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OPERATION MANUAL

For Lv. 5 (Supplier)

Click here for the latest manuals.

Last update : April 24, 2017


2

Before reading…

Display of “Honda Environmental Data Management System (SLIMOFFICE) is under

renovation.

Some words and/or sentences will be revised after this operation manual is issued.

(Basic layout will not be changed)

The purpose of this manual is to make operator understand with simple instruction of action.

(One action is instructed in one page)

INDEX


3

Item Main Task Page

Survey Flow Chart

Communication Method

4

5

Access SLIMOFFICE

Password renewal / Password reset

All 7-9

(8-9)

Survey Request Receipt of Survey Request

File Download

Rep. 10

11-15

Data Upload

(Submission)

Data Upload : File attachment

‐ Error Status (Rev. P.25)

‐ No upload File

Rep. 16-31

(23-26)

(27-29)

Approval Request

‐ Before completion of “Approval Request”

‐ Before completion of “Approval”

(Cancellation of Approval Request)

Rep. 32-36

(34)

(36)

Approval

‐ Rejection

App. 37-46

(45-46)

Status Status Checking

‐ Log History

all. 47-50

(50)

FAQ 51-52

Revision History System revision 53

Survey Flow Chart 4

Honda Supplier - Approver Supplier - Representative

Survey Request

Check

Entry Data

Reject

Finish the Survey

Receive Request Data Download

Upload Application for approve

Approve

Send Back

P10

P16 P37

OK

NG

Check

NG OK

P45

Honda Supplier GHG Management File Guidance


Communication Method


5

*”SLIMOFFICE” is the name of system provided by Fujitsu and Fujitsu FIP.

■Acquisition (to download) and submission (to upload) of entry files are implemented via ”Honda

Environmental Data Management System“ (*SLIMOFFICE)

■Submitted data will be put into data base. It helps suppliers to confirm GHG reduction activities over time

and to extract issues by using data analysis

*System Requirement:

OS: Windows VISTA, Windows7, Windows8.1 (Desktop Mode only)

Web Browser: Internet Explorer 9 (VISTA) , 11

Excel: Microsoft Excel2007, 2010, 2013 (available as Excel2003 book format)

*The above is compliant with Microsoft Support Policy. The support will end when Microsoft ends support for the product

*User ID registration is required in order to use the system (for approvers & representatives)

Database is managed by Cloud System.

No expenses at suppliers for system use.

・File management ・Database management

Database(Cloud)

Download

Upload

Interface (Website)

PC (Supplier’s Site)

Download

Upload Data input

SLIMOFFICE Operation


6

Access SLIMOFFICE 7

URL : https://www.hondagreen.jp/smoas/

Input area for User ID and Password. * Initial password will be sent to you by auto email

from SLIMOFFICE.

Company name： Select HONDA_PUR

Password Reset HM set the password for Lv.5 as “HONDAMOT”

How to disable the pop-up block.


Updated

Change Password 8

Password is reset before survey. You need to change your password from your initial password sent from SLIMOFFICE system to your original password.

input

Click

Click

Click


Password Reset 9

If you lost your password, you can reset it. Input user ID and E-mail

URL for password reset will be sent by auto

notification email to you.(Step2)

Initial password will be sent to you by auto

notification email.

Step1

Step2

Step3

Step4

Click

Click

Click


File Download for Representative


10


SAMPLE

From: Lv.4(Honda) To: Lv.5 (Representative)

Click



11

Click Receiving request



12

Click Display to see the detail



13

You can get some

information from Honda

(if any)

（File Name）

Click



14

Click

You can change the file name

when you save it.

Warning!!!

Do not change the version of excel file.

“Microsoft Excel 97-2003”



15

Click

Data Upload for Representative


16

Click



17

Click



18

Click



19

Click

Please click “Reply file” and upload GHG management file.

Beware!!!! Do not upload GHG Management file in “No relevant reply data”

This area for upload the others support document



20

Click

Click



21

Please confirm the file name is

displayed in green color.

(If it is in red color, ref. page 23-26)



22

Error Status



23

In case the file name displays in Red.

Mean there is error in your file name. Please check!!

As long as there is any error, you cannot upload the file.

Select “Error Status” displayed in upper part.



24

Error Status

Click “Display” to see the Error Status

Data Upload for Representative 25 Updated

Revised

Please review the data according to the error information.

As long as there is/are an/any error(s), you cannot upload the file.

Error Status

<Sheet location>

<Excel tab>

1 2 6 5 4 3 7


Error Message Case (What’s happen)

• "A reply file to be registered is in an invalid format." • Another research classification or an input sheet for

the last period

• (previous month) or the previous year was input.

• "The template file downloaded for receiving a

research request was not used for the reply."

• A file not downloaded from SLIMOFFICE is

registered.

• "No more than 12 digits in the integer part of numeric

data can be saved."

• An input number has the wrong number of digits.

• "A character string has been entered in a cell that

accepts only numeric values."

• A character string has been input into a numeric cell.

• "No more than 2000 characters of string data can be

saved."

• Many characters have been input into a remarks

column, etc.

Error Status : Error message list



26

Please take “Upload” procedure even if there is no data to submit.

(Survey cannot be closed without your uploading)

In such case, please get advanced agreement from your upper level who sent you the survey request.



27

You don’t have attachment file

Click



28


Click



29

Click




30



31



32



33

If any…

Select

Data Upload for Representative 34

In case that you want to replace the upload file before application of approval

(“Approval Request”) , click “Cancel” button, then back to the process of page 16.

In case of Replacement of the upload file before “Approval Request”




35

(If any message to approver)

⇒Application is completed.

To Approver

Data Upload for Representative 36

Cancel the approval request

• If you need to replace the file, going back to “Upload Data” process

(back to the page16)

• If you need to change the approval route, going back to the page 32.


From :

Representative

To:

Approver

SAMPLE

Data Upload for Approver


37


Data Upload for Approver 38


Company name：Select HONDA_PUR

Input area for User ID or Password. * Initial password will be sent to you by auto email.




39



40

Approval have to click the attached file for Final Review

Before submit to Honda.

Data Upload for Approver 41

OK ⇒ Approve Go to P42

NG ⇒ Reject Go to P45




42

If the data is OK. Then click “Approve”



43

Please reconfirm the data quality before approval.



44

(If any massage to Representative)

After click “Save” mean the

Upload is completed.

From Supplier Honda



45

If you rejected due to data deficiencies

If the data not OK. Then click “Reject”

The data will be send back to

representative for checking again.



46

If you rejected due to data deficiencies (Not enough information)

(If any massage to Representative)

Application return to the applicants (Representative)

Please apply again after re-checking of the data.

Status Checking 47

Select

<= Please select the Reporting Year.

You can check the progress of your submission data in the “Status”.


Status Checking


48

You can check your progress in the “Status” table.

●Complete ⇒ (Status) “Data upload has already completed.”

Status Checking 49


Status Checking


50

You can see the log history here.

FAQ 51

Item Q A

Receive

Request

There is no download file.

（Unavailable to follow the manual page 11-

15 ）

Please contact Honda PIC.

Receive

Request

There is no entry data. Please contact Honda PIC and follow their advise .

Upload Data Error message is displayed when I put

“Submit” button.

Please use the file which you downloaded from

SLIMOFFICE.

If you still cannot upload, please contact Honda

PIC.

Upload Data “Submit” button is not active. There is some error of the entry data in the file.

Please check the entry data referring the manual

page 23-26. Then re-try to upload according to

the manual page 16.


FAQ 52

Item Q A

Approval

Request

Is it required to register two approvers? Registration of the 2nd approver is up to your

company’s management.

Replacement

of the file(1)

How to replace the upload file before finalize

“Approval request”,

Please refer the manual page 34.

Replacement

of the file(2)

How to replace the upload file after finalize the

“Approval Request”.

Please refer the manual page 36.

Replacement

of the file(3)

After the data upload has been completed,

some discrepancy is found and want to revise.

It is not available for supplier’s side to replace the

file. Please contact Honda PIC.

Other Want to change the User Information of the

System.

Please contact Honda PIC.

Other Forgot my ID & Password See page 8-9 in this manual.

Other Is password locked when I enter wrong

password in several times?

This system does not have password lock function.

Please contact Honda PIC when you forget User

ID and/or Password.

Other Can password be changed? Password can be changed as you like.

You can change it from “Change Password”

displayed at the upper right side of the display.

Other How to get the latest entry guide when it is

revised?

The latest manuals are available from “Manuals”

on the right side top of the display.


Revision History 53


Date Item Page

Feb-27, 2015 Added workflow history function 50

Feb-27, 2015 Added password reset function 53-55

April-15, 2016 Revision -

April-24, 2017 Revision -

April-20, 2018 Revision 25

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