On-Line Database Placement Application

Tutorial

How to Change Your Information On York’s System

http://www.yorku.ca/computing/students/accounts/signupinstructions.html

YorkU Passport Instructions

• Type http://mymail.yorku.ca as website address (Netscape or Internet Explorer)

• Go to Options• Mail Management• York Mail Management Options• Edit Your Mail Forwarding Settings• In the blank field enter the email address

to which you want to forward your York account

• Click save options to save the changes.

• Send an e-mail to your YorkU e-mail and make sure it goes to your other account

Forwarding YorkU Emails

Changing Your Personal Information

Open Internet BrowserOn Address Line Type: http://www.yorku.ca

Click on “Current Students Faculty & Staff”

Changing Your Personal Information

Click on “Current Students”

Changing Your Personal Information

Click on “My Student Records”

Changing Your Personal Information

Click on the information you need to change such as address and contact information, emergency contact information, etc.

Changing Your Personal Information

Log in to Passport York and make the necessary changes

Social Work Social Work Practicum/Field Practicum/Field

Placement Database Placement Database InstructionsInstructions

Open Internet BrowserOn Address Line Type: http://www.yorku.ca/laps/sowk

Registering on the Databasevia Website

Click on “Database Sign In”

Registering on the Databasevia Website

You will be directed to the SOWK Online Application Page.

Registering on the Databasevia Website

Select “Students”

This will bring you to the SOWK Online Application –Students Page.

• Click on “Register new account” for 1st time users

•If you were a previous BSW student and are now an MSW student, you will have to register again as an MSW student only once.

OR enter your student ID & password (if you have already registered)NOTE: this is different than your Passport York Account Log-in

• Select MSW or BSW Student (if you have already registered)

•Click Submit

Registering on the Databasevia Website

Once you log-in, you will be directed to your Student Profile screen. Click on “Agency Search” at the top right to research

possible placement sites.

Registering on the Databasevia Website - Agency Search

When your Agency Search is complete, continue by Clicking on Placement Request to begin the application process.

The Agency Search page allows you to search agencies by Name, Address, and City. Click on Placement Search to see all the agencies in the database

Registering on the Databasevia Website - Agency Search

• There is no list of available agencies for each term• The database is a list of agencies we have used in

the past but may or may not be available, depending on many factors.

• Take a look at the posted links/websites to get an idea of what the place is about

• The search engine is very precise. Be sure to be exact in your spelling

• Check out:– http://www.211toronto.ca/splash.jsp– Other city’s social services search engines

• RESEARCH on the student’s part is key in the placement process

Registering on the Databasevia Website - Researching Tips

Registering on the Database via Website – Placement Request

Be sure to fill out the appropriate program and the Term you are applying for. Provide the number of FULL days per week you will be in placement.

Provide emergency contact information and Employment Information. Other personal information will be automatically generated by the database. If any of the personal

information is incorrect, please be sure to update it on the main York system.

Type notes, 1-2 lines max.

or it will cut you off

Registering on the Database via Website – Placement Request

Please ensure that you choose 4 distinctly different agencies (i.e., do not choose more than one location

of the same agency as

separate choices). If Agency does

not exist, click on Other Agency and

complete requested

information.

Attach Resume and Cover letter in one document. You MUST submit your resume and cover letter at the time of your application. Click SUBMIT.

SUBMIT

Registering on the Database via Website – Placement Request

• Do you take un-paid placement students?• Do you have a social worker with a social work degree

on site (MSW or BSW).• If not, do you have someone interested in taking a

student on at this time? If so, what is their educational background?

• How long have they been at the agency?• What are the learning opportunities at this agency?• May I have the potential field instructor’s contact

information (phone number and ext. and e-mail address)?

• Put this information on your application if you are interested in them and they’ve met these requirements up above. The Field Office can follow-up from there.

• Please bear in mind the placement may still not meet our other requirements or other factors may be involved

Questions You Can Ask Agencies We Don’t Have Connections With

Registering on the Databasevia Website – Other Information

• Please ensure that you have all documentation completed, for example resume and cover letter (.doc or .rtf format), before submitting your application. No editing privileges are permitted, therefore if you have omitted any details to your application, you will have to start over and complete it again.

• The application will log you out after 20 minutes of inactivity• Please write on the application an alternative e-mail

address if you do not use your yorku e-mail account.• Please note that the “SUBMIT” button will disappear from

the on-line database application once the deadline date has passed.

• Please e-mail the field office any changes to the application after you have submitted it.

• We work on securing your first or second choice first