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: Directorate procedures updated



% TARGET ON TARGET

%

5.7.1.5 Conduct Business Excellence Self-Guided Assessment (every three years)

Kirstie Kitis - Corporate Planner Completed 01-Jan-2015 30-Jun-2015 100.00% 100.00%

ACTION PROGRESS COMMENTS: Final report received, key actions activated into CEO Priorities and CBP 15-19.



% TARGET ON TARGET

%

5.7.2.1 Implement Annual Reports consistent with the guidelines for the Department of Local Government's Integrated Planning and Reporting Framework

Kirstie Kitis - Corporate Planner Completed 01-Jul-2014 30-Jun-2018 100.00% 10.00%

ACTION PROGRESS COMMENTS: First draft has been provided to Directors and Managers to omit/insert information before formatting can commence. General feedback from CEO the report is too wordy. From this feedback performance highlights was spread out through the document. Need to ensure greater balance across information from each Directorate. A final version of the draft, formatted through a design program was adopted by absolute majority as OM 22 Oct. The Annual Report 2013-2014 was the first report under the new Integrated Planning and Reporting Framework Staff have been guided in the development of the Annual Report by the goals outlined in the Community Strategic Plan 2033 and the Corporate Plan 2013-2017. This reflective process has been a opportunity for staff to embrace achievements over the year and to clearly identify where there is room for improvement in the coming financial year.

Last Updated: 27-Oct-2014


% TARGET ON TARGET

%

5.7.2.2 Implement quarterly reporting against the Operational Plan to Council


01-Jul-2014 30-Jun-2015 70.00% 70.00%

ACTION PROGRESS COMMENTS: Q3 reporting: 95% on track 2% monitor to include: 2.3.2.4 Undertake a strategic review of Community Halls, 2.3.2.5 Undertake a strategic review of Historical Groups, 3.4.2.2 Construct extension of Wadandi Track from Gnarawarry Road to Witchcliffe (subject to grant funding), 3.4.1.23 Undertake safety upgrade of Margaret River Airport, 1.1.3.2 Participate in Department of Health recreational water quality monitoring program 2% off track to include: 5.6.2.2 Conduct comprehensive review of Standing Orders every four years, early in the election years, 4.2.3.1 Construct chalets at Turner Caravan Park using Caravan Park Reserve Funds to develop a joint venture with a suitable partner, 5.2.5.10 Preparation of annual budget, 3.4.2.6 Progressive implementation of trails recommended in Bridle Trails Feasibility Study, 3.4.2.9 Review Path Plan 2004 in line with Townsite Strategy 2008 and Transport Strategy 2012,3.2.1.12 Implementation of drainage study investigations throughout the Shire. One target has no target set: 3.2.2.7 Implement strategies to determine expansion and infrastructure requirements for waste management



% TARGET ON TARGET

%

5.7.3.1 Measure and report on Key Performance Indicators in the Community Strategic Plan


01-Jul-2014 30-Jun-2018 70.00% 70.00%

ACTION PROGRESS COMMENTS: KPI 2 wording has changed to accurately reflect the outcome. This occurred during the minor review of the CSP2033.



% TARGET ON TARGET

%

5.7.3.2 Measure and report on Key Performance Indicators in the Corporate Plan


01-Jul-2014 30-Jun-2018 70.00% 70.00%

ACTION PROGRESS COMMENTS: KPIs have recently began to pick up momentum with the Senior Leadership team with several individuals identifying changes they would like to make to KPIs for them to be more useful.


Customer and Information Services

Caravan Parks


% TARGET ON TARGET

%

4.2.3.2 Develop and construct a new office at Flinders Bay Caravan Park

Vicky Small - Manager Customer & Information Services


ACTION PROGRESS COMMENTS: The Flinders Bay office construction was delayed by two weeks due to heavy rain at the commencement of works. The office was however completed and operational for the September long weekend and school holidays.



% TARGET ON TARGET

%

4.2.3.3 Implement actions within Alexandra Bridge Camp Ground Business Plan



ACTION PROGRESS COMMENTS: Storage shed constructed and installed



% TARGET ON TARGET

%

4.2.3.4 Operate caravan and camping facilties at Augusta and Alexander Bridge


In Progress

01-Jul-2014 30-Jun-2018 75.00% 75.00%

ACTION PROGRESS COMMENTS: Income: Turner Caravan Park: $594,576 Flinders Bay Caravan Park: $339,001 Alexandra Bridge Caravan Park:$47,958 Customer satisfaction:

Turner Caravan Park: Target 5 Actual 5 Flinders Bay Caravan Park: 4.9 Visitation: Turner Caravan Park: 7554 Flinders Bay Caravan Park: 5188 Alexandra Bridge: 962 (receipts)



% TARGET ON TARGET

%

5.2.3.4 Undertake detailed planning of caravan park infrastructure renewal and maintenance requirements


Not Started

01-Jul-2014 30-Jun-2018 0.00% 0.00%


Customer and Information Services


% TARGET ON TARGET

%

5.6.2.6 Measure and report on administration of Customer and Information Services


In Progress

02-Oct-2014 30-Jun-2015 75.00% 75.00%

ACTION PROGRESS COMMENTS: PIDs processed within timeframes: nil Complaints outstanding: nil


Customer Relations


% TARGET ON TARGET

%

5.5.1.2 Provide Department of Transport licencing services


In Progress

01-Jul-2014 30-Jun-2018 75.00% 75.00%

ACTION PROGRESS COMMENTS: Total DoT transactions: 5,513 Total DoT income: $34,777 - March receipts not received



% TARGET ON TARGET

%

5.5.1.3 Provide one-stop shop customer service centre Vicky Small - Manager Customer & Information Services

In Progress

01-Jul-2014 30-Jun-2018 75.00% 75.00%

ACTION PROGRESS COMMENTS: Total Shire transactions: 7,090 Total phone calls: 7,814 Total receipts processed: $2,388,522



% TARGET ON TARGET

%

5.5.1.4 Review Customer Service Charter Vicky Small - Manager Customer & Information Services

In Progress

01-Jul-2014 30-Jun-2015 95.00% 80.00%


Information and Communications Technology


% TARGET ON TARGET

%

5.2.2.8 Develop Information and Communication Technology (ICT) Strategic Framework

Vicki Small - Manager Customer and Information Services

In Progress

01-Jul-2014 30-Jun-2015 85.00% 40.00%

ACTION PROGRESS COMMENTS: Draft document and action plan commenced



% TARGET ON TARGET

%

5.3.2.2 Provide Help Desk support to users Vicky Small - Manager Customer & Information Services

In Progress

01-Jul-2014 30-Jun-2018 75.00% 75.00%

ACTION PROGRESS COMMENTS: 130 Support Requests entered and completed in the third quarter. Weekly average outstanding for the third quarter is 7.24



% TARGET ON TARGET

%

5.3.2.8 Upgrade and extend software licensing to meet the needs of the organisation


In Progress

01-Jul-2014 30-Jun-2018 75.00% 75.00%

ACTION PROGRESS COMMENTS: Adobe Acrobat software Enterprise agreement completed and maintained annually. This allows ICT to install the latest Acrobat versions to all Shire PCs. Microsoft software (multiple different packages) has been completed and maintained annually for 3 out of 4 agreements. This allows ICTto roll out the latest Microsoft software as required to all users and/or all servers. The 4th agreement (minor loose ends) will be added to the 15/16 budget. Most other software is purchased once off or requires (usually yearly) maintenance payments – all significant software is fully budgeted.


Records


% TARGET ON TARGET

%

5.3.1.1 Provide recordkeeping service to the organisation


In Progress

01-Jul-2014 30-Jun-2018 75.00% 75.00%

ACTION PROGRESS COMMENTS: Incoming records registered: 7,290 Internal records registered: 5,827 Outgoing records registered: 4,125 Outstanding records target 500 Actual 345 FOIs completed within timeframes: 1 Records Inductions undertaken: 5



% TARGET ON TARGET

%

5.3.1.2 Undertake annual Records Disposal program Vicky Small - Manager Customer & Information Services


ACTION PROGRESS COMMENTS: 110 boxes of records disposed of in accordance with State Records legislation.


Financial Services

Finance


% TARGET ON TARGET

%

4.4.3.2 Review Purchasing Policy and procedures to determine equity and effectiveness

Andrew Ross - Manager of Finance


ACTION PROGRESS COMMENTS: Purchasing policy reviewed and approved by Council at meeting on 22 October 2014. Review of procedures is ongoing.



% TARGET ON TARGET

%

5.2.2.12 Review the Long Term Financial Plan through the CEO appointed Internal Expenditure Review Committee and present options to Council for increasing revenue and reducing operating cost


In Progress

01-Jul-2014 30-Jun-2015 95.00% 75.00%

ACTION PROGRESS COMMENTS: Draft LTFP prepared based on input received from Council strategic planning day in November 2014. Draft presented to Council strategic planning day in March 2015. LTFP to be provided to Council in April 2015.



% TARGET ON TARGET

%

5.2.2.13 Undertake full review with ongoing destktop review of Long Term Financial Plan


In Progress

01-Jul-2014 30-Jun-2018 95.00% 75.00%

ACTION PROGRESS COMMENTS: Draft LTFP prepared and presented to Council at strategic planning day in March 2015. LTFP updated and will be provided to Council in April 2015.



% TARGET ON TARGET

%

5.2.5.6 Continue to monitor and analyse monthly, year to date and annual financial performance


In Progress

01-Jul-2014 30-Jun-2018 67.00% 75.00%

ACTION PROGRESS COMMENTS: Monthly reports prepared and provided to Council for July to February. March report will be provided to second meeting in April.



% TARGET ON TARGET

%

5.2.5.7 Ensure monthly, year to date and annual financial performance is in accordance with budget and corporate performance targets and initiate corrective action as required


In Progress

01-Jul-2014 30-Jun-2018 67.00% 75.00%

ACTION PROGRESS COMMENTS: Monthly reports showing variances and comments prepared and provided to Council for July to February. March report will be provided to Council in April.



% TARGET ON TARGET

%

5.2.5.8 Ensure revenue opportunities are maximised by identifying grant opportunities, additional revenue sources and cost recovery


In Progress

01-Jul-2014 30-Jun-2018 75.00% 75.00%

ACTION PROGRESS COMMENTS: Ongoing process to ensure revenue opportunities are maximised.



% TARGET ON TARGET

%

5.2.5.10 Preparation of annual budget Andrew Ross - Manager of Finance

In Progress

01-Jul-2014 30-Jun-2018 25.00% 25.00%

ACTION PROGRESS COMMENTS: Preparation of 2015-16 Budget commenced during quarter 3 of 2014-15 after the Long Term Financial Plan reviewed and updated. Progress at this stage includes preparation of the timetable and preparation and distribution of budget templates to business units.



% TARGET ON TARGET

%

5.2.5.11 Preparation of annual financial report Andrew Ross - Manager of Finance


ACTION PROGRESS COMMENTS: Annual Financial Report provided to Auditors on 26/8/14. Audit signoff received on 13/10/14 and was provided to Audit and Risk Management Committee on 22/10/14.

Last Updated: 25-Nov-2014


% TARGET ON TARGET

%

5.2.5.12 Preparation of monthly management reports Andrew Ross - Manager of Finance

In Progress

01-Jul-2014 30-Jun-2018 67.00% 75.00%

ACTION PROGRESS COMMENTS: Monthly reports for July to February have been prepared and accepted by Council. March report to be provided to Council in April.



% TARGET ON TARGET

%

5.2.5.13 Promote a whole of life assessment approach for projects


In Progress

01-Jul-2014 30-Jun-2018 75.00% 75.00%

ACTION PROGRESS COMMENTS: Ongoing process to encourage whole of lifecycle cost assessment. Infrastructure Directorate are preparing project management information.



% TARGET ON TARGET

%

5.2.5.14 Use appropriate processes to assess the short and long term financial viability of capital and other projects


In Progress

01-Jul-2014 30-Jun-2018 50.00% 75.00%

ACTION PROGRESS COMMENTS: Comments provided to Infrastructure Services on project management framework



% TARGET ON TARGET

%

5.7.1.6 Conduct external audit and interim audit annually and remediate any problems within timeframes


In Progress

01-Jul-2014 30-Jun-2018 60.00% 0.00%

ACTION PROGRESS COMMENTS: External audit conducted from 26 to 28 August 2014. New Audit contract approved by Council in January. Interim audit scheduled for 8 to 10 April 2015.



% TARGET ON TARGET

%

5.7.3.3 Develop financial indicators for Business Units Andrew Ross - Manager of Finance

Not Started

01-Jul-2014 30-Jun-2015 0.00% 0.00%

ACTION PROGRESS COMMENTS: Financial indicators may be developed sometime after training on KPIs is completed and workload allows.


General Financing


% TARGET ON TARGET

%

5.2.5.2 Administering the Shire's investment portfolio Andrew Ross - Manager of Finance

In Progress

01-Jul-2014 30-Jun-2018 75.00% 75.00%

ACTION PROGRESS COMMENTS: Term deposits were placed with approved deposit institutions and in accordance with the Investment Policy in September 2014. Term deposits have been rolled over as required. $14 million is still on investment.



% TARGET ON TARGET

%

5.2.5.3 Administering the Shire's loan portfolio Andrew Ross - Manager of Finance

In Progress

01-Jul-2014 30-Jun-2018 75.00% 75.00%

ACTION PROGRESS COMMENTS: Loan repayments processed in accordance with schedules.



% TARGET ON TARGET

%

5.2.5.9 Manage the Shire's financial reserves Andrew Ross - Manager of Finance

In Progress

01-Jul-2014 30-Jun-2018 75.00% 75.00%

ACTION PROGRESS COMMENTS: Interest on reserves are transferred monthly. Other transfers to reserves will occur progressively during the year.


Revenue


% TARGET ON TARGET

%

5.2.5.4 Billing of property rates Andrew Ross - Manager of Finance


ACTION PROGRESS COMMENTS: Rates for 2014-15 billed in July 2014. First due date was 8/9/14.



% TARGET ON TARGET

%

5.2.5.5 Billing of sundry debtors Andrew Ross - Manager of Finance

In Progress

01-Jul-2014 30-Jun-2018 75.00% 75.00%

ACTION PROGRESS COMMENTS: Debtors are billed weekly.


Library Services

Library Services


% TARGET ON TARGET

%

2.4.1.1 Operate a Library Service in Margaret River and Augusta

Heather Auld - Manager Library Services

In Progress

01-Jul-2014 30-Jun-2018 80.00% 70.00%

ACTION PROGRESS COMMENTS: Highlights; Public Libraries Australia conducted a 'what do you love most about your local public library?' survey and Margaret River Library received a lovely accolade... Public libraries rock! Books are my first love but libraries are about more than books. They are about connections within your local community. It might sound corny but this makes the world a much better place. (Margaret River, WA) There were also some really great, positive comments made on Facebook for Margaret River Library... 'How good is the Margaret River Library! It is a really gorgeous space with incredible staff. Very impressed' 'The best library in the state' … we ended up with over 50 likes!! It is really nice to be appreciated by our customers. Technology and Training; • PrinterOn (WiFi printing) training for staff is completed and instruction sheets for patrons have been developed and made available at both libraries. • Staff training on the functionality of the Envisionware PC Reservation web booking module was conducted so that they can assist patrons as needed. • All online services instruction documents have been updated. • Training of patrons continues as required while patrons become accustomed to the new Library Management System and Catalogue. • Assistant Manager Deb Rigby attended a training session at SLWA to learn the used exchange selection process. This is a quarterly task that is shared between ALM and Library Manager. • Deb attended the Public Libraries WA (PLWA) Conference in Perth in March. Impressive array of international speakers including Bernard Salt, Nigel Okey, Corrinne Hill, Rachael van Riel and Inga Lunden. Volunteers; • Four new volunteers have been inducted to the library this this quarter with Margaret Affleck and Gabe Adams starting on shelving and shelf-checking duties one hour per week as well as Katherine Auld and Kelsey Campbell. • Our volunteer Michael Wise has been busy assisting patrons with our printing facilities. • Carol Donkersloot consistently has bookings for teaching computing to seniors.



% TARGET ON TARGET

%

2.4.1.2 Review and assess the long term needs to library services, in particular technological requirements


In Progress

01-Jul-2014 30-Jun-2015 70.00% 70.00%

ACTION PROGRESS COMMENTS: New services introduced this quarter; ‘PrinterOn’ WiFi mobile print service has been implemented enabling print jobs to be sent to the Margaret River Library 24/7 from any internet-connected device. Print jobs are held in the system for 48 hours and can be printed during library open hours at the DIY Print Release Station. In partnership with SLWA two new e-resources have been implemented; 1. Zinio e-magazines; patrons can now use their library membership to download e-magazines from any internet device 2. Bolinda BorrowBox e-audio; has been assessed for compatibility via EZproxy, and patrons can now use their library membership to download from any internet device. A digital frame with slideshow of documents has been set up at the Front Counter to replace the printed signs. In order to keep up with the rising demand for public internet access, the PC formerly designated as a PC Reservation station has been reconfigured and is now available to be used by patrons as a Public Internet PC at the Margaret River Library. PC Reservation Web Booking module has been reconfigured and is now available via links from the Library Service websites so patrons can make PC bookings at the Margaret River Library iPAC PCs and on any device that connects to the internet. Due to heavy demand for our printing, scanning and faxing service, we are investigating the viability of purchasing an Envisionware scan-to-email device, which may reduce queues and waiting times for patrons. 'Beamafilm' – online film streaming subscription for patrons being reviewed and assessed. Attended WA WMS User Group inaugural brainstorm session with WA libraries and commenced monthly user group meetings to facilitate learning outcomes for the new library management system.



% TARGET ON TARGET

%

2.4.2.1 Design and implement programs for children and youth


In Progress

01-Jul-2014 30-Jun-2018 70.00% 70.00%

ACTION PROGRESS COMMENTS: Children's activities at the Shire libraries in Quarter 3. February saw the start of our regular weekly children's activities such as Baby Rhyme Time and Storytime. Toddler Tales also began again for 2015 at Augusta library and families were happy to have the regular programs running for the new year.

We also started a new program at both libraries called the Hairy Tales of Heroboy, an initiative of the State Library of WA. Heroboy is another program that rewards frequent borrowers at the shire libraries over 7 years of age by giving them sets of cards that can be collected to make a story and game. A concerted effort has been made by the Children's services librarian to promote our online tutoring service Your Tutor. We have utilised the library blog and contacts with all local school communities via their school newsletters.



% TARGET ON TARGET

%

2.4.2.2 Partner with groups to provide events that support lifelong learning


In Progress

01-Jul-2014 30-Jun-2018 70.00% 70.00%

ACTION PROGRESS COMMENTS: The Cocoon gallery for emerging artists hosted 2 artists this quarter. The Margaret River Regional Environment Centre with the Save Mowen Forest Group conducted a photographic competition and displayed the entries in the library and Cocoon Gallery. They hosted an evening launch which was opened by Dr Beth Schultz from WA Forest Alliance in Perth. Kyllie Deltondo presented “Connect”, a selection of prints in the Cocoon gallery for Feb and March. She held an evening launch with guest speaker Kay Gibson officially opening the exhibition. This has been the most successful exhibition so far, for number of sales. Major displays this quarter have been the Cultural Centre precinct, Margaret River Readers and Writers Festival and Fireballs in the sky. Fireballs in the sky is a visual exhibition presented by Curtin University that will travel to public libraries throughout the State in 2015. The display promotes the use of an app to encourage the public to get involved in documenting sightings. It has been advertised through the school network locally through their newsletters. Author talks this quarter included Nina Smith in February with her latest fantasy fiction novel and Anita Revel in March with a presentation about using the oracle cards and being self-published. Comments from the feedback forms include: “Excellent presentation. Thank you library for providing the event and inviting different variety of authors”. “Excellent, so glad I made an effort to come along…I learned a lot and the subject relates to me. Thank you so much.” “A fun, well presented evening. Anita you are very inspiring and knowledgeable. Thanks for a great night.” The library also hosted Italian author Andrea di Robilant in late February after his presentation at the Festival of Perth. This was a joint venture with the Margaret River Bookshop and local publisher, Margaret River Press. It proved a hugely popular event with lots of books sold and excellent feedback. Some of the comments included: “Wonderful talk – they just keep getting better” “Very interesting & enjoyable talk, has created a lot of enthusiasm for gardening” “Fascinating & enthralling” “Fantastic – please have more of these events” “Wonderful talk” At the end of March, the library hosted the Silverchain Day Centre seniors to a morning tea in the garden. They were after an alternative outing venue and claimed they had a wonderful time being treated to scones on the veranda, just a short walk next door from the centre. Promotions for Anzac are underway with an ongoing program called “Share your Anzac memories!” The promotion is to encourage the community to honour our war history by having them bring in memorabilia, written stories, or poems, with a view to displaying them in the library. A book display of war related material will run all year. Promotions to date have been to the newspaper and also radio interviews with the library manager on ABC radio.



% TARGET ON TARGET

%

5.2.3.6 Undertake detailed planning of library infrastructure renewal and maintenance requirements


Not Started

01-Jul-2014 30-Jun-2018 0.00% 0.00%


Sport & Recreation Services

Childcare


% TARGET ON TARGET

%

2.2.1.8 Provide Childcare services Dylan Brown - Recreation Operations Manager

In Progress

01-Jul-2014 30-Jun-2018 70.00% 75.00%

ACTION PROGRESS COMMENTS: Recreation centre Childcare services currently providing 3 services After school care 5 days per week including school pick-ups. Vacation Care offers school holiday day care services 8.00am to 5.30 pm for school aged children . Creche offering care for 75 mins per sessions for families wanting to utilise the recreation centre services 8.45am to 11.45 weekdays Centre operating as per guidelines , numbers contiune to be above 40 per day for school holiday program , Centre currently investigating impacts of reduction of squash court area and re use of change rooms for potential impacts on the services .



% TARGET ON TARGET

%

2.2.1.13 Provide upgrades and equipment for Childcare to meet legislative requirements

Dylan Brown - Recreation Operations Manager

In Progress

01-Jul-2014 30-Jun-2018 60.00% 75.00%

ACTION PROGRESS COMMENTS: New nature play area currently in design phase. Upgrades to rear of recreation centre to allow better access for families Nature play meetings have occurred and should be finished design phase 1st Feb, Upgrade meeting in place with stakeholders , design completed for area . Final checking with childcare Australia on design to ensure safety compliance


Recreation Centres


% TARGET ON TARGET

%

2.5.1.1 Operate Recreation Centres in Margaret River and Augusta


In Progress

01-Jul-2014 30-Jun-2018 70.00% 75.00%

ACTION PROGRESS COMMENTS: Both centres operating , with a wide range of services and programs for each specific community area. Centre both operating as effective as staffing and resources allow . Significant growth in usage at both centres over the past 12 mths .



% TARGET ON TARGET

%

2.5.1.2 Partner with groups to provide children's active lifestyle programs

Norma Guthrie - Assistant Centre Manager

In Progress

01-Jul-2014 30-Jun-2018 50.00% 75.00%

ACTION PROGRESS COMMENTS: Primary School active after school care only during Term 4 and Term 1



% TARGET ON TARGET

%

2.5.1.3 Provice Beach Lifeguard services during peak periods


In Progress

01-Jul-2014 30-Jun-2018 80.00% 0.00%

ACTION PROGRESS COMMENTS: Beach Lifeguard Season commenced 18 December 2014 , very busy opening period with more than 300 people being recorded on the beach on Christmas Day . No major incidents recorded in first 3 weeks . No major incidents have occurred directly at the beach . Increased activity at the river mouth has been noted due to the new car park and improved access



% TARGET ON TARGET

%

2.5.1.4 Provide a greater range of aquatic facilities at the Margaret River Recreation Centre

Nat Hozier - Senior Aquatic Service Officer

In Progress

01-Jul-2014 30-Jun-2018 50.00% 75.00%

ACTION PROGRESS COMMENTS: Recreation centre continuously monitor progress and statics of program to ensure range of services meet community demands. New initiatives and partnerships with swimming groups and swimming clubs started to operate over the past 3 months.



% TARGET ON TARGET

%

2.5.1.5 Provide fitness programs that cater for seniors and persons with a disability


In Progress

01-Jul-2014 30-Jun-2018 70.00% 75.00%

ACTION PROGRESS COMMENTS: Centre working with Council of the Ageing , Disability services , local groups and senior to ensure programs offer full range of services. Centre currently offers over 28 based physical activity classes per week ,with an average attendance of 13.7 per class. In Augusta we offer 2 days per week for living longer living stinger with an average attendance of 6 people per session.



% TARGET ON TARGET

%

2.5.1.6 Provide gymnasium equipment and fitness programs that cater for the population


In Progress

01-Jul-2014 30-Jun-2018 70.00% 75.00%

ACTION PROGRESS COMMENTS: Current review of all of fitness equipment , and renewal program set to be introduced Jan 2015. Programs continuously monitor depending on seasons and user statics . New equipment ordered for both gymnasiums , all leases of gym equipment and outstanding condition have been investigated Programs performing at a high level of satisfaction



% TARGET ON TARGET

%

3.2.1.8 Undertake a feasibility study for a community facility incorporating surf life saving club facilities at Prevelly/Gnarabup


Not Started

01-Jul-2014 30-Jun-2015 0.00% 0.00%



% TARGET ON TARGET

%

5.2.3.7 Undertake detailed planning of recreational infrastructure renewal and maintenance requirements


Ongoing 01-Jul-2014 30-Jun-2018 - 0.00%

ACTION PROGRESS COMMENTS: Not started as yet Currently working on asset management plan for the recreation centre , football club , tennis club and soccer club . to be ongoing from June 2015



% TARGET ON TARGET

%

5.6.2.9 Adopt new policies for Recreation Services Dylan Brown - Recreation Operations Manager

Not Started

01-Jul-2014 30-Jun-2015 0.00% 0.00%

ACTION PROGRESS COMMENTS: Not started as yet


Infrastructure Services

Asset Services

Asset Services


% TARGET ON TARGET

%

1.1.1.2 Implement actions from the State of the Environment Report

John McKinney - Senior Environmental/Landcare Officer

In Progress

01-Jul-2014 30-Jun-2015 75.00% 75.00%

ACTION PROGRESS COMMENTS: Atmosphere: Wadandi Track Planning C2C Track Extension Flinders to Boat Harbour path planning Biodiversity: WALGA biodiversity strategy - partnership project to develop a better understanding of biodiversity values in the Shire and ways to protect them, predominantly through potential improvements to planning mechanisms. Reserve prioritization project CCG /Gondwana Link Conservation Action Plan Weed Control Strategy adopted by Council Reviewed Coastal Plants Booklet Working with CCG to deliver tailored Phytophthora dieback training for depot and planning staff Liaising with Murdoch Uni re Marri Canker Coastal Management: Post fire rehabilitation Cape Leeuwin Precinct Planning Coastal Hazard Risk Assessment Project with Sustainable Development



% TARGET ON TARGET

%

1.1.1.3 Implement findings of the District Water Management Strategies in conjunction with development in these areas

David Nicholson - Manager Asset Services


ACTION PROGRESS COMMENTS: No specific action is required at present to support ongoing development of the East Margaret River area.



% TARGET ON TARGET

%

1.1.1.4 Maintain partnership with Cape to Cape Catchment Group


Ongoing 01-Jul-2014 30-Jun-2015 - 90.00%

ACTION PROGRESS COMMENTS: Ongoing. Sit on management committee and attend monthly meetings, plus provide governance and technical support outside of meetings. Technical advice and letters of support for grant applications including community environmental education, priority on ground action and conservation planning. Liaison and support to fire and biodiversity project. Sit on Conservation Action Plan technical group. Input into Regional Weed Strategy Revised existing MoU and both parties now signed. Councillor briefing on strategic plan and achievements 22/10/2014.



% TARGET ON TARGET

%

1.1.1.5 Maintain partnership with Lower Blackwood Landcare


In Progress

01-Jul-2014 30-Jun-2015 85.00% 80.00%

ACTION PROGRESS COMMENTS: Ongoing liaison and provision of technical advice as required. Attended AGM. Revised existing Memorandum of Understanding. Councillor briefing on strategic plan and achievements 22/10/2014. Resolved vehicle use agreement. Revised MoU to be drafted in July 2015.



% TARGET ON TARGET

%

1.1.1.6 Review the State of the Environment Report John McKinney - Senior Environmental/Landcare Officer

In Progress

01-Jul-2014 30-Jun-2015 50.00% 25.00%

ACTION PROGRESS COMMENTS: Underway with 6 of 8 chapters drafted for review.



% TARGET ON TARGET

%

1.1.2.1 Construct dual use path (DAP) from Flinders bay to Augusta Boat Harbour (subject to envionmental approval)


In Progress

01-Jul-2014 30-Jun-2015 50.00% 50.00%

ACTION PROGRESS COMMENTS: Flora survey complete and exemption granted. Consent from DoT received. Clearing complete. Bulk earthworks completed. Significant rock encountered. RFQ advertised, submissions received by 7 April. Quotes double available budget and over tender threshold of $100,000 so attender will be required. Project on hold until 2015/16 financial year with increased funding requested budget and better whether to complete the construction after winter.



% TARGET ON TARGET

%

1.1.2.2 Work with Leeuwin Tourism Precinct Group to finalise the alignment of a trail/path from Flinders Bay to Cape Leeuwin


In Progress

01-Jul-2014 30-Jun-2015 75.00% 75.00%

ACTION PROGRESS COMMENTS: Alignment from Flinders Bay to ABH resolved - see action 1.1.2.1 Alignment through ABH constructed. Indicative alignment from ABH to Ringbolt Bay identified through desktop assessment, ground truthing required. Alignment from Ringbolt Bay to Cape Leeuwin identified. Council Report outlining proposed alignment and scope of trail expected June 2015. Successful CoastWest grant application to formalise Ringbolt Bay parking and access arrangements.



% TARGET ON TARGET

%

1.4.1.1 Implement rehabilitation of areas affected by the November 2011 bushfire events


In Progress

01-Jul-2014 30-Jun-2015 80.00% 70.00%

ACTION PROGRESS COMMENTS: Ongoing. Recent tasks: Installation of fencing at Surfers Point, Rivermouth and Gnarabup to protect coastal dunes. Erosion control and drainage modification control works undertaken at Gas Bay. Weekly supervision of Capes Volunteer Team undertaking weed and erosion control, revegetation, brushing, access management. Revegetation with Capes Volunteers - 1,400 plants in winter 2014. Spring weed control - special focus on Pyp grass control with good results. Positive feedback received from community regarding these works. Autumn 2015 significant weed control works underway.



% TARGET ON TARGET

%

1.4.1.2 Prepare Management Plans for major Shire reserves


In Progress

01-Jul-2014 30-Jun-2015 50.00% 33.00%

ACTION PROGRESS COMMENTS: Shire reserves prioritised in 2013/14 and refined in 2014/15. Now commencing development of action plans for highest priority reserves. Contractor appointed to develop mgt. plan for Witchcliffe Reserve. Due for completion May 2015.



% TARGET ON TARGET

%

1.4.1.3 Provide environmental management and landcare services


In Progress

01-Jul-2014 30-Jun-2015 85.00% 75.00%

ACTION PROGRESS COMMENTS: Ongoing. Council report and workshop on EMF proposed. Seeking grant funding to investigate coastal erosion processes at Gnarabup. Seeking partnership with UWA to reduce costs.

Presented to 100 Year 6 Primary School students on Fire and Biodiversity. Presented at CUSP fire and biodiversity seminar Presented at LCDC fire and biodiversty seminar Advice to Council on Hardy Inlet Management Plan, Weed Strategy, Vegetation Management. Advice to Sustainable Development services - revegetation planning, fire and biodiversity management, dam management and approvals. Advice to works on clearing permits for Governor Broome, Dennis, Costien, Leeuwin, Cowaramup Bay, Warner Glen, Rosa Brook Rds and Dennis Rd drains. Advice to works on gravel pit management. Advice to works on bed and banks permit applications for rail trail and Latch Rd culvert replacement. Advice to works/IS department on firebreak management and herbicide spraying.



% TARGET ON TARGET

%

1.4.1.4 Work with Department of Parks and Wildlife to achieve an appropriate balance between conservation and park use


In Progress

01-Jul-2014 30-Jun-2015 80.00% 75.00%

ACTION PROGRESS COMMENTS: Ongoing. Particular liaison regarding: Mountain bike trail planning Trail and recreational node planning Cape Leeuwin lighthouse precinct. Wadandi Track and horse use. Universal signage



% TARGET ON TARGET

%

1.4.2.1 Establish and implement an environmental awareness program


In Progress

01-Jul-2014 30-Jun-2015 75.00% 70.00%

ACTION PROGRESS COMMENTS: No funding available to undertake project. Presented to 100 Year 6 Margaret River Primary School Students on fire recovery in coastal environments. Supported successful CCG application for grant funding for BioBlitz in Spring 2015. Intending to develop a series of fact sheets and newspaper advertisements on key topics including weed management, erosion and sediment control on development and building sites. Development of Phytophthora training sessions and information sheets for local contracts such as firebreak, drainage and earthwork contractors, along with Shire staff. Training included tailored sessions for Shire planning staff (6 attendees), shire construction staff (5 attendees), Shire Councillors (7 plus directors and CEO) and community workshop.

Worked with CCG on the Our Patch program with all local primary schools in the region undertaking catchment plans.



% TARGET ON TARGET

%

2.6.2.1 Prepare bushfire mitigation strategies for Shire managed land


Not Started

01-Jul-2014 30-Jun-2015 0.00% 0.00%

ACTION PROGRESS COMMENTS: On hold pending outcome of DFES bushfire risk management assessment process. Carry over to 15/16



% TARGET ON TARGET

%

3.2.1.1 Commence staged implementation of Augusta Interpretation Plan


In Progress

01-Jul-2014 30-Jun-2015 40.00% 60.00%

ACTION PROGRESS COMMENTS: Lotterywest has approved grant application for preparation of a style guide for the signs and other infrastructure recommended in the Augusta Interpretation Plan. A consultant has been appointed and an initial meeting held with the Community Reference Group in March. A draft style guide is in preparation.



% TARGET ON TARGET

%

3.2.2.2 Implement actions in the Margaret River Foreshores upgrade (subject to funding)


In Progress

01-Jul-2014 30-Jun-2015 75.00% 75.00%

ACTION PROGRESS COMMENTS: Plan adopted by Council, although no funding allocated for implementation. Rendall Close - commenced preparation of concept plan for consideration. Directional signage installed. Working with Rotary and other stakeholders to develop master plan including car parking and nature play facilities. Liaising with Rotary and MRORCA regarding trail upgrades at Rotary Park, Barrett St and Minnie Keenan. Working with CD regarding implementation of signage at Old Settlement. Awaiting trails signage guide finalisation. Request from Cape to Cape Catchments Group to co-fund interpretive sign installation at Rotary Park and Barrett St.



% TARGET ON TARGET

%

3.4.1.1 Commence staged implementation of trail along the Margaret River from Rotary Park to the Rivermouth


In Progress

01-Jul-2014 30-Jun-2015 80.00% 70.00%

ACTION PROGRESS COMMENTS: Long term plan. No core funding identified for implementation. Partnership with Friends of Cape to Cape Track and MRORCA in current financial year to progress trail from Caves Rd to St Alouran PAW. Awaiting response to RFQ. Indicative alignment confirmed. Flora survey completed in Spring 2014. Clearing permit exemption granted. Surveyor appointed to delineate property boundaries. Draft legal agreement provided to private landholders and awaiting response. Initial advice from Department of Aborginal Affairs is no approvals required. Ongoing attempts to make contact with traditional owners.



% TARGET ON TARGET

%

3.4.1.7 Provide customer service for the Infrastructure Directorate

Jason Heine - Technical Officer Customer Service

In Progress

01-Jul-2014 30-Jun-2018 75.00% 75.00%

ACTION PROGRESS COMMENTS: Requests for grading, pot hole patching, removal of storm debris, etc all progressed.



% TARGET ON TARGET

%

3.4.1.11 Undertake quality control of developer provided assets

Peter Walker - Technical Officer - Developments

In Progress

01-Jul-2014 30-Jun-2018 50.00% 75.00%

ACTION PROGRESS COMMENTS: Input provided to development applications, subdivisions, structure plans and scheme amendments as required. Engineering plans assessed and approved for numerous subdivisions - over 300 lots to be created during 2014/15 construction season. Quality control provided to subdivisions currently underway at Riverslea, Rapids Landing, Brookfield, Lot 320 Higgins Street, Country Vines Estate, Reserve on Redgate and Redgate Park (completed) and to several major developments in Margaret River.



% TARGET ON TARGET

%

3.4.2.2 Construct extension of Wadandi Track from Gnarawarry Road to Witchcliffe (subject to grant funding)


In Progress

01-Jul-2014 30-Jun-2015 40.00% 80.00%

ACTION PROGRESS COMMENTS: Clearing, fencing and trail construction underway between Gnarawarry Road and Rowe Road West. Culverts ordered for creek crossings. WPA to construct section from Rowe Road West to Redgate Road. Removal of encroachments in this section continuing. Trail construction to commence in April.



% TARGET ON TARGET

%

3.4.2.3 Finalise Wadandi Track Masterplan and obtain Environmental Approval


In Progress

01-Jul-2014 30-Jun-2015 70.00% 70.00%

ACTION PROGRESS COMMENTS: Clearing permit obtained for trail from Shire Boundary to Maze Road. Waterway crossing costings under review. Unit rates used in cost estimate under review. Request to convert sections UCL to trail reserve lodged with Dept. of Lands. Boulter Road closure approved by Council. Pilot installation of heritage interpretation signs and other infrastructure underway in City of Busselton.



% TARGET ON TARGET

%

3.4.2.6 Progressive implementation of trails recommended in Bridle Trails Feasability Study


In Progress

01-Jul-2014 30-Jun-2015 20.00% 60.00%

ACTION PROGRESS COMMENTS: $20,000 allocated in 2014/15 budget. Project start up meeting held with representatives of newly formed regional bridle trails association. Maps of proposed Stage 1 trails and supporting infrastructure to be submitted to Shire for consideration.



% TARGET ON TARGET

%

3.4.2.9 Review Path Plan 2004 in line with Townsite Strategy 2008 and Transport Strategy 2012


In Progress

01-Jul-2014 30-Jun-2015 10.00% 50.00%

ACTION PROGRESS COMMENTS: Project plan prepared. Commencement deferred to April 2015.



% TARGET ON TARGET

%

3.4.2.10 Support Rotary Club of Margaret River to upgrade the trail along the south side of the Margaret River from the Old Settlement to Barrett Street Weir


In Progress

01-Jul-2014 30-Jun-2015 70.00% 70.00%

ACTION PROGRESS COMMENTS: Project dependent on external funding. Rotary have submitted grant application and is expected to be successful. Timing will depend on grant timeframe.



% TARGET ON TARGET

%

5.2.2.1 Progressively implement recommendations of the Asset Management Improvement Plan

Sonja Pienaar - Coordinator Asset Management

In Progress

01-Jul-2014 30-Jun-2015 60.00% 70.00%

ACTION PROGRESS COMMENTS: Included reviewing asset management processes; regular Asset Management Working Group meetings; updating improvement program and budget requirements for 2015/16; a few staff members attended training on level of service and community engagement.



% TARGET ON TARGET

%

5.2.2.2 Undertake desktop review of Asset Management Plan


In Progress

01-Jul-2014 30-Jun-2015 60.00% 70.00%

ACTION PROGRESS COMMENTS: A supplement to the AMP was prepared to update the AMP in preparation for the full review in 2015-16. Infrastructure revaluation is currently underway. Meetings with auditors have addressed questions regarding the valuation methodology used.



% TARGET ON TARGET

%

5.2.2.3 Undertake desktop review of Ten Year Capital Works Program


In Progress

01-Jul-2014 30-Jun-2016 60.00% 70.00%

ACTION PROGRESS COMMENTS: Review of 2015/16 projects completed. Preparation of project management templates for 2015/16 projects underway. Priorities of projects for Year 2 and beyond to be re-assessed.



% TARGET ON TARGET

%

5.2.3.1 Conduct investigations into townsite areas and light industrial areas with inadequate stormwater


In Progress

01-Jul-2014 30-Jun-2017 75.00% 85.00%

ACTION PROGRESS COMMENTS: Consultant has prepared draft report including risk assessment of urban areas with known stormwater deficiencies. Prioritised list of remedial actions and approximate costs prepared. Consultant appointed to prepare infill drainage plan for Le Souef Street development precinct. Start up meeting held with affected residents.



% TARGET ON TARGET

%

5.2.3.2 Provide asset management planning services Sonja Pienaar - Coordinator Asset Management

In Progress

01-Jul-2014 30-Jun-2015 60.00% 70.00%

ACTION PROGRESS COMMENTS: Update infrastructure inventories and associated reporting/bench marking. Works programming and infrastructure valuations currently underway. Asset Management performance review workshop planned for May 2015 in preparation for an asset management improvement program.



% TARGET ON TARGET

%

5.2.3.3 Provide land administration services Doug Sims - Technical Services Officer Assets and

Administration

In Progress

01-Jul-2014 30-Jun-2018 75.00% 75.00%

ACTION PROGRESS COMMENTS: Approval obtained from DoL for road works to be carried out on UCL adjacent to Treeton Road 1/9/2014. Boulter Road closure approved by Council 13/8/2014. Numerous other administrative matters being progressed.



% TARGET ON TARGET

%

5.2.4.1 Develop annual schedules for maintenance and renewal of Shire assets


In Progress

01-Jul-2014 30-Jun-2015 70.00% 100.00%

ACTION PROGRESS COMMENTS: Consultants are recommending programs for pedestrian structures and a sealed road works program. Investigations on works program planning for buildings are under investigation. Investigation into asset management software to assist with this process is also underway.





% TARGET ON TARGET

%

3.2.1.2 Progress and complete Stage I, II of Margaret River Main Street Town Centre Improvements (Yr1 Op Plan - Progress and complete Stage 1 of Margaret River Main Street Town Centre improvements)

Johan Louw - Director Infrastructure Services

In Progress

01-Jul-2014 30-Jun-2017 20.00% 20.00%

ACTION PROGRESS COMMENTS: Main Street section on east of Bussell Highway from Higgins Street to Churchill Avenue completed. Grant application for remainder of Main Street upgrade completed.



% TARGET ON TARGET

%

4.3.1.2 Assist Main Roads WA to progress development of the Margaret River Perimeter Road


In Progress

01-Jul-2014 30-Jun-2018 15.00% 10.00%

ACTION PROGRESS COMMENTS: Assisting MRWA to secure resouces for construction of the Perimeter Road to Rosa Brook Road. Attended Stakeholder Group meetings. Assisted MRWA with preparing a grant application for the northern section of the Perimeter Road from Rosa Brook Road.



% TARGET ON TARGET

%



In Progress

01-Jul-2014 30-Jun-2015 70.00% 50.00%

ACTION PROGRESS COMMENTS: Completed draft Service Reviews.



% TARGET ON TARGET

%

5.5.1.6 Review customer service standards for Infrastructure Services directorate


In Progress

01-Jul-2014 30-Jun-2015 70.00% 50.00%

ACTION PROGRESS COMMENTS: Commenced review.



% TARGET ON TARGET

%

5.6.2.7 Complete review of policies by Council adopting new policies in Infrastructure


In Progress

01-Jul-2014 30-Jun-2015 70.00% 50.00%

ACTION PROGRESS COMMENTS: Commenced identification of new policies required. Review of Busselton Flinders Bay Rail Trail Policy completed for public comments. Commence advertising on 17/4/2015.



% TARGET ON TARGET

%

5.6.2.8 Review and update procedures for Infrastructure Services directorate


In Progress

01-Jul-2014 30-Jun-2015 70.00% 50.00%

ACTION PROGRESS COMMENTS: Commenced review of procedures


Works

Design, Construction & Maintenance


% TARGET ON TARGET

%

1.2.4.2 Investigate the operation of the Margaret River Recycled Waste Water Scheme

Craig Young - Manager of Works In Progress

01-Jul-2014 30-Jun-2015 90.00% 100.00%

ACTION PROGRESS COMMENTS: Recycled water used a low risk sites. Confirmed with DoH and Watercorp to extend recycled water into Rapids Landing by using subsurface irrigation. Investigating retrofitting Riverslea parks with subsurface irrigation to make these sites low risk too. Construction Water not feasible based on information provided by the watercorp as a result of charging implications and DoH requirements in relation to testing.



% TARGET ON TARGET

%

3.2.1.10 Implement Stage II of improvements to the Town Centre Streetscape in Cowaramup


01-Jul-2014 30-Jun-2015 50.00% 60.00%

ACTION PROGRESS COMMENTS: Project initially delayed due to ongoing redesign requests by MRWA. Final design approval given in late Dec 2014. School crossing installed. Drainage works underway and due for completion in April. Kerbing and streetscape verge surfacing to commence in April.



% TARGET ON TARGET

%

3.2.1.11 Implement Wallcliffe Road Streetscape upgrade


01-Aug-2014 * 30-Jun-2016 * 40.00% 50.00%

ACTION PROGRESS COMMENTS: Project delayed due to design issues relating to approved master plan concept and grant conditions. Further complicated by practicality of staging to fit with grant funding available and traffic peaks associated with tourist seasons. Delivery programmed for April / May



% TARGET ON TARGET

%

3.2.1.12 Implementation of drainage study investigations thorughout the Shire


01-Jul-2014 30-Jun-2018 30.00% 100.00%

ACTION PROGRESS COMMENTS: 2014/15 drainage project will be the Gloucester Park drainage upgrade. Survey complete, hydraulic analysis complete, final design complete. Construction delivery delayed due to Recreation Center roofing project requiring the area for crane access.



% TARGET ON TARGET

%

3.2.2.16 Staged implementation of Gloucester Park Masterplan

Craig Young - Manager of Works Not Started

01-Jul-2014 30-Jun-2017 0.00% 0.00%

ACTION PROGRESS COMMENTS: No budgeted master plan items this financial year.



% TARGET ON TARGET

%

3.4.1.16 Complete Leeuwin Road (Stage 1), Wallcliffe road (Stage 1), Fisher Road (second seal) and Rosa Brook Road (pavement testing)


01-Jul-2014 30-Jun-2015 80.00% 90.00%

ACTION PROGRESS COMMENTS: Rosa Brook Road pavement testing complete. Wallcliffe Road design complete. Works programmed for March/April Fisher Road complete. Leeuwin Road stage 1a construction complete, stage 1b to commence in March.



% TARGET ON TARGET

%

3.4.1.17 Complete the 2014-15 reseal/overlay program Craig Young - Manager of Works In Progress

01-Dec-2014 * 01-Mar-2015 * 95.00% 100.00%

ACTION PROGRESS COMMENTS: Reseals complete. Bulk of the overlays are complete, small works remain on Station Road - delayed due to contractor breakdown.



% TARGET ON TARGET

%

3.4.1.18 Design and construct Fisher Road renewal Craig Young - Manager of Works Completed 01-Jul-2014 31-Jan-2015 * 100.00% 0.00%

ACTION PROGRESS COMMENTS: Project completed.



% TARGET ON TARGET

%

3.4.1.21 Provide survey design services Craig Young - Manager of Works In Progress

01-Jul-2014 30-Jun-2033 95.00% 100.00%

ACTION PROGRESS COMMENTS: Survey and designs for 2014/15 virtually complete.



% TARGET ON TARGET

%

3.4.1.23 Undertake safety upgrade of Margaret River Airport


01-Jul-2013 30-Jun-2015 25.00% 50.00%

ACTION PROGRESS COMMENTS: Safety upgrade of drainage structure at northern end of the airstrip programmed.



% TARGET ON TARGET

%

4.3.1.4 Assist Main Roads WA to progress development of the Margaret River Perimeter Road

Craig Young - Manager of Works Completed 01-Jul-2014 30-Jun-2015 100.00% 0.00%

ACTION PROGRESS COMMENTS: Supporting MRWA with provision of water for construction, storage at gravel pit and investigating use of Shire's screen.



% TARGET ON TARGET

%

5.2.3.13 Undertake detailed planning of depot infrastructure renewal and maintenance requirements


01-Jul-2014 30-Jun-2015 90.00% 75.00%

ACTION PROGRESS COMMENTS: Depot user group established. Long term requirements identified. Draft plan under review.


Parks and Gardens


% TARGET ON TARGET

%

1.4.1.10 Undertake targeted weed control in priority areas


In Progress

01-Jul-2014 30-Jun-2015 75.00% 70.00%

ACTION PROGRESS COMMENTS: Ongoing. Recent successful grant for $12,000 for additional control of high priority weeds in Shire Reserves. Recent works focused on arum lily, broom and woody weed control in priority reserves including Rotary, Barrett St, Old Settlement, Riverslea and Hardy Inlet Foreshore. Grass and broadleaf weed control in key coastal nodes including Ringbolt Bay, Augusta, Gnarabup/Prevelly and Gracetown. CCG provided a $3,000 contribution to arum lily control in Calgardup Catchment.



% TARGET ON TARGET

%

1.5.1.3 Maintain Shire parks and gardens Craig Young - Manager of Works In Progress

01-Jul-2014 30-Jun-2033 80.00% 75.00%

ACTION PROGRESS COMMENTS: Parks service standards in final draft. Programmed maintenance on track.



% TARGET ON TARGET

%

1.5.1.5 Renew playground equipment throughout the Shire


01-Jul-2014 30-Jun-2033 50.00% 75.00%

ACTION PROGRESS COMMENTS: 2014/15 renewal program being implemented. Public consultation on key projects undertaken. Installation of equipment to be finalised by end of May.



% TARGET ON TARGET

%

2.6.2.6 Implement bushfire mitigation programs for Shire managed land


01-Jul-2014 30-Jun-2033 75.00% 75.00%

ACTION PROGRESS COMMENTS: Hazard reduction and vegetation control program carried out on roadside vegetation and strategic fire breaks.



% TARGET ON TARGET

%

5.2.3.14 Undertake detailed planning of playground and skate park infrastructure renewal and maintenance requirements

Craig Young - Manager of Works Not Started

01-Jul-2014 30-Jun-2033 0.00% 0.00%


Workshop


% TARGET ON TARGET

%

5.2.3.11 Program and fund a rolling ten year Heavy Plant Replacement Program


01-Jul-2014 30-Jun-2033 75.00% 100.00%

ACTION PROGRESS COMMENTS: Review of current fleet management arrangements is completed. New fleet management system currently being populated with go live to occur in April 2015. Data review complete. Initial 10 year program developed and under review.



% TARGET ON TARGET

%

5.2.3.12 Program and fund a rolling ten year Light Fleet Replacement Program


01-Jul-2014 30-Jun-2033 75.00% 75.00%

ACTION PROGRESS COMMENTS: Review of fleet management system underway - data review completed. Draft 10 year program developed and under review.



% TARGET ON TARGET

%

5.2.4.3 Implement annual Heavy Plant Replacement program


01-Jul-2014 30-Jun-2033 95.00% 100.00%

ACTION PROGRESS COMMENTS: All heavy plant replacements either replaced or purchase orders raised, with the exception of plant/equipment on hold due to changing business needs.



% TARGET ON TARGET

%

5.2.4.4 Implement annual Light Fleet Replacement program


01-Jul-2014 30-Jun-2033 90.00% 100.00%

ACTION PROGRESS COMMENTS: All vehicles have been ordered and delivered, with the exception of plant/equipment on hold due to changing business needs.



% TARGET ON TARGET

%

5.2.4.5 Undertake annual maintenance and renewal works of Shire assets


01-Jul-2014 30-Jun-2033 75.00% 75.00%

ACTION PROGRESS COMMENTS: Programmed and reactive maintenance ongoing.


Sustainable Development

Environmental Heath and Waste Services

Environmental Health


% TARGET ON TARGET

%

1.1.3.1 Administer approval process for effluent disposal systems

Kim Nolan - Coordinator Environmental Health & Events

In Progress

01-Jul-2014 30-Jun-2018 73.00% 73.00%



% TARGET ON TARGET

%

1.1.3.2 Participate in Department of Health recreational water quality monitoring program

Kim Nolan - Coordinator Environmental Health & Events


ACTION PROGRESS COMMENTS: Sampling of sites commenced this quarter and will continue until April 2015.



% TARGET ON TARGET

%

2.1.2.3 Administer events application and approval process

Alison Edmunds - Manager Environmental Health Services

In Progress

01-Jul-2014 30-Jun-2018 80.00% 80.00%

ACTION PROGRESS COMMENTS: In progress



% TARGET ON TARGET

%

2.6.1.9 Provide caravan park and camping grounds compliance service


In Progress

01-Jul-2014 30-Jun-2018 75.00% 75.00%



% TARGET ON TARGET

%

2.6.1.10 Provide environmental health services Alison Edmunds - Manager Environmental Health Services

In Progress

01-Jul-2014 30-Jun-2018 72.00% 72.00%



% TARGET ON TARGET

%

2.6.1.11 Provide events application and approval service


In Progress

01-Jul-2014 30-Jun-2018 75.00% 75.00%



% TARGET ON TARGET

%

2.6.3.3 Provide environmental health programs Alison Edmunds - Manager Environmental Health Services

In Progress

01-Jul-2014 30-Jun-2018 75.00% 75.00%

ACTION PROGRESS COMMENTS: Same action as 2.6.1.10


Waste Services


% TARGET ON TARGET

%

1.2.2.1 Undertake data collection of Shire landfill facilties carbon emissions


In Progress

01-Jul-2014 30-Jun-2018 72.00% 72.00%

ACTION PROGRESS COMMENTS: Emissions calculated on annual tonnages



% TARGET ON TARGET

%

1.3.1.1 Achieve and implement works apporval from the Department of Envionmental Regulation for expansion of the Davis Road Waste Facility



ACTION PROGRESS COMMENTS: DER works Approval received December 2014 which includes a list of pre-requisite conditions which must be implemented before construction can commence. Implementation of works approval underway.



% TARGET ON TARGET

%

1.3.1.2 Finalise a waste disposal evaluation study for the preferred future waste disposal options for the Shire


In Progress

01-Jul-2014 30-Jun-2015 90.00% 100.00%

ACTION PROGRESS COMMENTS: A draft Final report has been received by the Shire and is currently under review.



% TARGET ON TARGET

%

1.3.1.3 Implement kerbside recycling in Augusta Alison Edmunds - Manager Environmental Health Services

In Progress

01-Jul-2014 30-Jun-2015 70.00% 70.00%

ACTION PROGRESS COMMENTS: In progress and on target to be rolled out as part of the 15/16 annual rates notice.



% TARGET ON TARGET

%

1.3.1.4 Manage Davis Road Waste Management Facility to best practice requirements


In Progress

01-Jul-2014 30-Jun-2018 72.00% 72.00%

ACTION PROGRESS COMMENTS: Ongoing - ensuring compliance with Licence conditions and Environmental Improvement Plan.



% TARGET ON TARGET

%

1.3.1.5 Partner with the City of Busselton to lodge an application to the Waste Management Authority for funding to create regional landfill cells at Vidler Road



ACTION PROGRESS COMMENTS: Application submitted in July 2014



% TARGET ON TARGET

%

1.3.1.7 Prepare a report to Council on the future options including the costs of licencing requirements and ongoing operations, service levels, cost recovery improvements and frameworks for the Shire Waste Transfer Stations and implement Council's recommendations.



ACTION PROGRESS COMMENTS: Decisions of Council for implementation of the new transfer station model are now complete.



% TARGET ON TARGET

%

1.3.1.8 Progress the Regional Landfill Facility Project by implementing recommendations of CapeROC as follows: 1) Participate in Regional Landfill Working Group comprising key officers from both Local Governments 2) Undertake detailed and onsite assessment of Prefered sites identified in CapeROC Regional Landfill Study Report


In Progress

01-Jul-2014 30-Jun-2015 99.00% 100.00%

ACTION PROGRESS COMMENTS: Regional Landfill Working group meeting held February and March 2015. Current projects underway include progressing effective regional solutions for recycling streams including cardboard and mattresses. RFQ released for geotechnical and groundwater site investigation and preliminary viability assessment of two prospective regional landfill sites at Lawson Road and Slee Road



% TARGET ON TARGET

%

1.3.1.9 Report findings of Waste Management Review and Survey to Council



ACTION PROGRESS COMMENTS: Report to Council on the waste services review and community survey complete.



% TARGET ON TARGET

%

1.3.2.2 Review Strategic Waste Management Plan Alison Edmunds - Manager Environmental Health Services

In Progress

01-Jul-2014 30-Jun-2018 75.00% 50.00%

ACTION PROGRESS COMMENTS: In progress with Stage 1 nearing completion. The new SWMP requires underpinning data to provide reliable information to base future waste service delivery ,initiatives and decisions upon. This data is obtained from pillar projects currently being progressed by the Shire. These projects include findings;/outcomes from the Community Waste Survey, transfer station review and restructure, works approval for extension of landfill and the Waste disposal evaluation study. These projects form stage 1 of this project. These projects are now finalised, with the outcomes of the Waste disposal evaluation study due to be presented to Council in April/May 2105. Once Council endorsement is received as to the preferred strategic direction for waste disposal in the shire, development of the SWMP can then commence ( Stage 2).



% TARGET ON TARGET

%

1.3.4.1 Develop a community awareness and education program( funding dependent)



ACTION PROGRESS COMMENTS: Outcome of funding application received in Dec 2014 and was not chosen to be funded through this round of funding.



% TARGET ON TARGET

%

2.6.3.2 Maintain kerbside collection contracts for waste collection and disposal


In Progress

01-Jul-2014 30-Jun-2018 75.00% 75.00%



% TARGET ON TARGET

%

3.2.2.7 Implement strategies to determine expansion and infrastructure requirements for waste management


Ongoing 01-Jul-2014 30-Jun-2018 - -

ACTION PROGRESS COMMENTS: Shire progressing the finalisation of the waste disposal evaluation stufy to determine waste service disposal options and infrastructure reqwuirements for the short to mid term future



% TARGET ON TARGET

%

5.2.3.5 Undertake detailed planning of waste infrastructure renewal and maintenance requirements


In Progress

01-Jul-2014 30-Jun-2018 75.00% 75.00%



% TARGET ON TARGET

%

5.2.4.2 Develop annual schedules for maintenance and renewal of Shire Waste Services assets


In Progress

01-Jul-2014 30-Jun-2018 25.00% 25.00%

ACTION PROGRESS COMMENTS: Relates to 5.2.3.5


Planning and Development

Building Services


% TARGET ON TARGET

%

2.6.1.12 Provide building approvals and compliance service

Nick Logan - Manager of Planning and Development

Services

In Progress

01-Jul-2014 30-Jun-2018 10.00% 10.00%

ACTION PROGRESS COMMENTS: Ongoing provision of service.



% TARGET ON TARGET

%

2.6.1.13 Provide swimming pool compliance monitoring


Services

In Progress

01-Jul-2013 30-Jun-2015 90.00% 75.00%

ACTION PROGRESS COMMENTS: Almost complete. Final compliance issues being resolved.


Planning Services


% TARGET ON TARGET

%

1.2.1.1 Develop a draft Climate Change Response Plan Nick Logan - Manager of Planning and Development

Services

In Progress

01-Jul-2014 30-Dec-2015 40.00% 40.00%

ACTION PROGRESS COMMENTS: Workshop completed. Stage 2 commenced and to be finalised. Working in accordance with schedule plan. First stage of a 2 year plan.



% TARGET ON TARGET

%

1.2.1.2 Establish a Carbon Emission Monitoring program


Services

In Progress

01-Jul-2014 30-Jun-2018 20.00% 20.00%

ACTION PROGRESS COMMENTS: Program established, monitoring underway. This monitoring continues for the duration of the Corporate Plan.



% TARGET ON TARGET

%

1.2.1.3 Implement actions from Carbon Emission Monitoring program


Services

In Progress

01-Jul-2014 30-Jun-2018 10.00% 10.00%

ACTION PROGRESS COMMENTS: Monitoring program established, actions to be implemented through the LEAP program.



% TARGET ON TARGET

%

1.2.1.4 Implement budgeted actions from the Local Energy Action Plan


Services

In Progress

01-Jul-2014 30-Jun-2018 80.00% 10.00%

ACTION PROGRESS COMMENTS: LEAP Reviewed. The following actions implemented: * Promotion of Sustainability through the media * Living Smart Workshops hosted * Energy Audit undertaken * Carbon Offset procured * Renewable Energy Initiative investigated



% TARGET ON TARGET

%



Services

In Progress

01-Jul-2014 30-Jun-2018 80.00% 10.00%




% TARGET ON TARGET

%



Services

In Progress

01-Jul-2014 30-Jun-2018 80.00% 10.00%




% TARGET ON TARGET

%

1.2.4.1 Review the business case for the Witchcliffe Waste Water Scheme


Services


ACTION PROGRESS COMMENTS: Business Case reviewed and revised position endorsed by Council.



% TARGET ON TARGET

%

1.2.5.1 Implement budgeted actions form the Local Energy Action Plan


Services

In Progress

01-Jul-2014 30-Jun-2018 80.00% 10.00%




% TARGET ON TARGET

%

1.3.1.11 Review the Witchcliffe Waste Water Scheme Nick Logan - Manager of Planning and Development

Services


ACTION PROGRESS COMMENTS: Completed



% TARGET ON TARGET

%

1.4.1.6 Implement Biodiversity Incentive Strategy Nick Logan - Manager of Planning and Development

Services

In Progress

01-Jul-2014 30-Jun-2018 25.00% 10.00%

ACTION PROGRESS COMMENTS: Stewardships and grants awarded and most works complete. This action continues for the duration of the Corporate Plan.



% TARGET ON TARGET

%

1.4.1.7 Implement Leeuwin Naturaliste Ridge Statement of Planning Policy


In Progress

01-Jul-2014 30-Jun-2018 10.00% 10.00%

Services

ACTION PROGRESS COMMENTS: Applied as necessary through the planning process. This action continues for the duration of the Corporate Plan.



% TARGET ON TARGET

%

1.4.1.9 Undertake detailed investigations of remnant vegetation and surface drainage areas at the Structure Plan stage, and ensure environmental improvements through the development process


Services

In Progress

01-Jul-2014 30-Jun-2018 10.00% 10.00%

ACTION PROGRESS COMMENTS: Incorporate into the planning process as necessary. This action continues for the duration of the Corporate Plan.



% TARGET ON TARGET

%

1.6.1.1 Implement the Leeuwin Naturaliste Ridge Statement of Planning Policy


Services

In Progress

01-Jul-2014 30-Jun-2018 10.00% 10.00%




% TARGET ON TARGET

%

1.6.1.2 Implement the Local Planning Strategy Nick Logan - Manager of Planning and Development

Services

In Progress

01-Jul-2014 30-Jun-2018 10.00% 10.00%




% TARGET ON TARGET

%

3.1.1.1 Finalise the East Margaret River Structure Plan Nick Logan - Manager of Planning and Development

Services

In Progress

01-Jul-2014 30-Jun-2015 50.00% 50.00%

ACTION PROGRESS COMMENTS: Plan drafted. Reported to Council April/May



% TARGET ON TARGET

%

3.1.1.3 Provide planning services Nick Logan - Manager of Planning and Development

Services

In Progress

01-Jul-2014 30-Jun-2018 10.00% 10.00%

ACTION PROGRESS COMMENTS: Services being provided.



% TARGET ON TARGET

%

3.1.2.1 Finalise and adopt detailed design of the Ellis Street Jetty Concept Plan (Finger Jetty and boat trailer parking) and seek funding form the Recreational Boating Facilities Scheme for implementation


Services

In Progress

01-Jul-2014 30-Jun-2015 50.00% 50.00%

ACTION PROGRESS COMMENTS: Met with stakeholders. Revised options to be advertised in April



% TARGET ON TARGET

%

3.1.2.2 Finalise the Developer Contributions Policy for the whole Shire


Services

In Progress

01-Jul-2014 30-Jun-2015 75.00% 75.00%

ACTION PROGRESS COMMENTS: Amendment referred to EPA for assessment. Contribution requirements now being applied as conditions on subdivision approval.



% TARGET ON TARGET

%

3.2.1.5 Implement outcomes of business case for the Augusta retirement Village


Services





% TARGET ON TARGET

%

3.2.2.11 Finalise a Master Plan for the Augusta Civic and Recreation Precinct for adoption by Council


Services





% TARGET ON TARGET

%

3.2.3.1 Develop an Affordable Housing strategy Nick Logan - Manager of Planning and Development

Services

In Progress

01-Jul-2014 30-Jun-2015 75.00% 75.00%

ACTION PROGRESS COMMENTS: Draft Strategy adopted for consultation.



% TARGET ON TARGET

%

3.3.1.1 Ensure development consistent with the landscape and character policies and provisions of the Leeuwin Naturaliste Ridge Statement of Planning Policy


Services

In Progress

01-Jul-2014 30-Jun-2018 10.00% 10.00%

ACTION PROGRESS COMMENTS: Incorporated in decision making on development proposals. This action continues for the duration of the Corporate Plan.



% TARGET ON TARGET

%

3.3.1.2 Maintain the Shire's local inventory list Nick Logan - Manager of Planning and Development

Services

In Progress

01-Jul-2014 30-Jun-2018 10.00% 10.00%

ACTION PROGRESS COMMENTS: List being maintained. This action continues for the duration of the Corporate Plan.



% TARGET ON TARGET

%

3.4.1.15 Review of the parking standards within the Local Planning Scheme No 1


Services





% TARGET ON TARGET

%

4.3.1.3 Finalise funding and financing for construction of John Archibald Drive in conjunction with Main Roads


Services

In Progress

01-Jul-2014 30-Jun-2015 50.00% 50.00%

ACTION PROGRESS COMMENTS: Business Case with State Government for their consideration.



% TARGET ON TARGET

%

4.4.1.1 Work collaboratively with the City of Busselton for consistency and to minimise regulatory constraints


Services

In Progress

01-Jul-2014 30-Jun-2018 10.00% 10.00%

ACTION PROGRESS COMMENTS: Agreed series of changes being made to Local Planning Scheme No. 1 to bring consistency with the CoB. This action continues for the duration of the Corporate Plan.





% TARGET ON TARGET

%

4.4.4.10 Finalise Masterplans for Shire's airports Iliya Hastings - Director Sustainable Development

In Progress

02-Oct-2014 30-Jun-2015 55.00% 75.00%

ACTION PROGRESS COMMENTS: Draft plans completed and to be referred to stakeholders for comment in February 2015



% TARGET ON TARGET

%

4.4.4.11 Work with Cowaramup Resort Developer to facilitate establishment of a resort

Iliya Hastings - Director Sustainable Development

In Progress

01-Jul-2014 30-Jun-2018 80.00% 60.00%

ACTION PROGRESS COMMENTS: Planning approval renewal issued



% TARGET ON TARGET

%



In Progress

01-Jul-2014 30-Jun-2018 40.00% 50.00%

ACTION PROGRESS COMMENTS: Directorate unit service review nearly complete. Other business units in progress and being monitored.



% TARGET ON TARGET

%

5.2.3.8 Implement the Land Asset Management Plan Iliya Hastings - Director Sustainable Development

In Progress

01-Jul-2014 30-Jun-2015 80.00% 10.00%

ACTION PROGRESS COMMENTS: Liaised with Department of Lands on revised LAMP actions. WAPC have endorsed POS Strategy and actions to implement this have now been allocated to staff. All other high priority actions have also commenced. High priority property sale commenced.



% TARGET ON TARGET

%

5.5.1.7 Review customer service standards for Sustainable Development directorate


In Progress

01-Jul-2014 30-Jun-2015 75.00% 75.00%

ACTION PROGRESS COMMENTS: Project substantially completed and incorporated in to Organisational Service Review



% TARGET ON TARGET

%

5.6.2.12 Review and update procedures for Sustainable Development directorate


In Progress

01-Jul-2014 30-Jun-2018 70.00% 75.00%

ACTION PROGRESS COMMENTS: Planning approval process review complete. Environmental Health process review in progress and to be finalised with Synergy module


operational plan 2014-2015 - shire of augusta-margaret river isp annual...a mrcci business sundowner...

Documents