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OPA RFP Presentationto

Software Development Vendors

November 21, 2011

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A. Instructions to the Consultant

B. Special Condition of Contract

C. Proposals: Technical & Financial

D. Term of Reference

E. Further

INDEX

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A. INSTRUCTIONS TO THE CONSULTANT

• Bid Submission Last Date: 12:30 PM Monday, Nov 28, 2011

• Opening 2:30 PM Monday, Nov 28, 2011

• Selection Method :Quality & Cost based.

• Project Duration: 6 months development, 2 months data migration, 1 month training of Master trainers = 9 months

• Warranty Period: 12 months

• Estimated Project Start Date: Jan 16, 2012

• Tech proposal shall not include any financial details.

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• Proposal must contain

– Technical Proposal• One Original (Printed) &

• Softcopy (pdf) of Original in a read only CD :

“Technical Proposal for OPA up gradation”

“Vendor’s Name”

• Two copies (printed)

– Financial Proposal

– Bid Security• Nu. 30,000

Submission Details

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B. SPECIAL CONDITION OF CONTRACT

• Penalty: 1% of the total amount per week for every delayed week up to maximum of 10%

of the total amount

• Performance Security (PS): 10 % of the contract price

• Payments • Mobilization Fund: 10% after PS deposit• Development Cost: 20% after SRS• Development Cost: 60% after UAT• Development Cost: 10% after Warranty Expires

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C. PROPOSALS: TECHNICAL & FINANCIAL

• Technical Proposal: Describe at least two outsourced software development projects

successfully completed by your company (projects that resemble the target assignment {if any} would be ideal )

• Financial Proposal: Self explanatory standard forms

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D. TERM OF REFERENCE • Software Requirement:

• Platform: JAVA/ PostgresSQL/ MySQL

• System Architecture & Hosting Environment• SDV must propose Technical solutions to ensure data privacy and reliability of inter

agency letter communications in an environment where application servers are centrally hosted.

• SDV must propose technical architecture to provide high availability, Performance, Security, Scalability and Manageability

• Concurrency, Browser Compatibility• It has to render in a standard format in all versions of Microsoft Internet Explorer,

Mozilla Firefox, Safari, Google Chrome, Opera and Netscape (W3C Compliant).

• The system including the database must provide the capability of at least 500 concurrent connections and have a flexible architecture to scale to more concurrent users if required by adding servers and without needing to replace existing servers.

• Development Methodology: Scrum

A B C D E • Ownership of Source Code and IPs will be DITT & any other agencies

designated by DITT.• Collaboration, Partnerships with Foreign Firms & Subcontracting:

Subcontracting is not allowed

• Minimum Requirement for the Bidder• Valid License

• Adequate Technical Man Power

• Full time project Manager

• 2 Sr. System Analyst (1 National)

• 2 Sr. Developers

• Min 3 National Programmer/Developers

• Comply with Min Req S/w Dev Lab

A B C D E • Process flow and requirements

• Normal User Requirements

• Creating letter

• Signed by Individual

• Signed by Authority: Approval

• Draft on / on behalf of Officiating

• Multiple Signing: Note sheet [new]

• Draft for correction [new]

• Letters for Dispatch [new]

• Response to the received Letter [new]

• Receiving letter

• Normal Letters

• Approval Letters will be in flagged with incoming letters.

• Tracking Letter

• Notifications for every action taken to the letter. Notifications receiving options [on/off]

• Letter transaction histories must be shown in an hierarchal and graphical representations.

• Status: Dispatched, received, read, sent, filed, deleted,

A B C D E • Letter Filing

• Auto filing of Office Copy

• Forwarding the filed Letters.

• Account Setting

• Manage Name, password, number of letters to display per page in incoming for action page etc.,

• First time login: option for changing password and uploading Visual Signature

• Dispatcher’s Requirements

• Recording Physical letter

• Registrar

• Letter Received for Dispatch

• Letter Received from other implementing agencies.

• Administrator’s Requirements

• Creating Agency, User & File

• Auto Increment for New File

• Auto-increment Dispatch Number irrespective of file number used

• Set Officiating

• Either user or administrator can set officiating user from any department within a duration specified (auto-expiry)

A B C D E • Management Dashboard – for Organization Admins [new]

• View active number of users at a given point of time.• Error reports encountered by users.• Track User Access Information such as location, time and duration.

• General Requirements

• Drafting Letter

•Advance Rich Text Editor, table insert and National Unicode supported features

•Drafting on behalf, for correction and approval will not be possible across different implementing agencies.

•Session Timeout and Auto-save features [new] [INCLUDE]

•Attachments Upload optimization

• Letter transaction among different implementing Agencies

•Letters bound to other implementing agencies will need to send either to the Dispatcher of that agency or to the individuals

•Dispatcher records incoming letter then forwards to the addressee.

A B C D E • Letter Non-repudiation

• SDV must propose practical solution for letter non-repudiation.• SDV should be able to explain the security aspects of the proposed solution to govt agencies responsible for policy, finance and legal matters.

• Identifying Letters & Notifications

•Every folder must indicate number of letters pending for action by total number of letters

•Read and unread letters has to be identified with different colour-coding

•New pop-up with number of new notifications has to appear whenever action has been taken to the individual’s official letter by the trailing recipients

• Letter Archival (Filing)

•Administrator should be able to send the whole file with letters to the specific user of the same ministry, for a period of time specified by the administrator

•Bulk filing.

• System GUI

•New OPA should retain the look and feel of previous OPA in overall GUI design

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E. FURTHER COMMENTS

Q&Atchojay@dit.gov.btjtenzing@dit.gov.btdtshering@dit.gov.bt