OPAC COMMITTEE AGENDA Webinar

February 24, 2016

WebEx URL: https://blackgold.webex.com/blackgold/j.php?MTID=m4ce4022ad19b92b9bdcc05cbf79d343c Meeting # Access Code: 621 542 673 Telephone Number: 1-650-479-3208 No password needed. Planned Webinar Locations via WebEx: Paso Robles City Library, San Luis Obispo County Library, Black Gold headquarters, Santa Maria Public Library, Lompoc Public Library, Santa Barbara Public Library, Blanchard/Santa Paula Public Library * Item accompanies the agenda 1. 9:00 A.M. CALL TO ORDER ─ Chair Pam DeTilla presiding at San Luis Obispo County Library

Recorder: Sara Doehring; LM (moves south>north)

2. ADOPT AGENDA ─

3. *APPROVE MINUTES ─ October 28, 2015, Sandi Williams, PR

4. OPAC ─ a. *Review Committee Statement of Purpose (last review February, 2015) b. Authority Control Project c. *Polaris is soliciting feedback on potential new TOM’s (Types of Materials) for the PAC. Any

comments on these? d. *Learning Express Library Records e. *Carousel links to records in the OPAC f. *Merging Records

5. AGENDA BUILDING ─

6. ITEMS TO BE FORWARDED ─ (To Council or other committees)

7. NEXT MEETING ─ 9:00 a.m., Wednesday, April 27, 2016, webinar

8. ADJOURNMENT ─

Distribution — email notice of web-posted agenda packet (available at www.ats.blackgold.org):

Ned Branch, SP; Sara Doehring, LM; Jody Thomas, SB; Joyce Fischer, SM; Pam DeTilla, SLO; Sandi Williams, PR; Maureen Theobald, BG; Teresa Van Doren, CU; File Ned Branch, SP; Jessica Cadiente, SB; Sara Bleyl, LM; Mary Housel, SM; Chris Barnickel, SLO; Chase McMunn, SLO; Karen Christiansen, PR

OPAC COMMITTEE MEETING MINUTES Webinar

October 28, 2015

Present via WebEx webinar: Jace Turner and Jody Thomas, SB; Sandi Williams, PR; Teresa Van Doren, CU: Pam De Tilla, SLO; Joyce Fischer, SM Also present: Marci Cunningham, Bonnie Running, SLO; Maureen Theobald, Gary See, Kimberly Hunter, and Penny Burciaga, BG Absent: Ned Branch, SP * Item accompanies the agenda 1. CALL TO ORDER at 9:04 a.m. by Chair Pam DeTilla presiding at San Luis Obispo County Library.

Welcome to Joyce Fischer, new OPAC representative for the Santa Maria Public Library.

2. ADOPT AGENDA ─ Moved by Joyce Fischer, seconded by Sandi Williams and carried unanimously to adopt the agenda with the following addition: 4.f. Introduction to Jody Thomas, who will be taking Jace Turner’s place on the OPAC Committee.

3. *APPROVE MINUTES ─ Moved by Jace Turner, seconded by Marci Cunningham and carried unanimously to approve the August 26, 2015 minutes as submitted.

4. OPAC ─ a. Review of Capira Beta Testing. BG reports several fixable issues showing up consistently that will

be addressed by Michael Berse when he returns on Friday. Overall positive group consensus on the intuitive nature, display and presentation of the app environment we are offering to our patrons. Jurisdictions are asked to check the link to their library policies, and to select border colors to contrast with any white text, which does not read well. BG will follow up on the Spanish language option, which has been purchased. Suggestion for an icon to show the app is available or for a pop-up to download the app, which will be looked into. Further suggestion for a link to the app via social media such as Twitter and Facebook, which was agreed to. The next step includes two weeks for Apple to approve the app during which time we will test Android devices. BG will prepare a press release template and is also working on a marketing card with space for library logos, which will be provided to everyone. Question about RSS feed will be discussed with Capira and tabled for now.

b. General review of the PAC home page and see if there are desired changes, updates, etc.

Discussion included group agreement that the survey banner on downloadable/streaming content will end at the beginning of October, and that we will keep Auto Renew information up for several more weeks. Suggestion was made to push the “New Titles” link (left-hand side) higher in the main menu, which Gary has already done on the branch pages. Group consensus to move “New Titles” link above “Recommended”, move the Learning Express link with other databases, and make the Auto Renew section smaller. We will be receiving some new Zinio titles; group decided the best way to highlight this information will be to swap content with the survey banner when it is removed.

c. *Check links in the 856 URL field in bib records. Request was made and the group agreed to the following when a bib record is added to the catalog: the link will be checked to make sure it works, the URL for cover image will be removed since we use Content Café for our image display, jurisdictions getting records from Baker & Taylor will instruct them to remove the 856 cover image URL fields, and the URL linking to another library source in the in DVD/Blu-ray records will be removed.

d. *Discuss adding Twilight saga and Divergent series to the 245 fields of the DVD/ Blu-ray records. Group agreed to add 245 field series titles to these two listings so that items are shelved together.

Black Gold Cooperative Library System OPAC Committee agenda 2

e. *Discuss merging multiple records for Being Peace and I Thought It Was Just Me. Discussion

included mention that, for fiction titles, we currently merge when core content is the same excepting the introduction. Group agreed to merge these two cases and look at a general policy in the future.

f. Introduction to Jody Thomas, who will be taking Jace Turner’s place on the OPAC Committee, handled at the outset of the meeting.

5. AGENDA BUILDING ─ No items submitted

6. ITEMS TO BE FORWARDED ─ No items forwarded

7. NEXT MEETING ─ 9:00 a.m., Wednesday, February 24, 2016, webinar

8. ADJOURNMENT ─ Meeting was adjourned at 10:00 a.m.

Minutes recorded by Sandi Williams, PR

OPAC Committee Statement of Purpose

Definition: Members: The OPAC Committee consists of cataloging and public service staff with at

least one representative from each member library. The Administrative Council appoints standing committee members in the spring of each year. Each Black Gold member library jurisdiction has one vote.

The Black Gold Executive Director and Supervising Cataloger are the ex-officio members.

Meetings: Five (5) meetings a year, on the fourth Wednesday of February, April, June,

August and October. The online meetings are held in the morning and topically driven. When needed, other staff should attend to provide necessary input based on the meeting’s subject.

Officers: The chair serves for the fiscal year beginning in July and the position rotates geographically from south to north. The recorder is the in-coming chair.

CHAIR ROTATION (south to north)

2014-15 SM

2015-16 SLO

2016-17 PR

2017-18 SP

2018-19 SB

2019-20 LM

Liaison: Executive Director

The liaison ensures prompt feedback between Council and the Committee.

Purpose:

1. To assist with the identification, evaluation and implementation of System wide activities for the improvement of OPAC services and optimum OPAC patron access.

2. To identify, evaluate, and implement cataloging practices that will make the OPAC

as user-friendly as possible. 3. To provide a timely mechanism whereby the Administrative Council and member

library staff can receive input, feedback and recommendations about OPAC issues and policies.

4. To be responsible for the dissemination of information to library directors and

member library staff. 5. To participate in the exchange of ideas, exchange of common concerns and

problems, and information related to OPAC issues. 6. To assist in the conduct of System business related to the OPAC and provide

information to the Black Gold Executive Director and other Black Gold staff to help them with their duties.

7. To provide input to other Black Gold committees on decisions related to all public

services.

February 25, 2015 OPAC Committee reviewed (April 24, 2013, OPAC Committee established Statement of

Purpose and the Administrative Council approved it on June 7, 2013.)

Proposed new TOM’s (Type of Material) in Polaris – feedback from Polaris requested Video Game (new) Leader 06=m AND 008/26=g OR 006/00=m AND 006/09=g (in the same tag) Streaming Video (new) Leader 06=g AND 008/29=o or s Streaming Music (new) Leader 06=j AND 008/23=o or s Digital Magazine (new) Leader 07=s AND 008/21=p AND 008/23=o Atlas (new) Leader 06=e or f AND 008/25=e OR 006/00=e or f AND 006/08=e (in the same tag) OR 007/00=a AND 007/01=e (in the same tag) DVD (changed) was: 007/00=v AND 007/01=d (in the same tag) proposed: Leader 06=g AND 008/33=v AND 007/00=v AND 007/01=d AND 007/04=v (all in the same tag) Blu-ray + DVD (new) Leader 06=g AND 08/33=v AND 007/00=v AND 007/01=d AND 007/04=s (all in the same tag) AND 007/00=v AND 007/01=d AND 007/04=v (all in the same tag) Note: Takes precedence over Blu-ray and DVD individually. Book + DVD (new) Leader 06=a AND 007/00=v AND 007/01=d AND 007/04=v (in the same tag) Audio Book (changed) was:

Leader 06=a or 006/00=a AND 007/00=s proposed: Leader 06=i AND 007/00=s Note: takes precedence over the more general Non-Musical Sound Recording

Audio Book on CD (new) Leader 06=i AND 007/00=s AND 007/01=d (in the same tag) Note: takes precedence over the more general “Audio Book” (changed definition) Audio Book on Cassette (new) Leader 06=i AND 007/00=s AND 007/01=s (in the same tag) Note: takes precedence over the more general “Audio Book” (changed definition) Book + CD (changed) was: Leader 06=i or a AND 006/00=a AND 007/00=s AND 007/01=d AND 007/12=e AND 007/13=d proposed: Leader 06=a (value i is no longer allowed) AND 007/00=s AND 007/01=d (in the same tag) Note: 006/00=a is no longer part of the definition. Book + Cassette (changed) was: Leader 06= i or a AND 006/00=a AND 007/00=s AND 007/01=s AND 007/13=e (all in the same tag) proposed: Leader 06=a (value i is no longer allowed) AND 007/00=s AND 007/01=s (in the same tag) Note: 006/00=a is no longer part of the definition.

Music CD (changed) was: Leader 06=j or 006/00=j AND 007/00=s AND 007/01=d (in the same tag) proposed: Leader 06=j or 006/00=j AND 007/00=s AND 007/01=d AND 007/03=f (in the same tag) Note: takes precedence over the more general Musical Sound Recording Vinyl (new) Leader position 06=i or j AND 007/00=s AND 007/01=s AND 007/03= a or b or c or d or e (in the same tag)

LearningExpress Library Records in the OPAC

We have LearningExpress Library records to load into the OPAC. The records are for eBooks, online

courses, tests, and video tutorials.

Here is a sample record:

The 099 call# is ONLINE RESOURCE, there is a dummy item attached, the URL links to the item in the

LearningExpress Library site, they can be searched by LearningExpress or Learning Express, and they

don’t have 020 ISBNs and will not have images associated with them.

Merging Records Our current policy is to merge:

Continuing resources (such as travel, legal, computer, test, price guides, “Year’s best,” and medical books) into open-entry serial records.

Graphic novels into set records.

Fiction and non-fiction classics into blanket records.

Fiction into combined records (if the illustrator, translator, format, and main content are the same).

Non-fiction records: Most non-fiction titles have just one hardcover and paperback version, and in some cases they are already cataloged on one record. Recommendation: We will continue to merge records as listed above. If staff find non-fiction titles that could be combined on one record, email or call Teresa at Black Gold System Cataloging, and I will merge the records if they fit the requirements.* *If they are the same work, don’t have different translators, or don’t have different/added content such as a memorial edition with considerable extra material included.

Links in carousel not leading to title in OPAC The OPAC home page carousels are connected to the bib record control numbers so they will not match up anytime we merge the record into another record (such as a set or serial record), delete the record, overlay the minimal record with a fuller record (such as with fiction, and DVDs/Blu-ray records), and import B&T or Midwest DVD/Blu-ray records. It may occur frequently with new or hot titles because they will be ordered and reordered multiple times. The record control numbers are matched up daily, so there will just be a short time until they link to the new bib record.