ola super conference 2014: session 413 r 03/02/2014...
TRANSCRIPT
OLA�Super�Conference�2014:�Session�413�ͲDeveloping�a�Research�Data�Management�Service�ͲͲ A�Case�Study
03/02/2014
Queen's�University�Library�Ͳ Jeff�Moon�ͲData�&�Government�Information�Centre 1
Jeff�MoonData�&�Government�Information�LibrarianAcademic�Director,�Queen’s�Research�Data�Centre
Developing�a�Research�Data�Management�Service�– a�Case�Study
OLA�Super�Conference�Thursday,�Jan�30,�2014�ͲͲ Session�413
3.�Just�do�it
2.�Educate
1.�Plan,�build,�test,�refine
http://blog.frontierstrategygroup.com/wpͲcontent/uploads/2011/09/StrategicͲPlanning.jpghttp://www.aussie.com.au/assets/images/news/Now%20Later%20432x243.jpghttp://www.webtreksearch.com/images/educate1.jpg
Developing�aResearch�Data�Management�Service
What�is�‘Research�Data”?
That�which�is�collected,�observed,�or�created�in�a�digital�form,�for�purposes�of�analysing�to�produce�original�research�results.
http://www.ed.ac.uk/schoolsͲdepartments/informationͲservices/services/researchͲsupport/dataͲlibrary/dataͲrepository/definitionshttp://www.channelprosmb.com/imagelib/contentitem/26065/39e706a46ad531beͲͲ6da92a71Ͳ132cec09cc9Ͳ64bf684136669.jpghttp://backyardskeptics.com/wordpress/wpͲcontent/uploads/2012/04/video.pnghttp://icons.iconarchive.com/icons/iconhive/multimedia/256/soundͲicon.pnghttp://www.iconarchive.com/show/rumaxͲiconsͲbyͲtoma4025/cameraͲicon.htmlhttp://0.tqn.com/w/experts/ItalianͲLanguageͲ1584/2010/09/ImageͲHistoricalͲText.jpg
NumericVideoImagesSoundText
&�more…
What�is�‘Research�Data�Management�(RDM)”?
It�is�what�we�do�with�research�data�to�ensure�it�is:CompleteAccurate
WellͲdocumentedCompliant�with�ethics�standards
OpenIn�preservationͲfriendly�format(s)
RDM�&�the�Data�Life�Cycle
Source:�http://www.ucl.ac.uk/ich/researchͲich/mrcͲcech/images/data/lifeͲcycle/researchͲdataͲlifeͲcycle.jpg?hires
TriͲCouncil�Funding�Agencies
Journal�Publishers
Evolving�Role�of�Libraries
National�and�International�Initiatives
What�is�driving�RDM?
OLA�Super�Conference�2014:�Session�413�ͲDeveloping�a�Research�Data�Management�Service�ͲͲ A�Case�Study
03/02/2014
Queen's�University�Library�Ͳ Jeff�Moon�ͲData�&�Government�Information�Centre 2
ARL/DLF�EͲScience�Institute�
QUL�Research�Data�Working�
Group
CARL�Research�Data�Management�Workshop
Growing�awareness�among�researchers
Local�drivers… Research�Data�Management1.�Plan,�build,�test,�refine
Research�Data�Management�3Ͳyear�plan
Storage/Archiving�options
Documentation�(metadata)�&��licensing
1.�Plan,�build,�test,�refine
IntroductionI.�Current�Data�ServicesII.�Drivers�and�TrendsIII.�Data�Services�in�2016IV.�Partnerships�and�CollaborationsV.�Implementation�PrinciplesVI.�Advocacy,�Outreach,�Promotion�and�EducationVII.�StaffingVIII.�Evaluation�and�Assessment
External�influences…
Recent�TriͲCouncil�consultation�paperOctober�2013
Toward�a�Policy�Framework�for�Advancing�Digital�Scholarship�in�Canada
http://www.sshrcͲcrsh.gc.ca/news_roomͲsalle_de_presse/latest_newsͲnouvelles_recentes/big_data_consultationͲdonnees_massives_consultationͲeng.aspx
Capitalizing�on�Big�Data…
Toward�a�Policy�Framework�for�Advancing�Digital�Scholarship�in�Canada…�3�main�goals:
Establishing�a�culture�of�stewardship
Coordination�of�stakeholder�engagement
Developing�capacity�and�future�funding�parameters
Establishing�a�Culture�of�Stewardship�
a.�Require�that�all�grant�applications�include�specific�data�management�plans including�costs�of�data�collection,�analysis,�and�preservation
b.�Definition�of�specific�elements�of�data�plans�that�will�be�considered�by�reviewers�in�the�assessment�of�funding�applications;�
c.�Guidelines�indicating�which�data�must�be�preserved�and�in�what�formats;�and�for�selecting�suitable�data�repositories;�
d.�Consolidated�open�access�policies�and�guidelines
OLA�Super�Conference�2014:�Session�413�ͲDeveloping�a�Research�Data�Management�Service�ͲͲ A�Case�Study
03/02/2014
Queen's�University�Library�Ͳ Jeff�Moon�ͲData�&�Government�Information�Centre 3
Coordination�of�stakeholder�engagement
Ensure�involvement�of�all�stakeholders�in�the�development�of�a�national�digital�infrastructure�
ecosystem for�research
Developing�capacity�and�future�funding�parameters
Evaluate�funding�parametersBalance�the�roles�of�national,�provincial�and�
institutional�stakeholders�Collaborate�in�the�development�a�number�of�
worldͲclass�centres specializing�in�data�management
Enhance�networks�and�infrastructureSupport�skills�development�and�graduate�and�
researcher�training
Research�Data�Management1.�Plan,�build,�test,�refine
Research�Data�Management�3Ͳyear�plan
Storage/Archiving�options
Documentation�(metadata)�&��licensing
Investigate�archiving�options
DisciplineͲspecific�archives
1.�Plan,�build,�test,�refine
Weigh�features�&�benefits�of�each…
Level�of�access�control• Specific�researcher/researchers• Your�university?• Ontario�Universities• WorldAbility�to�provide�IPͲbased�accessAbility�to�support�data�
1.�Plan,�build,�test,�refine
DisciplineͲspecific�archives
1.�Plan,�build,�test,�refine
Features
Weigh�the�features�&�benefits�of�each…
Local�Control
Flexible�access�control
DataͲspecific�Metadata
Online�Statistical�Analysis�Tools
Powerful�Search�Features
UserͲmediated�Deposit
Archive�tailored�to�discipline
yes no no no no no no
yes no yes yes no no no
yes yes yes some yes yes flexible
no no yes yes yes nosomewhat�flexible
? ? yes ? ? ? yes
OLA�Super�Conference�2014:�Session�413�ͲDeveloping�a�Research�Data�Management�Service�ͲͲ A�Case�Study
03/02/2014
Queen's�University�Library�Ͳ Jeff�Moon�ͲData�&�Government�Information�Centre 4
Web�site�topics�mapped�onto�our�evolving�Data�Management�workflow1.�Plan,�build,�test,�refine…
Map�out�your�workflow�and�staffing�needs…
Research�Data�Management1.�Plan,�build,�test,�refine
Research�Data�Management�3Ͳyear�plan
Storage/Archiving�options
Documentation�(metadata)�&��licensing
Metadata
“Data�about�data”
• Documentation�in�standardized and�structured form• Ideally�computerͲready• Explains your�data:�origin,�purpose,�time�reference,�geographic�location,�creator,�access�conditions�and�terms�of�use�of�a�data�collection.
Researchers�are�in�the�best�position�to�answer�questions�about�their�data!
http://www.dataenthusiast.com/wpͲcontent/uploads/2011/10/meta_data_standard_transmission1.jpg
Metadata�Standards
1.�Plan,�build,�test,�refine
Metadata�Concept�Map�by�Amanda�Tarbet is�licensed�under�a�Creative�Commons�AttributionͲNonCommercialͲShareAlike 3.0�Unported License.
1.�Plan,�build,�test,�refine
http://androvm.org/blog/exͲbuildroid/files/2012/01/Build.jpg
2.�EducateÆ RDM�web�site1.�Plan,�build,�test,�refine
OLA�Super�Conference�2014:�Session�413�ͲDeveloping�a�Research�Data�Management�Service�ͲͲ A�Case�Study
03/02/2014
Queen's�University�Library�Ͳ Jeff�Moon�ͲData�&�Government�Information�Centre 5
• Overview• Writing�a�Data�Management�Plan• Funding�Agency�Guidelines• Metadata• Data�Repositories�&�Archives• Citing�Data• Best�Practices�in�Data�Management• Library�as�Data�Partner• QUL�Research�Data�Archive
1.�Plan,�build,�test,�refine
http://guides.library.queensu.ca/rdm
All�of�this�depends�upon�sufficient�staffing�and�expertise.
Strategic�hiring/retraining,�&�
Ongoing�training/professional�development
1.�Plan,�build,�test,�refine
1.�Plan,�build,�test,�refine
http://www.fastcoexist.com/multisite_files/coexist/imagecache/960/1280Ͳflesky.jpg
Writing�a�Data�Management�PlanFunding�Agency�Guidelines
MetadataBest�Practices�in�Data�ManagementCiting�Data
Web�site�topics�mapped�onto�our�evolving�Data�Management�workflow
QUL�Research�Data�ArchiveData�Repositories�&�Archives
1.�Plan,�build,�test,�refine…
Start�thinking�about�COLLECTION�
DEVELOPMENTdecisions
Web�site�topics�mapped�onto�our�evolving�Data�Management�workflow1.�Plan,�build,�test,�refine…
http://www.thesmokingtire.com/wpͲcontent/uploads/2010/05/DecisionsͲdecisionsͲJunͲ07.jpg
Web�site�topics�mapped�onto�our�evolving�Data�Management�workflow1.�Plan,�build,�test,�refine…
http://www.thesmokingtire.com/wpͲcontent/uploads/2010/05/DecisionsͲdecisionsͲJunͲ07.jpg
Collection�Development
OLA�Super�Conference�2014:�Session�413�ͲDeveloping�a�Research�Data�Management�Service�ͲͲ A�Case�Study
03/02/2014
Queen's�University�Library�Ͳ Jeff�Moon�ͲData�&�Government�Information�Centre 6
Web�site�topics�mapped�onto�our�evolving�Data�Management�workflow1.�Plan,�build,�test,�refine…
Manageability• Size�of�file(s)
• How�clean�is�the�data?
• How�complete�and�clear�is�the�documentation
• How�familiar�is�the�RDM�service�with�the�data�‘discipline’?�Can�sense�be�made�of�the�data?
• What�format�is�the�data�in?�Outdated?�Open/archival?��Proprietary?�Tied�to�specific�hardware/software?
• Restricted/Private?�Need�for�anonymization/deͲidentification
Web�site�topics�mapped�onto�our�evolving�Data�Management�workflow1.�Plan,�build,�test,�refine…
Value• Provenance�–
Undergraduate?�Graduate�PhD?�Masters?�PostͲDoc?�Established�researcher/research�team?�External�agency?�
• Reputation�of�researcher(s)• Potential�for�future�use?• Potential�impact�of�future�use?• Reproducibility?�• Cost�of�producing�original�data• Scope�of�data�– local,�small�sample;�provincial/national,�large�
sample;�international?
Web�site�topics�mapped�onto�our�evolving�Data�Management�workflow1.�Plan,�build,�test,�refine…
http://www.thesmokingtire.com/wpͲcontent/uploads/2010/05/DecisionsͲdecisionsͲJunͲ07.jpg
Collection�Development
Seminars,�courses,�conferences…��
Outreach:�Office�of�University�Research,�others
Targeted�marketing,�wordͲofͲmouth
2.�EducateÆ Communicate
http://scriptcat.files.wordpress.com/2012/03/research1.jpghttp://authorjenniferchase.files.wordpress.com/2012/01/bullseye2.jpg
Liaison�Librarians
2.�EducateÆ Enlist�help…
http://sd.keepcalmͲoͲmatic.co.uk/i/keepͲcalmͲandͲaskͲaͲlibrarianͲ6.png
• Campus�IT• Office�of�University�
Research• Other�Libraries
3.�Just�do�it
http://timemanagementninja.com/wpͲcontent/uploads/2011/12/JustͲDoͲItͲNow.jpg
OLA�Super�Conference�2014:�Session�413�ͲDeveloping�a�Research�Data�Management�Service�ͲͲ A�Case�Study
03/02/2014
Queen's�University�Library�Ͳ Jeff�Moon�ͲData�&�Government�Information�Centre 7
‘If�you�build�it,�they�will�come’
http://www.surfrescue.com.au/media/38495/door_knock.pnghttp://4vector.com/i/freeͲvectorͲredͲtelephoneͲclipͲart_114442_Red_Telephone_clip_art_hight.png�http://demandspring.com/wpͲcontent/uploads/2013/01/EmailͲOpens.jpg
But�be�prepared�to�knock�on�doors,�make�calls,�and�send�
emails…
You�may�face�rejection…�
http://pestcemetery.com/wpͲcontent/uploads/2010/08/PictureͲ3.png
…�but�don’t�let�that�stop�you!
Projects�at�Queen’s…
Potential Canada's �Waste�Flow�ProjectPotential Digitized�Dinosaur�BonesPotential Canadian�Institute�for�Military�and�Veteran�Health�Research�(CIMVHR)Potential Effects�of�Music�on�MilitaryPotential Sleep�LabPotential Ending�Bullying,�Health�Canada �data?Potential Mental �Health�Ͳ�Reducing�StigmaPotential Mining�dataPotential Ethnicity�and�Democratic�GovernancePotential SPEG�Ͳ�Social�Program�Evaluation�GroupPotential KinesiologyPotential Business �Ͳ�Marketing�dataPotential Frontenac�Arch�Biosphere�ReservePotential Canadian�Suburbs �Ͳ�SURPPotential Queen's �Biology�Station�Ͳ�Data �ArchivePotential South�African�Migration�ProjectPotential Social�Environments,�networks,�and�health
The�Globalization�of�Personal�Data�Project
Studied�implications�of�surveillance�and�personal�data�in�nine�countries:�Canada,�U.S.A.,�France,�Spain,�Hungary,�Mexico,�
Brazil,�China,�and�Japan.�
Key�element�of�success�was�a�‘data�manager’�on�the�project.
QSpace Dataverse ODESI
Cranial�Nonmetric�Trait�Database
27�separate�databases�in�Borland�Paradox�
format�on�an�older�vintage�
PC
Used�“R”�to�stack�the�files.
Reviewed,�refined,�&�
enriched�coding�scheme
Reviewed,��refined,�&�enriched�
documentation
QSpace Dataverse
Whenever�possible…
http://www.actbucks.org.uk/images/research.jpg
Catch�them�early…
OLA�Super�Conference�2014:�Session�413�ͲDeveloping�a�Research�Data�Management�Service�ͲͲ A�Case�Study
03/02/2014
Queen's�University�Library�Ͳ Jeff�Moon�ͲData�&�Government�Information�Centre 8
The�Data�Life�Cycle
Source:�http://www.ucl.ac.uk/ich/researchͲich/mrcͲcech/images/data/lifeͲcycle/researchͲdataͲlifeͲcycle.jpg?hires
Catch�them�early…
http://larshagberg.files.wordpress.com/2012/05/lth102.jpghttp://micheleͲnorris.com/wpͲcontent/uploads/2012/02/writingͲpencil.jpg
GOAL:�Archived�Data�&�
Documentation
http://scmͲl3.technorati.com/12/12/13/73835/onlineͲshopping(1).jpghttp://grantfundingexpert.org/wpͲcontent/uploads/grantsecrets/june/grant%20funding%20expert%20chris%20johnson%20Free%20or%20Cheap%20Legal%20Aid%20for%20Canadians.jpeg
GOAL:�Archived�Data�&�
Documentation
Catch�them�early…Some�final�insights…
http://www.therenegadewriter.com/wpͲcontent/uploads/2011/09/lightbulbs.jpg
Manage�expectations
http://img.purseforum.com/attachments/theͲplayground/animalicious/1871069d1347558015ͲcaturdayͲpostͲyourͲfavoriteͲlolcatsͲpicsͲhereͲcomeͲsleepingͲwithͲpetsͲ1Ͳ.jpg
Manage�expectations
http://img.purseforum.com/attachments/theͲplayground/animalicious/1871069d1347558015ͲcaturdayͲpostͲyourͲfavoriteͲlolcatsͲpicsͲhereͲcomeͲsleepingͲwithͲpetsͲ1Ͳ.jpg
OLA�Super�Conference�2014:�Session�413�ͲDeveloping�a�Research�Data�Management�Service�ͲͲ A�Case�Study
03/02/2014
Queen's�University�Library�Ͳ Jeff�Moon�ͲData�&�Government�Information�Centre 9
Don’t�oversell�your�service…
http://rookery.s3.amazonaws.com/1031000/1031212_78c6_1024x2000.jpg
Strive�for�elegant�solutions
Work�with�what�you’ve�got…
Be�prepared�for�casualties…
http://laughingsquid.com/wpͲcontent/uploads/starͲtrekͲexpendability.jpg
Put�yourself�out�there…
http://25.media.tumblr.com/tumblr_m6ag0g0sXF1rqazxao1_400.jpg
Contact�informationJeff�Moon�–Data�and�Government�Information�LibrarianAcademic�Director,�Queen’s�Research�Data�[email protected]