ACADEMIC AFFAIRS STATUS REPORT Monday, June 3, 2013

Academic Affairs Office Enrollment

• Summer 2013: o Headcount - 1316 down 11.9% from this time last year o FTE – 490.73 down 13.2% from this time last year

• Fa112013: o Headcount - 1590 up 4.3% from this time last year o FTE – 1054.07 up 2.9% from this time last year

Challenge Exam • See chart

TAACCT grant and LEAP • Working with Vicki Lake, Terri Messer, Tom Pigg and Lori Hopper on grant ideas

o TAACCCT: focus on add-on technology certificates o Cooperative Training

Summer classes • Finalized Summer schedule for full-session and 1 St term • Working on contracts

Jennifer Cherry Projects/activities accomplished since last report

• Catalog was given final approval to print • Updated DegreeWorks—tested and cloned to production • Added three FIRE courses to Banner • Attended SciQuest Approver training • Serving on search committee for IR Director

Projects/Activities Planned for Next Week • Clearing new adjunct applications (approx. 60 new—have over 280 in the cleared and ready to hire file) • Working on updating the faculty/adjunct matrix for SACS • Compiling PLA forms into a binder to ensure we have a form for each course and to begin next phase of

PLA

Melissa Lyles Projects/activities accomplished since last report

• Logging and check of summer contracts has begun Projects/Activities Planned for Next Week

• Continue contract process • Assist Purchasing in closing of PO's under the Academic Affairs area

Ruth ea Coleman • Preliminary count of graduates due to TBR June 14 th • Final report of Graduates due to TBR July 15 th

Robin Marek Projects/activities accomplished since last report

• Attended Teacher Development for Hardeman County Board of Education teachers representing JSCC

1

2

• Working with Admissions and Records to create a plan for posting transfer transcripts while Jana is on maternity leave

• Working with OIT and TBR on error in Banner for the Spring 2013 enrollment file • Attended Dual Enrollment meetings at Liberty HS and JCM • Working to final all Dual Enrollment requests for Fall 2013

Communication & Humanities Projects/Activities Accomplished Since Last Report

• Monitored schedule, completed contracts • Concluded grade appeal

Proj ects/Activities Planned for Next Week • Continue work on outstanding grade appeals • Research international events for fall • Research reading course with Prof. Whiteaker at Tenn. Tech • Gather faculty grade distribution information • Research brown-bag-session faculty development topics for fall

EMT Program Projects/Activities Accomplished Since Last Report

• 13 students, who finished in the spring semester, have tested National Registry and 10 have successfully passed.

Projects/Activities Planned for Next Week • Remediation classes for the Lexington EMT class finished on Thursday night and 4 of the 5 students who

chose to participate were successful in completing the class.

Nursing Program Projects/Activities Accomplished Since Last Report

• Clinical unit requests have been approved for summer student placement. • 27 LPNs have completed program orientation and will begin transition coursework June 3, 2013. • 83 students have accepted enrolment for the fall 2013 cohort. • IDEA survey results from spring have been received and distributed for faculty review. • Meetings with several recent graduates regarding out-of-state and other licensure application issues. • Surveyed recent graduates for updated contact information; WIA follow up; CNLA evaluation, NCLEX

evaluation & grant exit survey — ran all reports. • Reviewed TAA grant request; continued to discuss interest in the project with Dr. Pigg, Bobby Smith, Dr.

Blanding, Terri Messer and Vicki Lake. • Worked with equipment vendor (Laerdal) and faculty schedules to schedule 2 day training for our new

human simulator with Laerdal — training is presently planned for June 23 &24 and the only alternative date the vendor has available is the week of August 19 th , during in-service week

• Met with the VP of Human Resources at WTH regarding their future anticipated employment needs. • Completed nurse license applications for 95% of the spring 2013 graduates; remaining applications are

pending completion of graduate requirements (fee payment, completion of course requirements and removal of "I" grade, completion of exam remediation, etc.)

• Reviewed nationally standardized exams in Anatomy and Physiology and Nutrition in preparation of PLA initiatives. Unfortunately the Nutrition exam reviewed contained multiple nursing questions and thus is not an appropriate measure for our HEC course, so the search for another standardized nutrition exam has begun.

• The spring 2013 work hours of all part-time staff have been tabulated and a mechanism for tracking and trending these is planned.

3

• The program retention specialist is documenting processes of the role, in preparation for the end of this program position and the re-assignment of duties June 30 th .

Relevant numbers (Outside the usual; needed for decision-making, trends monitored by others) Status of special projects

• Continue reviewing measures (adding the spring 2013 student data) to assess the admission variables of the last three cohort groups to determine if any component of the admission selection formula is more predictive of student success and program completion.

• Continue revising the program master plan for assessment in accordance with the new ACEN (previously known as NLNAC) standards and criteria released January 2013.

• Examination of faculty workload, salary, and support issues, in conjunction with FIR and Academic Affairs.

Projects/Activities Planned for Next Week • Johnson & Johnson grant — clinical internship planning, including orientation, scheduling, preceptor

trainings & focus group meetings. • Visit the Newbern TTC on June 3 (at the request of the LPN instructor, Dora Woody) to speak to the 16

soon-to-be graduates about the LPN-RN Career Mobility Option • Continue development of ETO Faculty User Guide and uploading of student tracking data. • Begin interviews for faculty position applicants.

PTA Program Proj ects/Activities Accomplished Since Last Report

• 129 applications have been processed during this year's application cycle. 55 applicants have been invited for an interview. Interviews will be held June 4. The following are some interesting statistics from this year's applicant pool:

o 36% of applicants have never attended JSCC. o 31% of applicants did not meet minimum requirements for applying (indicating a lack of knowledge

about the application requirements). o 100% of applicants had some prior college experience. o Many applicants had prior degrees but notably common was coursework and/or degrees in Health and

Human Performance or Exercise Physiology from four-year institutions indicating the lack of employment opportunities for these majors.

• Clinical education begins for the Class of 2014 next week (one student has been delayed by emergency surgery). PTA faculty will be visiting during the week of June 17 — 21.

• Clinical site commitments are now being sought for the summer of 2014. Spring 2014 clinical sites are already mostly confirmed.

Projects/Activities Planned for Next Week • Interviews on June 4. Applicant selection will be finalized on June 5 and final letters will be mailed out

by June 7. • I will be reviewing an electronic patient documentation system for our program on June 10. The move to

electronic documentation simulation is needed.

RADProkram Projects/Activities Accomplished Since Last Report

• Finished revision of Program Readmission policy. Sent back to all members of Advisory Committee for approval. Ready to send to VPAA office and possibly be reviewed by TBR legal counsel if appropriate.

• Director has entered 86 applicants into database to date for this admission's cycle. The deadline is tomorrow, June r t . The program will consider all applications postmarked byJune 1 st and/or hand delivered by 4:30pm on Monday, June 3 (since the deadline falls on a Sat.). After applicants' information

4

was entered, director sent email to each applicant in regards to their status at that point (complete, incomplete, not qualified, etc.).

• Director has reviewed all applications/transcripts received and assigned points for educational background.

• The summer schedule for RAD 190 is complete and materials ready for the term. • Director is working with Medical Center Lab concerning the best process for drug testing radiography

students in the future. • New student orientation to the radiography program will expand from 3-4 hours to a full day. Rationale is

not only to provide information regarding the specific program requirements, but also to include a brief workshop on study skills, learning styles, long term vs. short term memory, etc.

• Director has visited two of the four clinical affiliate CEOs. Contract re-negotiation is due at Baptist Memorial Hospital in Union City and also at Dyersburg Regional Medical Center.

Projects/Activities Planned for Next Week • Director will complete processing applications and schedule interviews for all affiliate locations.

Interviews will be conducted as follows: JMCGH — June 14 and 17, HCMC - June 21, DRMC — June 24, and BMH-UC — June 28. Both Director and Coordinator will be present for each date.

• After interviews are scheduled, the Director will begin the process of having letters printed and mailed. • Continue to work on course plans for RAD 290

RCT Projiram Projects/Activities Accomplished Since Last Report

• I began working on the 2013 CoARC annual report that is due July 1. I will have it completed before the deadline.

• Clinical material has been delivered to JMCGH for the first day of clinical on June 6. Projects/Activities Planned for Next Week

• Course material ready for the first day of classes. • Continue to work on the annual report.

Academic Assistance Projects/Activities Accomplished Since Last Report Academic Support Team: Library:

• Scott Cohen attended a workshop at the University of Memphis: "Collecting our Thoughts: A Workshop on Collections Development and Management." o Scott worked with Kevin Merriman at the University of Memphis Libraries on the planning of the

workshop. • Joyce Johnston created lists of books and other materials in the JSCC Library for Pete O'Brien who needs

it for his program accreditation. • Joyce, Scott, Isaiah Johnson and Debra Lee shifted books in the Textbook collection upstairs to make

room for Lorrel Fuller's new area. • Scott and the library staff are working on plans for a new Circulation desk with the representative from

CFA. • Scott participated in a webinar for the lending part of the new interlibrary loan system from OCLC.

Academic Assistance Center: • Staff members have been making preparations for summer students. • The testing room has been prepared for larger groups of testers. • Preparation has begun for Lorrel Fuller's move to the AAC.

5

Academy: • Nicole has been mailing letters to accepted applicants who need the Academy. • The Academy classrooms are ready for students thanks to the work of OIT and Physical Plant personnel. • Mary Jane is working with Cedric Moten (Southwest TN Development District) to reach and enroll more

students through the REDI program, which has an AT&T grant for this purpose. • Mary Jane is working with Linda Austin to accommodate Madison Achieves and STEP (rising seniors)

students. Writing Center:

• Spring 2013 usage: o Students: 305 o Visits: 1112 o Hours in lab: 1223.5

Distance Education: • Patrick continued researching and developing a mobilization plan for the College. • Patrick participated in a ROCC Mentors conference call. • Patrick participated in a TACHE Marketing Committee conference call. • Patrick and Renee participated in monthly D2L system admin conference call. • Renee worked on various RODP questions and requests for information. • Renee and Faith began sending emails and letters to students registered for Online or RODP classes. • Renee setup and enrolled students in online student seminar. • Renee conducted 3 private training sessions. • Travis set up the MCU broadcast schedule for the summer DL classes. • Travis cross-listed the summer Nursing and DL eLearn class shells. • Travis finished the DL Tech summer schedule.

Projects/Activities Planned for Next Weeks Library:

• Scott Cohen will plan for the moving of shelves when the re-carpeting is done in the library building in order to accommodate future study rooms.

Academic Assistance Center: • Preparation for Lorre s joining the AAC team will continue. • Items are ready to be moved to other areas and/or to surplus. • The AAC will order lockers for storing testers' personal items.

Academy: • First session classes are scheduled to begin June 3.

• STEP (Steps toward Entering Prepared—a division of Madison Achieves) students, who are rising seniors attempting to improve their scores in order to take Comp I dual enrollment classes, will be taking Academy classes.

• Second session classes are scheduled to begin July 1. Writing Center:

• The WC will serve students, faculty, and staff.

Distance Education: • Patrick will continue developing the College's mobilization plan. • Patrick and Renee will conduct individual training and consultation sessions with the Fall 2013 course

developers. • Renee and Faith will continue sending out letters and emails for student seminars. • Renee will facilitate/ conduct student seminar sessions.

Continuing Education/Off Campus Centers/SBDC/COE Projects/Activities Accomplished Since Last Report

6

• 19 PearsonVue tests • 16 Ag Tests • 1 CRC • 4.05 hours spent on facilities issues/contracts/questions • Savannah — Registration/Chamber meeting for June 5 at Center • Lexington - Registration • Humboldt — Attended ProTech meeting, Holding Great Expectations and compass testing, Still working

on cleaning contract, Had a new alarm panel installed, Janet has plans to attend training to post transcripts so that she can help records while Jana is out, Janet, myself, and possibly Tony are participating in a 5k walk/run for Relay for Life in Milan

• Work on Humboldt Cleaning Contract • Local Emergency Planning Meeting • Attended email marketing seminar • SBDC — Standard classes and meetings • Workforce Readiness meeting • Working with Rich Coppings on a hybrid A&P prep class

Projects/Activities Planned for Next Week • Regular testing • Continued development of fire science programs on-line • Begin development of Excel on-line class • Camp