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Online Application Tutorial for MCCCD Jobs

Overview After reviewing this tutorial, you will be able to use the system to: 1. Learn about job opportunities at MCCCD. 2. Attach documents and complete an application for employment. 3. Log in to view the status of positions to which you have applied. Items To Gather Before Beginning Your Application 1. Information regarding your employment, education, and references. 2. Electronic copies of documents such as a cover letter and resume that you wish to attach to your application.

File formats for successful uploading are: PDF or .doc formats. Newer versions of MS Word .docx will create errors.

For Faculty Applicants Only: 1. Faculty applicants must submit unofficial transcripts 2. Transcripts from non-US institutions must be evaluated – for further instructions, please go to: http://www.maricopa.edu/employees/divisions/hr/files/jobs/ForeignTranscriptEvaluation.pdf Helpful Hints 1. The On-Line Application (OLA) works best on a PC with Internet Explorer. It is recommended to clear

browsing history prior to beginning the application. 2. Do NOT use your browser’s “Back”, “Forward” or “Refresh” buttons to navigate the site. Use the navigational

buttons within the application. 3. As you enter information in your application, save often in the page you are working in AND on the main

page of the application – the “Complete Application” page. If you do not save on one of these pages, the information will be lost.

4. To protect the security of your data, the system will automatically log you out after no activity for 30 minutes. This will cause ALL the data you entered during that session to be lost.

5. Important URLs: • To view current job openings: “Current Openings/Apply” website:

http://www.maricopa.edu/employees/divisions/hr/jobs/current • Applicant Home “Careers” page to apply for jobs:

https://hr.dist.maricopa.edu/psc/eRecruit/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_CE.GBL?Page=HRS_CE_HM_PRE&Action=A&SiteId=1

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Application Process

1. MCCCD Website: To view and apply to current job openings at MCCCD please go to: Applicant Home “Careers” page. [Note: MCCCD employees who are “Internal” for application purposes need to apply to positions by logging into HRMS>>Self Service >> Recruiting Activities >> Careers. Once the internal posting period closes, “Internals” may apply through the external website.]

2. Login: Enter your user name and password (case sensitive) and select “Login”. If you forgot your

password, select “Login Help”. If you are a new user, select “Register Now” or “Register Here”.

3. Register: If you selected “Register Now” the screen below will appear. Enter your User Name and

Password (they are case sensitive), and select “Register”:

Enter “User Name” and “Password” (case sensitive) and “Login”. Select “Login”.

Existing users, select “Login Help” if you forgot your password.

New users select “Register Now”.

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4. Careers Home page: Once you log in, you will be in the “Careers Home” page. Below are descriptions of what each link on this page will do.

Search for jobs by college and/or job category.

Saves the list of jobs you have designated. Note: Jobs that have closed will be deleted.

Saves job searches that you have designated.

M My Career Tools y Career Tools

6 Applications

8 Resumes and Attachments

My Profile

Summary of all the applications you have in draft status or submitted, and all your attachments and applicant profile.

Case sensitive.

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5. Careers Home page continued:

6. Job Description: When you select a job, the job advertisement comes up as shown below:

You may search for a specific job here.

You may scroll to look for jobs and select a job to view the posting.

Select here to download the Religious Studies Completion Form.

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Select here if you would like to apply for this

Select “Save Job” to save to “My Saved Jobs”. When job advertisements close they will automatically delete from your saved jobs list.

Select “Return to Previous Page” to return to the job posting list.

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7. Attach a resume & cover letter: Applicants may combine resume and cover letter into one document and attach on this page then select “Continue”. There will be additional opportunity to attach other documents.

Select “Choose File” to select your document.

Select “Continue”.

Select “Upload”.

Upload your resume. Resume and cover letter may be attached as one document. Select “Continue”.

Make sure the correct document is uploaded.

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8. My Profile: Once you upload your resume/cover letter and select continue, you will be taken to either: (1) The Application page as shown in section 9, if you have already completed your profile

OR (2) The “My Profile” page as shown below, if you have not previously completed your profile. After entering

your information, select “Save and Continue” to go to the Application page.

If you are not an existing employee you may leave this field blank.

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9. Application: This is the “Complete Application” page. Select the “+” signs or links of the sections to add information. Be sure to select “Save” on this page each time you make changes to the application to avoid losing information entered.

Select the “+” signs or link to add information.

Select “Save” (or at the top of this page) to avoid losing any changes made to the application.

You will be given options to save the application OR to exit without saving.

Select “Save” to avoid losing any changes you made to the application.

Select the trash can to delete information entered.

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9 a) “Add Employment History” section:

Select “Save & Return” to save and return to the “Complete Application” page of the application. Select “Save & Add More” to save information with an opportunity to enter an additional employer. After entering all information, you MUST select “Save” on the “Complete Application” page in order to save the application and avoid losing information entered.

9 b) “Add Degrees” section:

Use the magnifying lens to find different options. Once you enter your information, select “Apply and Add Another” to enter additional information. Select “OK” to save and return to the “Complete Application” page and select “Save” on the “Complete Application” page in order to save the application and avoid losing information entered.

Select “Save & Return” to save and go back to the “Complete Application” page.

Select “Save & Add More” to add additional employment information.

Select “Cancel” or “Return to Previous Page” to go back to the “Complete Application” page without saving.

Select “Cancel” to go back to the “Complete Application” page without saving.

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9 c) “Add Licenses & Certifications” section: Enter information and select “Apply and Add Another” to enter additional information. For licenses or certificates that are not listed in the drop-down list, select “Other License” from the menu and enter the requested information. Select “OK” to save and return to the “Complete Application” page and select “Save” on the “Complete Application” page in order to save the application and avoid losing information entered.

9 d) “Add Reference” section: Enter information and select “Save & Return” to save information and return to the main “Complete Application” page; select “Save & Add More” to save information and add additional references. After all information has been entered, select “Save” on the “Complete Application” page of the application in order to save the application and avoid losing information entered.

Select “OK” to save & go back to the “Complete Application” page.

Select “OK” to save & go back to the “Complete Application” page.

Select “Cancel” to go back to the “Complete Application” page without saving.

Select “Apply and Add Another” to add additional degrees.

Select “Apply and Add Another” to add additional information.

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9 e) “Referral Information” section: This section seeks information as to how you learned about the job opening that you are applying for. To the question “Are you a former employee”, select “No” if you are a current employee. Be sure to select “Save” on this page each time you make changes to the application to avoid losing information entered.

Select “Save & Return” to save and go back to the “Complete Application” page.

Select “Save & Add More” to add additional references.

Select “Cancel” or “Return to Previous Page” to go back to the “Complete Application” page without saving.

Select “No” if you are a current employee.

Select here for a list of options to choose from.

Be sure to select “Save” to avoid losing any changes you made to your application.

You will be given options to save the application OR to exit without saving.

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10. Application: This is the “Complete Application” page. Select the “Attachments” hyperlink to attach documents to your application (See Step 11 below for detailed instructions). Be sure to select “Save” on this page each time you make changes to the application to avoid losing information entered.

Select “Attachments” to add attachments.

Select “Save” to avoid losing changes made to the application.

Select “Previous” to go to the previous page of the application.

Select “Advance to next step” to go to the next page

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11. Add Attachments: Attachments may be added in two ways: From the “Complete Application” section, select the hyperlink “Attachments”. Select “Add Attachment”; fill out the 2 required fields; select “Upload Attachment”; select “Choose File”; select the document on your desk top; select “Upload”. Select “Save & Return”. Faculty positions require unofficial transcripts and must be uploaded using the “Unofficial Transcript” slot from the “Attachment Type” drop down menu.

Fill out information in the 2 required fields.

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Note: You will be able to view a list of the attachments you have uploaded once you select the “Save & Return” button. This will take you back to the “Complete Application” page. If you need to make changes to your attachment(s), go to “Careers Home” page and select “My Career Tools” box. On the next screen, select the “Add Attachment” link in the “Resumes, Cover Letters and Attachments” box and repeat steps noted above.

Upload your documents & select “Save & Return”.

Select here to go to My Career Tools page as shown below.

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12. Review Page: This page gives you a chance to review your application before final submission.

Select “Add Attachment” to add attachments.

View your attachments here.

Select “OK” to proceed to the next page of the application.

Select “Cancel” to go back to the previous page of the application.

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13. Submission: This is the final page of the application. Once you select “Submit” on this page, your application can no longer be edited. If you are ready to submit your application, select “Submit”; if you would like to go the Careers Home page without submitting, select “Cancel”; if you would like to go back to review your application, select “Return to Previous Page”.

14. Confirmation: Once you have successfully submitted your application, you will receive the following confirmation page:

Welcome [applicant]

You have successfully submitted your application on 01/23/14 at 12:54PM. Please print this screen for confirmation. If you want to view your application and attachments, you may do so by going to "My Career Tools". You will receive an email within 24 hours confirming successful submission of your application – if you do not receive such an email, please contact us at: strategic.staffing@domail.maricopa.edu

Select “Cancel” to return to the Careers Home page without submitting the application. Select “Submit” when you are ready to

submit the application.

Select “Return to Previous Page” to return to the previous page of the application.

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15. Status of Applications: To check the status of current job postings go to the Applicant Home “Careers” page and select on “Check the Status of All Jobs”.

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Select the “Status of Search” as shown below.

Select the column heading to sort.