Ontario College Online Application

Your future starts here . . .

Important Info Before You BeginEMAIL ADDRESS: • Provide a valid email address.

This allows ontariocolleges.ca to communicate with you for important information about your application, account activation and username / password recovery.

The colleges to which you apply use this email address to communicate with you about your application and offers of admission.

• Check your email regularly.

• Update your email address if it changes.

• Check your junk/spam mailboxes if you do not receive emails from ‘myaccount@ontariocolleges.ca’ and add to your safe senders list.

MAILING ADDRESS: • Provide your correct mailing address and update it if it changes.

Important Info Before You Begin (continued)

PRIVACY STATEMENT: •Review our complete Privacy Statement. It explains how we use the

information provided as part of your college application.

•A link to the Privacy Statement is located in the footer of the ontariocolleges.ca website and within the college application.

ACCOUNT INFORMATION:• Some information is automatically added to your account based on the

information provided during account creation.

INFORMATION YOU CANNOT CHANGE ON YOUR APPLICATION / ACCOUNT:•Name, date of birth, username, basis of admission, OEN & academic data*

• To make changes to this information, call the ontariocolleges.ca Customer Contact Centre

*to make changes to academic data, see your guidance counselor

Important Dates• Early October – Access the application at ontariocolleges.ca/apply

•November 26, 2012 – First date that 2013/14 application data is sent to colleges; earliest date that colleges may acknowledge applications

• February 1, 2013 – Equal Consideration Date - Applications received and paid for by this date are considered equally by the colleges.- This is not a deadline for submitting applications. It is, however, critical to apply to highly competitive programs by this date. - Applications are still processed after this date, but are considered on a first-come, first-served basis by the colleges.

Important Dates (continued)

• February 1, 2013 – Offer Date - First day that colleges MAY release offers of admission. Not all offers are posted on this day. The colleges continually post offers of admission until programs are filled.

• February 1, 2013 – Accept Offer Date- Earliest date that applicants may confirm an offer of admission.

•May 1, 2013 – Applicants must confirm their acceptance of an offer of admission by this date. Each college will determine the due date to confirm offers made after May 1. Check your offer letter AND the expiry date of your offer of admission.

• June 17, 2013 – Earliest date that colleges may require payment of tuition fees.

Information you need to know before you begin your application:

• OEN (Ontario Education Number) found on your report card or high school transcript

• Your complete home mailing address including postal code

• In which city your high school is located (Don’t laugh! Larger cities have this issue. Is the school in ‘Toronto’ OR ‘Etobicoke’)

Let’s Get Started!Go to:ontariocolleges.ca and click on APPLY

Select the option that applies to you.

New Users: If you have never created an account, click SIGN UP TODAY

Returning to your application: If you have an existing account, click SIGN IN HERE

New UsersAccount has never been created with ontariocolleges.ca

Applicants are redirected to the SIGN UP page

Click ‘Sign Up’ to begin

Complete the fields. ! Take note of your username and password.

Password ‘rules’

Challenge question answers are case sensitive.

If you do not agree to the Terms and Conditions you will be logged out of the college application.

Account Activation

OPTION 2: Check your email. Click on the link within the email to activate your account.

! You cannot log in to your account without first activating it

OPTION 1

Successful Account Activation

Click the link to access the login screen.

Login using the username and password created during account sign up.

If you forget, click to have your login info sent to your email address.

Forgotten Username / PasswordUsernames / passwords are recovered separately. The process is identical.

Enter the email address provided during account sign up and click ‘Verify’.

Recover your username/ password

Enter answer to the challenge questions and character verification. Click ‘Recover’.

Note that answers must match exactly and are cAse SenSitive.

An email containing your username / password will be sent to you.

Privacy Statement

If you do not accept the Privacy Statement you will not be able to complete your application to college.

On first login only, you will be asked to review and accept our Privacy Statement.

Applicant Home Screen / Applicant Dashboard

MESSAGE CENTRE: Copies of emails and important info about your application is found here. Check regularly.

Start your college application from this screen.

MY PROFILE: • A checkmark will appear after each section is completed.

• All sections (even if they do not apply to you) must be completed, in order, when you complete your account the first time.

• Click ‘Save’ to continue to the next step.

MY PROFILE: • Personal Information – basic demographic info, including legal name,

date of birth, etc.

• Contact Information – street address, email address, telephone numbers

• Second Consent – authorization to allow another individual access to your account/application (e.g. parent, guidance counsellor) (Note: not shared with the colleges)

• Citizenship & Residency – Citizenship, residency status in Canada, country of birth

• Education – schools attending/attended; marks will be posted to this section

• Financial Support – agency sponsorship; this does not include OSAP

• Experience – add employment or volunteer experience that relates to your area of study

MY APPLICATIONS: • Program Choices – select or update your program choices in this

section

• Basis of Admission – identify if you are/will be a high school graduate or enrolled in a high school course

• Payment Summary – listing of fees requiring payment

ACTIVITY HISTORY: • Summary of application’s day-to-day activities

Personal Information

Complete all required fields. Click ‘Save and Continue to Next Step’.

Contact Information

Click to add and verify your address

Mailing Information

Complete all fields.

Your mailing address will be verified and displayed in correct mailing format.

Click ‘Save and Continue to Next Step’.

Mailing Information Verification

If your address cannot be verified, select a suggested address

OR

Make corrections to the entered address

OR

Accept as entered, if correct

Contact Information

Address verified

Complete any remaining fields.

Click ‘Save’.

Second Consent

ADD SECOND CONSENT: • Authorize another individual access to your account/application

• Maximum of 3 individuals at one time

• Authorization can be added, changed or revoked at any time

• All actions made by authorized individuals appear in activity history

Complete required fields. Click ‘Save’

Full Access – authorized individuals may make payments AND changes to your application information

Read Only/ Pay – authorized individuals may make payments AND only view your application information

Second Consent Summary

• Authorized individuals, once added, receive account activation emails and are asked to create their own unique usernames and passwords to access your account

• Authorization can be added, changed or revoked at any time by using the ‘Edit’ and ‘Deactivate’ links

• Deactivated individuals receive email notification of the change

Citizenship and Residency

Complete fields by selecting information from the drop down menu.

Canadian citizens: select ‘Aboriginal Ancestry’ if applicable.

Click ‘Save’.

Education

Complete only the sections that apply to your education experience.

High School Education

Use the drop down menus to complete all fields.

Ontario high school students: use the ‘Find School’ drop down to add your high school.

All Applicants – enter the date you began high school

Graduates / Former Students – Enter the date you completed/ left high school

! Current Students – Click the radio buttonImportant for

current students

To allow us to match your grades to your application, your OEN, student number and name (as it appears on your school record) must be accurate.

Click ‘Save’ when done.

CURRENT STUDENTS ONLY• Your high school will automatically forward

your grades to ontariocolleges.ca.

Education Summary

ONTARIO HIGH SCHOOL GRADES• Grades will be listed in the ‘Academic

Data on File’ section.

• It is recommended that current students check their grades several times during the school year (e.g. after mid-semester and final marks for semester 1 and 2).

• Any errors should be reported to your guidance counselor.

A school record, once added, cannot be deleted. It’s contents (e.g. attended dates), however, can be modified.

Click ‘Save and Continue to Next Step’ when done.

Financial Support

Sponsor Agency – agency that will be paying all or part of your educational or living expenses while at college.

If you are applying for financial assistance (e.g. OSAP, bursary, scholarship, etc.) you are not considered ‘sponsored’ and should select ‘No Sponsorship’.

Use the drop down menu to select the agency. Click ‘Save and Continue to Next Step’.

Experience

Add information in these sections ONLY if it relates to your area of study.

Skip the sections that do not apply to you.

Add Job Experience – previous or current paid employment

Test Information – standardized test information that will be submitted to support your application. (e.g. GED, TOEFL, ?nursing?, etc.)

Other Activities – previous or current volunteer experience, association memberships, etc.

Complete the required fields.

Click ‘Save’ when done.

Experience Summary

‘Add’ buttons – use to add additional information.

Edit Details – use to update existing information.

Delete – remove information.

Select Programs

Select the link for the dates you wish to begin your studies.

Programs with start dates in:• September 2013• January 2014• May 2014

Selecting programs from BOTH application cycles will result in two applications and an additional application processing fee.

! Fees paid on duplicate applications are non-refundable.

Record your Account Number and Application Number.

Received Date – is the date your application processing fee payment is received and processed.

You may apply to a maximum of FIVE program choices with no more than THREE at any one college.

List your programs in order of preference.

You cannot create additional applications to apply to more programs. (sorry!)

‘>’ – search for programs at ONE college

‘>>’– search for program at ALL colleges

Enter ONE word of the program title

Click ‘Search’

Click ‘Select’ to add the program to your application

Make sure you select the correct program start date

Entry Level 1 – the first semester of the first year of the program. Note: programs with January start dates are still Entry Level 1.

Review the information and complete any required fields.

Click ‘Save’ to return to the program choice screen.

If you have previously applied to, or attended this college, enter the dates. Otherwise, leave the default values.

Manage Program Choices

Click ‘Search for a Program ’ to add additional programs

Use the green arrows to reorder your program choices (if required).

Click ‘Edit’ to change program information OR ‘Delete’ to remove the program from your application.

Click ‘Done Adding Choices’ to move to the next step.

Basis for Admission

Review and answer the questions.

Click ‘Save and Continue to Next Step’.

Current high school students: make sure ‘yes’ is selected for question 2.

Applicant Dashboard

Once programs choices are added, the application status will be ‘Unpaid’.

After the application processing fee is received the status is updated to ‘Paid’.

The application information is forwarded to your college choice(s).

Payment Summary

Review your fees.

Click ‘Process Payment’ to pay your application processing fee.

Secure Online Credit Card PaymentEnter your credit card details.

Click ‘Process Transaction’ to complete your payment.

Cardholder Name – must appear exactly as on credit card.

Credit Card Number – Numbers only. No spaces or hyphens.

Expiry Date – Select the dates using the drop down menu.

Successful Payment Verification

Payment is verified ‘on screen’ and confirmation is also sent to your email.

Declined Payment Notification

DECLINED PAYMENTA payment can be declined for a number of reasons: • Incorrect credit card number and/or expiry date. Confirm

that the information you entered is accurate.

• Insufficient credit limit.

Offers of Admission

Click ‘View Offers’ to view your offers of admission.

OFFERS OF ADMISSION• Offers can only be viewed after they are

posted by the colleges.

• You may accept only ONE offer at a time.

• You may accept only ONE offer in one 24-hour period.

• A confirmation of your acceptance is sent to your email.

CHANGING AN ACCEPTED OFFER• If, after accepting an offer, you change your

mind or receive another which you prefer, you may accept the new offer (before the expiry date). The new acceptance will cancel your previous one.

Application Activity History

Select the application number you wish to review and click ‘Retrieve’.

General – day-to-day summary.

College Transmission – Summary of information that has been sent to your college choice(s). Updated nightly.

Historical – Summary of application activities of migrated account. For newly created applications, this section will be empty.

Application Activity History - General

Returning to / Making Changes to Application

Remember to logout when you finish each session.

• At any time you may resume your application where you left off.

• Once all sections are completed (as indicated by the green checkmarks), you may return to each section to view or make edits.

Need Help?APPLICATION HELP: •Use the ‘Ask ontariocolleges.ca’ feature on our website. (top, right corner)

•Click ‘Live Help’ under ‘Contact Us’ at ontariocolleges.ca, to reach one of our Customer Contact Centre staff (real-time website feature)

• Email the Customer Contact Centre at Ask-Us@ontariocolleges.ca

•Call the Customer Contact Centre at 1 888 892 2228

• Find us on Facebook (www.facebook.com/ontariocolleges.ca)

• Follow us on Twitter (www.twitter.com/ontariocolleges)

TO CORRECT HIGH SCHOOL GRADES: • See your guidance counselor

OFFER OF ACCEPTANCE INFORMATION : •Contact the college(s) to which you applied