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Oklahoma Board of Corrections

REGULAR MEETING

January 30, 2018

Howard McLeod Correctional Center

Atoka, Oklahoma

OKLAHOMA BOARD OF CORRECTIONS

REGULAR MEETING AGENDA Howard McLeod Correctional Center

19603 E Whippoorwill Lane Atoka, Oklahoma

1:00 p.m., January 30, 2018

Members of the Board of Corrections will be dining together before the Board meeting. No business will be conducted during this time period.

ITEM PRESENTER 1. Call to Order Michael W. Roach, Chair

2. Pledge of Allegiance Kevin J. Gross, Member

3. Roll Call Michael W. Roach, Chair

4. Welcome/Opening Remarks Tommy Sharp, Warden Howard McLeod Correctional Center

5. Introduction of Region I Wardens Michael J. Wade, Jim E. Hamilton Correctional Center Kameron Harvanek, Mack Alford Correctional Center Terry Royal, Oklahoma State Penitentiary Jim Farris, Jess Dunn Correctional Center

Millicent Newton-Embry, Director Region I

6. Introduction of Probation and Parole Services District Supervisors

Anthony Rowell, Southeast District

Kevin Duckworth, Director Probation and Parole Services

7. Approval of Board of Corrections Regular Meeting Minutes from November 28, 2017

Michael W. Roach, Chair

8. Director’s Comments Purchase of 15-Passenger Vans Enid Community Corrections Center Expansion Crisis Negotiation Team Competition Emergency Purchases

o To repair lift station, $19,723, at Kate Barnard Correctional Center

o To repair water tower, $4,830, at Lexington Assessment and Reception Center

Joe M. Allbaugh, Director

9. Approval of Title 61 § 130, Emergency Expenditures Exceeding $250,000

Repair of Water Tower at the Joseph Harp Correctional Center


“The chief administrative officer of a public agency with a governing body shall notify the governing body within ten (10) days of the declaration of an emergency if the governing body did not approve the emergency. The

Board of Corrections REGULAR MEETING AGENDA

January 30, 2018

notification shall contain a statement of the reasons for the action, and shall be recorded in the official minutes of the governing body.” 61 O.S. § 130

10. Update on Operations Oklahoma State Penitentiary Renovations Internal Purchase Request Implementation Construction, Maintenance and Technology Systems

Program Implementations Active Shooter Planning and Training Environmental Health and Safety Administration

Scott Crow, Chief of Operations

11. Monthly Update on Inmate Population Laura Pitman, Ph.D., Director Population, Programs, and Strategic Planning

12. Monthly Update of FY 2018 Agency Budget Ashlee Clemmons, Director Business Services

13. Approval of FY 2017 Budgeted Average Daily Cost

Ashlee Clemmons, Director Business Services

“The Department shall present to the Board of Corrections at its January meeting comparative data on budgeted daily cost versus actual daily cost, and, after appropriate review and analysis, the Board shall adopt as a final action of the Board an average daily cost per inmate by facility category for the immediately preceding fiscal year.” 57 O.S. § 561.1 ¶ E.

14. Quarterly Update of FY 2018 Oklahoma Correctional Industries Budget (July 1, 2017 – September 30, 2017)

Justin Farris, Director Oklahoma Correctional Industries

15. Quarterly Update of FY 2018 Agri-Services Budget (July 1 – September 30, 2017)

Brad Bailey, Director Agri-Services

16. Committee Reports Committee Chairs Standing Committees:

Audit/Finance – Chair Frazier Henke, Members Todd Holder and Kevin Gross Criminal Justice Reform – Chair Adam Luck and Member Gene Haynes Public Policy/Affairs – Chair Gene Haynes and Member Frazier Henke Population/Private Prisons – Chair Todd Holder, Members Michael Roach and Adam Luck Executive – Chair Michael Roach, Members Frazier Henke and Kevin Gross

17. New Business Michael W. Roach, Chair

18. Announcements Michael W. Roach, Chair

19. Approval to Enter into Executive Session David Cincotta, General Counsel Pursuant to 25 O.S. § 307.B.4. for confidential communications between a public body and its attorney concerning

the pending investigations of the death of inmate Ynes Auero #265628 at the Oklahoma State Penitentiary (Case # IG 17-0123), the death of inmate Tycen Willett #511885 at the Oklahoma State Penitentiary (Case # IG 17-0245), and the death of inmate Robert Sanders #427445 at the James Crabtree Correctional Center (Case # IG 17-0251), and pending litigation of Engineered Systems & Energy Solutions, Inc., vs. Autry Technology Center, et al (Oklahoma County District Court case number CJ-2017-6627) and Board of County Commissioners of the County of Tulsa and Tulsa County Criminal Justice Authority vs. Oklahoma Department of Corrections, Joe M. Allbaugh, and State Board of Corrections (Oklahoma County District Court case number CV-2017-684) if the public body, with the advice of its attorney, determines that disclosure will seriously impair the ability of the public body to conduct a pending investigation, litigation, or proceeding in the public interest.

Board of Corrections REGULAR MEETING AGENDA

January 30, 2018

20. Approval to Return from Executive Session David Cincotta, General Counsel

21. Approval to Adjourn Meeting Michael W. Roach, Chair

The next regular meeting of the Board of Corrections will be held at 1:00 p.m. on Tuesday, February 27, 2018 at the Oklahoma Department of Corrections in Oklahoma City, Oklahoma.

Updated on 1/25/2018 2:25 PM

Item #5

MICHAEL J. WADE, WARDEN

Jim E. Hamilton Correctional Center

Michael Wade began his career with the Oklahoma Department of

Correct ions as a correctional off icer at the John Li l ley Correct ional Center

in Apri l 1989. He has held the posit ions of correctional counselor,

administrative off icer, business manager, and deputy warden. On June 1,

2013, Mike was appointed as the warden of the Jim E. Hamilton Correct ional

Center.

Warden Wade earned a Bachelor of Science in Business Administration

from Northeastern State University.

KAMERON HARVANEK, WARDEN

Mack Alford Correctional Center

Kameron Harvanek began his career with the Oklahoma Department of

Correct ion in 1994 as a correct ional off icer at the Mack Alford Correctional

Center.

He promoted in 1997 to warden’s assistant at the Mack Alford Correct ional

Center. From March 1999 through November 2010, he served as deputy

warden at the Jackie Brannon Correct ional Center, Oklahoma State

Penitentiary, and Dick Connor Correctional Center, respectively. In

November 2010, he transferred to the posit ion of security facil ity operations

manager.

Kameron was appointed in April 2012 as deputy warden of the Jackie

Brannon Correctional Center unti l January 2013 when he was confirmed as

warden of the John Li l ley Correct ional Center. During thi s appointment, he

also served as acting warden of the Mabel Bassett Correctional Center from

January 2015 to June 2015. In June 2015, he was confirmed as warden of

the Mack Alford Correctional Center.

Kameron has a Bachelor of Arts in Communications from S outheastern

Oklahoma State University.

TERRY C. ROYAL, WARDEN

Oklahoma State Penitentiary

Terry Royal has served in various capacit ies with increasing responsibil ity

in both the public and private correctional sett ings. His experience includes

various levels of supervision and management in ten (10) correct ional

inst itutions in Indiana, Arizona, Florida, and Oklahoma with experience in

all security levels.

Warden Royal served with the Indiana Department of Corrections from 1991

to 2008 eventually promoting to superintendent at the Chain O’Lakes

Correctional Facility. From 2008 to 2011, he served as warden at the

Marana Community Correctional Treatment Facil ity with the Management

and Training Corporation in Arizona. From 2011 to 2016, he served as a

regional director and warden with the Florida Department of Corrections. In

September, 2016, Terry was appointed as the warden of the Oklahoma

State Penitentiary.

Warden Royal has a Bachelor of Science in Organization Management from

Oakland City University in Indiana.

JIM FARRIS, WARDEN

Jess Dunn Correctional Center

Warden Farris began his career with the Oklahoma Department of

Correct ions at the Oklahoma State Penitentiary in 1991 as a correct ional

security off icer. In 1992, he transferred to the Mack Alford Correct ional

Center where he served as a correctional off icer, case manager,

correct ional counselor, unit manager and warden’s assistant. In 2011, he

was promoted to deputy warden at the Howard McLeod Correctional Center.

In 2013, he was appointed as the warden of the Lexington Assessment and

Reception Center, serving there unti l his appointment as warden of the Jess

Dunn Correctional Center.

Warden Farris received his Bachelor of Arts in Criminal Justice from

Southeastern Oklahoma State University.

Item #6

ANTHONY ROWELL, DISTRICT SUPERVISOR

Southeast District Probation and Parole Services

Anthony Rowell began his career with the Oklahoma Department of

Correct ions in November 1994 as a correctional off icer cadet at the Jackie

Brannon Correctional Center. In August 1995, he promoted to a probation

and parole off icer in McAlester.

In 1998, Anthony promoted to team supervisor in Southeast District

Probation and Parole Services, managing a team of probation and parole

off icers assigned throughout several southeast Oklahoma counties. In

2008, he promoted to assistant distr ict supervisor in the So utheast Distr ict.

Anthony was promoted in Apri l 2012 to distr ict supervisor for Southeast

Distr ict Community Corrections. In 2015, Anthony was assigned as the

acting division manager for Probation and Parole Services for

approximately 1 year.

Anthony received a Bachelor of Arts in Criminal Justice from East Central

University in 1994. He is a member of the American Probation and Parole

Association.

Item #7

OKLAHOMA BOARD OF CORRECTIONS

REGULAR MEETING MINUTES

ITEM PRESENTER 1. Call to Order Michael W. Roach, Chair

Chair Roach called the regular meeting of the Oklahoma Board of Corrections (BOC) to order at 1:00 PM on Tuesday, November 28, 2017, at the Eddie Warrior Correctional Center in Taft, Oklahoma. The meeting was preceded by advance notice of the date, time, and place, filed with the Oklahoma Secretary of State on November 30, 2016. An amended notice of the date, time, and place was filed with the Oklahoma Secretary of State on October 31, 2017 at 12:04 PM. Notice of this meeting was also given at least twenty-four (24) hours in advance by posting notice of the date, time, place, and agenda of the meeting at 11:57 AM on November 27, 2017 at the principal office of the ODOC, located at 3400 North Martin Luther King Avenue in Oklahoma City.

2. Pledge of Allegiance Todd Holder, Secretary

Mr. Holder led all meeting attendees in reciting the Pledge of Allegiance to the United States Flag.

3. Roll Call Michael W. Roach, Chair

Chair Roach asked the clerk to call the roll:

Kevin Gross, Member Present Todd Holder, Secretary Present

Gene Haynes, Member Present Adam Luck, Member Present

Frazier Henke, Vice-Chair Present Michael Roach, Chair Present

Calling of the roll reflected a quorum was present.

4. Welcome/Opening Remarks Sharon McCoy, Warden Eddie Warrior Correctional Center

Warden McCoy welcomed BOC members, Director Allbaugh and meeting attendees to the facility. She provided historical data about original usage of land and buildings as well as the namesake of the facility, Dr. Eddie Warrior. Programs provided to the inmate population were noted, specifically Helping Women Recover which is funded by the George Kaiser Family Foundation, and the Regimented Treatment Program. The facility also has a partnership with Connors State College to provide college classes to inmates. In addition, CareerTech, ProCom and the Oklahoma Correctional Industries are available for work crew crews. There was no further discussion.

5. Introduction of Region I Wardens

Terry Royal, Oklahoma State Penitentiary Jim Farris, Jess Dunn Correctional Center

Millicent Newton-Embry, Director Region I

BOC Regular Meeting Minutes November 28, 2017

Janet Dowling, Dick Conner Correctional Center Mike Wade, Jim E. Hamilton Correctional Center

Off agenda, Ms. Newton-Embry first introduced and recognized Brian Cox, who was selected as the 2017 Correctional Supervisor of the Year. She then introduced the listed wardens to the BOC members and Director Allbaugh, providing a brief summary of their backgrounds during each introduction. A copy of their biographies was included in the BOC Packet for November 28, 2017. There was no further discussion.

6. Introduction of Probation and Parole Services District

Supervisors Camille Porter, Community Sentencing

Kevin Duckworth, Director Probation and Parole Services

Mr. Duckworth introduced Ms. Porter to the BOC members and Director Allbaugh, providing a brief summary of her background. A copy of her biography was included in the BOC Packet for November 28, 2017. There was no further discussion.

7. Approval of Board of Corrections Meeting Minutes from Regular

Meeting on October 24, 2017 Michael W. Roach, Chair

Chair Roach stated the BOC had previously received the meeting minutes from October 24, 2017 for review and he would entertain a motion to approve. A copy of the meeting minutes was included in the BOC Packet for November 28, 2017. Motion: Mr. Gross made a motion to approve the minutes and Mr. Holder seconded the motion. The results of the roll call were: Mr. Gross – yes; Mr. Haynes – yes; Mr. Henke – yes; Mr. Holder – yes; Mr. Luck – yes; Mr. Roach – yes.

The minutes were approved by majority vote. There was no further discussion.

8. Director’s Comments

Health Services Emergency Purchases:

o To repair gas leak, $5,597.72, at Oklahoma City Community Corrections Center

o To replace boiler, $24,773.07, at Oklahoma State Penitentiary


Director Allbaugh thanked the BOC members for attending the meeting this date and expressed appreciation to Warden McCoy for the hospitality. He then provided the following information:

A gas leak was suspected on Saturday, October 28, 2017, at the Oklahoma City Community Corrections Center. ONG crews arrived promptly and confirmed there was a gas leak and the gas was immediately turned off. A licensed contractor assessed the situation and determined the leak was between the facility’s main shut off valve and the ONG’s meter. In accordance with Title 61, Director Allbaugh declared an emergency purchase and work was completed by Mullins Plumbing for $5,597.72.


In accordance with Title 74, Director Allbaugh authorized an emergency purchase on Wednesday November 15, 2017, due to a boiler failure that occurred at the Oklahoma State Penitentiary (OSP) H-Unit. As a result of the failure, two of the four quads on the housing unit were without hot water. The boiler was replaced at a cost of $24,773.07.

Efforts continue with reconfiguring and building new sidewalks in the housing unit areas at the North Fork Correctional Center to accommodate safety and programmatic needs for protective custody inmates housed in Juliette Unit. Director Allbaugh also approved a plan to add additional fencing inside the perimeter of the facility, which allows for the ability to section off units from the main yard. Total cost of the project is estimated at approximately $220,000, which will be funded by Core Civic and reimbursed by DOC through monthly payments in accordance with the lease agreement.

The agency has contracted with a structural engineer to assess the damage and provide a remedial action plan, with costs, to move forward with repairs at the Oklahoma State Reformatory. This project continues as a work in progress because the cost analysis requires a comprehensive assessment.

Lighting around the south main parking lot of the ODOC Administration Building was recently replaced and upgraded with new LED light fixtures.

Training academies have graduated 476 cadets since implementing the Wilson Training Academy on January 23, 2017.

Director Allbaugh then invited Mr. Clint Castleberry, director of Health Services, to provide an update on his unit. Mr. Castleberry provided information on statewide hiring and retention issues for medical staff. He noted that due to the reduced number of psychiatrists in Mental Health Services, tele-psychiatry is used extensively. Director Allbaugh also invited Ms. Newton-Embry to provide an update, off agenda, on the Prison Rape Elimination Act (PREA) audits. Ms. Newton-Embry stated audits began in October 2017 and four facilities audited had passed with several having “exceeds standards” on federal mandates. Members inquired about legislative action in reference to the budget and Director Allbaugh provided an update. Director Allbaugh also reported information on staffing turnover rates due to retirements. There was no further discussion.

9. Approval to Purchase Real Property at 2005 East Broadway,

Enid, Oklahoma (Lot 6, Block 14 sd-E57 UNIVERSITY PLACE ADDITION S/2 9-22-6 YOUTH BUILDING Garfield County) adjacent to, and to become a part of, the Enid Community Corrections Center


Director Allbaugh requested consideration by the BOC to purchase land and buildings adjacent to the Enid Community Corrections Center (CCC). Buildings on the property will be converted to program space and maintenance equipment storage. Chair Roach stated the BOC had previously


received the contract for purchase of real estate and he would entertain a motion to approve. A copy of the contract was included in the BOC Packet for November 28, 2017. Motion: Mr. Holder made a motion to approve the purchase of land and buildings adjacent to the Enid CCC and Mr. Gross seconded the motion. The results of the roll call were: Mr. Gross – yes; Mr. Haynes – yes; Mr. Henke – yes; Mr. Holder – yes; Mr. Luck – yes; Mr. Roach – yes.

The land and buildings purchase was approved by majority vote. There was no further discussion.

10. Update on Operations

Centralization of Facility Maintenance Inventory Control

Scott Crow, Chief of Operations

Mr. Crow provided the following updates:

Centralization of facility maintenance continues around the state and ensures maintenance repairs are accomplished. Mr. Faron Bryant was appointed as the statewide maintenance supervisor and has visited every facility to identify all maintenance issues to provide a centralized list of needs.

Inventory control was implemented to identify all assets being housed throughout the state. A program to assist with inventory tracking was recently purchased to assist with this endeavor.

Off agenda, the Security Threats Intelligence Unit is now gathering and providing data on the various security threat groups within the ODOC facilities.

BOC members inquired about the number of licensed maintenance staff and the ideal staffing number needed. Mr. Crow responded the ODOC hopes to have a least one licensed supervisor at each facility so inmates with journeyman or apprenticeship licenses can be appropriately supervised. There was no further discussion.

11. Monthly Update on Inmate Population Laura Pitman, Ph.D., Director

Population, Programs, and Strategic Planning Dr. Pitman provided the agency’s population update as of October 31, 2017. A copy of the update was included in the BOC Packet for November 28, 2017. There was no further discussion.

12. Approval of Board of Corrections Policies:

P-030100, Provisions of Services/Inmates Rights and Responsibilities

P-030200, Inmate Housing, Job and Program Integration

Penny Lewis, Director Auditing and Compliance

Ms. Lewis presented and requested approval from the BOC of the policies as presented this date. Chair Roach stated the BOC had previously received the recommended policy revisions for review and he would entertain a motion to approve. A copy of the final version of the policies was included in the BOC Packet for November 28, 2017.


Motion: Mr. Henke made a motion to approve the policies as presented and Mr. Holder seconded the motion. The results of the roll call were: Mr. Gross – yes; Mr. Haynes – yes; Mr. Henke – yes; Mr. Holder – yes; Mr. Luck – yes; Mr. Roach – yes.

The policies were approved by majority vote. There was no further discussion.

13. Monthly Update of FY 2018 Agency Budget Ashlee Clemmons, Director

Business Services Ms. Clemmons provided the agency’s FY 2018 budget update as of October 2017, explaining increases and decreases over the fiscal year. A copy of the update was included in the BOC Packet for November 28, 2017. There was no further discussion.

14. Quarterly Update of FY 2018 Canteen Operations (July 1,

2017 – September 30, 2017) Ashlee Clemmons, Director

Business Services Ms. Clemmons provided an update on the FY 2018 Canteen Operations for the first quarter. A copy of the update was included in the BOC Packet for November 28, 2017. There was no further discussion.

15. Quarterly Update of FY 2017 Oklahoma Correctional

Industries Budget (April 1 – June 30, 2017) Justin Farris, Director

Oklahoma Correctional Industries Mr. Farris provided an update on the FY 2018 Oklahoma Correctional Industries budget for the first quarter. A copy of the update was included in the BOC Packet for November 28, 2017. There was no further discussion.

16. Quarterly Update of FY 2018 Financial Internal Audits

(July 1 – September 30, 2017) Patrick Donnelly, Auditor Auditing and Compliance

Mr. Donnelly provided an update on the FY 2018 Financial Internal Audits for the first quarter. A copy of the update was included in the BOC Packet for November 28, 2017. There was no further discussion.

17. Approval of FY 2019 Budget Request Ashlee Clemmons, Director

Business Services Ms. Clemmons presented and requested approval from the BOC for the FY 2019 Budget Request. A copy of the budget request was included in the BOC Packet for November 28, 2017. Director Allbaugh provided additional information regarding placement of salary increases at the top of the priority list. BOC members inquired about staffing issues at the North Fork Correctional Center. Director Allbaugh stated the starting salary for correctional officers was too low and they were unable to recruit new employees. Motion: Mr. Henke made a motion to approve the FY 2019 Budget Request and Mr. Holder seconded the motion. The results of the roll call were: Mr. Gross – yes; Mr. Haynes – yes; Mr. Henke – yes; Mr. Holder – yes; Mr. Luck – yes; Mr. Roach – yes.


The budget request was approved by majority vote. There was no further discussion.

18. Monthly Legislative Update Marilyn Davidson, Legislative Liaison

Ms. Davidson noted the special session adjourned after nine (9) weeks with Governor Fallin vetoing partial parts of the budget bill. The governor has requested another special session to address the budget issue. There was no further discussion.

19. Committee Reports Committee Chairs

Chair Roach asked the committee chairs for their reports.

Audit/Finance Committee The committee met on November 15, 2017, to discuss items presented to the BOC this date. There was nothing further to report.

Criminal Justice Reform Committee The committee did not meet.

Public Policy/Public Affairs Committee The committee met on November 16, 2017, to discuss the legislative information presented this date. There was nothing further to report.

Population/Private Prisons Committee The committee met on November 15, 2017, to discuss items presented to the BOC this date. There was nothing further to report.

Executive Committee The committee met on November 14, 2017, to set the agenda for the meeting this date. There was nothing further to report.

20. New Business Michael W. Roach, Chair

There was no new business to discuss.

21. Announcements Michael W. Roach, Chair There was no announcements.

22. Approval to Enter Executive Session Pursuant to 25 O.S. § 307

(B) for confidential communications between a public body and its attorney concerning the pending investigation of the homicide of inmate Joshua Zeno #734520 at the Oklahoma State Penitentiary (Case number IG 17-0208) if the public body, with the advice of its attorney, determines that disclosure will seriously impair the ability of the public body to conduct a pending investigation, litigation, or proceeding in the public interest. 307(B)(4)

David Cincotta, General Counsel


Mr. Cincotta advised the item listed on the agenda would require adjournment to Executive Session for engaging in confidential communications between the BOC and its attorney. He recommended Chair Roach entertain a motion to adjourn. Motion: Mr. Haynes made a motion to adjourn to Executive Session and Mr. Gross seconded the motion. The results of the roll call were: Mr. Gross – yes; Mr. Haynes – yes; Mr. Henke – yes; Mr. Holder – yes; Mr. Luck – yes; Mr. Roach – yes. The adjournment to Executive Session was approved and the BOC adjourned at 2:22 PM.

23. Approval to Return from Executive Session David Cincotta, General Counsel

The BOC returned to the meeting room at 2:42 PM and Mr. Cincotta advised the BOC of the approval needed to return from Executive Session. Motion: Mr. Haynes made a motion to return from Executive Session and Mr. Henke seconded the motion. The results of the roll call were: Mr. Gross – yes; Mr. Haynes – yes; Mr. Henke – yes; Mr. Holder – yes; Mr. Luck – yes; Mr. Roach – yes. The return from Executive Session was approved and the meeting resumed at 2:44 PM.

24. Approval to Adjourn Meeting Michael W. Roach, Chair

There being no further business to come before the BOC, Chair Roach requested a motion to adjourn the meeting. Motion: Mr. Gross made a motion to adjourn the meeting and Mr. Holder seconded the motion. The results of the roll call were: Mr. Gross – yes; Mr. Haynes – yes; Mr. Henke – yes; Mr. Holder – yes; Mr. Luck – yes; Mr. Roach – yes. The adjournment was approved by majority vote and the meeting ended at 2:44 PM.

Submitted to the Board of Corrections by:

Kimberley Owen, Minutes Clerk Date


I hereby certify that these minutes were duly approved by the Board of Corrections on the thirtieth day of January 2018, in which a quorum was present and voting. Approved by:

John T. Holder, Secretary Board of Corrections

Date

Item #11

Population Update

Population Information as of 12/29/2017

Compared to 12/30/2016

Incarcerated Inmate Grand Total Females Males Total EMP Females Males Total

Current Population 3,114 23,877 26,991 Current Population 0 8 8

Population Last Year 3,004 23,569 26,573 Population Last Year 0 7 7

Change from last year 110 308 418 Change 0 1 1

State Facilities Females Males Total PPCS Females Males Total

Current Population 2,844 16,787 19,631 Current Population 0 1 1

Population Last Year 2,682 16,250 18,932 Population Last Year 0 1 1

Change 162 537 699 Change 0 0 0

Private Prisons Females Males Total Community Program Failures Females Males Total

Current Population 0 5,894 5,894 Current Population 1 4 5

Population Last Year 0 5,743 5,743 Population Last Year 2 11 13

Change 0 151 151 Change (1) (7) (8)

County Jail Contracts Females Males Total Total System Population Females Males Total

Current Population 0 13 13 Current System Population 11,575 49,567 61,142

Population Last Year 0 245 245 Population Last Year 10,778 48,508 59,286

Change 0 (232) (232) Change 797 1,059 1,856

Halfway Houses Females Males Total County Jail Transfers Pending Females Males Total

Current Population 233 915 1,148 December 29, 2017 76 1,086 1,162

Population Last Year 284 1,019 1,303 Population Last Year 233 1,544 1,777

Change (51) (104) (155) Change (157) (458) (615)

Out Count Females Males Total

Current Population 37 268 305

Population Last Year 38 312 350

Change (1) (44) (45) Assessment & Reception Centers 620 561 90%

In Transit N/A 39 N/A

Community Supervision Offender

Population Grand Total Females Males TotalInstitutions 15,148 17,001 112%

Current Population 8,461 25,690 34,151 Community Corrections Centers 1,962 2,030 103%

Population Last Year 7,774 24,939 32,713 TOTAL STATE 17,730 19,631 111%

Change from last year 687 751 1,438 Private Prisons 5,950 5,894 99%

Contracted County Jails 18 13 72%

Probation Supervision Females Males Total Halfway Houses 1,281 1,148 90%

Current Population 6,873 20,767 27,640 TOTAL CONTRACT 7,249 7,055 97%

Population Last Year 6,137 19,677 25,814 SYSTEM TOTAL 24,979 26,686 107%

Change 736 1,090 1,826

Parole Supervision Females Males Total

Pardon & Parole Board Results

December 2017 Females Males Total

Current Population 380 2,005 2,385 Considered 19 198 217

Population Last Year 388 2,135 2,523 Denied 15 166 181

Change 403 (130) (138) Recommended 4 32 36

Percentage Recommended 21.05% 16.16% 16.59%

GPS Females Males Total

Current Population 214 357 571

Governor's Actions

December 2017 Females Males Total

Population Last Year 200 270 470 Reviewed 0 0 0

Change 14 87 101 Approved 0 0 0

Denied 0 0 0

Community Sentencing Females Males Total Percentage Approved 0.00% 0.00% 0.00%

Current Population 993 2,548 3,541

Population Last Year 1,047 2,838 3,885

Change (54) (290) (344)

Facility TypeRated Operating

Capacity

Inside Total

Incarcerated

Inmate

Population

Inside Total as a

Percent of Rated

Operating

Capacity

0

5000

10000

15000

20000

25000

30000

Maximum Medium Minimum Community In-Transit OutsideTotal

Total

Inmates 1633 13179 8657 3178 39 305 26991

Rated + Temporary Beds 1738 13262 8761 3297 0 27058

Inmate and Bed Distribution December 29, 2017

Maximum1663

6%

Medium13179

49%

Minimum865733%

Community317812%

Inmate Distribution by Security Level December 29, 2017

Non-Secure Beds1205845%Secure Beds

1500055%

Percentage of Inmates in Secureand Non-Secure Beds December 29, 2017

Secure beds include beds in maximum and medium state and contract facilities.

Non-Secure beds include beds in minimum state and contract facilities, community corrections centers and halfway houses.

County Jails130%

Halfway Houses11484%

Private Prisons589422%

State Facilities19,631

74%

Inmates in State Facilities vs. Contract Facilities December 29, 2017

Item #12

Three Year Expenditure Comparison

FY 18 % Change from FY 17 % Change from FY 16

November FY 17 November FY 16 November

Salaries and Benefits 112,671,787$ -2.89% 116,021,813$ 5.48% 109,993,340$

Contract Beds 40,719,815 5.12% 38,736,020 -9.44% 42,774,381

Medical Services 13,075,926 19.97% 10,899,123 -12.58% 12,467,750

Institutions 9,992,420 11.13% 8,991,764 -5.81% 9,546,259

Probation and Parole 577,483 11.44% 518,188 -7.68% 561,285

Community Corrections 1,093,076 6.92% 1,022,335 -39.04% 1,677,117

Inmate Programs 1,101,701 48.93% 739,746 -5.87% 785,914

Community Sentencing 1,075,196 8.37% 992,161 -6.10% 1,056,650

General Operations 3,759,019 -0.26% 3,768,869 49.40% 2,522,599

Central Office Operations 438,031 10.54% 396,259 -18.14% 484,040

Divisional Operations 4,979,612 2.94% 4,837,165 1.38% 4,771,176

IT 2,400,968 21.02% 1,984,012 -31.02% 2,876,033

OCI and Agri-Services 6,324,802 13.71% 5,562,413 12.21% 4,957,333

198,209,836$ 194,469,868$ 194,473,877$

Salaries and Benefits56.84%

Contract Beds 20.54%

Medical Services6.60%

Institutions5.04%

Probation and Parole0.29%

Community Corrections0.55%

Offender Programs0.56%

Community Sentencing0.54%

General Operations 1.90%Central Office

Operations0.22%

Divisional Operations2.51%

IT1.21%

OCI and Agri-Services3.20%

FY 18 ExpendituresJuly-November




Institutions4.62% Probation and Parole

0.27%




General Operations 1.94%

Central Office Operations

0.20%Divisional Operations

2.49%IT

1.02%


FY 17 ExpendituresJuly-November




Institutions5.10%





General Operations 1.66%Central Office

Operations0.21%


IT1.25%


November Expenditures




Institutions5.26%







0.28%Divisional Operations2.58%

IT2.48%


October Expenditures

November/October Expenditure Comparison

FY 18 FY 18

November October $ Net Change

Salaries and Benefits 23,073,917$ 23,012,960$ 60,957$

Contract Beds 10,166,306 9,871,158 295,148$

Medical Services 4,998,768 3,493,638 1,505,130$

Institutions 2,331,546 2,417,388 (85,842)$

Probation and Parole 138,011 104,591 33,420$

Community Corrections 298,205 262,108 36,097$

Inmate Programs 271,301 624,534 (353,233)$

Community Sentencing 299,277 303,230 (3,953)$

General Operations 759,479 799,176 (39,697)$

Central Office Operations 95,010 127,468 (32,458)$

Divisional Operations 1,209,717 1,185,099 24,618$

IT 571,051 1,140,098 (569,047)$

OCI and Agri-Services 1,499,154 2,599,962 (1,100,808)$

45,711,742$ 45,941,410$ (229,668)$

Three Year Revolving Fund Comparison

FY 2018 FY 18 % Change from FY 17 % Change from FY 16

Budget November FY 17 November FY 16 November

200 Revolving Fund 16,589,131$ 5,492,981$ 11.47% 4,927,783$ -28.51% 6,893,237$

205 Welfare and Rec. Fund 10,283,327 2,965,168 122.84% 1,330,649 -22.50% 1,716,989

210 Community Sentencing 879,395 48,762 -24.52% 64,602 -29.44% 91,550

280 Prison Industries 34,209,949 11,164,945 -3.49% 11,569,159 -5.94% 12,300,145

410 & 430 Federal Funds 3,107,380 638,371 -6.87% 685,452 -39.92% 1,140,976

65,069,182$ 20,310,227$ 18,577,645$ 22,142,897$

$-

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000

$30,000,000

$35,000,000

$40,000,000

Revolving Fund Welfare and Rec.Fund

CommunitySentencing

Prison Industries Federal Funds

FY 18 Revolving Funds - Budget to ActualsJuly - November

FY 18 Budget FY 18 Actuals




Institutions5.30% Probation and Parole

0.26%






0.30%


IT1.96%


FY 18 Budget

FY 18 Budget Work Program

Forecasted

Current Budget Expenditures Expenditures Balance

Salaries and Benefits 273,634,984$ 112,671,787$ 165,132,318$ (4,169,121)$

Contract Beds 119,219,168 40,719,815 81,245,747 (2,746,394)

Medical Services 40,841,469 13,075,926 30,223,425 (2,457,882)

Institutions 29,154,618 9,992,420 19,084,840 77,358

Probation and Parole 1,415,511 577,483 994,966 (156,938)

Community Corrections 3,266,040 1,093,076 2,171,152 1,812

Inmate Programs 6,974,097 1,101,701 4,320,971 1,551,425

Community Sentencing 4,479,539 1,075,196 2,150,392 1,253,951

General Operations 14,197,075 3,759,019 7,598,422 2,839,634

Central Office Operations 1,654,588 438,031 876,062 340,495

Divisional Operations 19,367,188 4,979,612 9,959,224 4,428,352

IT 10,792,010 2,400,968 6,280,420 2,110,622

Total 524,996,287 191,885,034 330,037,939 3,073,314

OCI and Agri-Services 25,399,450 6,324,802 15,930,277 3,144,371

Grand Total 550,395,737$ 198,209,836$ 345,968,216$ 6,217,685$

Item #13

Budgeted Average Daily Cost

Statutory Requirement

Title 57 § 561.1 ¶ E.

“At the beginning of each fiscal year, the Department of Corrections shall determine the

budgeted average daily cost per inmate. The budgeted average daily cost per inmate shall

include all direct and indirect costs incurred by the Department. There shall be a separate

computation of budgeted average daily cost for maximum security, medium security, minimum

security, and community facilities. This information shall be presented to the State Board of

Corrections for informational purposes only. After the close of each fiscal year, the Department

shall determine the actual average daily cost per inmate for the operational costs at each major

category of correctional facility. The actual average daily cost per inmate shall include all direct

and indirect costs incurred by the Department. There shall be a separate computation of the

average daily rate for maximum security, medium security, minimum security, and community

facilities. The Department shall present to the Board of Corrections at its January meeting

comparative data on budgeted daily cost versus actual daily cost, and, after appropriate review

and analysis, the Board shall adopt as a final action of the Board an average daily cost per

inmate by facility category for the immediately preceding fiscal year.”

Public Only

Facility Type FY 2017

Budgeted FY 2017 Actual

FY 2018 Budgeted

Maximum Security

$76.88

$94.13

$94.37

Medium Security – Combined Average

$40.81

$45.73

$44.45

Minimum Security – Combined Average

$44.92

$47.15

$45.13

Community Correction Centers - Average

$39.02

$47.69

$40.87

Submitted to the Board of Corrections January 30, 2018

Item #14

Sales Revenue 5,446,948$

Cost of Goods Sold (2,717,925)$

Gross Profit or (Loss) 2,729,023$

Overhead Expense (1,979,233)$

General and Administrative Costs (424,200)$

Net Income or (Loss) 325,590$

Overhead Expense - expenses incurred other than raw materials (labor, travel, supplies,

maintenance, depreciation, etc.)

General & Administrative Costs - allocation of expenses not directly related to

production

Oklahoma Correctional Industries

Income Statement for FY 2018

July 1, 2017 through September 30, 2017

Revenues - derived from our traditional industries, private partnerships, and our Private

Industry Enterprise program

Cost of Goods Sold (COGS) - production costs for goods sold during a specified period

Current Assets 21,151,108$

Fixed Assets 4,101,141

Total Assets 25,252,250$

Liabilities 2,699,730$

Fund Balance 22,552,520

Total Liabilities and Fund Balance 25,252,250$

Equation:

Fixed Assets - office equipment, factory equipment, vehicles, and buildings net of

Liabilities - accounts payable and sales tax payable


Balance Sheet for FY 2018


assets= liability + owners equity (fund balance in government accounting)

Current Assets - cash, accounts receivable, and inventories

0

1000000

2000000

3000000

4000000

5000000

6000000

1st Qtr FY18 1st Qtr FY17

$5,446,948

$4,391,630

$5,014,122

$3,920,454

Sales Expenses

1st Quarter Sales

Oklahoma Correctional IndustriesSales FY18 FY17

State Agencies $2,626,849 $1,908,836

PIE $1,291,703 $1,583,070

Dept of Corrections $769,013 $315,010

Education $189,902 $94,408

Non-Profit $121,693 $77,111

Tribes $111,614 $91,825

Cties $109,613 $67,770

Counties $100,354 $109,598

State Employees $40,376 $43,765

Out of State $40,174 $35,513

Federal Agencies $23,718 $6,578

Private Prison $21,939 $58,146

$5,446,948 $4,391,630

$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

$2,626,849

$1,291,703

$769,013

$189,902 $121,693 $111,614

$1,908,836

$1,583,070

$315,010

$94,408 $77,111 $91,825

FY18 FY17

$0

$20,000

$40,000

$60,000

$80,000

$100,000

$120,000

$109,613

$100,354

$40,376 $40,174

$23,718$21,939

$67,770

$109,598

$43,765

$35,513

$6,578

$58,146

1st Quarter Expenses


Cost of Goods Sold 2,451,919.38$ 1,815,431.74$

General & Admin Expense 424200.02 419131.46

Labor 1358103.01 1093641.75

Supplies 451987.53 317196.28

Depreciation 94328.04 88254.61

Other Expenses 193172.62 81122.59

Utilities 93189.18 70667.34

Maintenance 38868.68 27302.65

Rent 6601.04 6737.88

Travel 8988.13 967.68

2,245,238.23$ 3,920,453.98$

1059.21

$0

$20,000

$40,000

$60,000

$80,000

$100,000

$120,000

$140,000

$160,000

$180,000

$200,000

OTHER EXPENSES UTILITIES MAINTENANCE RENT TRAVEL

$193,173

$93,189

$38,869

$6,601

$8,988

$81,123

$70,667

$27,303

$6,738

$968

FY18

FY17

$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

COST OF GOODS SOLD

GENERAL & ADMIN

EXPENSE

LABOR SUPPLIES DEPRECIATION

$2,451,919

$424,200

$1,358,103

$451,988

$94,328

$1,815,432

$419,131

$1,093,642

$317,196

$88,255

Item #15

Sales Revenue 2,623,193$

Cost of Goods Sold (1,224,138)$

Gross Profit or (Loss) 1,399,055$

Expenses (1,365,262)$

Net Income or (Loss) 33,793$

Net Income 33,793

Cost Avoidance 1,331,034

Agency Benefit 1,364,827$

**Cost Avoidance - other services, and products provided to DOC at no cost** FY18 FY17

997,601$ 981,958$

326,769$ 133,375$

6,664$ 3,206$

1,331,034$ 1,118,539$

FY Cost Savings to the Agency - meat, milk (Prime Vendor vs Agri-Services Pricing)

FY Cost Savings to the Agency - opportunity buys (Prime Vendor vs Opportunity Buy Pricing )

Services provided to DOC(brush hogging county road right of way, applying herbicide to lagoons,

etc)

Total Savings

Revenues - derived from sales of products: meat, milk, and cattle

Agri-Services

Income Statement for FY 2018

July 1, 2017 through September 30,2017

Cost of Goods Sold (COGS) - production costs for goods sold during a specified

Expenses - expenses incurred other than raw materials (labor, travel, supplies,

Current Assets 9,374,106$

Fixed Assets 1,805,684$

Total Assets 11,179,790$

Liabilities 475,741$

Fund Balance 10,704,049$

Total Liabilites and Fund Balance 11,179,790$

Equation:

Fixed Assets - office equipment, factory equipment, vehicles, and buildings net of

Liabilities - accounts payable and sales tax payable

assets= liability + owners equity (fund balance in government accounting)

Current Assets - cash, accounts receivable, and inventories

Agri - Services

Balance Sheet for FY 2018


2250000

2300000

2350000

2400000

2450000

2500000

2550000

2600000

2650000

2700000

1st Qtr FY17 1st Qtr FY18

$2,667,429

$2,623,193

$2,413,203

$2,589,400

Sales Expenses

1st Quarter Sales

Agri-Services DivisionSales FY18 FY17

2,623,192.95 2,667,429.42

Meat Processing Plant 1,052,024.84 1,029,233.06

Dairy 699,221.84 612,259.40

Opportunity Buys 499,092.53 311,000.46

Eggs 118,337.40 83,511.00

Cattle 103,546.89 351,912.21

Kosher & Halal 58,805.52 203,271.23

Dry Goods 53,236.57 28,789.20

Small Grains 22,002.52 0.00

Gardens 11,379.11 5,139.90

Saddle Shop 5,000.73 1,985.30

Wood Sales 495.00 1,680.00

Saw Mill 50.00 0.00

Misc Income 0.00 33,419.04

Warehouse 0.00 5,228.62

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,052,025

$699,222

$499,093

$118,337 $103,547

$58,806$53,237

$1,029,233

$612,259

$311,000

$83,511

$351,912

$203,271

$28,789

FY18 FY17

$0

$5,000

$10,000

$15,000

$20,000

$25,000

$22,003

$11,379

$5,001

$495$50 $0$0

$5,140

$1,985 $1,680

$0

$5,229

1st Quarter Expenses

Agri-Services Division

Cost of Goods Sold 1,224,138.20 1,125,792.64

Salaries 729,664.61 647,548.99

Farm Expenses 247,238.49 183,053.80

Other Expenses 111,591.75 135,159.58

Depreciation 72,666.99 65,172.48

Offender Payroll 55,679.19 55,148.98

Bldg, Vehicle &Equip Repair 49,516.44 98,144.08

Fuel 47,177.08 52,787.35

Utilities 25,218.90 27,342.49

Rent 18,595.44 16,740.12

Livestock Selling Expenses 4,187.09 9,438.89

Grain Selling Expenses 1,727.04 0.00

Other Services 1,139.50 1,870.95

Inventory Adjustments 859.05 0.00

2,589,399.77 2,418,200.35

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000

$1,224,138

$729,665

$247,238

$111,592 $72,667 $55,679

$49,516

$1,125,793

$647,549

$183,054 $135,160

$65,172 $55,149$98,144

FY18 FY17

$0

$10,000

$20,000

$30,000

$40,000

$50,000

$60,000

$47,177

$25,219

$18,595

$4,187

$1,727 $1,140 $859

$52,787

$27,342

$16,740

$9,439

$0

$1,871

$0

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