OKcollegestart.org &Oklahoma Transcript Exchange Sending Transcripts Electronically To Oklahoma Colleges and Career Techs 2012

OKcollegestart.org

OKLAHOMA STATE REGENTS FOR HIGHER EDUCATION

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This information has been added to Okcollegestart.org for you, your parents and your

students.  You can add a link to your Counselor Corner to

share information.You can send out in a newsletter or email for your

parents.You can refer your community to

Okcollegestart.org to help them prepare for Oklahoma colleges.

We will continue to update and add information.  Please send in any other scholarships that are due in October or upcoming deadlines for November or December as we are continuously compiling

that information for you!Feel free to direct parents, educators, students and staff to Okcollegestart.org facebook page. 

Press “LIKE” to get more updates ~Alicia McCullar

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Meet Students emotional needsProvide Scholarship information

Organize and prepare for Testing: EOI’s, Plan, PSAT, AP, Provide career planning tips

Set up and encourage career tech participation and interviews. Complete Graduation Checks

Ensure qualifying students meet Oklahoma’s Promise GPA requirement.

And the list goes on and on….But one item that can be removed as a burdensome task in you life

is…

SENDING TRANSCRIPTS.

AS A COUNSELOR YOU HAVE ENORMOUS RESPONSIBILITY.

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Is providing free to you with funding from the

College Access Challenge Grant

the ability to send

OFFICIAL TRANSCRIPTS

ELECTRONICALLY!

to 83 destination including:

*State Colleges

*Career Technology Centers

*Oklahoma’s Promise

*NCAA Eligibility Center

OKLAHOMA STATE REGENTS FOR

HIGHER EDUCATION

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No more copying.

No more mailing.

No more digging out the 1933 metal seal.

No more accusations that you did not send a transcript.

THIS MEANS:

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HS can upload selected students or an entire class. By placing the most recent transcripts in an

electronic folder labeled Class of 2012, Class of 2013, etc..

Option available to send the transcripts immediately or later.

Counselor can release the transcript.

Student can request the release of the transcript online

IF the school desires this option.

QUICK UPLOAD

THIS IS HOW WE

DO IT!

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You will get a FREE account on the Counselor Center.

counselor.xap.com

When the college receives the transcript, the date is stamped for verification of when the college has downloaded it and received it.

COUNSELOR CENTER

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SENDING TRANSCRIPTS IS JUST 3 CLICKS AWAY

•Step 1: Select students

•Step 2: Select destination

•Step 3: Confirmation

When students apply for college at OKcollegestart.org they can click to

release their uploaded transcript, and it completes the request

automatically.

SENDING TRANSCRIPTS - STUDENTS

RELEASE WITH APPLICATION

By checking a box during the

submittal process,

students can attach their high school

transcript to their online application

CAMERON UNIVERSITY

CARL ALBERT STATE COLLEGEEAST CENTRAL UNIVERSITYEASTERN OKLAHOMA STATE COLLEGELANGSTON UNIVERSITYMURRAY STATE COLLEGENORTHEASTERN OKLAHOMA A&M COLLEGENORTHEASTERN STATE UNIVERSITYNORTHWESTERN STATE UNIVERSITYNORTHERN OKLAHOMA COLLEGENORTHWESTERN OKLAHOMA STATE UNIVERSITYOKLAHOMA CITY COMMUNITY COLLEGEOKLAHOMA CITY UNIVERSITYOKLAHOMA PANHANDLE STATE UNIVERSITYOKLAHOMA STATE UNIVERSITY-OKLAHOMA CITYOKLAHOMA STATE UNIVERSITY-STILLWATEROKLAHOMA STATE UNIVERSITY INSTITUTE OF TECHNOLOGYOKLAHOMA WESLEYAN UNIVERSITYOKLAHOMA PROMISE-OHLAPREDLANDS COMMUNITY COLLEGEROGERS STATE UNIVERSITYROSE STATE COLLEGESEMINOLE STATE COLLEGESOUTHEASTERN OKLAHOMA STATE UNIVERSITYSOUTHWESTERN OKLAHOMA STATE UNIVERSITYTHE UNIVERSITY OF TULSATULSA COMMUNITY COLLEGEUNIVERSITY OF CENTRAL OKLAHOMAUNIVERSITY OF SCIENCE AND ARTS OF OKLAHOMA

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Free ►Saves time & money by eliminating photocopying and demands on staff.

►Secure & accurate method of providing transcripts.

►Easy to implement & use.

►Works with existing resources.

►YOU DO NOT NEED ANY NEW EQUIPMENT, SOFTWARE, ETC…

►Confirmation report that transcripts have been uploaded and received

BENEFITS TO HIGH SCHOOLS

Free to useMakes it easy to apply to more colleges

Easy, quick and available 24/7

Track when transcripts are downloaded by colleges

Private & secure

Reliable and timely transmission of transcripts

Automatically send transcripts with online application from OKcollegestart.org

No lost transcripts

Confirmation of the receipt by the college/university

BENEFITS TO STUDENTS

Multiple tiers of state-of-the-art equipment including dual firewalls, smart switches &

physically-isolated databases

128-bit strong SSL encryption for data transmission (same as online banking)

Digitally signed so that if any part of a transcript changes during transmission or through tampering, the entire transcript

immediately becomes invalid

IS IT SECURE?

As of February 2012, Oklahoma has 334

participating high schools and 83 destinations.

In the school year 2011/201214,997 transcripts have been

sent & received electronically!

STATISTICAL UPDATE

All institutions that are participating have signed an agreement that the transcript is official!!!

Questions and concerns about what is on the transcript?

The Goal is for your electronic transcript to meet SDE requirements.

What the colleges must have on the transcript:

GPA

CLASS RANK

GRADUATION DATE (on final)

IS IT OFFICIAL?

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Step 1: Sign an Institution Agreement

Authorized school official must sign IA

FAX IA to 310-842-9898 or 405-225-9230Step 2: Installation appointment (~45 minutes)

Counselor and Tech Coordinator for HSStep 3: Testing and verification (~30 minutes)

Verify that your extract is working properlyStep 4: Start Sending Transcripts!

(If you are a MAS ISIS student information user the set up time is minimal. This is built into your system and will be a

very quick process.)

STEPS TO HS PARTICIPATION

Alicia M. McCullar, M.Edamccullar@osrhe.edu

Student Portal Coordinator Oklahoma State Regents for Higher Education

655 Research Parkway, Suite 200 Oklahoma City, OK 73104-3603

Mailing Address:P.O. Box 108850

Oklahoma City, OK 73101-8850Office: 405-225-9190Fax: 405-225-9230Cell: 405-550-9211

OKLAHOMA TRANSCRIPT EXCHANGE

Questions??? Before I share more about

OKcollegestart.org

QUESTIONS???

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CREATE AN ACCOUNT

HIGH SCHOOL PLANNER

We receive the data from NCAA and update our tables once a year.  If the courses are out of

date, I would suggest contacting NCAA directly to ensure that their

database is correct.

STUDENTS ADDING THEIR COURSES ON

OKCOLLEGESTART.ORG

FREE ACT PREP!!!FREE SAT PREP!!!FREE GRE PREP!!!

FREE TEST PREP

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OKcollegestart.org &Oklahoma Transcript Exchange Sending Transcripts Electronically To Oklahoma Colleges and Career Techs 2012