open house with internship aspirants 2020-21 · cdc , iit kharagpur the internship process •on...
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CDC , IIT Kharagpur
Open House with Internship
Aspirants 2020-21 Career Development Centre
IIT KHARAGPUR
CDC , IIT Kharagpur
How did we perform for Internships last year
Number of companies visited: 107 Number of students received internship: 587
Working together to increase the opportunities!
CDC impresses upon companies to offer better profiles
Students must be better informed about a company to eliminate zero hiring
Create a class intern page from your seniors with company name and contact person and share it to CDC
CDC , IIT Kharagpur
Internship Process and Protocols
CDC , IIT Kharagpur
The Internship Process
• The CDC Track
Through normal selection process
Nomination by the department
• Self Arranged/ Non CDC Track
MoU/Non MoU Universities
MITACS ; S N Bose; DAAD; Khurana etc.
MoU – Academic Institutions with which the Institute have MoU
Off campus
Students applying on their own
CDC , IIT Kharagpur
The Internship Process <contd.>
S N Bose Scholarship Program
DAAD Scholarship Program
Viterbi-India Program
Khurana Program for Scholars
Mitacs
IIT Kharagpur Foundation of USA
CDC , IIT Kharagpur
The Internship Process
Eligibility : Students who have a compulsory internship in their (3rd Year of
B.Tech, 4th Year of M.Tech Dual Degree, 4th Year of 5 year Integrated M.Sc. Course) are eligible for CDC registration.
Registration :
It is compulsory for all the eligible students to register on ERP for the internship selection process.
CVs will be generated using ERP
Students will get to prepare 3 different CVs and submit the one which is most suitable for a given company profile.
CDC , IIT Kharagpur
The Internship Process <contd.>
• On Registration:
Fill the data sheet based on which the CVs will be generated by ERP
Upload valid documents against all the statements mentioned. (POR, Internship, Projects, Achievements etc.)
The documents should be properly signed and stamped by the issuing authority and it will be verified by the CDC
CDC office may seek clarification from a student regarding such documents
CDC , IIT Kharagpur
The Internship Process <contd.>
CV Preparation Module in ERP
Once the document verification is complete, students will be able to generate 3 different CVs by choosing the order of the section that appears in the CV
These CVs will be hosted on the ERP system
Students can submit a particular CV depending upon the company profile
CV once submitted to a company cannot be withdrawn or changed after the deadline
Students those attend the PPT of a company will only be allowed to submit the CV. Attending PPT helps you understand about that company
No student will be allowed to withdraw/skip/discontinue any process for which (s)he has submitted the CV – PENALTY
CDC , IIT Kharagpur
SOP for the students
• This year due to COVID 19 , the entire CDC Internship Process will be conducted online. Students are advised to carefully go through the SOP (as per Annexure-1
and 2) for attending the process.
CDC , IIT Kharagpur
The Internship Process <contd.>
All other students for whom Internship is not compulsory
(NOC format same as compulsory Internship ) - through ERP (CDC process)
Agreement/Bond forms by various Institute/University/ Company/ Organisation etc. - Faculty advisor/ Head of the Dept. (Dept. process)
Any NOC required for internship after a student is placed - No NOC will be issued by CDC
•
Field work/semester project work
(Arch. & Regional Planning/Geo. & Geophysics/Mining)
- Head of the Dept. (Dept. process)
CDC , IIT Kharagpur
CDC Track: Through Normal Selection Process
Students submit CV through ERP login
Company shortlists students from the list
Shortlisted students are interviewed by the company and some of them are offered internship
The selected students have to accept the offer and are taken away from the further internship processes
If more than one offer is made on the same day, the student has to choose one within a stipulated time
CDC , IIT Kharagpur
CDC Track: Through Normal Selection Process
• Student once accepted the offer will be removed from further participation. Any offers received due to interviews held prior the offer date will also be void except in the following cases:
CATEGORY 1: MITACS/S N Bose aspirants Such students have to declare their application status while submitting CV for CDC track internship along with the preference list
CATEGORY 2: Pending results for completed CDC processes The student has to declare his/her choice immediately of declaration of the result which is declared latest If the final acceptance is required by the company within a stipulated time then the student has to give his/her final choice within company’s time frame
CDC , IIT Kharagpur
CDC Track: Nomination
CDC sends confirmation letter to the company
CDC collects acceptance from the nominated students
PIC, T&P of the Department / Head sends the name(s) of the students to CDC
CDC forwards CVs to respective Department for nomination
Students submit CVs through ERP
CDC , IIT Kharagpur
Almost every such company treats that as a final offer and the joining process starts
Few companies/organizations like NABARD have their testing process post nomination. In such cases, students can still participate in the CDC process until the first offer arrives.
There shall be no withdrawal after receiving the nomination from the department.
You are advised to consult the department to present your views before the department nominates your name.
What does it mean when a nomination and confirmation is sent to a company
CDC , IIT Kharagpur
Important Disclaimer
• Students applying through nominations should contact CDC office frequently for status update
• If a student already receives an internship offer through CDC track, (s)he is not eligible for Non CDC track. They should not make any attempts on their own for internship.
• All students must take NOC from the CDC office by applying through ERP.
CDC , IIT Kharagpur
Applications for MITACS/S. N. Bose/DAAD…
Bonafide certificate to be obtained from the “Institute”
CDC issues a provisional NOC (non-ERP mode) to a student who is applying to these programmes
CDC issues final NOC (ERP-mode) once the offer is available and the student applies through CDC portal
CDC , IIT Kharagpur
Post Internship Responsibilities
Submit confidential feedback form and internship report to CDC
Report to Department PIC, T&P
Build a class internship page that contain the name and contact person details and share it to CDC to build relationship with them for further engagements
CDC , IIT Kharagpur
Address Your Concern
CDC expects that you keep close eye on Notice Board, ERP, CDC Website
Consult Executive(s) of CDC
Meet Chairpersons and Vice-Chairpersons
CDC , IIT Kharagpur
Punishment for breaching the Rules
Communicate to the department to take note of breach – Consider during internship evaluation.
Communicate to the Company of the breach – when the company visits for the placement.
Debar the student from internship.
Debar the student from the placement (from first few days of Phase I to entire Phase I and Phase II, depending upon the severity of the breach committed).
In addition, CDC reserves the right to send the matter to the Standing Disciplinary Committee of the Institute.
Communication of the punishment to the academic section.
CDC , IIT Kharagpur
A Case of Disciplinary Action
• A student has initiated an academic internship at a University and CDC process in parallel
• Receives academic internship at this University and gives consent
• Gets CDC internship and then accepts
• Consequently, rejects the University internship
• University reports to IIT and demands an apology letter
• Department sets up a committee and the punishment:
• Student is debarred from the Day 1 placements.
CDC , IIT Kharagpur
Timeline for CDC Internship 2020-21
CDC registration notice for internship 6th August 2020 to 21st
August 2020
PPTs for Internship/ Placement 23rd August 2020 onwards
CV collection for internship 6th August 2020 onwards
Internship preliminary round
(online/offline test & GDs only)
16th August 2020 onwards
Internship Selection Day 1 5th September 2020
CDC , IIT Kharagpur
Message from CDC Team
• Students should avoid “No Show”, “Copying”, “Cheating”, “Misleading”, “Sharing Incomplete and Misinterpretation” of information at any stage
• Breach of any of the instructions/code will attract punishment.
Play by the rule fairly, Create opportunity for yourself and others
CDC , IIT Kharagpur CDC , IIT Kharagpur
CDC Team
Prof. Uday Shankar Vice Chairperson, Corporate Relations
Rajiv Gandhi School of Intellectual Property Law
Prof. Mamata Jenamani Vice Chairperson, Professional Development Dept of Industrial Systems and Engineering
Prof. Parag A Deshpande Vice Chairperson, Internship & Placement
Dept of Chemical Engineering
Prof. Rajakumar A. Chairperson, CDC Dept of Chemistry
CDC , IIT Kharagpur
Assistants
• Mr. Kousik Biswas
• Mr. Kamal Mahapatra
• Ms. Poulami Das
Sr. Executive Officer: Mr. Sourav Sarkar
Executive Officer : Ms. Madhumita Paul
Junior Executive : Mr. Himansu Shekhar Behera
CDC , IIT Kharagpur
The Placecoms 2020-21
Mihir Katiyar
Nachiketa Rajhans
Param Goswami
Pranjali Rastogi
Rachana Chavan
Sai Siddharth
Shashank Sinha
Adarsh Goyal
Akash Roy
Apar Sharma
Divyam Sharma
Garmia Mehta
Ishita Lade
CDC , IIT Kharagpur
Thank you…
Team CDC IIT Kharagpur
SOP for Students
1. Webinar/PPT presentation:
a) CDC office or even the company may directly send the PPT/ webinar link to the students, keeping CDC office in loop.
Hence students should check CDC notice board at regular intervals along with their registered email ID. CDC office will
put prior notice regarding this in advance.
b) The link will be forward to the students for attending the same. The students are advised to attend the session so
that they can get overall idea about the company, job / internship profile.
2. Test Platform and conduction of the tests
As in this year the Internship process is being conducted online, students are advised to keep their technical gadgets
updated so that they can participate in the process smoothly. Students are also advised to keep their smart phone,
earphone, power bank, charger etc. handy and updated.
a) It is the responsibility of the student that they should write the test in a fair manner keeping in mind that almost all
the tests being taken by the company are monitored remotely.
b) Student should refrain themselves to indulge in any malpractices which may tarnish the image of the Institute. If CDC
receives any complaint from the company suitable disciplinary action will be taken as per Institute/ CDC policy.
Regarding this a notice has already been put on CDC Notice board vide dated: 25/08/2020.
c) It is the duty / responsibility of the company to address any technical glitch arising during the online exam. Once a
student puts a complaint in writing, CDC office will forward the same to the company for addressing the same. However,
as the entire process is online and remotely controlled, CDC office cannot ensure full diligence on the same.
3. Interviews and result declaration:
a) CDC office will publish the shortlist in advance in CDC Notice board (ERP). The students are advised to keep checking
CDC Notice Board (in ERP) at regular intervals. CDC will intimate date, time of interview in advance. However, it may be
noted that as the process will be controlled remotely, for any trouble shooting, the timing may be changed and
accordingly CDC office/ placecom will communicate by phone, whatsapp etc. So it is advised to be vigilant during the
process.
b) Students having multiple shortlists will be accommodated in a particular way, so that they can attend the same. The
same will be communicated in advance. Be vigilant and attend the phone calls, whatsapp messages from CDC office.
c) CDC office will publish the internship process result in CDC notice board and will float an offer acceptance form and
confirmation from the students will be taken on that .Please note that once you get a CDC internship offer, you will not
be allowed to sit in any further CDC internship process.
d) Any kind of discrepancies in the name/roll number or issues in the declared list may be brought to the notice of CDC
on the same day.
Extract from the notice board (Notice No: 86, dated: 25.08.2020)
Dear students, Greetings! As you are aware, the much-awaited formalities for internships for this year amidst the pandemic have already begun in full swing. CDC wishes you the best for your participation and excellent performance for the same. This would be your first experience with any of the CDC affairs and therefore, we wished to connect with you so that your experience with CDC and the hiring firms is pleasant. The CDC team has worked hard in bringing the firms on board in this hour of crisis. For the first time, online processing on such large scales are going to take place which will be a challenging task for you all, the CDC team as well as the companies. Hence, we find it imperative to remind you of the honour code which every member of IIT Kharagpur is expected to follow. Failing to follow honour code and indulgence in the use of unfair means during examinations affect the integrity of the whole process, brings unfairness to the other fellow students and evades the confidence the company has on IIT Kharagpur. This will not only affect the internship but also the placements, as well as the number of PPO awarded. CDC has previously witnessed occasions when it had to take stern action against students involved in such malpractices following its responsibility towards the hiring firms. We would like to bring it to you attention that - the examinations conducted for internships and placements by CDC on behalf of the companies come under the purview of the regular semester examinations and the punishments are at par with the disciplinary actions taken by the examination section in addition to the provisions of debarring involved student(s) from CDC activities. - CDC affairs include collectively internships as well as placements. Hence, any malpractice during internship is liable to invite action against the student including that affecting the placements. CDC has previously barred students from placements on account of their unacceptable behaviour/ for not following process/ for non-cooperation during internships. The punishments have ranged from barring for the first 3 days of placements to the entire first phase of placements. As an institute of eminence, we do not find ourselves in a position to compromise on the name and integrity of our institution. While we are confident that such incidences shall not occur in our institute, CDC finds its responsibility to make you aware of the consequences. I wish you all the best for the endeavour to come. Chairman CDC