one year on…. welcome was it a success? to … slides - bureau...can supercharge your bureau...

Thesaurus Software | BrightPay Payroll 24th September 2019

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PAYE Modernisation:

One year on….Was it a success?

Welcometo today’s webinar

Paul ByrneManaging Director – Thesaurus Software

Ian JenkinsonSenior Sales Executive – Thesaurus Software

Sinead SweeneyPAYE Modernisation Change Manager – Revenue

Questions Recording Email

Handouts CPD Accredited


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PAYE Modernisation:

One year on….Was it a success?

Part 1: PAYE Modernisation: One year on….Was it a success?

• PAYE Modernisation: The story so far

• Common mistakes & how to avoid them

• Non-compliance & penalties• One year on - was it a success?

Part 2: How BrightPay Connect’s client cloud platforms can supercharge your bureau

Part 3: Revenue Presentation

Back to BasicsWhy was PAYE Modernisation introduced?

More accurate tax credits for employees

Much more up-to-date information for Revenue

Employers’ PAYE liabilities are known in read time


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What is an RPN (Revenue Payroll Notification)?

Contain tax credits and cut off points for all employees

Similar to the old P2C files

Can be easily retrieved before each pay run

What is a PSR (Payroll Submission Request)?

Needs to be submitted on or before each pay run

A Payroll Submission Request is similar to a mini P35

In most cases, a submission is required either weekly or monthly

How does payroll software help?

An RPN can be retrieved from Revenue at the click of a button

Direct integration allows employers to connect directly to Revenue’s system

A PSR can be submitted directly to Revenue from within the payroll software

What does it mean for new employees?

An RPN will alert Revenue of the employment and an RPN will be made available

Employers are required to notify Revenue of new employees

Similarly, by including a leave date on a PSR, it will alert Revenue of a leaver


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How does an employer know the amount due to Revenue?

Employers don’t need to manually accepted the statement

Revenue issue a monthly statement to employers based on the submissions made

Payment due dates and method of payment remain the same

The story so far…

172,000EMPLOYERS

2.6 MILLION EMPLOYEES

3.8 MILLIONPAYROLL SUBMISSIONS

The story so far… for employers

Revenue integration – one click submissions to Revenue

Overall reduced workload required each pay period & more time savings

Eliminated ‘P’ forms - P60s, P45s, P46s, P30s and P35s no longer required


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The story so far… for employees

Employee tax records - more accurate

Less under or over payment of tax

Maximum use of their entitlements

Full visibility via myAccount

Statement of Income & Deductions

The story so far… for accountants

Rollout coincided with P35 deadline for 2018 tax year and VAT returns deadline

Issue of educating clients to do things differently - e.g. net to gross

Timeliness and accuracy of the information given by clients has generally improved

Improved further by client payroll entry and approval with automated audit trail?

The story so far… for manual users

Up to 10% of employers still processing payroll using a manual system

Very time consuming, cumbersome and prone to error

These employers should be taking advantage of using either the services of a payroll bureau or payroll software

Common Mistakes & Challenges


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Challenges for Software Providers

Unexpected challenges, e.g. regional settings

Multiple upgrades after initial release

Unable to test some scenarios

Top 10 mistakes seen by Revenue

Payroll data being sent to Revenue more than once

Duplicate employments for the same

employee

Payroll submissions

failing validation process

Employment record ceased for

employees in error

Employers failing to apply the most up-to-date RPN

Employees being taxed on an

emergency tax basis

Incorrect operation of

emergency tax

‘Gross Pay’ shown as less than ‘Pay for Income Tax’

No USC deducted for an employee not USC exempt

Employers paying their tax liability

twice in error

Digital Certificates

Issues with networks – an administrator cert is needed

New certificate issued – not actually activated until the following date

Manual Changes on ROS by Employers

Changes made manually don’t sync back to the payroll software

Duplicate employments for the same employee


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Employers with multiple branches

Additional PREMs required where there are multiple branches

Without an additional PREM, the PSR shows up as duplicate line item ID

Some problems due to Revenue being unaware of certain situations

Incorrect details on the RPN

Incorrect details included on the RPN or mistakenly had employees on emergency tax

Confusion over pay periodsThe pay date is when the payment is actually made

The concept of the pay date caused some confusion

Revenue Slowtime / Downtime

Revenue slowtime meant that PSRs were being sent but no

response from Revenue

Users can check the Revenue reconciliation for proof of successful submission


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Old XP Computers

Old Windows XP computers not compatible with new security measures

These security measures are needed for the Revenue integration to work

It’s very important to take backups of payroll data with PAYE Modernisation

Payroll Backups

Difficult to backdate the payroll data so that the periodic submissions are correct

Free cloud backup to seamlessly backup your payroll data to the cloud

Non-compliance & penalties

Non-Compliance & Penalties

Employers should rectify mistakes to ensure it doesn’t affect future payrolls

Early action can also reduce the possibility of Revenue intervention

A constant pattern of corrections or late submissions – Revenue may take corrective action

FIXED PENALTY

€4,000

FIXED PENALTY

€3,000

Per Breach of the PAYE Regulations

Imposed on the company secretary


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Can it be considered a success?

Can it be considered a success?

Challenges vs. Benefits

Challenging few months for everyone, but starting to experience the benefits

One more challenge

No issues with the transition into the new tax year and employee’s year end statements

PAYE Modernisation UK System

Correction submissions Cumulative submissions

Digital certificates Password Authentication

Big Bang approach Voluntary Pilot Year

Changes via multiple sources Changes via payroll only

How BrightPay Connect’s client cloud platforms can supercharge your bureau

Pricing Details

Connect Bureau Pricing

Single employer €59

5 employer pack €239




40 employer pack €1,079

50 employer pack €1,199

Single EmployerUnlimited Employees

€59+ VAT per tax year


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Revenue Presentation

Questions & Answers

Upcoming Webinars

17th November2019 HR & Employment Law Landscape

2nd & 8th OctoberPayroll and cloud platforms: What employers need to know (and why employees love it)

23rd & 24th OctoberOne Year Later: Can PAYE Modernisation be considered a triumph?

one year on…. welcome was it a success? to … slides - bureau...can supercharge your bureau...

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