openoffice impress 2 in pictures
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OpenOffice Impress 2 in PicturesTRANSCRIPT
Impress 2.0 In Pictures
by Jill & Kevin Jordan
www.inpics.net
Impress 2.0 In Pictures
Copyright
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Visibooks™ is a trademark of Visibooks, LLC. All brand and product names in this book are trademarks or registered trademarks of their respective companies. Visibooks™ makes every effort to ensure that the information in this book is accurate. However, Visibooks™ makes no warranty, expressed or implied, with respect to the accuracy, quality, reliability, or freedom from error of this document or the products described in it. Visibooks™ makes no representation or warranty with respect to this book’s contents, and specifically disclaims any implied warranties or fitness for any particular purpose. Visibooks™ disclaims all liability for any direct, indirect, consequential, incidental, exemplary, or special damages resulting from the use of the information in this document or from the use of any products described in it. Mention of any product does not constitute an endorsement of that product by Visibooks™. Data used in examples are intended to be fictional. Any resemblance to real companies, people, or organizations is entirely coincidental. ISBN 1597061212
TABLE OF CONTENTS i
Table of Contents Creating a Presentation..................................1
Create a presentation.............................................................................2
Create a slide..........................................................................................4
Add new slides .....................................................................................16
Insert pictures ......................................................................................23
Format text............................................................................................30
Format pictures ....................................................................................34
Preview a presentation ........................................................................46
Customizing Presentations...........................51
Insert tables and charts .......................................................................52
Employ design templates ....................................................................72
Employ a master slide .........................................................................76
Rearrange slides ..................................................................................87
TABLE OF CONTENTS ii
Working with Animation................................91
Animate text ......................................................................................... 92
Animate graphics................................................................................. 97
Create slide transitions ..................................................................... 104
Advance slides automatically........................................................... 106
Preparing Live Presentations......................109
Add speaker notes............................................................................. 110
Create handouts ................................................................................ 115
CREATING A PRESENTATION 1
Creating a Presentation
In this section, you’ll learn how to:
• Create a presentation
• Add new slides
• Insert pictures
• Format text
• Format pictures
• Preview a presentation
CREATING A PRESENTATION 2
Create a presentation
1. Start Impress.
You should see a screen that looks like this:
CREATING A PRESENTATION 3
Tip: If the Presentation Wizard window appears, make sure that Don’t show this wizard again is checked.
Then click the button.
CREATING A PRESENTATION 4
Create a slide
1. In the Tasks pane, under Layouts, click the icon.
CREATING A PRESENTATION 5
2. On the blank slide, click the words Click to add title.
A cursor in a text box should appear:
CREATING A PRESENTATION 6
3. Type:
Party Planning
4. Click the words Click to add text.
CREATING A PRESENTATION 7
5. Type:
And we’ll have fun, fun, fun
6. Click in blank space outside the box to deselect it.
CREATING A PRESENTATION 8
The slide should look like this:
CREATING A PRESENTATION 9
Save the presentation
1. On the Toolbar, click the icon.
CREATING A PRESENTATION 10
Tip: Some icons may not show up on the Toolbar. To see all of the icons available, click the drop-down arrow at the far right of the toolbar, then Visible Buttons.
CREATING A PRESENTATION 11
2. When the Save as window appears, click the icon.
3. When the Create new folder window appears, type: Practice Impress Files
Then press the ENTER key on your keyboard.
CREATING A PRESENTATION 12
The Practice Impress Files folder should appear in the list.
CREATING A PRESENTATION 13
4. Double-click the Practice Impress Files folder. The Practice Impress Files folder should appear as the Save in folder.
CREATING A PRESENTATION 14
5. In the File name box, type: Party
CREATING A PRESENTATION 15
Then click the button.
The file name of the presentation, Party.ppt, should now appear in the Title Bar at the top of the Impress window:
CREATING A PRESENTATION 16
Add new slides
1. On the Toolbar, click the icon.
2. In the Tasks pane, make sure the Layouts submenu is open.
Tip: If the Layouts submenu isn’t visible, click its drop-down arrow to open it.
CREATING A PRESENTATION 17
3. Rest the cursor on the icon.
CREATING A PRESENTATION 18
A box should appear that says Title, Text, Clipart.
4. Click the icon.
CREATING A PRESENTATION 19
5. When the new slide appears, click the words Click to add title, then type: Party Themes
6. Click the words Click to add an outline, then type: Western
CREATING A PRESENTATION 20
7. Press the ENTER key on your keyboard. The slide should look like this:
8. Type the text for the second bullet: Luau
9. Press ENTER.
10. Type the third bullet: Casino
CREATING A PRESENTATION 21
11. Press ENTER, then type the fourth bullet: Mystery The slide should look like this:
12. Click the icon to save the presentation.
CREATING A PRESENTATION 22
13. Minimize the Impress window.
CREATING A PRESENTATION 23
Insert pictures
Save pictures from the Web
1. Open a Web browser and go to: www.inpics.net/books/imp2
2. Right-click party.gif.
CREATING A PRESENTATION 24
3. When the menu appears, click Save Image As.
CREATING A PRESENTATION 25
4. When the Save Image window opens, navigate to the My Photos folder within the My Documents folder.
5. Click the button.
6. Using the Web browser, copy the picture balloon.gif at www.inpics.net/books/imp2 into the My Photos folder on your computer.
7. Copy the remaining pictures at: www.inpics.net/books/imp2 into the My Photos folder on your computer.
8. After all the pictures have been copied, close the Web browser.
CREATING A PRESENTATION 26
Add clipart to a slide
1. Restore the Impress window.
2. Double-click the icon.
CREATING A PRESENTATION 27
3. When the Insert Picture window appears, navigate to party.gif, then click it.
CREATING A PRESENTATION 28
4. Click the button.
CREATING A PRESENTATION 29
5. On the Toolbar, click the icon to save the presentation. The slide should look like this:
CREATING A PRESENTATION 30
Format text
1. Click in the bulleted list.
2. Double-click the word Western to highlight it.
3. Click the icon.
CREATING A PRESENTATION 31
4. Click the drop-down arrow beside the Font Size box.
5. When the menu appears, click 40.
6. Click the drop-down arrow next to the Font box.
CREATING A PRESENTATION 32
7. When the menu appears, scroll up to find Lucida Sans, then click it.
CREATING A PRESENTATION 33
8. In the same way, apply bold, 40pt Lucida Sans to the words Luau, Casino, and Mystery.
When you’re done, the slide should look like this:
CREATING A PRESENTATION 34
Format pictures
Rotate
1. Click the Party Hat picture.
CREATING A PRESENTATION 35
2. In the Drawing toolbar, click the icon.
CREATING A PRESENTATION 36
3. Place the cursor on the red sizing handle at the corner of the image. The cursor should turn into a rotating circle:
4. Click and drag counterclockwise to rotate the picture a quarter-turn.
CREATING A PRESENTATION 37
It should look like this:
5. Rotate the picture back to its proper orientation:
CREATING A PRESENTATION 38
Crop
1. In the Picture toolbar, click the icon.
CREATING A PRESENTATION 39
2. When the Crop window appears, click the arrow in the Top box until it reads 1.00”. It should look like this:
CREATING A PRESENTATION 40
3. Click the arrow in the Top box until it reads 0.00”.
4. Click the button.
CREATING A PRESENTATION 41
5. Click the icon to save the presentation. The slide should look like this:
CREATING A PRESENTATION 42
Resize
1. In the Drawing toolbar, click the icon to de-select it.
CREATING A PRESENTATION 43
2. Click the Party Hat picture. Move the cursor over a corner sizing handle. It should change to a double-headed arrow:
3. Drag outward until the picture expands to about two inches square:
CREATING A PRESENTATION 44
Move
1. Move the cursor to the center of the picture. It should turn into a four-headed arrow:
2. Drag the picture so it’s aligned with the top of the bulleted words.
CREATING A PRESENTATION 45
The slide should look like this:
3. Click the icon.
CREATING A PRESENTATION 46
Preview a presentation
1. Click the first slide in the Slides pane.
2. Click the icon.
CREATING A PRESENTATION 47
The first slide should appear full-screen:
CREATING A PRESENTATION 48
3. Click your mouse button. The slide show should advance to the next slide:
CREATING A PRESENTATION 49
4. Click your mouse button again. You should get a black slide:
CREATING A PRESENTATION 50
5. Click your mouse button again. Impress should return to Normal View:
Tip: You may also press the ESC key on your keyboard to return to Normal View.
6. Click the icon to close Impress.
CUSTOMIZING PRESENTATIONS 51
Customizing Presentations
In this section, you’ll learn how to:
• Insert tables and charts
• Employ design templates
• Employ a master slide
• Rearrange slides
CUSTOMIZING PRESENTATIONS 52
Insert tables and charts
Insert a table
1. Start Impress.
2. On the Menu Bar, click File, then Open.
3. In the Open window, navigate to the Practice Impress Files folder, then double-click Party.
CUSTOMIZING PRESENTATIONS 53
4. Click the second slide in the Slides pane.
5. On the Toolbar, click the icon.
CUSTOMIZING PRESENTATIONS 54
6. In the Layouts pane, click the layout.
7. In the Title box, type: Supplies
CUSTOMIZING PRESENTATIONS 55
8. In the Text box, double-click the icon.
CUSTOMIZING PRESENTATIONS 56
9. When the Spreadsheet window appears, place the cursor on the black sizing handle at the lower right corner of the spreadsheet
The cursor should turn into a double arrow:
CUSTOMIZING PRESENTATIONS 57
10. Click and the drag to resize the spreadsheet to 3 columns wide by 2 rows tall:
11. Click in cell A1, then type: Western
12. Press the ENTER key on your keyboard, then type: Luau
CUSTOMIZING PRESENTATIONS 58
13. Fill in the other cells so the table looks like this:
Western Straw hats Hay bales Luau Floral leis Tiki torches
14. Double-click the slide to return to normal view.
CUSTOMIZING PRESENTATIONS 59
15. On the toolbar, click the icon. The slide should look like this:
CUSTOMIZING PRESENTATIONS 60
Insert a chart
1. Click the icon.
2. In the Layout pane, click the icon.
CUSTOMIZING PRESENTATIONS 61
3. In the Title box, type: Favorite Party Survey
4. Double-click the Chart placeholder.
CUSTOMIZING PRESENTATIONS 62
5. Right-click on the chart. When the menu appears, click Chart Data.
6. Click the (Delete Row) icon until the datasheet contains only 3 rows:
CUSTOMIZING PRESENTATIONS 63
7. Click the (Insert Column) icon until the datasheet has 5 columns.
CUSTOMIZING PRESENTATIONS 64
8. Enter this information into the datasheet:
9. Click the icon.
10. Close the Chart Data window.
Western Luau Casino Mystery Women 100 50 92 87 Men 120 97 77 34
CUSTOMIZING PRESENTATIONS 65
11. On the Menu Bar, click Format, then Chart Type.
CUSTOMIZING PRESENTATIONS 66
12. When the Chart Type window appears, make sure Columns in the Chart type list is clicked.
CUSTOMIZING PRESENTATIONS 67
13. In the Variants list, click Percent:
CUSTOMIZING PRESENTATIONS 68
14. Click the button. The slide should look like this:
15. On the Toolbar, click the icon.
16. Double-click the slide to return to normal view.
CUSTOMIZING PRESENTATIONS 69
17. In the slide, click in the bulleted text box.
18. On the Toolbar, click the icon to de-select it. This should turn off the bullets:
CUSTOMIZING PRESENTATIONS 70
19. Type: Which types of parties do men and women prefer?
Click outside the text box to deselect it.
CUSTOMIZING PRESENTATIONS 71
20. Click the icon. The slide should look like this:
CUSTOMIZING PRESENTATIONS 72
Employ design templates
1. On the Toolbar, click the icon.
2. When the Slide Design window appears, click the button.
CUSTOMIZING PRESENTATIONS 73
3. In the Load Slide Design window, click Presentation Backgrounds, then Dark Blue with Orange.
4. Click the button.
CUSTOMIZING PRESENTATIONS 74
5. In the Slide Design window, click the button.
The color scheme should change.
CUSTOMIZING PRESENTATIONS 75
6. In the Slides pane, click each slide and apply the same slide design.
Tip: Dark backgrounds are best for electronic slide shows. Color schemes with light backgrounds are best for printed presentations or transparencies.
7. On the Toolbar, click the icon.
CUSTOMIZING PRESENTATIONS 76
Employ a master slide
1. In the Slides pane, click the first slide.
2. On the Menu Bar, click View, Master, then Slide Master.
CUSTOMIZING PRESENTATIONS 77
3. Click the slide in the Slides pane.
CUSTOMIZING PRESENTATIONS 78
4. Highlight the words Click to edit the title text format.
CUSTOMIZING PRESENTATIONS 79
Tip: You may need to move the floating Master View toolbar out of the way.
5. Click the icon.
6. Click in blank space on the slide to deselect the text box.
CUSTOMIZING PRESENTATIONS 80
Insert a graphic in the master slide
1. With the master slide still open, click Insert, Picture, then From File.
CUSTOMIZING PRESENTATIONS 81
2. Double-click the balloon image.
CUSTOMIZING PRESENTATIONS 82
This will insert it in the slide:
CUSTOMIZING PRESENTATIONS 83
3. Resize the image to approximately ½” square.
CUSTOMIZING PRESENTATIONS 84
4. Drag the image to the lower right-hand corner of the slide.
CUSTOMIZING PRESENTATIONS 85
5. In the Master View toolbar, click Close Master View.
The screen should return to Normal View:
6. Click the icon.
CUSTOMIZING PRESENTATIONS 86
7. Click the icon and preview the presentation. Each slide should have its title in a regular font.
8. Press ESC to return to Normal View.
CUSTOMIZING PRESENTATIONS 87
Rearrange slides
1. Click the tab.
2. Click the third slide.
CUSTOMIZING PRESENTATIONS 88
Drag the slide to the left until the vertical line lies between the first and second slides.
3. Release the mouse button. The slides should be in this order:
4. Click the first slide.
CUSTOMIZING PRESENTATIONS 89
5. Click the icon to preview the presentation. The slide you moved should now come second, after the Title Slide:
6. Click the icon.
CUSTOMIZING PRESENTATIONS 90
WORKING WITH ANIMATION 91
Working with Animation
In this section, you’ll learn how to:
• Animate text
• Animate graphics
• Create slide transitions
• Advance slides automatically
WORKING WITH ANIMATION 92
Animate text
1. Open the Party presentation, and make sure the Normal View tab is selected.
2. Open the third slide in the Slides pane, titled Party Themes.
WORKING WITH ANIMATION 93
3. Highlight the bulleted text. On the Menu Bar, click Slide Show, then Custom Animation:
4. When the Custom Animation pane appears, click the button.
WORKING WITH ANIMATION 94
5. When the Custom Animation window appears, on the Entrance sheet, click Fly In.
WORKING WITH ANIMATION 95
6. In the Speed drop-down menu, click Medium.
7. Click the icon.
8. Click the icon.
9. Click the icon.
WORKING WITH ANIMATION 96
10. Press the ENTER key on your keyboard. The bulleted text should fly in.
Tip: Be careful not to overdo animation in a presentation: it exhausts your audience. You can adjust the settings to animate text in different ways: experiment with the options in the Custom Animation pane.
11. Press ESC to return to Normal View.
WORKING WITH ANIMATION 97
Animate graphics
1. In the Slides pane, click the second slide, titled Supplies.
2. In the Drawing toolbar, click the icon.
The Insert Picture window should appear.
3. When the pictures appear, click this picture of a dog:
WORKING WITH ANIMATION 98
The slide should look like this:
4. In the Picture toolbar, click the icon.
WORKING WITH ANIMATION 99
5. The Filter palette should appear:
6. Click the icon.
The picture should change:
WORKING WITH ANIMATION 100
7. Drag the dog to the lower left corner of the slide:
8. In the Custom Animation pane, click the button.
WORKING WITH ANIMATION 101
9. When the Custom Animation window appears, click the Motion Paths sheet, then Right.
10. Click the Speed drop-down arrow, then click Very Slow.
WORKING WITH ANIMATION 102
11. Click the button.
WORKING WITH ANIMATION 103
12. Click the icon to preview the slide, then click your mouse button. The dog should slowly move to the right:
13. Press ESC to return to Normal View.
14. Click the icon to save the presentation.
WORKING WITH ANIMATION 104
Create slide transitions
1. Click the tab.
2. On the Menu Bar, click Edit, then Select All.
3. On the Menu Bar, click Slide Show, then Slide Transition.
WORKING WITH ANIMATION 105
4. In the Slide Transition pane, click Cover Left-Up.
5. Click the icon, then click your mouse button to view through the presentation. The slides should move up and to the left as they enter the screen.
6. Press ESC to return to Slide Sorter view.
7. Save the presentation.
WORKING WITH ANIMATION 106
Advance slides automatically
1. On the Menu Bar, click Edit, then Select All.
2. In the Slide Transition pane, under Advance Slide, click the Automatically after radio button.
WORKING WITH ANIMATION 107
3. Click the up arrow five times until the box shows 5sec.
4. Preview the presentation in Slide Show view. The slides should progress every five seconds.
5. Save the presentation.
WORKING WITH ANIMATION 108
PREPARING LIVE PRESENTATIONS 109
Preparing Live Presentations
In this section, you’ll learn how to:
• Add speaker notes
• Create handouts
PREPARING LIVE PRESENTATIONS 110
Add speaker notes
1. Open the Party Themes slide in Normal View.
2. Click the tab.
PREPARING LIVE PRESENTATIONS 111
3. Click the words Click to add notes, then type: You can’t go wrong with most parties, but a great theme can help!
PREPARING LIVE PRESENTATIONS 112
4. In the Slides pane, click the Favorite Party Survey slide.
PREPARING LIVE PRESENTATIONS 113
5. Click the words Click to add notes, then type: Think about your guests when selecting a party theme.
6. Click the tab.
PREPARING LIVE PRESENTATIONS 114
7. Save the presentation.
PREPARING LIVE PRESENTATIONS 115
Create handouts
1. On the Menu Bar, click File, then Print.
PREPARING LIVE PRESENTATIONS 116
2. When the Print window appears, click the button.
PREPARING LIVE PRESENTATIONS 117
3. When the Printer Options window appears, check Handouts and Outline.
Tip: Choosing outline automatically creates handouts with lines for taking notes.
PREPARING LIVE PRESENTATIONS 118
4. Under Quality, click Black and White.
PREPARING LIVE PRESENTATIONS 119
The handouts would look like this if printed:
5. Click the button.
PREPARING LIVE PRESENTATIONS 120
6. In the Menu Bar, click View, then Header and Footer.
PREPARING LIVE PRESENTATIONS 121
7. When the Header and Footer window appears, click the
tab if it isn’t selected.
PREPARING LIVE PRESENTATIONS 122
8. Type: My Practice Presentation Handouts in the Header text box.
9. Click the button.
To print the handouts, click the icon.
GLOSSARY 123
Glossary Chart A visual representation of data which may be in several formats, including line, bar, pie, etc. Clip Art Colorful, cartoon-like pictures, available for insertion into your presentations. There are no copyright issues using the clip art included with the software. Drawing Toolbar A bar with buttons and options for carrying out drawing-related commands. Master slide The template for the slide presentation. Contains font styles, graphics, dates, or other footer information which will appear on every slide in the same place. Normal View The main editing view for writing and designing your presentation. Presentation Series of Impress slides. Slide Single “page” of a presentation. Slide Layout Pane An arrangement of pre-formatted slide layouts that allows you to select the layout of a slide. Slide Sorter View A thumbnail view of all the slides in a presentation. May be used to rearrange slide order or add transitions and animations.
GLOSSARY 124
Table Grid used to contain information in rows and columns. Template Pre-set layout. In Impress there are slide templates, and presentation templates. The presentation templates contain suggested content.
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