Openbravo University / ► Online BFT - Sept 6th 2010 / ► Quizzes / ► Quiz / ► Attempt 1

 

Quiz

Question 1 Marks: 1/1 Imagine you are entering a new document such as a Purchase Order. Youenter the header information and then want to enter individual products beingordered. What is a very important step before one can enter lines/products?Choose one answer.

a. Print

b. Complete

c. Create Lines From

d. Save Before entering lines, one always first needs to save the header information. If you do not save, the system will give you an information message when you click the lines tab, indicating that you will loose your data if you proceed.

CorrectMarks for this submission: 1/1.Question 2 Marks: 1/1 What does a yellow input field mean?Choose one answer.

a. A date field

b. Mandatory field Input boxes with yellow background indicate they are mandatory and need to be filled out before saving the record.

c. Conditional field

d. Read only field CorrectMarks for this submission: 1/1.Question 3 Marks: 0.9/1 What do we need to be careful of when trying to create a NEW document/record?Choose one answer.

a. That we do not accidentally edit an existing record

Remember to always use the Create a New record button when you want to create a New document or record. When you navigate to a screen, existing information will be displayed, so the mistake of overwriting an existing record is easily made. When entering a new Purchase Order for example, double check that the document number is displayed with the <> around the number indicating that the record has not be saved yet and that you are entering a new record. Also a tiny asterisk mark will appear on the pencil icon used to switch between Form View and Grid View.

b. That we hide the menu c. That the date is correct d. That we position ourselves onto the last existing record

CorrectMarks for this submission: 1/1. With previous penalties this gives 0.9/1.Question 4 Marks: 0.8/1 The easiest way to find all elements/documents within the system RELATED TO A PARTICULAR RECORD (for example a Business Partner) is:Choose one answer.

a. Use Google search

b. Browse the reports

c. Use the magnifying glass icon from the toolbar

d. Use linked items You use linked items to find a related record that links to the item currently being viewed.

CorrectMarks for this submission: 1/1. With previous penalties this gives 0.8/1.Question 5 Marks: 1/1 We have navigated away from the main window and we don't know where we are anymore. Is there a way of telling where we are?Choose one answer.

a. Yes, look at the

breadcrumbs

The only way to see where you are is looking at the breadcrumbs in the navigation bar at the top of the editing window. The menu and the URL address do not change as you navigate around windows.

b. Yes, look at the URL address inside the browser c. Yes, look at the menu

d. No CorrectMarks for this submission: 1/1.Question 6 Marks: 1/1 To switch the ROLE, one needs to:Choose one answer.

a. Log out and log back in again b. Click the little red cross in the top left corner of the menu c. Click the little human icon in the top left corner

of the menu

Click the little human icon (or press Ctrl+U shortcut) in the top left corner of the menu, that will pop up a screen, where you can change the role (provided that you have access to more than one role)

d. Go to General Setup || Security || Role and select a new one

CorrectMarks for this submission: 1/1.Question 7 Marks: 1/1 What function of Openbravo gives you Excel-like browse window that displays lots of documents as rows in a spreadsheet?Choose one answer.

a. Edit view

b. Grid view

When you click the little table icon on the left side of the editing window, it takes you to what we call a 'grid view'. It has been referred to in different ways, but the correct name for this view is 'Grid view'. On the other hand, we have the 'Form view' which displays details of only one record and is used to enter new ones or edit existing records. The grid view is used to view a list of several records within any editing window.

c. Role view d. Relation view

CorrectMarks for this submission: 1/1.Question 8 Marks: 1/1 What is the easiest way to EXPORT RAW DATA from the application?Choose one answer.

a. Use the print

icon within the toolbar b. Use CSV export from the toolbar within grid view

The CSV export button from the toolbar gives you the option of saving current grid view data as a CSV text file. Using the print icon you create a PDF report, which is formatted, not raw data. One can also export into an Excel sheet using the corresponding toolbar icon.

c. Use a database utility tool d. Use an existing report

CorrectMarks for this submission: 1/1.Question 9 Marks: 1/1 Which menu subgroup can you find the reports of each module in?Choose one answer.

a. Analysis Tools All reports, from simple to more complex dimensional ones are located within the Analysis Tools menu subgroup.

b. Info

c. Transactions

d. Reports CorrectMarks for this submission: 1/1.Question 10 Marks: 1/1 What does a gray input field mean?Choose one answer.

a. Read only field When an input box has gray background it indicates that this field is read-only and that its value cannot be changed by hand.

b. Conditional field

c. A field that is more important

d. Mandatory field CorrectMarks for this submission: 1/1.

Quiz 1

Question 1 Marks: 0.9/1

What is the easiest way to create a Purchase Order for goods that you have ordered before from a certain BP?Choose one answer.

a. You check what previous Purchase Orders looked like and enter a Purchase Order with the same information b. You use the 'Copy Lines' button to select lines from previous purchase orders, updating the price and

quantity if needed

The copy lines option will show a list with history of products purchased from that particular Business Partner - Vendor with their prices and quantities. You can select the product(s) and update price and quantity. In the Business Partner setup (main tab) you can specify the Days of History that need to be taken into account.

c. You phone the Business Partner to check what the information on the previous Purchase Orders was d. You use the 'Copy from Order' option to select a Sales Order that you want to copy on your Purchase Order.

CorrectMarks for this submission: 1/1. With previous penalties this gives 0.9/1.Question 2 Marks: 1/1 What information is in the Header section of a Purchase Order?Choose one answer.

a. Scheduled Delivery Date, Pricelist, Payment Term, Product b. Business Partner, Pricelist, Form of Payment, Unit Price c. Order date, Service Point, Discount %, Summed Line Amount, Grand Total Amount d. Business Partner, Pricelist, Scheduled Delivery Date, Payment Term, Grand Total

Amount

These fields are common to the whole Purchase order and are entered within the Header tab. The Product, Unit Price and Discount % are all properties of a line/product and are therefore being entered within the Lines tab.

CorrectMarks for this submission: 1/1.Question 3 Marks: 1/1

Where does the invoicing information (price list, payment terms, form of payment) come from upon entering a Purchase Order?Choose one answer.

a. Default values

b. Business Partner

settings

The Business Partner that you select on a Purchase order reflects your vendor and in the Vendor tab of the Business Partner window the information for that particular vendor is stored.

c. Previous Purchase Order d. Organization settings

CorrectMarks for this submission: 1/1.Question 4 Marks: 0.9/1 What does it mean when a Purchase Order is in Draft document status?Choose one answer.

a. The document is on the way to its recipient b. The document is under revision c. The document has not been completed yet or has

been reopened

The first time you save a new document, the Draft document status is set. After completing it, the Completed status is set. However, if one reopens a document, the status will be reverted to Draft.

d. The document is completed

CorrectMarks for this submission: 1/1. With previous penalties this gives 0.9/1.Question 5 Marks: 1/1 After selecting a Business Partner within a Purchase Order, we can change the Price List manuallyAnswer:

True False Yes, the price list gets selected based on the setup of the Business Partner, but you can change the setting manually. CorrectMarks for this submission: 1/1.Question 6 Marks: 1/1 You have a completed Purchase Order. How do you change a detail within that document?Choose one answer.

a. Make the changes and re-

complete the document b. Reopen the document, make the changes and complete the document again c. Delete the document and recreate it from scratch d. Reopen the document, make the changes, save the document

and complete it again

A completed document cannot be updated, so first you need to reopen the document. Then you can make the changes, save them and finally complete the document so the changes take effect.

CorrectMarks for this submission: 1/1.

Quiz 2

Question 1 Marks: 1/1 How can Purchase Invoices be created? (multiple choice)Choose at least one answer.

a. Create it manually. Typically used when there is no Purchase Order or Goods Receipt

b. In Purchase Invoice window by clicking 'Create Lines From' and selecting either a

Purchase Order or Goods Receipt

c. From the Goods Receipt window by clicking 'Generate Invoice from Receipt' d. Using the 'Copy Lines' button to enter products from other existing Purchase Invoices

All of the above answers are correct way to create a Purchase Invoice.CorrectMarks for this submission: 1/1.Question 2 Marks: 1/1 Which document generates the payment information (Accounts Payable)?Choose one answer.

a. Requisition

b. Purchase

Invoice

Once a Purchase Invoice is completed, a Payment is generated, so that Accounts Payable registers the need to pay for the goods we received from the Vendor.

c. Goods Receipt

d. Purchase Order

CorrectMarks for this submission: 1/1.

Quiz 3Question 1

Marks: 1/1 What is the USUAL workflow within Procurement Management?

Choose one answer. a. Purchase Invoice, Goods Receipt, Purchase Order, Requisiton b. Purchase Order, Purchase Invoice, Goods Receipt

c. Requisition, Purchase Order, Goods Receipt, Purchase Invoice

The normal workflow is that a request to purchase goods is entered (called a Requisition), after it is approved a Purchase Order is placed with the Vendor requesting certain goods to be delivered. At some point the Vendor sends us the goods, we do a Goods receipt in our warehouse and we enter a Purchase Invoice in the system for the goods that we received, so that it will generate a Payment for Accounting in order to pay the vendor.

d. Goods Receipt, Purchase Invoice, Purchase Order

CorrectMarks for this submission: 1/1.Question 2 Marks: 1/1 The EASIEST way to account for received items we have ordered is:Choose one answer.

a. Use the pending Goods Receipt

form

It is possible to create a Goods receipt from scratch, but by using the pending goods receipt form you make the process faster and more accurate.

b. Manually create a Goods Shipment c. Create a new header for Goods Shipment and use the Create Lines From process d. Copy-paste Purchase Order into a Goods Shipment

CorrectMarks for this submission: 1/1.Question 3 Marks: 0.9/1

What do we do if only partial Purchase Order is received and the rest of it that was ordered will never arrive?Choose one answer.

a. Make a Goods Receipt for whatever was received and close the original Purchase Order

By closing the purchase order, the pending quantities for items that have not yet been received will be unmarked as pending, in other words they will be cancelled.

b. Create a new Purchase Order with negative quantities for things that will never arrive c. Reopen the original Purchase Order and edit the quantities to match what has actually arrived d. Make a Goods Receipt for whatever was received

CorrectMarks for this submission: 1/1. With previous penalties this gives 0.9/1.