oit reorganization august 27, 2010. today’s agenda principles of reorganization survey feedback...
TRANSCRIPT
![Page 1: OIT Reorganization August 27, 2010. Today’s Agenda Principles of Reorganization Survey Feedback Organization Chart Leadership Team Structure Items to](https://reader035.vdocuments.us/reader035/viewer/2022062517/56649f335503460f94c4fd36/html5/thumbnails/1.jpg)
OIT Reorganization
August 27, 2010
![Page 2: OIT Reorganization August 27, 2010. Today’s Agenda Principles of Reorganization Survey Feedback Organization Chart Leadership Team Structure Items to](https://reader035.vdocuments.us/reader035/viewer/2022062517/56649f335503460f94c4fd36/html5/thumbnails/2.jpg)
Today’s Agenda
Principles of Reorganization
Survey Feedback
Organization Chart
Leadership Team Structure
Items to Address Early in the New Organizational Structure
How Does This Affect Me?
Next Steps
![Page 3: OIT Reorganization August 27, 2010. Today’s Agenda Principles of Reorganization Survey Feedback Organization Chart Leadership Team Structure Items to](https://reader035.vdocuments.us/reader035/viewer/2022062517/56649f335503460f94c4fd36/html5/thumbnails/3.jpg)
Principles of Reorganization
• New leadership structures• Cleary identified strategic, tactical, and operational
direction• Focus on human and technical infrastructure for seamless
service provision• Facilitation of completion of foundation-building initiatives• Reduced redundancies and increased efficiencies• Increased flexibility for timely responses to new service
requests• Increased transparency at all levels of the organization• Creation of new funding structures to increase service
provision• Increased staff expertise and maximized staff retention
![Page 4: OIT Reorganization August 27, 2010. Today’s Agenda Principles of Reorganization Survey Feedback Organization Chart Leadership Team Structure Items to](https://reader035.vdocuments.us/reader035/viewer/2022062517/56649f335503460f94c4fd36/html5/thumbnails/4.jpg)
Principles of Reorganization
Q & A
![Page 5: OIT Reorganization August 27, 2010. Today’s Agenda Principles of Reorganization Survey Feedback Organization Chart Leadership Team Structure Items to](https://reader035.vdocuments.us/reader035/viewer/2022062517/56649f335503460f94c4fd36/html5/thumbnails/5.jpg)
What You Said Should Change
• Accountability 3 • Service Provision 3
› Multiple staff involved in deployment and support of a service› Cross-organizational focus on service provision› One place for staff to look up who supports what service
• More Cohesion 4
› OIT to work cohesively› More unity› Continuous improvement in communication› More professionalism
![Page 6: OIT Reorganization August 27, 2010. Today’s Agenda Principles of Reorganization Survey Feedback Organization Chart Leadership Team Structure Items to](https://reader035.vdocuments.us/reader035/viewer/2022062517/56649f335503460f94c4fd36/html5/thumbnails/6.jpg)
What You Said Should Change
• Smoother Organization 4
› Eliminate divisions between units › Coordinated, documented, practical. organization › Less duplication › Streamlined operations
• Have a Plan 3 › Organizational plan with measureable goals › Equal emphasis on planning across OIT › Organizational plan
![Page 7: OIT Reorganization August 27, 2010. Today’s Agenda Principles of Reorganization Survey Feedback Organization Chart Leadership Team Structure Items to](https://reader035.vdocuments.us/reader035/viewer/2022062517/56649f335503460f94c4fd36/html5/thumbnails/7.jpg)
What You Said Should Change
• Project Management 3
› Broader project management › Better use of staff on projects independent of their
unit› More pooling resources
![Page 8: OIT Reorganization August 27, 2010. Today’s Agenda Principles of Reorganization Survey Feedback Organization Chart Leadership Team Structure Items to](https://reader035.vdocuments.us/reader035/viewer/2022062517/56649f335503460f94c4fd36/html5/thumbnails/8.jpg)
What You Said Should Change
• Restructuring 4
› Combine infrastructure groups› Combine infrastructure groups› Combine units › Less management, more staffing
• Miscellaneous 6
› Create an OIT security team › Use a more comprehensive approach to the
reorganizing effort › Redistribution of funds› Stricter computer use-rules› Fewer meetings› Remove black out dates
![Page 9: OIT Reorganization August 27, 2010. Today’s Agenda Principles of Reorganization Survey Feedback Organization Chart Leadership Team Structure Items to](https://reader035.vdocuments.us/reader035/viewer/2022062517/56649f335503460f94c4fd36/html5/thumbnails/9.jpg)
What Not to Change
• Service Provision/Relationship with Campus 4
› More cohesive service provision › Continue improving customer service › Accountability to customers › Continue to build rapport with campus
• Organizational Culture 3
› Keep the family feeling › Keep core values › Keep open door policy and make it more viable
![Page 10: OIT Reorganization August 27, 2010. Today’s Agenda Principles of Reorganization Survey Feedback Organization Chart Leadership Team Structure Items to](https://reader035.vdocuments.us/reader035/viewer/2022062517/56649f335503460f94c4fd36/html5/thumbnails/10.jpg)
What Not to Change
• Smoother Organization 4
› Create no new silos› No department should be its own silo › Continue improvements in cross-unit collaboration › Keep the things that work
• Operational Items 2
› Keep OIT Operations Group › Continue progress in change management
![Page 11: OIT Reorganization August 27, 2010. Today’s Agenda Principles of Reorganization Survey Feedback Organization Chart Leadership Team Structure Items to](https://reader035.vdocuments.us/reader035/viewer/2022062517/56649f335503460f94c4fd36/html5/thumbnails/11.jpg)
What Not to Change
• About Change Itself 3
› Support technology changes › Change is good › No big reorganization
• Miscellaneous 3
› Keep updates about work environment (e.g., budget situation)
› Do not decrease staffing › Don't move me
![Page 12: OIT Reorganization August 27, 2010. Today’s Agenda Principles of Reorganization Survey Feedback Organization Chart Leadership Team Structure Items to](https://reader035.vdocuments.us/reader035/viewer/2022062517/56649f335503460f94c4fd36/html5/thumbnails/12.jpg)
Wanted More
![Page 13: OIT Reorganization August 27, 2010. Today’s Agenda Principles of Reorganization Survey Feedback Organization Chart Leadership Team Structure Items to](https://reader035.vdocuments.us/reader035/viewer/2022062517/56649f335503460f94c4fd36/html5/thumbnails/13.jpg)
Keep it the Same
![Page 14: OIT Reorganization August 27, 2010. Today’s Agenda Principles of Reorganization Survey Feedback Organization Chart Leadership Team Structure Items to](https://reader035.vdocuments.us/reader035/viewer/2022062517/56649f335503460f94c4fd36/html5/thumbnails/14.jpg)
Organization Chart
Review
Working Group Arrangements
Future Tweaks
![Page 15: OIT Reorganization August 27, 2010. Today’s Agenda Principles of Reorganization Survey Feedback Organization Chart Leadership Team Structure Items to](https://reader035.vdocuments.us/reader035/viewer/2022062517/56649f335503460f94c4fd36/html5/thumbnails/15.jpg)
![Page 16: OIT Reorganization August 27, 2010. Today’s Agenda Principles of Reorganization Survey Feedback Organization Chart Leadership Team Structure Items to](https://reader035.vdocuments.us/reader035/viewer/2022062517/56649f335503460f94c4fd36/html5/thumbnails/16.jpg)
LDBALDALD
LDBALDALD
Leadership as It Has Been
OITOperations
SeniorManagement
S3Leadership
![Page 17: OIT Reorganization August 27, 2010. Today’s Agenda Principles of Reorganization Survey Feedback Organization Chart Leadership Team Structure Items to](https://reader035.vdocuments.us/reader035/viewer/2022062517/56649f335503460f94c4fd36/html5/thumbnails/17.jpg)
Leadership Team Structure
OIT Steering
OIT Directors
OIT Operations
![Page 18: OIT Reorganization August 27, 2010. Today’s Agenda Principles of Reorganization Survey Feedback Organization Chart Leadership Team Structure Items to](https://reader035.vdocuments.us/reader035/viewer/2022062517/56649f335503460f94c4fd36/html5/thumbnails/18.jpg)
OIT Steering
Responsibilities: Strategic Planning and DirectionOIT PolicyOIT Priority SettingService and Project Portfolio ReviewAcquisition of OIT ResourcesNew Technology AwarenessAwareness of New Frameworks & Processes for IT
ManagementOIT Governance Committee Agenda Setting and Tracking
Membership: Vice Provost for Information TechnologyAssociate Provost for Information TechnologyDirector, IT Support ServicesDirector, IT Infrastructure ServicesIT Portfolio CoordinatorIT Finance & HR Support ManagerOther OIT staff called in based on topic
![Page 19: OIT Reorganization August 27, 2010. Today’s Agenda Principles of Reorganization Survey Feedback Organization Chart Leadership Team Structure Items to](https://reader035.vdocuments.us/reader035/viewer/2022062517/56649f335503460f94c4fd36/html5/thumbnails/19.jpg)
OIT Directors
Responsibilities: Tactical Planning - Major Service Requests, New Service Review
OIT Process and Standards Initiation and EnforcementOIT Policy EnforcementOIT Priority Management (project sponsorship, assignment, and
execution)Emergency Service Request EvaluationEscalation Point for Hot Topics, Issues, InnovationOIT Service Delivery Oversight and Improvement
Membership: Associate Provost for Information Technology
Director, IT Support ServicesDirector, IT Infrastructure ServicesOther OIT staff called in based on topic
![Page 20: OIT Reorganization August 27, 2010. Today’s Agenda Principles of Reorganization Survey Feedback Organization Chart Leadership Team Structure Items to](https://reader035.vdocuments.us/reader035/viewer/2022062517/56649f335503460f94c4fd36/html5/thumbnails/20.jpg)
OIT Operations
Responsibilities: Operational CoordinationOIT Process Review and Coordination
OIT Procedures Review and CoordinationOIT Priority InputOperational Planning Based on OIT Priorities and Major Service
RequestsNew Service Implementation and Existing Service Review
Membership: OIT ManagersOIT Directors
![Page 21: OIT Reorganization August 27, 2010. Today’s Agenda Principles of Reorganization Survey Feedback Organization Chart Leadership Team Structure Items to](https://reader035.vdocuments.us/reader035/viewer/2022062517/56649f335503460f94c4fd36/html5/thumbnails/21.jpg)
NSHE and UNLV LeadershipC
ampu
s C
omm
unity
OIT
Sta
ff
Steering
Directors
Operations
![Page 22: OIT Reorganization August 27, 2010. Today’s Agenda Principles of Reorganization Survey Feedback Organization Chart Leadership Team Structure Items to](https://reader035.vdocuments.us/reader035/viewer/2022062517/56649f335503460f94c4fd36/html5/thumbnails/22.jpg)
OIT To Do List
IT Portfolio CoordinatorClearly Define and Communicate Working Group Roles and
ResponsibilitiesOIT Priorities SettingCreation of Teams to Address PrioritiesReview and Prioritize Additional Service RequestsReview Existing and Develop Additional Communication
Structures to Increase Transparency and EfficiencyDevelop Promotion Criteria for Positions Across the
Organization Including Management PositionsDetermine OIT Point Persons for Vendor RelationsOIT Representation on CommitteesDetermine Priorities for Rate Development EffortsApprove and Distribute the Training Plan for FY11
![Page 23: OIT Reorganization August 27, 2010. Today’s Agenda Principles of Reorganization Survey Feedback Organization Chart Leadership Team Structure Items to](https://reader035.vdocuments.us/reader035/viewer/2022062517/56649f335503460f94c4fd36/html5/thumbnails/23.jpg)
How Does This Affect Me?
• Some of you are immediately and directly affected› Relocation› New supervisor› New working group› New role
![Page 24: OIT Reorganization August 27, 2010. Today’s Agenda Principles of Reorganization Survey Feedback Organization Chart Leadership Team Structure Items to](https://reader035.vdocuments.us/reader035/viewer/2022062517/56649f335503460f94c4fd36/html5/thumbnails/24.jpg)
How Does This Affect Me?
• All of us will:› help define and communicate the
responsibilities of our working groups› be held accountable for knowing the
responsibilities of all the working groups within OIT
![Page 25: OIT Reorganization August 27, 2010. Today’s Agenda Principles of Reorganization Survey Feedback Organization Chart Leadership Team Structure Items to](https://reader035.vdocuments.us/reader035/viewer/2022062517/56649f335503460f94c4fd36/html5/thumbnails/25.jpg)
How Does This Affect Me?
• You may be asked or have an opportunity to:› represent OIT to the campus community› present an idea for change or a proposal for a
new service directly to one or more of the leadership groups
› serve on cross-organizational teams› volunteer to assist with OIT activities designed
to enhance the work environment› take on a role for all of OIT that is independent
of your individual or working group responsibilities
![Page 26: OIT Reorganization August 27, 2010. Today’s Agenda Principles of Reorganization Survey Feedback Organization Chart Leadership Team Structure Items to](https://reader035.vdocuments.us/reader035/viewer/2022062517/56649f335503460f94c4fd36/html5/thumbnails/26.jpg)
How Does This Affect Me?
• You will know (or be able to find quickly):› the priorities for the organization› the processes for completing routine tasks› the skills sets of your colleagues› the budget› current OIT projects› what is required to qualify for a promotion
![Page 27: OIT Reorganization August 27, 2010. Today’s Agenda Principles of Reorganization Survey Feedback Organization Chart Leadership Team Structure Items to](https://reader035.vdocuments.us/reader035/viewer/2022062517/56649f335503460f94c4fd36/html5/thumbnails/27.jpg)
How Does This Affect Me?
• You will see frequent requests for your input into all types of OIT matters
AND
• You definitely will be asked how the reorganization is working for you
![Page 28: OIT Reorganization August 27, 2010. Today’s Agenda Principles of Reorganization Survey Feedback Organization Chart Leadership Team Structure Items to](https://reader035.vdocuments.us/reader035/viewer/2022062517/56649f335503460f94c4fd36/html5/thumbnails/28.jpg)
What I Am Asking of You
• Please be patient
AND
• Remember my door is always open
![Page 29: OIT Reorganization August 27, 2010. Today’s Agenda Principles of Reorganization Survey Feedback Organization Chart Leadership Team Structure Items to](https://reader035.vdocuments.us/reader035/viewer/2022062517/56649f335503460f94c4fd36/html5/thumbnails/29.jpg)
Next Steps
Plan to EVP&P for Approval
Plan to Human ResourcesTitle changesPDQsSalary Adjustments
Effective DateSeptember 1st
![Page 30: OIT Reorganization August 27, 2010. Today’s Agenda Principles of Reorganization Survey Feedback Organization Chart Leadership Team Structure Items to](https://reader035.vdocuments.us/reader035/viewer/2022062517/56649f335503460f94c4fd36/html5/thumbnails/30.jpg)
OIT Reorganization
Q & A
![Page 31: OIT Reorganization August 27, 2010. Today’s Agenda Principles of Reorganization Survey Feedback Organization Chart Leadership Team Structure Items to](https://reader035.vdocuments.us/reader035/viewer/2022062517/56649f335503460f94c4fd36/html5/thumbnails/31.jpg)
One Final Note
![Page 32: OIT Reorganization August 27, 2010. Today’s Agenda Principles of Reorganization Survey Feedback Organization Chart Leadership Team Structure Items to](https://reader035.vdocuments.us/reader035/viewer/2022062517/56649f335503460f94c4fd36/html5/thumbnails/32.jpg)
![Page 33: OIT Reorganization August 27, 2010. Today’s Agenda Principles of Reorganization Survey Feedback Organization Chart Leadership Team Structure Items to](https://reader035.vdocuments.us/reader035/viewer/2022062517/56649f335503460f94c4fd36/html5/thumbnails/33.jpg)