Opening Clinical Procedures for the IEP Team

Presented by:Ellen Fleishman, ManhattanEsther Gutwein, Staten IslandJeff Kirsh, BrooklynBeth Krieger, QueensAminah Lucio, BronxAlysia Moore, BrooklynJoel Seltzer, Manhattan2009-2010

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OPENING CLINICAL PROCEDURES FOR THE IEP TEAM

Best Practices for a Strategic Beginning

2009-2010

“PRACTITIONERS GUIDE TO EVALUATION FOR SPECIAL EDUCATION FOR PSYCHOLOGISTS & SOCIAL

WORKERS”

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Children First Reforms in Special Education

> Pre-referral intervention

Personal Intervention Plan (PIP), PPT, AIS

> Response to Intervention (RTI) Academic Intervention Functional Behavior Assessment (FBA)

• i.e. Token System, Contingency Plan

Behavior Intervention Plan (BIP)

> Referral for evaluation and eligibility for special education services

> Criteria for Students With Disabilities in an educational setting

Special Education is a “Service” NOT a Place

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The Three-Tiered System of SupportWhat would an effective RtI model look like?

Tier 1: To present coursework in alignment with the curriculum such that every student benefits from high quality core instruction

• Scientifically Research-Based Instruction in the General Education Bilingual or Monolingual Classroom

• Culturally and linguistically responsive instruction in general education Bilingual or Monolingual classroom

• Takes place in the bilingual or monolingual classroom and is provided by the classroom teacher

• Target population: all entitled ELLs (newly arrived students, Students with Interrupted Formal Education, Long Term ELLs)

• Universal systemic screening of critical skills several times a year

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The Three-Tiered System of Support

Tier 2: The PPT/ AIS team monitors and documents measurable interventions used in delivering high quality, targeted supplemental instruction

• Intensive Assistance as part of the General Education Support System• ERSSA (At-Risk) Counseling• At-Risk Resource Room

• Is provided in the Least Restrictive Environment, as a push-in or pull-out service by a specialist in the intervention area( i.e., a reading, math, or bilingual /ESL intervention specialist)

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Tier 3: Special Education Services

Typical Aspects of Tier 3:

• Formal assessment of student’s needs• IEP development• Intensive, individualized interventions• Ongoing monitoring of progress and modification as needed• Request for Initial Referral Form (SOPM pg. 166)*

*see handout

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RtI in NYCDOE Schools

•Tier I includes high quality, differentiated instruction within the general education environment—a whole classroom approach

•If the student does not appear to respond, the child is referred to the intervention team for discussion and possible referral to Tier 2 services

•Typically, Tier 2 treatment goes for the number of weeks recommended by the school team (i.e. AIS, PPT…) in the classroom

• The PPT/AIS team makes recommendations for assessment and, subsequently, for treatment. Additional support is provided on a push in/pull out basis during Tier 2

• Typically, these come in 10-week cycles, but can be more or less frequent depending on the type of intervention

• Some interventions work more quickly than others; some students respond more quickly than others

Source: 2006- Presentation by: Dr. Esther Klein Friedman, NYCDOE

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UNIFIED SERVICE DELIVERY SYSTEM

This chart represents the proposed types of special education servicesincluded in the new Continuum.

STRATEGIES TO MAINTAIN STUDENTSIN GENERAL EDUCATION AND TO SUPPORTACHIEVEMENT OF STANDARDS

(Examples of services which may be provided are:Educationally Related Support Services, ReadingIntervention/ Remedial Instruction and BehavioralSupport/ Social Skills Program)

- DECLASSIFICATION SUPPORT SERVICES

- GENERAL EDUCATION WITH RELATED SERVICES

- GENERAL EDUCATION WITH SPECIAL EDUCATION TEACHER SUPPORT SERVICES (Formerly Consultant Teacher & Resource Room)- COLLABORATIVE TEAM TEACHING

- GENERAL EDUCATION PART-TIME & SPECIAL CLASS SUPPORT PART-TIME

- SPECIAL CLASS FULL-TIME IN COMMUNITY SCHOOL DISTRICTS / HIGH SCHOOLS- SPECIAL CLASS FULL-TIME IN SPECIALIZED SCHOOL (D. 75)

- STATE SUPPORTED / OPERATED SCHOOLS AND SED APPROVED NON-PUBLIC SCHOOLS

- HOME / HOSPITAL / INSTRUCTION (TEMPORARY)

REFERRAL FOR SPECIAL EDUCATION

SPECIAL CLASS SERVICES

RelatedServices

provided asa support

throughoutthe

Continuum

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Best practices in the evaluation process

> Appropriate assessments based on the referral question

Gathering information from appropriate sources: • Dynamic Assessment • Specialized assessments• Collaboration & input from:

» Parents, student, teachers, providers & school-wide support staff

FYI - Bilingual assessment concerns• Plan ahead for interpretive services & bilingual team member

Social History Report

Psycho-Educational Evaluation and Report• ”JARGON-FREE”

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Disproportionate Representation of ELLs/CLD’s in Special Education

• Is the Curriculum and Instruction addressing the linguistic and academic needs of all ELLs/CLD and English-only students?

• Are teachers utilizing Differentiated Instruction in their classrooms?

• Is there a school-wide positive behavioral intervention support system in place that addresses the needs of all students (incl. ELLs/CLDs)?

• Are there separate programs or specific instructional approaches used for students with strong educational backgrounds from native countries, and ELLs/CLD students with true disabilities?

• Is there ELLs/CLD student disproportionate representation in special education? Over-representation?

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Socio-Cultural Considerationsfor ELLs/CLD Students

• Acculturation pattern

• Family background/dynamics (Separation from parents)

• Educational support at home

• Previous educational experiences

• Home country political/economic reality

• Behavior at home and prior to coming to U.S.

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Analyzing Student Related Datain Both Languages

• Current cultural home setting

• Time spent in United States

• Social maturity

• Level of language proficiency in English and other language

• Amount and type of language input received in the home environment

• Speech and language abilities in both languages

• Presence of multiple handicaps

• Ambulation or mobility

• Success in past and present placements

• Wishes of students and parents

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What Is the Difference BetweenSocial and Academic English?

Social Language Academic Language

Social English is the language of everyday communication in oral and written forms.

(Basic Interpersonal Communication Skills-BICS)

Academic Language is the language used in the classroom for formal academic learning

(Cognitive Academic Language Proficiency-CALP)

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Cummins’ Quadrants

C

O

N

C

R

E

T

E

A

B

S

T

R

A

C

T

N O N – A C A D E M I C

A C A D E M I C

Source:http://www.azusausd.k12.ca.us/bilingual/pdf/Cummins2.pdf

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Plan and Complete Multiple Assessment Procedures

• Determine assessment domains

• Plan for language use:

- Language dominance

- L1 and L2 proficiency

• Arrange for bilingual personnel

• First assess in native language; then assess in English

• Assess content in language of instruction

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Bilingual CascadeStep Resource

1 1. Bilingual Assessment Personnel (who speak the student’s native language)a) Department of Education (DOE) bilingual assessment personnel (daytime, or per session)b) Contract Agency bilingual personnelc) Independent Non-DOE Bilingual Assessment Personnel identified through theAssessment Authorization process

2 Department of Education bilingual teacher serving as a trained interpreter (per session only)

3 Trained Interpreter (College Graduate)Department of Education paraprofessional trained interpreterContract agency trained interpreter

4 Trained Interpreter (Non-College Graduate)Department of Education paraprofessional trained interpreterContract agency trained interpreter

5 *Bilingual Community Volunteer serving as an interpreter

An interpreter may not be used for Spanish Assessments*

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Indicators of Language Difference

• It is normal for ELLs/CLD students to demonstrate a lower level of English proficiency than their monolingual peers

• Second language acquisition follows a developmental course similar to first language acquisition

• Primary language loss is a normal phenomenon when opportunities to hear and use English are maximized

• Shifting from one language to another within utterances is not necessarily an indicator of language confusion (code switching)

• It is normal for second language learners to experience difficulties associated with lack of vocabulary, word retrieval and/or anxiety

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Considerations for DeterminingLanguage Disability

• Student's current age and age at which disability occurred

• Type and degree of impairment or disability as per State Regulation-Part 200

• Level of language involvement because of the disability

• Level of academic achievement

• Entry level language skills (upon entering school)

• Measured intellectual ability

• Method and language used in measuring academic achievement and intellectual ability

• Level of adaptive behavior

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Learning Difference

Hoover (2008) explains:

“A learning difference represents unique way that individuals successfully acquire information, process learning, integrate knowledge and generalize skills, which deviate from what is typically accepted or preferred in schools or individual classrooms.”

Source: Hoover, J., et. al.(2008) Methods for Teaching Culturally and Linguistically diverse Exceptional Learners. Upper Saddle River, N.J.:

Pearson: Merrill/Prentice Hall.

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Learning Disability or Disorder

Hoover (2008) explains:

“A learning disability or disorder represents a condition within the learner that interferes with the acquisition, processing, integration, and/or generalization of knowledge and skills.”

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Distinction between Difference and Disability

Hoover (2008) clarifies:

“ A clear differentiation between difference and disability is that although accommodations may be made, a disability is represented by characteristics that often limit or interfere with one’s progress or learning, whereas cultural and linguistic diversity or differences are represented by characteristics that advance and support one’s learning, relative to cultural/linguistic background.”

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Scoring and Interpretation

• Follow standardized procedures

• Report scores, if test is valid for ELLs/CLD students

• If you have used an assessment not standardized for the ELLs/CLD student tested, report range or estimate

• Allow variations in responding Verbal or nonverbal; bilingual evaluation; time limits; use of

bilingual dictionaries Label function rather than object

• Allow for language, dialect, or experience differences

• Compare to ELLs/CLD peers instead of norms

• Analyze data for patterns related to culture or background experiences

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Relationship between Assessment and Intervention/Instruction

Engagement of the parent, teacher, and other relevant persons in the Assessment Process:

Contextualization*

Dynamic Assessment*

Ecological Assessment*

*See Practitioner's Guide

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Children First Reforms in Special Education

13 Classifications*• Autism• Deaf• Deaf-Blindness• Emotional Disturbance • Hearing Impairment• Learning Disabilities • Mental Retardation• Multiple Disabilities• Orthopedic Impairment• Other Health Impairment • Speech Impairment• Traumatic Brain Injury• Visual Impairment

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Indicators of Learning Disability• Difficulty in learning language at a normal rate compared to

learners from similar backgrounds, even with special assistance in both languages

• Short length of utterances (in both languages)

• Auditory processing problems (e.g. poor memory, poor comprehension)

• Poor sequencing skills (communication is disorganized, incoherent and leaves listener confused in the native language)

• Communication difficulties when interacting with peers from a similar background

• Lack of organization, structure and sequence in spoken and written language; difficulty conveying thoughts

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SUBCOMMITTEE ON SPECIAL EDUCATION

Attendees Annual Review Initials Requested Reviews/Mandated Three-Year Review

Full Committee

Special Education Teacher/Related Service Provider

√ √ √ √

General Education Teacher √ √ √ √

Parent √ √ √ √

Student √ √ √ √

District Representative √ √ √ √

School Psychologist Not Required √ √ √

School Social Worker Not Required *See memo *See memo *See memo

Parent Member Not Required Not Required Not Required *See memo

Physician Not Required Not Required Not Required *See memo

•Memorandum: Children First Reforms in Special Education, July 1, 2007, Linda Wernikoff, Executive Director, Office of Special Education.

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√ A Special Education Teacher or special education provider must participate as a member of the IEP team. If the student is receiving special education services, it must be the student’s special education teacher or special education provider. When the student’s only special education services is a related service, the related service provider participates as the student’s special education provider.

√ At least one General Education Teacher must be a member of the IEP Team if the student is, or may be participating in the general education environment.

√ The Parent must be invited to participate and efforts must be made to select a mutually agreeable date for the IEP meeting; however, the meeting may proceed without the parent provided that documented appropriate outreach was conducted and attempts were made to arrange a mutually agreed upon date and time for the meeting. If the parents indicate that they will be unable to attend and cannot reschedule, they will be informed that they may participate via telephone conference.

√ The Student may participate when appropriate. Students 14 or older must be invited to participate in IEP meetings where transition planning is or will be part of the IEP.

√ The District Representative is a representative of the school district who is: qualified to provide or supervise the provision of special education; knowledgeable about the general education curriculum; and knowledgeable about the availability of district resources. The principal will designate the individual who will serve as the district representative for IEP meetings held at the school.

√ The School Psychologist must participate in subcommittee meetings whenever a new psychological evaluation is reviewed, or a change to a service option with more intensive staff/student ratio is considered. The School Psychologist must participate in all Full Committee reviews.

IEP Team Meeting ParticipantsCollaboration of mandated & non-mandated team members

Staten Island Integrated Service Center (ISC)

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District Representative

The Principal appoints a District Representative to chair IEP conferences and facilitate consensus, as appropriate.

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District IEP Representative

The District IEP Representative is a representative of the school district who is:

qualified to provide/supervise the provision of Special Education; AND

is knowledgeable about the General Education Curriculum;

AND

is knowledgeable about the availability of District resources.

Important! The principal will designate the individual who will serve as the District Representative for IEP meetings at the school. The person serving as the District Representative may also fulfill the role of another person on the IEP team.

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Role of the District Representative

> Chair the meeting> Facilitate open discussion among all participants regarding

issues related to eligibility for services and development or revision of the IEP

> Ensure parents are meaningful participants in the IEP process and encourage them to discuss their concerns about the child’s education

> Be knowledgeable about the general education curriculum> Provide information regarding the continuum of services,

including supports and services available in the child’s current school and those which are available in other schools in the district

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Role of the District Representative-continued

> In the event consensus cannot be achieved regarding program and service recommendations for a student who is already receiving Special Education Services, ensure that parents are fully informed of their due process rights and make the final recommendation.

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Educational Benefit

Reflects on the quality of IEP development to increase student access, participation, and progress in the general education curriculum

The intent of a “Free Appropriate Public Education” (FAPE) for students with disabilities is: to design individualized instruction with sufficient supports and services to enable the student to receive educational benefit.

What is Educational Benefit?What is Educational Benefit?> Determining if there is a clear relationship between: the identified needs/current levels of performance, annual

goals/short term objectives, accommodations/modifications & services/placement (DOES IT (DOES IT ALLALL CONNECT?) CONNECT?)

> Have changes to annual goals, services/placement been made based on the results of the student’s progress? (HAS THE IEP BEEN WRITTEN/MODIFIED TO MEET THE STUDENT’S (HAS THE IEP BEEN WRITTEN/MODIFIED TO MEET THE STUDENT’S CURRENTCURRENT NEEDS?) NEEDS?)

> Information on the student’s IEP: strengths, needs, annual goals, accommodations & modifications, services/placement & progress compared – looking for patterns over the past 3 years

(DOES THE IEP GIVE A CLEAR PICTURE OF THE STUDENT’S (DOES THE IEP GIVE A CLEAR PICTURE OF THE STUDENT’S PROGRESS PROGRESS THROUGH THE YEARS?)THROUGH THE YEARS?)

The Purpose of the Educational Benefit Review Process is: The Purpose of the Educational Benefit Review Process is: > to determine whether the design of the IEP was *reasonably calculated for the student to receive educational benefit.

*Reasonable CalculationReasonable Calculation evaluates if the IEP reflects on the student’s present levels of performance, goals, supports & evaluates if the IEP reflects on the student’s present levels of performance, goals, supports & maximize access, participation & progress in the general education curriculummaximize access, participation & progress in the general education curriculum

Staten Island Integrated Service Center (ISC)

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Present Levels of Performance

Needs &Concerns

Goals & Objectives

Accommodations &

Modifications

Services&

Placement

TransitionProgressTowardGoals

Christopher is a 7th grade student and is reading at a 4.0 level

Struggles with grade level decoding & vocabulary

Christopher will decode multi-syllabic words using 6 syllable types

Use of syllable chart and prompts (P.3)

Time and a half (P.9)

CTT Level 1 vocational assessment

More time needed

Was the student’s program reasonably calculatedreasonably calculated to result in educational benefiteducational benefit? YES or NO?YES or NO?

Staten Island Integrated Service Center (ISC)

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Related Services

When reviewing Educational Benefit, consider whether or not it is in the student’s best interest to continue the same related services

> Is there justification for removing the student from classroom instruction in order to receive related services?

> How long (Duration, frequency, group size, etc.) has the student been receiving the same related service?

> Is there another option for the student to receive additional assistance/enrichment in place of the related service - Advisory, CBO, AIS, etc.?

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IEP Process Draft Goals

IEP Meeting• Linking assessment to instruction-”Testing to Teaching”• Present Levels of Performance - ”JARGON-FREE”• Goals are developed from needs indicated in the present level of performance• Progress Reports must be initiated at all IEP conferences

IEP Recommendation & Placement

Due Process•Resolution Meeting •Special Education Mediation•Impartial Hearings

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IMPORTANT: All student’s academic needs described in this section should be addressed on IEP page 6-annual goals.

Include present levels of performance from related service providers (if applicable).

Student’s STRENGTHS & needs should be described in this section.Describe the instructional implications of the testing results listed below(What does the testing results listed below look like in classroom instruction?).

Results of the assessments in this section should be described above

(Scores recorded should be current –within 1 year)

Indicate the instructional modifications and resources to enable the student to succeed (e.g. learning styles, visual aids, books on tape, manipulatives, etc.). What will the student need immediately for access to grade-level curriculum (what modifications, if any) while remediation related to Annual Goals is taking place?

Transition statements in the present levels of performance on this page must be used to develop transition plan goals on IEP pages 6 & 10

JARGON-

FREE

__________Results of the

assessments in this section should be described above

(Scores recorded should be current –within 1 year)

Present Levels of Performance Samples (See SOPM Pages 105-107)

Mandated Three-Year Review (See SOPM Pages 31, 73 & 175)

(See SOPM Pages 81, 105 & 107)

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IEP Page 6 Progress Reports

Make sure the IEP page 6 progress report is initiated/completed for each annual goal.

New IEPs created since the last marking period will have only a method of evaluation marked, with no progress noted.

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See Progress key below

# of Report cards

PROGRESS KEY

Staten Island Integrated Service Center (ISC)

Updated progress reports tell teachers

where to start. Progress reports are to be completed and

sent home every marking period for every annual goal.

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Modified Promotion Criteria - Page 9 of the IEP(Sample-If applicable)

FOR IEPS WRITTEN AFTERAFTER JANUARY 31ST*

During the 2009-2010 school year _____ will be held to the standard criteria with the following modifications; ______ will meet ______% of the _____grade ELA standards and _____% of the ____ grade MATH standards as evidenced by student work, teacher observation, assessments/grades and attendance.

*During the 2010-2011 school year _____ will be held to the standard criteria with the following modifications; _______ will meet ______% of the _____grade ELA standards and _____% of the ____ grade MATH standards as evidenced by student work, teacher observation, assessments/grades and attendance.

(*Including 2nd grade students) Staten Island Integrated Service Center (ISC)

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IEP – REMINDERS & FYIs Jargon-free IEPs

Transportation Policy (Note: IEP page 1 & next slides)

Educational Benefit Review Process

• Related Service review • Provider updates• Goals-measurable, evaluative & standards based – based on Present Levels of

Performance• Transition must be evident throughout the IEP• Test Accommodations

http://www.vesid.nysed.gov/specialed/publications/policy/testaccess/policyguide.htm• Alternate Assessment (NYSAA)• Promotion Policy

» Performance Indicators (PI) -grades K-8 (or another measurable set of indicative criteria e.g. NYS Standards)

» Formulating Modified Promotion Criteria (PI Met + PI Projected ÷ Total PI) x 100 = %)• Level I Vocational Assessment for students ages 12+• Transition for students ages 14+ (Indicator #13-throughout the IEP)

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Activity: True or False?

All Special Education Students are entitled to Special Education Transportation.

Special Education Teachers can indicate the kind of bus a student rides in on the IEP.

Teachers must have current medical documentation in order to maintain the level of transportation from the student’s previous IEP.

Special Education Students articulating to middle school automatically get special education transportation if they had it in elementary school.

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At an IEP conferences (especially for those students who articulated to your school), transportation services should not be continued just because the student had received it in the past except for certain D75 programs.

LRE doesn't end at program recommendation but also includes transportation.  Special education transportation is more restrictive than general education transportation. 

If the individual student's handicapping condition (not classification or program recommendation) does not warrant additional support for transportation purposes, the service should not be initiated or continued on the student's IEP.  This is determined on a case by case basis, by the Transportation Liaison, and clearly reflected on the IEP.

Just as a reminder…

Students through 6th grade will still be eligible for yellow bus service depending on the distance from the school as per Chancellor’s Regulations (but the "box" should not be checked if it isn't disability related).

Note : Prior to an IEP conference, parents of students requiring medical documentation to initiate or continue specialized transportation must submit medical documentation to the IEP Team for transmittal to the Transportation Liaison for approval.

Special Education Transportation

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Transition FYI

Have you incorporated transition information into the student’s IEP (Present Levels of Performance, Goals & IEP Page 10)?

Have you included the Transition information for your Special Education Students in their clinical files? Including the following:

> Vocational Assessment (beginning at age 12)> Student or Family Interviews> Transition Planning Inventory> Interest or Aptitude Testing (IDEAS) (Optional)

NOTE: •IEP Page 10 needs to be included with IEPs for students aged 14 and older•INDICATOR 13: Transition must be integrated throughout the IEP

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The IEP includes a statement of the responsibilities of the school district and, when applicable, participating agencies for theprovision of such services and activities that promote movement from school to post school opportunities, or both, before the student leaves the school setting.

8 NYCRR §200.4(d) (2)(ix)(e)

The IEP includes needed activities to facilitate the student’s movement from school to post-school activities, including: instruction, related services, community experiences, the development of employment and other post-school adult living objectives, and when appropriate, acquisition of daily living skills and functional vocational evaluation.

8 NYCRR §200.4(d) (2)(ix)(d)

The IEP indicates the recommended special education program and services to advance appropriately toward meeting the annual goals relating to transition needs.

8 NYCRR §200.4(d)

(2)(v)

The IEP includes a statement of the transition service needs of the student that focuses on the student’s courses of study.8 NYCRR §200.4(d) (2)(ix)(c)

Each IEP includes measurable annual goals consistent with the student’s needs and abilities, including (if applicable) benchmarks or short-term objectives.

8 NYCRR §200.4(d)

(2)(iii)

The IEP includes appropriate measurable post-secondary goals based upon age appropriate transition assessments relating to training, education, employment and, where appropriate, independent living skills.

8 NYCRR §200.4(d) (2)(ix)(b)

Under the student’s present levels of performance, the IEP includes a statement of the student’s needs, taking into account the student’s strengths, preferences and interests, as they relate to transition from school to post-school activities.

8 NYCRR §200.4(d) (2)(ix)(a)

When the CSE met to consider transition service needs, the school district invited the student. If the student did not attend, the district ensured that the student's preferences and interests were considered.

8 NYCRR §200.4(d) (4)(i)(c)

IssueCitation

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Long Term Absence (LTA)

407 Process (attendance outreach)

Long Term Absence (LTA) - While a student is still assigned to your school, but not attending, the IEP process continues. IEPs for LTA students are to be written by the school’s IEP Team.

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Case Management Techniques

> Developing sound case management techniques

School-wide Communication

Review of 201 and 214 reports

• Collapse mandated 3 year review and Annuals (R326 or SEC) into the earliest date

• In limited circumstances, consider waivers for the 3 year review cases

• Strategically open overdue cases that may appear on the 214• Long Term Absence (LTA) students to LTA classes and complete LTA

IEPs» Communicate with: Supervisors of Psychologists, Pupil

Accounting Secretary, Attendance Teacher & School Administration

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Case Management Strategies> Data Entry and Case Packaging

> CBST, D.75, Agency, Hospital & Home Instruction

> Interim Service Plan (ISP)

> Per Session

> Contracting-out; Translation Services

> School Team Placement / OSE Placement

> Facilitating Team Functioning

Best Practices – “Common Sense”

TEAMWORK!!!!!

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PROTRAXXTo Start up the application; please use Internet Explorer and type in http://www.pd.nycoit.org/

in the address field.

Registered users, please use your user name and password to login. New users, please create an account.

  Once you login/register, a welcome screen appears. At the top, under department, Please

select "Integrated Service Center" and click SEARCH to view all courses. You can also use the advanced search feature to search for a specific course.

If you want to enroll in a class, click on "Enroll now" and click "OK" when asked "Are you sure you want to enroll for this class?"

A confirmation screen will open up with the following message, "Your enrollment is PENDING; you will receive a confirmation email when you have been approved!"

You should be receiving a confirmation/decline email within the next 1-3 business days. Please note that you must register from a computer that has DOE Intranet connections! 

Please use the drop down menu for the Integrated Service center!

PLEASE CONTACT YOUR IEP SPECIALIST IF YOU NEED ASSISTANCE WITH YOUR ONLINE REGISTRATION