Online Centralized Material Codification

An online web based tool has been put on the GAIL intranet (GAILCORINTRA) in order to facilitate searching of

material codes available in the existing material master in GAILCORINTRA and SAP, placing requests for

generation of new codes, modification of i) item description and ii) SI, and track its status of processing of

request.

Through this facility, users will be able to draw the following benefits:

1. Check as on date, if the material code exists for the desired items.

2. The tool offers instant availability of the long description of the items which will enable indenters to timely

raise indents with complete specifications.

3. In case the codes do not exist, then this will help them in seeking the first 6 digits, after furnishing all

details as per the parameters of long descriptions of similar items available, they can seek new codes from

CCC, Noida, through the established procedure.

4. This will enable automatic generation of request numbers, based on this the users can monitor the

progress of allocation of codes.

Material Codification Scheme The material code(s) are created based on 10 digit structure (AA-BB-CC-DDD-X) with first two digits (AA) representing the MAIN GROUP, next two digits (BB) are representing the SUB GROUP, next two digits (CC) representing the SUB-SUB GROUP, next three digits (DDD) representing the item serial number and the last digit (X) represent the SI (Source Indicator). The system is designed to provide a uniform method of material classification. The 10 digit numeric code structure has been designed in such a way that the new item(s) can be readily codified in the existing coding framework.

AA Main Group - Primary Grouping Main Group 02 Digits BB Sub-Group - Secondary Grouping Sub Group 02 Digits

CC Sub-Sub-Group - Tertiary Grouping Sub-Sub Group 02 Digits

DDD Individual Item Identification number Item Serial Number 03 Digits

X Source Indicator Source Indicator 01 Digits

Structure of Material Codification Scheme – Broad Category Framework

First 2 digits (AA)

Broad item classification Category

0-07 ---

08 Plant specific eqpt

09 ---

10 ---

11-40 Mechanical items

Mech Eqpt ( Turbines, Compressors, Engines, pumps, boilers, blowers & Fans, Water treatment plants, cooling towers, heat exchangers, filters & separators, columns , reactors, vessels, Automotive/locomotive etc.)

41 Pipes

42 Tubes

43-44 Pipes & Fittings ( Elbows, Tees, Reducers, caps, union, bend)

45 Flanges

46 Hoses,

47 ---

48-49 Mech. Valves, bearings

50 ----.

51-58 Bearings, mech seals, gaskets, packing O- rings , oil seals, V- belts, couplings, chains & pulleys , wire ropes , chains and tackles ,end fasteners ( stud, bolts,nuts,screws etc.)

59-60 ---

61-63 Machine Tools, hydraulic/pneumatic tools, small tools, measuring tools, welding equipment,

64 Abrasives & compounds

65 ----

66-68 Civil items Hard wares & Construction eqpt, structural steel items (Tor, bars, sheets, channels), Refractories and insulating material.

69-70 ---

71-73 Electrical items

Batteries, transformers , generators , motors

74 ---

75-76 Switchgears, circuit breakers, fuses, contactors, relays, timer, control gears, measuring instruments (ammeter, voltmeter, pf meter, energy meters etc.)

77 Cables and accessories

78 Lamps and luminaries and control gear accessories.

79-80 ---

81 Instrumentation items

Process Instruments and fittings( Temp/Pr. Gauges, Transmitters)

82 ---

83 Control valves and parts

84 Automation / Instrumentation control room equipments and accessories (

DCS, PLC etc. )

85 Telecom Telecom equipment and accessories

86 Chemicals & Lubes Paints & varnish

87 POL ( Perolueum, Oils ,Lubricants , Engine oils etc.)

88 Process and lab chemicals

89 Packaging eqpt , materials and accessories

90 ---

91 Lab items Laboratory /R&D testing equipment

92 ---

93 Office Eqpt , Stationary & Computers

Office equipment accessories /software( Computers and peripherals )

94 Medical Medical Eqpt & supplies

95 Fire & Safety Fire & Safety Equipment and accessories

96 HHSHS-ELBOW AND PIPE

97 LNG STORAGE & RE-GASIFICATION SATELLITE TERMINAL

98 E&P EXPLORATION AND PRODUCTION

99 CODE FOR TENDERING PURPOSE

(---) means = No allocation / scope for additions in future. Any additions to this require approval of competent authority. Main Group (AA) The division of material into main group is not made on a fixed basis. Function and Use together determine the group, but in some cases similarity and administration is the decisive factor. Example: 17 assigned to Pump & Pump Spares, 36 assigned to Material Handling Equipment, 53 assigned to Packing, Gaskets, O-rings, Oil Seals & insulating Material

A list of Main Group (class) currently being used is as under:

MAIN CLASS MAIN CLASS DESCRIPTION

08 PIPELINE SPECIFICATION

11 TURBINES-STEAM / GAS

12 ENGINES

13 BOILERS AND FURNACES

15 COMPRESSORS

17 PUMPS, CENTRIFUGAL

18 PUMPS, CENTRIFUGAL

19 PUMPS-OTHER TYPES

20 PUMPS-OTHER TYPES

21 FANS AND BLOWERS

22 AGITATORS, BLENDERS AND MIXERS

23 AUXILIARY PLANT EQUIPMENT: WATER TREATMENT, EFFLUENT TREATMENT AND DE-MINERALISATION

25 AUXILIARY PLANT EQUIPMENT: DUST COLLECTORS AND INDUSTRIAL CLEANING MACHINE

28 AUXILIARY PLANT EQUIPMENT: AIR CONDITIONING AND REFRIGERATION, COOLING TOWER

29 PLANT ELEMENTS: HEAT EXCHANGERS, CONDENSERS AND EJECTORS

30 PLANT ELEMENTS: REFORMERS AND SLIDE VALVES

31 PLANT ELEMENTS: COLUMNS, REACTORS AND PRESSURE VESSELS

33 PLANT ELEMENTS: DRIERS, BASKET FILTERS AND SEPARATORS

36 MATERIAL HANDLING EQUIPMENT

38 AUTOMOTIVE PARTS

40 LOCOMOTIVE PARTS

41 PIPING

42 TUBINGS

43 PIPING FITTINGS I

44 PIPING FITTINGS II

45 FLANGES

46 HOSES AND HOSE CONNECTORS

48 MECHANICAL VALVES AND VALVES PARTS I

49 MECHANICAL VALVES AND VALVES PARTS II

51 BEARINGS AND ACCESSORIES

52 MECHANICAL SEAL

53 PACKING, GASKETS, O-RINGS AND OIL SEALS

54 V-BELTS, COUPLINGS, CHAINS, SPROCKETS AND PULLEYS

55 WIRE ROPES, CORDAGE CHAINS AND TACKLES

57 FASTENERS AND GENERAL HARDWARE

58 GEAR BOXES AND HYDRAULICS

61 SMALL TOOLS, PNEUMATIC TOOLS, HYDRAULIC TOOLS, GAUGES AND ACCESSORIES

62 MACHINE TOOLS AND ACCESSORIES

63 WELDING EQUIPMENT AND ACCESSORIES

64 ABRASIVES AND COMPOUNDS

66 HARDWARES AND CONSTRUCTION EQUIPMENTS

67 METALS AND NON-METALS-PLATES, SHEETS, BARS AND WIRE PRODUCTS

68 REFRACTORIES AND INSULATING MATERIALS

71 BATTERY, BATTERY CHARGER, GENERATORS, TRANSFORMER AND SWITCH YARD EQUIPMENT

72 MOTORS AND PARTS-HT

73 MOTORS AND PARTS-LT

75 SWITCH GEAR, CONTROL GEAR AND ELECTRICAL MEASURING INSTRUMENTS-I

76 SWITCH GEAR, CONTROL GEAR AND ELECTRICAL MEASURING INSTRUMENTS-II

77 CABLES, WIRES AND ACCESSORIES, DOMESTIC ELECTRICAL APPLIANCES

78 LAMPS, LUMINARIES, LIGHTING CONTROL GEAR AND ACCESSORIES

81 PROCESS INSTRUMENTS AND FITTINGS

83 CONTROL VALVES AND PARTS

84 AUTOMATION CONTROL ROOM EQUIPMENT AND ACCESSORIES

85 COMMUNICATION EQUIPMENT AND ACCESSORIES

86 PAINTS AND VARNISHES

87 OIL AND OIL PRODUCTS

88 PROCESS AND LAB CHEMICALS

89 PACKAGING EQUIPMENT, MATERIALS AND ACCESSORIES

91 LAB APPARATUS, R&D EQUIPMENT, TESTING AND INSPECTION EQUIPMENT

93 OFFICE EQUIPMENT, ACCESSORIES AND SOFTWARE

94 MEDICAL EQUIPMENT AND SUPPLIES

95 FIRE AND SAFETY EQUIPMENT AND ACCESSORIES

96 HHSHS--ELBOW AND PIPE

97 LNG STORAGE & RE-GASIFICATION SATELLITE TERMINAL

98 EXPLORATION AND PRODUCTION (E&P)

99 CODE FOR TENDERING PURPOSE ONLY

List of Main Groups currently being used can be accessed through the under mentioned link:

GAILCORINTRA Departments Contracts & Procurement Centralised Material Codification Codification

Online Create Class Mat-code

Sub- Group (BB) The division of main group into sub-group depends upon the kind of material covered in that particular group. Each main group is sub divided over the available 99 sub-group in a logical way. Adequate provision is made while allocating sub-groups so that new types of material can be logically accommodated in future. Often the sub-group indicates a category of related articles falling under one general description.

Example: Main Group 53 assigned to Packing, Gaskets, O-rings, Oil Seals & insulating Material Sub-Group 26 assigned to Wound Gasket with CS Cantering and Inner Ring List of Sub-Group currently being used can be accessed through the under mentioned path:

GAILCORINTRA Departments Contracts & Procurement Centralised Material Codification Codification

Online Create Class Mat-code

Sub-Sub- Group (CC) The Sub-Sub Group decision logic is similar to that of Su-Group. Using the example above the Sub-Sub Group might indicate: Example: Main Group 53 assigned to Packing, Gaskets, O-rings, Oil Seals & insulating Material Sub-Group 26 assigned to Wound Gasket with CS Cantering and Inner Ring Sub-Sub Group 04 assigned to Winding Material SS 304 and graphite filter

List of Sub-Sub-Group currently being used can be accessed through the under mentioned path:

GAILCORINTRA Departments Contracts & Procurement Centralised Material Codification Codification

Online Create Class Mat-code

Sub-Sub- Group (DDD) The 3 digits follow the Main Group, Sub-Group & Sub-Sub Group (i.e. the complete identification of material covered in first six digits) from serial number ‘001’ to ‘999’. Example: Main Group 53 assigned to Packing, Gaskets, O-rings, Oil Seals & insulating Material Sub-Group 26 assigned to Wound Gasket with CS Cantering and Inner Ring Sub-Sub Group 04 assigned to Winding Material SS 304 and graphite filter Item Number 106

Source Indicator (SI) The 9 digits structure of coding system along with the 10th digit (SI – Source Indicator) completes the Material Code.

Source Indicator

Indicator Description

1 CAPITAL ITEM-INDIGENOUS

2 CAPITAL ITEM-IMPORTED

3 STORES & SPARES-INDIGENOUS

4 STORES & SPARES-IMPORTED

5 STORES & SPARES-INDIGENOUS-INSURANCE

6 STORES & SPARES-IMPORTED-INSURANCE

7 REPAIRABLE/PULLED OUT ASSEMBLY

8 REPAIRED

9 MISCELLANEOUS

0 STORES & SPARES -Unit value more than Rs. 5 lakhs

STEPS FOR DETERMINING THE MATERIAL CODES DETERMINING THE FIRST 2 DIGITS Step 1: Broad item classification (Mechanical, Pipes and Fittings, Electrical, Instrumentation, Telecom, Chemicals, office equipment, lab items, Paints and varnishes and Fire & safety items). Broad categories in the Main Group where these items can be located / accommodated are:

First 2 digits Broad item classification Category

0-07 ---

08 Plant specific eqpt

09 ---

10 ---

11-40 Mechanical items

Mech Eqpt ( Turbines, Compressors, Engines, pumps, boilers, blowers & Fans, Water treatment plants, cooling towers, heat exchangers, filters & separators, columns , reactors, vessels, Automotive/locomotive etc.)

41 Pipes

42 Tubes

43-44 Pipes & Fittings ( Elbows, Tees, Reducers, caps, union, bend)

45 Flanges

46 Hoses,

47 ---

48-49 Mech. Valves, bearings

50 ----.

51-58 Bearings, mech seals, gaskets, packing O- rings , oil seals, V- belts, couplings, chains & pulleys , wire ropes , chains and tackles ,end fasteners ( stud, bolts,nuts,screws etc.)

59-60 ---

61-63 Machine Tools, hydraulic/pneumatic tools, small tools, measuring tools, welding equipment,

64 Abrasives & compounds

65 ---

66-68 Civil items Hard wares & Construction eqpt, structural steel items (Tor, bars, sheets, channels), Refractories and insulating material.

69-70 ---

71-73 Electrical items

Batteries, transformers , generators , motors

74 ---

75-76 Switchgears, circuit breakers, fuses, contactors, relays, timer, control gears, measuring instruments (ammeter, voltmeter, pf meter, energy meters etc.)

77 Cables and accessories

78 Lamps and luminaries and control gear accessories.

79-80 ---

81 Instrumentation items

Process Instruments and fittings( Temp/Pr. Gauges, Transmitters)

82 ---

83 Control valves and parts

84 Automation / Instrumentation control room equipments and accessories ( DCS, PLC etc. )

85 Telecom Telecom equipment and accessories

86 Chemicals & Lubes Paints & varnish

87 POL ( Perolueum, Oils ,Lubricants , Engine oils etc.)

88 Process and lab chemicals

89 Packaging eqpt , materials and accessories

90 ---

91 Lab items Laboratory /R&D testing equipment

92 ---

93 Office Eqpt , Stationary & Computers

Office equipment accessories /software( Computers and peripherals )

94 Medical Medical Eqpt & supplies

95 Fire & Safety Fire & Safety Equipment and accessories

96 HHSHS-ELBOW AND PIPE

97 LNG STORAGE & RE-GASIFICATION SATELLITE TERMINAL

98 E&P EXPLORATION AND PRODUCTION

99 CODE FOR TENDERING PURPOSE

This is a broad framework to enable users to locate the specific items. Those items which do not figure in this list need to be searched at length from the main item/material master. Step 2: Once the first 2 digits have been identified, and then check the Material Master to see if the material code already exist using search option. In case code is not there, then follow the under mentioned steps for determining the next 4 digits. Step 3: After determining the first 2 digits, then the user can to go into the Material Codification Scheme to search if a category already exists for the specific material to get the next 4 digits (i.e. total of 6 digits). Thereafter User can make an effort to check availability of code in the existing material master (Corporate Catalogue) using already determined 6 digits. If available User may re-check the complete structure of the item and can use the code(s) if found meeting the requirement otherwise User can create & forward its request through Online Material Codification System for processing and assignment of code after following the requisite Codification guidelines for creation of Material Codes.

A NOTE TO USER BEFORE CREATING REQUEST FOR MATERIAL CODE

The inventory which is being codified in GAIL is mostly belonging to a particular category i.e. spare

parts/ OEM spares / Proprietary items etc. which is to the extent of 70 to 80% of the total

inventory.

As we have observed in past that the duplicate codes are created at the initiators end and not by

the system at large. Further, the current system is inherited with lots of duplicity which has been

identified, to a large extent; codes to the extent of more than 25% have been blocked recently.

This means that the duplicity has to be tackled at initiator’s end. We have already started making

efforts to educate the users/initiators for avoiding duplicity by creating awareness through various

awareness session conducted at Hazira, Pata, Vijaipur, Chainsa, Noida & NCR, Khera,

Rajamundary, and many other locations in past two years. In future CCC, Noida, intends to cover

at least 5-6 locations in a year to create awareness among users about the current codification

system and steps to be taken to avoid duplicity in the system.

Users of current Centralized Codification System are, therefore, requested to use existing available

codes in system and avoid duplicity.

Just for information CCC, Noida, has been processing almost 800-900 requests for new codes on

monthly basis which is on a very high side.

Our efforts, at CCC, Noida, shall continue to be in the direction of assigning codes at the quickest

and avoiding duplicity as far as possible.

GUIDELINES FOR CENTRALIZED MATERIAL CODIFICATION

1. Please use Google Chrom Brower for accessing GAILCORINTRA for online creation of material codes.

GAILCORINTRA Departments Contracts & Procurement Centralised Material Codification

Codification Online

2. Items, which have already been codified, should not be included in the fresh request for codes to avoid

duplicity of codes. Hence, please ensure to search for availability of code(s) in the existing material master

(in SAP by using t-codes MM03 / MM60 / YRMR052 / YRMR165) and by using SEARCH button by ‘Mat.

Code’ OR ‘Mat. Description’ in ‘Centralized Material Codification’ plateform in GAILCORINTRA

before putting the request for new code(s).

In case it is found that the code(s) is/are available in the system but the description is either incomple, or

missing or requires mofication, to tackle this System based provision has been made for incorporation of

Correction/Modification of descriptions & part number of the material code(s). All such requests shall also

be routed thru’ duly selected ‘Reviewing Athority’ and concerned ‘HoD’ to CCC, Noida, for review and

incorporation of modidified item description.

For modification of existing code, only existing code is to be filled in existing code column, and all

others details will be filled automatically through the system. Then provide the modified details before

submission of request for mofidication.

3. In case of change of SI (source indicator) of existing code, a field is available on the main screen, please

select the ‘Conversion of the Existing Code’ instead of putting request for new code.

For conversion of existing code, only existing code is to be filled in existing code column, and all

others details will be filled automatically through the system. Then select the appropriate SI & material

type before submission of request.

4. Request for New Code(s) is to be submitted using option ‘Request for New Code’. New Code requests

are to be submitted on individual item basis so as to maintain unique description of an item. Grouping of

items in the name of ‘2 years spares’, ‘mandatory spares’, ‘commissioning spares’ or similar

abberations etc. are not permitted and such requests shall be outrightly rejected.

5. Item(s) description should include all important attributes related to the materials only so that

uniqueness of the material description is maintained. Any other aspect like storage location,

location of use, identification no., EIL / consultant ref. no., Tag No. etc., etc not directly

related to item description and/or technical specifications, should not be made part of the

item description. However optional field for inclusion of Tag No / Sheet no. and location has been

added in the current material codification platform.

6. While providing the item desrciption and/or specification of item(s), to be codified, please

ensure to provide:

i. Model no., drawing no., part no. and make (in case of OEM)

ii. Description of material should start with ‘noun’ followed by other attributes of item like size,

dimension, material of construction, class and standards etc. as part of itemd description

and/or technical specifications.

iii. Non-standard abbreviations like Brg., Compr., Flg, Flng, etc. are not acceptable. Ensure to avoid

use of special characters as far as possible.

iv. In case of OEM spares, please clearly mention manufacturer name (as Make - ____), Model No. -

________ and manufacturer part no. in Part No. Column. Generally all manufacturers maintain spare

parts against part no. In case manufacturer does not provide the part no., the same shall be

certified in remark column. In case the part no. is same, the difference of item description /

specifications has to be reflecting in long description.

iv. All PROCESSING CHEMICAL ITEMS (processing chemicals except for should be in 88 main group only

with SI (Source Indicator) as 3 (IND.) / 4 (IMP.) & material type ZCHM.Pease PUT si 3 74 for

processing chemicals. other SI is not competent/suited for processing chemicals.

v. All MISCELLANEOUS ITEMS/adminstrative item/Non valauated item should be in 93 / 94 / 95 main

group only with SI as 9 & material type ZADS.

Mat group 93/94/95 can also be used for other type of material like(zspr/zstr/zmsp/zins)

vi. All CAPITAL ITEMS should have SI as 1 (IND.) / 2 (IMP.) & material type ZSTR and ZSPR.

vii. All SPARE PARTS should have SI as 3 (IND.) / 4 (IMP.) & material type ZSPR.

viii. All STORES ITEMS should have SI as 3 (IND.) / 4 (IMP.) & material type ZSTR.

ix. All INSURANCE SPARES (now re-named as ‘Major Spares-Domestic Insurance Type’ and

‘Major Spares-Foreign Insurance Type’ respectively as per Corporate C&P Circular No.

GAIL/ND/C&P/G-25/2019-20/05 dated 09.04.2019) (i.e. item valuing less than Rs. 5 Laks inclusive of

all taxes & duties minus CENVAT and having useful life of more than one year and can be consumed

any time) should have SI as 5 (IND.) / 6 (IMP.) & material type ZINS.

(The description of SI as 5 and 6 shall be ‘Major Spares-Domestic Insurance Type’ and ‘Major

Spares-Foreign Insurance Type’ respectively and same shall be treated as Major Spares

irrespective of its unit rate as per Corporate C&P Circular No. GAIL/ND/C&P/G-25/2019-20/05 dated

09.04.2019.)

ZINS is used for material which has value less than 5 lac and has to be capitalized.

For ZINS MATERIAL TYPE IO is mandatory

x. All SPARE/store/store assembly PARTS should have SI as 7 (REPAIRABLE/PULLED OUT ASSLY) / 8

(REPAIRED) & material type ZSTR and ZSPR.

xi. All Major Spares (Valuing more than Rs. 5 Laks) should have SI as 0 (& material type ZMSP) as per

Corporate C&P Circular No. GAIL/ND/C&P/G-25/2019-20/05 dated 09.04.2019.

A mandatory control check is enable in the system, at the time of creation of PR/PO, to ensure that:

Spares having value more than Rs. 5 Lakhs should have SI as 0

Spares having value less than Rs. 5 Lakhs should have SI as 3 or 4 except for items falling in

Major Spares-Domestic Type or Foreign Type.

xii. All high value (i.e. item valuing more than Rs. 5 Laks inclusive of all taxes & duties minus CENVAT

and having useful life of more than one year and can be consumed any time) STORES /SPARE

ITEMS should have SI as 0 & material type ZMSP.

xiii. Appropriate main group / sub group / sub sub group shall be selected for capital / spare / stores

items based on the ‘Material Codification Scheme’ and provided in ‘Six Digit’ column for ‘New

Material Code Request’ with ‘SI’ code and ‘Material Type’.

xiv. If appropriate sub group / sub sub group are not found, the same can be requested online via

‘Create Class MatCode’ and get appropriate sub group / sub sub group created thru’ system

before putting the request for new material code.

User who required codes will submit the request for new class/sub class and CCC, Noida, will

provide/allott the class/sub class as per request after following due process in this regard.

xv. A New step of Reviewing Level has been included in the current system which provides additional

level of checking of the completeness of the specification of the item for which new code is being

requested, by Reviewing authority, which is to be selected by user out of the available option

depending upon the kind of item(s) to be codified.

The request submitted by HR, BIS CC, Law, Marketing and Vigilance for generation New Material

Code(s) shall be approved by HOD.

xvi. As such request for new material code shall be routed thru’ selected ‘Reviewing Athority’ and

concerned ‘HoD’ to CCC, Noida, for review and creation of new material code.

xiv. In case of incomplete item description, specifications and/or insufficient details, communication will

be sent thru’ system to the user (i.e. material code requester) with remarks stating exactly the

deficiency abserved by Reviewing officer, HoD and/or CCC, Noida. in the new code request made by

User. It shall be the responsibility of User to rectify the short- comings and re-submit the request to

obtain the code from CCC, Noida.

xv. All out efforts shall be made to allocate materials codes within 5 working days by CCC against

complete request as per mention here or before, Noida. However in the cases where complete /

correct details are not available in the material code request leading to queries by CCC, Noida,

please ensure to edit the request to fulfill the requirement. Further, observation made by CCC,

Noida, in this regard shall be responded to by user within 7 days which will be followed by system

will generate automatic reminders on weekly basis. If no response is received from initiator/User

within 45 days, such request(s) shall be automatically closed by the system under intimation to

initiator/user.

7. Data can also be uploaded in new material codification platform through Excel format for creating new

material code request in bulk /mass level in the current material codification platform.

8. While creating request for new code if back space button is used for edit entire data used to get lost. To

avoid this kind of problem intermediate saving option is available to save the data in the current system.

9. Whenever ‘set’ is selected as UOM, an alert message, as a pop up, will appear in new material

codification platform prompting the user to provide details of set.

10. A system generated e-mail will flash to the User informing him of the status of its request at each level of

processing. (i.e. Review Level, HoD Level & Codification Level)

11. In case, complete specifications are to be finalized after receiving bids, user can use temporary code

available for tendering purpose with group / sub group / sub sub group as 99/99/99 only. However PO

can’t be placed on these codes. New code can be obtained after getting bids and providing requisite

details for new codes in the system.

12. Status of request for new material code, modification etc. can be checked by following the route:

GAILCORINTRA Departments Contracts & Procurement Centralised Material Codification

Codification Online Reports

13. Activation of code in SAP, after creation of new material code(s) in GAILCORINTRA, can be checked by

using t-code(s) YRMR165 / YRMR052 / MM03 / MM60 in SAP.

Once the material code has been created & activated in SAP System, User must check all parameters in

respected code(s) created & activated in SAP (short description/long description/UOM/mat type/part

no/drawing number etc. using t-code(s) YRMR165/YRMR052/MM03/MM60) to satisfy itself of coorect of

complete structure of item in SAP.

In case of discrepancy observed, if any, CCC, Noida, is to be informed of dificiency and/or discripancy

along with request id & material codes for rectification and/or corrective action.

14. A Hyperlink with term “Emergency” (as defined in relevent process & procedures in this regard) has been

provided at Centralized Material Codification portal. CCC, Noida, can generate codes through Emergency

Link directly based on the request submitted by User(s) in case of EMERGENCY. HOWEVER THIS LINK

SHALL NOT BE USED & CHECKED IN NORMAL CASES OF CODIFICATION.